Temporary - Inventory Planner II

Minimum Qualifications
Education and/or Equivalent Experience:

• Graduation with a Bachelor’s degree from an accredited college with major coursework in Business Administration, Public Administration, Finance, Economics; or other related field, plus two (2) years of relevant experience.
• Experience may substitute for education up to the maximum of four (4) years.

Licenses or Certifications:

• Valid Texas Class C Driver’s License, if required for the position
• If required for position, legally mandated training must be completed within 1 year of employment.

Notes to Applicants
Shift may change according to departmental needs. Work hours may include after hours, holidays and weekend work.

This individual will work under general supervision to accurately and efficiently execute the purchasing and inventory for the Austin Transportation and Public Works Department’s day-to-day operations as well as comprehensively analyze and track ongoing customer and program inventory requirements. The Inventory Planner will monitor, manage and process and control inventory/material transactions using Austin Integrated Management System ( AIMS ). Additional job responsibilities include:

• Log materials delivered into a database/spreadsheet, verifies quantities received.
• Stock shelves/materials in storage areas.
• Initiate payments to vendors for materials and goods received.
• Issue materials. Document issues materials and ensure correct funding source is used.
• Generate and review AIMS , InfoView, MicroStrategy, or other reports weekly to monitor and verify materials status.
• Conduct inventory/material counts to confirm accuracy, reconcile variances by item activity, item value, quantity on hand and storage location.

To watch a video about Austin Transportation and Public Works, click here.

Regarding your Application:
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary.

Driving Requirement:

This position requires a Valid Texas Class C Driver’s License or the ability to acquire one by your hire date. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

Assessment:
This position may require a skills assessment.

Close Job Posting:
Department may close the job posting at any time after 7 days.

90 Day Provision for Additional Vacancy:
This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs.

Office Location Notes:
Office location is subject to change based on department needs and programs.

Austin Transportation and Public Works positions are not at 100% remote operation.

Video Conferencing Software Technology:
Austin Transportation Department uses the communication platform, Microsoft Teams, to conduct virtual interviews.
Pay Range
$28.04 - $34.34 per hour

Hours
Core Hours: Monday to Friday; 7:00 a.m. to 3:30 p.m.
*Hours may vary depending on departmental needs and initiatives.
Job Close Date 05/06/2024 Type of Posting External Department Transportation & Public Works Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Professional Location 8900 Cameron Road, Austin, TX, 78754 Preferred Qualifications
Preferred Experience:

• Experience establishing Min/Max levels for reorder point.
• Ability to work independently with minimal supervision.
• Experience performing various warehouse duties such as receiving, loading, unloading, and daily delivery of materials.
• Experience conducting inventory/material counts to confirm accuracy, reconciliation of variances by item activity, item value, quantity on hand and storage location.
• Experience using computer software such as Outlook, Word, and Excel.
• Physical stamina to repetitively carry and lift objects up to fifty (50) pounds.
• Experience with Equipment ordering and procurement experience.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Manages stock levels of inventory by applying advanced inventory control techniques; monitoring and updating stock item forecasts, minimum and maximum stock levels, and replenishment lead times; coordinates stock level adjustments with stakeholders. Manages customer materials requirements by preparing complex spreadsheets that analyze customer requirements versus supply chain materials availability; acts as single point of contact for materials availability issues, provides updates of materials availability to stakeholders. Recommends improvements to inventory management processes by identifying critical path areas; communicates and coordinates corrective actions with stakeholders. Maintains, evaluates, and analyzes inventory management data by generating inventory reports for stakeholders including inventory turnover, customer service rate, stock out, and critical stock items status; recommends actions to maximize return on investment and materials availability. Recommends and performs enhancements to inventory management systems and participates in evaluation and selection of new systems by writing specifications and system requirements; coordinates system enhancements and needs for new capabilities with information technology support teams; coordinates and performs testing of enhancements and new systems. Initiates the review of inventory management procedures, guidelines and processes. Manages and updates inventory system data integrity by performing adjustments to system parameters and develops procedures for data maintenance. Manages inventory based on system data and recommends removal of idle and obsolete stock with stakeholders. Writes and/or contributes to technical specifications and scopes of work required for procurement of materials for inventory replenishment and to fulfill customer requirements.

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of fundamental inventory control and advanced planning techniques and systems.
• Knowledge of fundamental inventory management processes and best practices.
• Skill in preparing inventory management processes, procedures and policies.
• Skill in oral and/or written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in data analysis and problem solving.
• Skill in planning and organizing.
• Skill in technical writing and testing of inventory planning systems.
• Ability to perform detailed work in an accurate and organized manner.
• Ability to establish and maintain good working relationships with other city employees and the public.

Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Inventory Planner II are: Graduation with a Bachelor’s degree from an accredited college with major coursework in Business Administration, Public Administration, Finance, Economics; or other related field, plus two (2) years of relevant experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet the minimum qualifications for this position?

• Yes
• No

* Briefly describe how you meet the minimum qualifications and educational requirements.
(Open Ended Question)
* This position requires a valid Texas Class C Driver License. Do you have a valid Texas Class C Driver License or, if selected for this position, do you have the ability to acquire a valid Texas Class C Driver License by your hire date?

• Yes
• No

* The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement?

• Yes
• No

* This position will be required to be in the office every day and is NOT a hybrid position. Do you understand this statement?

• Yes
• No

* If required for the position, legally mandated training must be completed within 1 year of employment. Can you meet those requirements?

• Yes
• No

* This position involves tasks that may include bending, lifting, walking, carrying, or using a force equal to lifting up to fifty (50) pounds. Do you have the ability to perform these tasks with or without reasonable accommodations?

• Yes
• No

* How many years do you have experience as a materials planner?

• Less than 1 year
• 1 year to 23 months
• 2 years to 35 months
• 3 years to 47 months
• 5+

* Describe your experience in purchasing and maintaining stock. How do you determine reorder point?
(Open Ended Question)
* Indicate your highest skill level in Microsoft Excel.

• Beginner: skill level includes data entry, basic formatting (page setup, column width, etc.), creating spreadsheets, etc.
• Intermediate: skill level includes basic calculations, use of functions, complex formatting (cell manipulation, etc.), charts/graphs (static), etc
• Advanced: skill level includes pivot tables, V Lookups, formula creation, use of functions for formula creation, etc
• Expert: skill level includes macros creation, complex formula creation/manipulation, charts/graphs (dynamic), create database queries, etc
• None of the above

* All applicants applying for this job posting should submit a complete application; resumes submitted should mirror the completed application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application, not the resume or cover letter. Your application will be considered incomplete if your application and resume do not mirror and if your application states “see resume”. Do you understand these statements?

• Yes
• No

* How did you hear about this opportunity? Example: Job board (please specify), Career Fair (please specify), 3rd party recruiting firm, etc.
(Open Ended Question)


Optional & Required Documents

Required Documents Cover Letter Resume Optional Documents

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