Position Description

The Department of Social Services is recruiting to establish a SECRETARY eligible list. This is an open recruitment and eligible department employees are encouraged to apply.

Please follow the link below to view the job announcement and apply:

Secretary | Job Details tab | Career Pages (governmentjobs.com)

Please note: Application deadline is Friday, May 17, 2024 @ 11:59pm

Examples of Duties

• Types letters, reports, case histories, statistical data and other finished copy from rough drafts, margin notes, general instructions and machine transcription; corrects grammar, punctuation and spelling; proofreads copy; may operate a word processing machine or personal computer.
• Answers requests for information by enclosing materials or composing routine letters on factual subjects and collating or extracting information from files and other readily available sources which require knowledge of departmental operations and rules.
• May assist in the preparation of departmental agenda items for presentation to Board of Supervisors.
• May take varied dictation involving technical terminology of reports, records and correspondence; transcribes with grammatical corrections and minor editing and revising of copy.
• Schedules appointments and maintains appointment calendar for supervisor.
• Answers telephone and refers telephone calls; may provide information regarding routine departmental processes and procedures.
• Organizes and maintains files and records.
• Prepares requisitions, claims, and work order; orders and inventories office supplies.
• May be assigned to review the work of other clerical or secretarial staff.
• May maintain payroll, vacation and sick leave records.
• May assist in the preparation and monitoring of budgets and grant proposals
• May take dictation to record substance and final actions of meetings, committees or commissions.

Examples of Experience/Education/Training

Office management and organizational methods.Bookkeeping and record keeping methods.
Skill to
Train subordinate clerical employees in departmental processes and procedures.Review completed staff work of a subordinate clerical employee.Compute arithmetical problems.Type accurately at a speed of 50 words per minute.Operate a variety of office equipment such as a typewriter, calculator, dictaphone and a personal computer.Establish and maintain cooperative working relationships with those contacted in the course of work.Take verbatim dictation during meetings and for the purpose of composing correspondence, memoranda and reports may be required for some positions.

Minimum Qualifications

The knowledges and skills listed above may be acquired through various types of education, training or experience. Typical ways to acquire the required knowledges and skills are listed below:

EITHER

Three years of progressively responsible clerical experience including some leadworker responsibility, performing some secretarial tasks and relief of some administrative detail.

OR

One year of experience in the class of Secretarial Assistant with Monterey County.

Additional Information

• The ability to speak, read, and write Spanish in addition to English would be an asset in this position but is not required.
• Employees who drive on County business to carry out job-related duties must possess a valid CA Driver License for the class vehicle driven.
• The Department of Social Services will conduct a thorough background and reference check process which includes a Department of Justice fingerprint check.
• Monterey County, like all employers, is required to verify an employee's right to work in the United States. Accordingly, on the first day of employment, employees must have and show those documents that verify their legal right to work in the United States. Examples of accepted documentation are a U.S. Passport or Alien Registration Card, or a driver's license and Social Security Card, or a driver's license and U.S. Birth Certificate.
• Additionally, our agency requires a valid social security card in order to process employee paychecks. Accordingly, on the first day of employment, employees must have and show this document.
• Government agencies accessing US government information, which includes federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent with the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification, and local law enforcement checks. Applicable agencies must conduct an investigation during the time of hire and ensure an investigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information.

http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet

Closing Date/Time: 5/17/2024 11:59 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

Salinas, California United States View Map