About the Opportunity
THE IDEAL CANDIDATE The General Services Agency, Capital Facilities Division, is looking for a Staff Services Technician with high level administrative skills, with an eye for detail and experience in assisting with capital projects, contract administration, or project management. The ideal candidate will have the ability to provide high level administrative support to the Capital Facilities Division by creating project files, logging/distributing construction documents, assisting in procurement of goods and services, maintaining official project files, and creating project meeting minutes.
To learn more about the General Services Agency ,
click here . THE POSITION The Department is seeking a team-oriented professional with strong communication and technical skills to apply for the position of Staff Services Technician. Strong attention to detail, the ability to meet deadlines, and excellent critical thinking skills are imperative for this position. The result of this recruitment will be to establish an eligible list to fill a current vacancy under the Capital Facilities Division. The Staff Services Technician reports directly the Senior Construction Manager. The Capital Facilities Division is responsible for administering millions of dollars in public construction funds, including deferred maintenance, capital construction, ADA improvements, park improvements, and tenant improvements. This position will assist in all phases of construction project management, including design, bid/award, construction and warranty. The Technician will work closely with the Senior Construction Manager, Project Managers and division staff.
Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide.
The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at
http://www.stancounty.com/riskmgmt/ under the "Disability" tab.
Typical Tasks
- Carry out high level administration functions;
- Administer and support multiple capital improvement projects in different phases of work;
- Prepare and distribute agreements, letters, memos and transmittals;
- Upload and process agreements, amendments, work authorizations, change orders and insurance to the Contract & Insurance Management System;
- Use E-Builder to complete project administrative duties;
- Support the complex administrative needs of Construction/Project Managers;
- Receive, log, and transmit construction documents;
- Attend Capital Projects team meetings and prepare project minutes;
- Draft project notices; and record project completions with the Stanislaus County Clerk-Recorder’s Office;
- Assist with procurement of goods and services related to construction projects;
- Maintain proficiency in the use of software and hardware utilized, including Adobe Pro and Adobe Sign;
- Maintain the official project record for construction projects; and
- Perform other duties as assigned.
Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)
SKILLS/ABILITIES - Work independently, under general supervision;
- Interpret and prepare statistical reports;
- Communicate effectively;
- Speak and write in a clear, concise manner;
- Effectively manage time and prioritize work tasks around strict timelines and deadlines;
- Develop and maintain record-keeping systems and electronic databases; and
- Prepare recommendations for Departmental and County review.
KNOWLEDGE - Modern office practices/record keeping;
- Statistical record keeping and reporting concepts, methods and techniques;
- Data processing relating to budget control or payroll; and
- Spelling, grammar, and elements of proper writing procedures.
We recognize your time is valuable, please only apply if you meet the following required qualifications.EDUCATION/EXPERIENCE PATTERN I - Completion of thirty (30) college semester units in Public or Business Administration or related area.
PATTERN II - Two (2) years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities.
Proof of education will be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6319 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification.
DESIRABLE QUALIFICATIONS In addition to the minimum qualifications, applicant screening will focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application.
- Six (6) months experience with processing and handling contracts; OR
- Three (3) months experience working with public construction projects at Stanislaus County.
Application and Selection Procedures
APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.
Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.
EXAMINATION PROCESS Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.
- Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
- Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
- Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
- Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six-months but may be extended up to eighteen months.
TENTATIVE RECRUITMENT SCHEDULE Application Deadline:
May 6, 2024 Oral Examination:
Week of May 15th or 22nd, 2024Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.
GENERAL INFORMATIONFinal appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.
Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.
Stanislaus County supports the good health of its workforce. More information is available at
http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.
Benefits associated with this position can be found at Benefits Summary .
Closing Date/Time: 5/6/2024 5:00 PM Pacific
