Senior Administrative Analyst

Working Title: Senior Administrative Analyst

Classification Title: Administrative Analyst/Specialist - Exempt II

Posting Details

Priority Application Deadline (Posting will remain open until filled): Wednesday, May 15, 2024 @ 11:55pm PST

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general supervision of the Director of Administration, the Senior Analyst provides lead guidance, strategic planning, analysis, monitoring, and problem solving related to all financial, administrative and operational functions of Facilities Management. As one of the principal analysts, the incumbent utilizes extensive expertise independently and collaboratively to advise and consult with the Director of Administration in all matters pertaining to fiscal resources. The Senior Analyst serves as the principal resource for, and provides leadership to departmental staff across Facilities Management. The position is expected to make recommendations and independently develop creative and effective systems, policies, and procedures to guide, account for, monitor, and evaluate a complex range of activities with broad impact.

The Senior Analyst supports the Planning, Design and Construction unit in managing the financial aspects of public works / major or minor capital outlay projects, that vary between $100K and $300M annually.
The Senior Analyst provides oversight and analysis for Facilities Management’s projects that are funded by campus contributions, university reserves, auxiliaries and self support units such as University Union/Well, University Enterprises (UEI), University Housing, University Transportation and Parking (UTAPs) as well as Chancellor’s Office funded projects including SRB bonds, major capital outlay, critical infrastructure, deferred maintenance, or Total Return Portfolio (TRP). Incumbent will maintain accurate oversight of financial and accounting records while utilizing tools such as internally developed project summary sheets, CFS budget reports, and specialized project management software.

Incumbent administers various contract types, delivery methods and related documentation for advertised bids or Task Order Construction Agreements (TOCA), Task Order Service Agreements (TOSA), local and regional Job Order Contracts (JOC), and consultant, architect, and inspection agreements, by adhering to changing rules and regulations. Incumbent manages Fire Marshal payments and chargeback to all construction projects.

This position is the main point of contact with the Procurement & Contract Services department (P&CS) in matters related to accuracy of bid packages, scopes of work, contractual documents and the status for public works related contracts.

FLSA: Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range: $5,955 per month - $6,650.00 per month, commensurate with the candidate's education, experience, skills, and training.

CSU Classification Salary Range: $5,273 per month - $9,537 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 3

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: Monday-Friday 8:00 A.M. - 5:00 P.M. May be eligible for a partial telework schedule, upon management approval, following a training period.

Department Information

The Facilities Administration department provides oversight of all financial activities related to budget, accounting, contracts, procurement, information technology, human resources and customer service in support of 200+ staff. When fully staffed, the Facilities Administration department consists of 11 staff, 2 managers and 15 student assistants.

Please visit our website for additional information: https://www.csus.edu/administration-business-affairs/facilities-management/

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

Experience:

1. Equivalent to a bachelor’s degree OR a combination of education and experience which addresses the required knowledge and abilities.

2. Progressively responsible experience, including duties such as preparation, justification and analysis or the control and administration of a budget or budgetary program.

3. Experience using a range of organizational and time management skills to coordinate and prioritize a diverse, complex workload and to meet competing deadlines in a fast-paced environment with high attention to detail.

4. Experience performing a variety of administrative and analytical duties in support of a high-level management office.

Knowledge/Skills/Abilities:

5. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.

6. Proficiency with complex enterprise systems and software, such as CSU financial system(s); experience and proficiency in the use of common office equipment (e.g., copier, fax, calculator and printers); proficiency in a Windows Operating System environment with working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook calendar and e-mail, Access).

7. Knowledge of organizational structures and systems, and ability to understand, communicate and explain the application of complex policies and procedures related to finance, budget, accounting and administrative processes within these structures and systems.

8. Working knowledge of university infrastructure, policies and procedures.

9. Ability to analyze, interpret, integrate, compile, apply, present and project financial data, to interpret and apply complex policies and procedures and to produce and present complex reports.

10. Demonstrated ability to act independently and strategically develop and implement systems for fiscal and resource management, as well as assessing their effectiveness.

11. Excellent interpersonal skills to establish and maintain cooperative, tactful, effective and harmonious working relationships with co-workers, supervisors, University employees, and the public.

12. Experience in scheduling and prioritizing of calendars, planning and coordinating meetings or events, appointments, travel itineraries and facilities.

13. Experience providing lead work direction, planning and leading effective meetings, conducting training, and orienting department staff.

14. Demonstrated ability to oversee and provide leadership, delegate responsibility, and assume accountability for results for day- to-day operations.

15. Self-motivated and able to work independently under general direction related to goals.

16. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Conditions of Employment:
- Ability to successfully pass a background check.

Preferred Qualifications

17. Bachelor’s degree in Business Administration or a related field.

18. Experience within the California State University system or other higher education institution.

19. Experience working in a Facilities Management department.

20. Knowledge of procurement, travel, invoicing, contracts and construction financial tracking.

Documents Needed to Apply

Resume and cover letter.

Failure to upload these documents to the online application may result in disqualification. Three professional references are required as part of the online application.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: May 01 2024 Pacific Daylight Time
Applications close:

Closing Date/Time:

Sacramento, California 95819 United States View Map