TPWD MISSION
To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.
PLEASE NOTE:
All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.
Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.
Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.
WATCH OUR
VIDEO ON HOW TO APPLY FOR JOBS APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit,
https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en MILITARY OCCUPATIONAL SPECIALTY CODES:
Job Classification
Service
Military Specialty
Administrative Assistant I-VI
Army
15P, 42A, 56M, 68G, 420A
Administrative Assistant I-VI
Navy
AZ, LS, LSS, MC, PS, RP, SN, YN, YNS, 741X
Administrative Assistant I-VI
Coast Guard
YN, PERS
Administrative Assistant I-VI
Marine Corps
0100, 0111, 3372, 3381, 6046, 0170, 4430
Administrative Assistant I-VI
Air Force
3F5X1, 8A200
*More information on military occupational specialty codes can be found below:
https://www.onetonline.org/crosswalk/MOC/ https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf MILITARY EMPLOYMENT PREFERENCE:
If you choose to claim military employment preference as outlined by the State of Texas, you must complete the
Military Employment Preference Survey and attach this form and required documentation referenced on this form at the time your application is submitted .
If you have questions regarding this requirement, please visit our Military Employment Reference page at
https://tpwd.texas.gov/jobs/veterans/ Required forms that will need to be attached with application for Military Employment Preference:
Veteran- DD214 showing honorable discharge. Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.
Documentation must be attached to the application before military preference can be granted.
BENEFITS:
Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period.
Click
HERE to view our Benefits page.
HIRING CONTACT: Diana Isabel, (512) 389-4325
PHYSICAL WORK ADDRESS: Director's Office, 4200 Smith School Rd, Austin, Texas 78744
GENERAL DESCRIPTION :
Performs highly complex (senior-level) administrative support work for the Division headquarters office personnel. Work involves purchasing and procuring commodities, and services using TPWD and the state comptroller guidelines, rules, policies, and laws. Tasks may include planning, organizing, coordinating, and researching. Will assist other staff members with organizing meetings, travel expenses, reconciling financial/accounting records, records manager, contract management and processing invoices, and assist with property management activities. Maintains vehicle logs and budget information, including tracking spending. Maintains a smooth distribution of information and tracks pertinent items to ensure deadlines are met. Responsible for organizing and maintaining files. Types, copies, faxes, and files reports, documents, and correspondence. Ensures telephones are answered appropriately and messages are communicated promptly and accurately. Assists with coverage on the department's toll-free fish line, providing information to the public regarding fishing regulations, and other various fishing questions. Assists with maintenance of data and databases. Maintains proficiency on computer software necessary to perform job functions. Assists with keeping HQ Coastal Division vehicles maintained. Regularly checks the safety equipment on vehicles to ensure supplies are still adequate. Purchases various office products when supply runs low. Works with administrative staff to support Costal Fisheries Headquarters staff including the Science and Policy Branch and Water Resources employees as well as the Division Executive Assistant as needed. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Performs additional duties as assigned. Complies with all Agency, Division and Branch rules, regulations and procedures.
Qualifications:
MINIMUM QUALIFICATIONS :
Education :
Graduation from High School or GED.
Experience :
Three years experience with general office management and administrative support work.
Licensure :
Must possess or be able to obtain within 30 days of employment, a valid class "C" Texas driver's license.
NOTE: Retention of position contingent upon obtaining and maintaining required license.
Must take Texas Procurement and Support Services (TPASS) Basic Public Purchasing training within 30 days of employment.
PREFERRED QUALIFICATIONS :
Experience :
Experience working with State Government purchasing;
Experience with Centralized Accounting and Payroll/Personnel System (CAPPS).
Licensure :
Texas Procurement and Support Services (TPASS), Basic Public Purchasing training and/or certification.
KNOWLEDGE, SKILLS AND ABILITIES :
Knowledge of Texas state government organization and administration;
Knowledge of state purchasing rules and procedures;
Knowledge of general office management and administrative procedures;
Knowledge of administrative and clerical procedures and systems such as word processing systems, filing and records management systems, forms design principles, and other office procedures and terminology;
Skill in MS Word, Excel and Outlook;
Skill in effective verbal and written communication;
Skill in general office practices and administrative procedures;
Skill in using standard office equipment;
Skill in using applicable financial systems;
Skill in effectively managing daily workload responsibilities with co-workers and work-related contacts;
Skill in problem solving;
Skill in in identifying, researching and compiling information;
Skill in effective interaction with staff at all levels of the department;
Skill in providing quality customer service in a courteous and professional manner;
Ability to maintain, route, distribute and retrieve records and/or reports on paper and electronically;
Ability to process purchases and track budget accounts;
Ability to type proficiently and accurately;
Ability to plan, organize, and prioritize multiple assignment to effectively manage a fast paced and changing work environment without compromising accuracy;
Ability to write, review and edit documents and specifications;
Ability to work independently and demonstrate a high level of integrity and strong work ethic;
Ability to prioritize and schedule multiple tasks in order to meet deadlines;
Ability to establish and maintain effective and cordial working relationships with agency management, direct supervisors, co-workers, internal and external customers;
Ability to work as a member of a team;
Ability to maintain strict confidentiality;
Ability to coordinate, schedule and plan meetings;
Ability to professionally respond to inquiries regarding program or administrative regulations, policies and procedures;
Ability to exercise sound judgment when making critical decisions;
Ability to conduct work activities in accordance with TPWD safety program.
WORKING CONDITIONS :
Required to work from 8:00 a.m. to 5:00 p.m., Monday through Friday;
Required to work overtime as necessary;
May be required to operate a State vehicle;
Required to travel 5% with possible overnight stays;
Must conform to agency work rules, safety program, and dress and grooming standards;
Non-smoking environment in state buildings and vehicles.
TPWD IS AN EQUAL OPPORTUNITY EMPLOYER
Closing Date: May 9, 2024, 11:59:00 PM
