General
The Disadvantaged Business Enterprise (DBE) Administrator is responsible for the development, implementation, and administration of the District’s DBE programs for the Peninsula Corridor Joint Powers Board (Caltrain) and the San Mateo County Transit District (SamTrans). The DBE Administrator serves as the District’s Disadvantaged Business Enterprise Liaison Officer (DBELO) for SamTrans and Caltrain and will report to the Manager, Civil Rights Programs. This position works with a high degree of independence as a subject matter expert.
Essential Functions & Duties
Examples of Essential Functions:
- Plan, develop, coordinate, and administer the DBE programs to ensure compliance with federally mandated programs that encourage participation with businesses that are owned and controlled by social and economically disadvantaged individuals.
- Identify, execute, and monitor the need for additional Small Business Enterprise (SBE) elements or minority business programs from which the District may want to engage.
- Draft contract language and terms consistent with the goals, policies, and procedures of the DBE programs.
- Subject matter expert to internal and external stakeholders regarding DBE program policies and procedures, DBE-related contract compliance, and other areas related to the DBE programs.
Examples of Duties :
- Administer the District’s DBE and payment monitoring system to ensure prompt payment to all subcontractors and the appropriate utilization of proposed DBE firms.
- Maintain bidders lists and submit shortfall analyses as required to the FTA.
- Independently consider options for increasing DBE goal achievement, and implement new strategies and techniques for program improvement.
- Recommend and advise executive management and the Boards of Directors regarding DBE program and SBE policy implementation.
- Report on DBE participation to stakeholders such as project managers, the Boards of Directors, Federal Transportation Administration, and the California Department of Transportation.
- Identify, investigate, and recommend solutions to resolve issues and complaints involving the administration of the DBE programs.
- Update bid document language and review proposals for compliance with DBE-related requirements. Present DBE contract terms at Pre-Bid and Pre-Proposal meetings.
- Represent Caltrain and SamTrans as part of the California Unified Certification Program and the Business Outreach Committee.
- Collect and interpret independent cost estimate data in order to develop accurate contract-specific DBE or SBE goals.
- Assess, review, and identify key strategies for DBE program growth for the District.
- Lead studies of DBE utilization and availability.
- Develop and submit overall agency triennial goals.
- Interview and assist DBE applicants with their applications.
- Coordinate and lead District SBE and DBE outreach activities.
- Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees, and the public from injury or harm. Promote safety awareness and follow safety procedures to reduce or eliminate accidents.
- Perform other duties as assigned.
Minimum Qualifications
Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to:
- Bachelor’s degree in business administration, public administration, law, construction management, accounting, or a related field. Qualified professional experience may be substituted for education on a year-for-year basis.
- Three years full-time experience administering a DBE Program or similar business diversity programs.
Preferred Qualifications:
- Effective written and oral communication skills.
- Proficiency in Microsoft Office Suite.
- Experience utilizing contractor utilization software (e.g. B2GNow) is desirable.
- CUCP or other State Unified Certification Program DBE Certification training is desirable.
Below is a summary of the comprehensive benefits provided to District full-time employees:
Health and Welfare Benefits:
- Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
- Free Dental and Vision Benefits provided - Employer Covers Premiums
- Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
- Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.
Retirement Medical Benefits:
- Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
- Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.
Holidays and Paid Time Off:
- Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.5 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
- Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
- Floating Holidays - District employees can earn up to five (5) floating holidays.
Financial Planning Benefits:
- Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.
- CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
- Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
- Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
- Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.
Growth and Education Benefits:
- Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
- Computer Loan Program - Interest-free two-year loan with a maximum amount of $4,000.
Other Amazing Benefits:
- Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
- Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
- Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.
For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.
Closing Date/Time: 5/26/2024 11:59 PM Pacific
