Sonoma County, CA
Santa Rosa, California, United States
Position Information The Department of Health Services (DHS) seeks a forward-thinking accounting leader for their Health Services Accounting Manager opening! Starting salary up to $65.22/hour ($136,121/year) and a competitive total compensation package!* The Health Services Accounting Manager is responsible for planning, managing, and directing the accounting functions for the Department of Health Services, including grant compliance and invoicing. The Accounting Manager will supervise multiple accountants and oversee the day-to-day activities of the Fiscal Unit. This position works closely with Administration, Public Health, Behavioral Health, and Homelessness Services management to monitor expenses and revenues to ensure that the divisions meet budgets and adequate funding is available to perform essential services in the community. Additional responsibilities include: Assuring the quality and accuracy of accounting and financial support services and documents provided to all internal and external stakeholders Training staff on various accounting topics Performing and reviewing complex fiscal activities, including those for capital projects Overseeing and implementing fiscal procedures related to accounting, auditing, and financial systems Working on special projects and committees as needed In addition to understanding the importance of how this role is a necessity for the services offered to the community through the Department of Health Services, the ideal candidate will possess: Four or more years of experience in governmental accounting or a similar environment Strong analytical and critical thinking skills The ability to present information to all levels of management in a clear and concise manner The ability to work well under tight deadlines and move from task to task as needed Confidence in your ability to work with competing priorities Experience supervising staff What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a full-time Health Services Accounting Manager position in the Department of Health Services. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service Title for this position is Departmental Accounting Manager. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications The knowledge and abilities listed may be acquired through various types of training, education, and/or experience. A typical way to acquire the required knowledge and abilities would be: Experience: Normally, four years of increasingly responsible professional level experience in governmental accounting, with at least one year at a supervisory level, would provide such opportunity. Education: Any combination of training and education which would provide the opportunity to acquire the knowledge and abilities listed: possession of a college degree in accounting, finance or business administration, with at least 21 semester units or 28 quarter units of Accounting, including advanced, governmental, cost accounting and auditing or possession of a Certified Public Accountant Certificate would provide such opportunity. Knowledge, Skills, and Abilities Thorough Knowledge of: principles, theories, practices and procedures used in governmental accounting, auditing, cost and budget systems; the laws, ordinances and regulations influencing department fiscal operations; modern management theories and practices; electronic data processing equipment and use of accounting methods and procedures associated with the use of such equipment. Ability to: interpret complex laws, mandates and regulations and apply them to a variety of accounting and audit systems; plan, organize, direct and manage the work of a large accounting division, developing appropriate staffing, organization and processes as required; analyze complex and detailed data in order to make appropriate financial forecasts and recommendations; evaluate, develop and install complex accounting systems and procedures; establish and maintain cooperative work relationships with department management, staff, other county staff and external governmental and private agencies; prepare comprehensive, clear and concise accounting, statistical, cost and administrative reports; learn and understand how assigned program areas interrelate with other divisions within the department. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%). Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: SZ HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Mar 29, 2024
Full Time
Position Information The Department of Health Services (DHS) seeks a forward-thinking accounting leader for their Health Services Accounting Manager opening! Starting salary up to $65.22/hour ($136,121/year) and a competitive total compensation package!* The Health Services Accounting Manager is responsible for planning, managing, and directing the accounting functions for the Department of Health Services, including grant compliance and invoicing. The Accounting Manager will supervise multiple accountants and oversee the day-to-day activities of the Fiscal Unit. This position works closely with Administration, Public Health, Behavioral Health, and Homelessness Services management to monitor expenses and revenues to ensure that the divisions meet budgets and adequate funding is available to perform essential services in the community. Additional responsibilities include: Assuring the quality and accuracy of accounting and financial support services and documents provided to all internal and external stakeholders Training staff on various accounting topics Performing and reviewing complex fiscal activities, including those for capital projects Overseeing and implementing fiscal procedures related to accounting, auditing, and financial systems Working on special projects and committees as needed In addition to understanding the importance of how this role is a necessity for the services offered to the community through the Department of Health Services, the ideal candidate will possess: Four or more years of experience in governmental accounting or a similar environment Strong analytical and critical thinking skills The ability to present information to all levels of management in a clear and concise manner The ability to work well under tight deadlines and move from task to task as needed Confidence in your ability to work with competing priorities Experience supervising staff What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $2,000 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a full-time Health Services Accounting Manager position in the Department of Health Services. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service Title for this position is Departmental Accounting Manager. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications The knowledge and abilities listed may be acquired through various types of training, education, and/or experience. A typical way to acquire the required knowledge and abilities would be: Experience: Normally, four years of increasingly responsible professional level experience in governmental accounting, with at least one year at a supervisory level, would provide such opportunity. Education: Any combination of training and education which would provide the opportunity to acquire the knowledge and abilities listed: possession of a college degree in accounting, finance or business administration, with at least 21 semester units or 28 quarter units of Accounting, including advanced, governmental, cost accounting and auditing or possession of a Certified Public Accountant Certificate would provide such opportunity. Knowledge, Skills, and Abilities Thorough Knowledge of: principles, theories, practices and procedures used in governmental accounting, auditing, cost and budget systems; the laws, ordinances and regulations influencing department fiscal operations; modern management theories and practices; electronic data processing equipment and use of accounting methods and procedures associated with the use of such equipment. Ability to: interpret complex laws, mandates and regulations and apply them to a variety of accounting and audit systems; plan, organize, direct and manage the work of a large accounting division, developing appropriate staffing, organization and processes as required; analyze complex and detailed data in order to make appropriate financial forecasts and recommendations; evaluate, develop and install complex accounting systems and procedures; establish and maintain cooperative work relationships with department management, staff, other county staff and external governmental and private agencies; prepare comprehensive, clear and concise accounting, statistical, cost and administrative reports; learn and understand how assigned program areas interrelate with other divisions within the department. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be used in assessing minimum qualifications. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%). Each application and supplemental questionnaire will be thoroughly evaluated for satisfaction of minimum qualifications and relevance of educational coursework, training, experience, knowledge, and abilities that relate to this position. Candidates possessing the most appropriate job-related qualifications will be placed on an employment list and referred to the department for selection interviews. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Continuous recruitments may close without notice at any time that a sufficient number of qualified applications have been received. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: SZ HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
CALAVERAS COUNTY, CA
San Andreas, California, United States
Position Description Fiscal Services Manager I: $30.40 - $36.92 Fiscal Services Manager II: $33.73 - $41.01 Ready to lead the charge in fiscal excellence? Join our dynamic fiscal team at the Calaveras Health and Human Services Agency as we seek a Fiscal Services Manager to streamline operations, maximize resources, and drive financial success. This position is also about managing people and processes to ensure our fiscal operations run smoothly. If you're passionate about fiscal integrity and have a knack for utilizing software to optimize fiscal practices and managing budgets and people, this is your chance to shine! Under direction, assumes responsibility for fiscal operations within an assigned department or unit; prepares and monitors the department's or unit's annual budget; performs cost accounting and grant program administration; plans, organizes, directs, coordinates, supervises and evaluates the work of fiscal staff; performs a variety of difficult, complex, and specialized fiscal support, information gathering, information preparation; and performs related duties as required. DISTINGUISHING CHARACTERISTICS: Fiscal Services Manager I The Fiscal Services Manager I position provides direct supervision to employees within a fiscal support work unit and assumes substantive and significant responsibility for assigned departmental and/or multi-divisional administration to include fiscal and budgetary, personnel, recordkeeping, documentation, and management information systems activities. This classification serves as an advisor to the department head/management team on a variety of complex fiscal services and related functions. Fiscal Services Manager II This is a journey level position classification with responsibility for the following: departmental budget, fiscal, financial, statistical, and assigned administrative operations. Responsibilities include management functions of program compliance, supervision of staff, and procurement of goods and services for multiple programs. Incumbents are responsible for developing and maintaining systems and fiscal controls and ensuring that the Department is operating in a fiscally sound manner within established guidelines. This classification serves as an advisor to the department head/management team on a variety of complex fiscal services and related functions. Example of Duties Fiscal Services Manager I activities to ensure compliance with program fiscal and operational requirements. Reviews bills for payment; posts paid claims and reconciles with Auditor's budget reports; monitors and balances petty cash. Provides comprehensive information about policies, programs, functions, and procedures. Maintains and tracks a variety of fiscal and budget control journals, documents, and reports. Prepares and submits activity reports and reports required by other government agencies. Maintains and submits payroll documents and records. Establishes, and updates information retrieval systems. Fiscal Services Manager II (in addition to above) Develops, administers, and implements department financial policies and procedures. Directs the fiscal personnel activities of the department. Ensures program compliance with all applicable regulations and guidelines. Analyzes regulation changes, and proposed legislation to determine impact on department. Coordinates and serves as primary contact during audits. Directs preparation of the annual budget. Ensures accurate and timely claiming of agency expenditures for reimbursement. Performs extensive analysis of statistics and data and develops change strategies. Provides oversight of daily operations and management of grants and special-funding programs. Devises or recommends new or modified accounting systems to provide complete and accurate financial and statistical accounting of the department's transactions. Coordinates accounting practices with the county auditor in such items as reconciling records. Supervise, train and evaluate staff. Minimum Qualifications Knowledge of: Fiscal Services Manager I Principles and practices of governmental and commercial accounting and auditing practices; principles and practices of budget development administration and control; public and community relations; office management methods and procedures including computers and software applications related to fiscal support work; methods and techniques of establishing and maintaining filing and information retrieval systems; purchasing methods and procedures; principles and practices of account and statistical recordkeeping; personnel principles of supervision, training, and performance evaluation; Principles and practices, rules and regulations of general accounting; rules on confidentiality of records and file maintenance; methods and techniques of preparing financial reports, statements and records; methods and techniques of evaluating and auditing programs; applicable state guidelines and regulations. Fiscal Services Manager II: Principles and practices of accounting, supervision, management theories and practices; Governmental cost accounting, budgeting and procurement procedures; Laws, ordinances, regulations governing County financial and budget operations, in accordance with GAAP and GASB standards; Budgetary control, grant administration, and other fiscal obligations; Management information systems for budget management and program evaluation; Data processing equipment and its application to accounting and management information systems; Federal, State and local regulations, legislation, policies and standards governing department programs; Personnel management and supervision and the Legislative process. Ability to : FiscalManager I Supervise, evaluate and train technical staff; review and reconcile budgetary data and fiscal reports; identify and respond to procedural and policy developmental requirements; prepare complex reports with accuracy; present material in a concise and orderly fashion; establish and maintain cooperative working relationship with others; skillfully and accurately perform a wide variety of mathematical functions. Fiscal Manager II (in addition to above) Prepare, implement and monitor compliance of programs budget and grants; Plan, organize, and direct accounting and fiscal analysis activities; Prepare comprehensive and accurate statistical and analytical reports of various types and complexity; Evaluate program and management information needs and develop appropriate systems; Analyze fiscal data and related operating methods and establish appropriate accounting procedures; Establish and maintain cooperative working relationships with all county departments and outside agencies Education, Training, and Experience : Fiscal Services Manager I High School diploma or equivalent. Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Equivalent to seven years of general/clerical bookkeeping experience; a Bachelor's degree in Accounting, Business Administration, or related field may be substituted for one year of required experience. One year of the required experience must have been in a supervisory or lead position. Fiscal Manager II (in addition to above) The completion of Two (2) full-time years of progressively responsibility as a HHSA Fiscal Services Manager I. -OR- Minimum of three years of progressively responsible professional accounting experience demonstrating full range of professional competency and experience providing technical leadership to junior professional staff required. Special Requirements Possession of a valid California driver's license. Bargaining Unit 4 - Mid-Management & Professional Exempt Employees For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. NEW * Assist-To-Own program to help Couny employees purchase a home. Program Highlights: Down Payment Assistance, up to 5.5% of the Total Mortgage Loan. Available with purchase of a primary residence. Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans). No first-time homebuyer requirement to qualify. Flexible guidelines: Minimum FICO 640; Maximum DTI 50%. Flexible income limits, up to moderate income levels; no income limits for FHA and VA. For more information, vists Calaveras County Assist-to-Own Extra-Hire: Extra-hire employees are not eligible for step advances, vacation, seniority rights, holiday pay or other certain employee benefits. They are entitled to 24 hours of sick leave per year and eligilbe for the county's CORE Medical plan but not eligible for dental or vision insurance. Vacation days: 0 - 3 complete years = 80 hours per year. After 6 months you can take your first week. 3 - 10 complete years = 120 hours per year 10 years+ = 160 per year Holidays :13 paid holidays per year. Sick Leave: 12 days annual sick leave accrual with unlimited accumulation. Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period. 60 hours of sick leave can be used for immediate family, parent spouse, child or sibling. Management Time Off (MTO) : 40 annually, pro-rated if hired on/after July 1st. Merit: After successfully completing twenty-six (26) pay periods, a 5% merit increase may be granted.Merit increases may be granted annually thereafter to the top step. Probation Period: New employees remain in a probationary status for 26 pay periods.. Longevity Incentives @ 2.5% for each of the following: 5.5 years (if hired before March 28, 2005) 6 years 10 years 15 years 20 years 25 years Flexible Spending Accounts under Section 125 Flexible Spending:Pre-Tax Medical Reimbursement - Max contribution of $2,500 annually Flexible Spending:Pre-Tax Dependent Care Account - Max contribution of $5,000 annually Section 125 Plan :Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site. AFLAC Heart & Stroke Insurance Cancer Insurance Accident Insurance Universal Life Insurance Short Term Disability Insurance LEGALSHIELD Life Insurance: $50,000.00 County paid Retirement Information: CalPERS: CLASSIC MEMBERS: 2% at 55 PEPRA MEMBERS: 2% at 62 Additional Retirement Plan: The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan ( Pre or Post Tax options ).The County utilizes VALIC. Participating employees will receive a County paid match of up to $50 a month Closing Date/Time: 5/27/2024 11:59 PM Pacific
May 09, 2024
Full Time
Position Description Fiscal Services Manager I: $30.40 - $36.92 Fiscal Services Manager II: $33.73 - $41.01 Ready to lead the charge in fiscal excellence? Join our dynamic fiscal team at the Calaveras Health and Human Services Agency as we seek a Fiscal Services Manager to streamline operations, maximize resources, and drive financial success. This position is also about managing people and processes to ensure our fiscal operations run smoothly. If you're passionate about fiscal integrity and have a knack for utilizing software to optimize fiscal practices and managing budgets and people, this is your chance to shine! Under direction, assumes responsibility for fiscal operations within an assigned department or unit; prepares and monitors the department's or unit's annual budget; performs cost accounting and grant program administration; plans, organizes, directs, coordinates, supervises and evaluates the work of fiscal staff; performs a variety of difficult, complex, and specialized fiscal support, information gathering, information preparation; and performs related duties as required. DISTINGUISHING CHARACTERISTICS: Fiscal Services Manager I The Fiscal Services Manager I position provides direct supervision to employees within a fiscal support work unit and assumes substantive and significant responsibility for assigned departmental and/or multi-divisional administration to include fiscal and budgetary, personnel, recordkeeping, documentation, and management information systems activities. This classification serves as an advisor to the department head/management team on a variety of complex fiscal services and related functions. Fiscal Services Manager II This is a journey level position classification with responsibility for the following: departmental budget, fiscal, financial, statistical, and assigned administrative operations. Responsibilities include management functions of program compliance, supervision of staff, and procurement of goods and services for multiple programs. Incumbents are responsible for developing and maintaining systems and fiscal controls and ensuring that the Department is operating in a fiscally sound manner within established guidelines. This classification serves as an advisor to the department head/management team on a variety of complex fiscal services and related functions. Example of Duties Fiscal Services Manager I activities to ensure compliance with program fiscal and operational requirements. Reviews bills for payment; posts paid claims and reconciles with Auditor's budget reports; monitors and balances petty cash. Provides comprehensive information about policies, programs, functions, and procedures. Maintains and tracks a variety of fiscal and budget control journals, documents, and reports. Prepares and submits activity reports and reports required by other government agencies. Maintains and submits payroll documents and records. Establishes, and updates information retrieval systems. Fiscal Services Manager II (in addition to above) Develops, administers, and implements department financial policies and procedures. Directs the fiscal personnel activities of the department. Ensures program compliance with all applicable regulations and guidelines. Analyzes regulation changes, and proposed legislation to determine impact on department. Coordinates and serves as primary contact during audits. Directs preparation of the annual budget. Ensures accurate and timely claiming of agency expenditures for reimbursement. Performs extensive analysis of statistics and data and develops change strategies. Provides oversight of daily operations and management of grants and special-funding programs. Devises or recommends new or modified accounting systems to provide complete and accurate financial and statistical accounting of the department's transactions. Coordinates accounting practices with the county auditor in such items as reconciling records. Supervise, train and evaluate staff. Minimum Qualifications Knowledge of: Fiscal Services Manager I Principles and practices of governmental and commercial accounting and auditing practices; principles and practices of budget development administration and control; public and community relations; office management methods and procedures including computers and software applications related to fiscal support work; methods and techniques of establishing and maintaining filing and information retrieval systems; purchasing methods and procedures; principles and practices of account and statistical recordkeeping; personnel principles of supervision, training, and performance evaluation; Principles and practices, rules and regulations of general accounting; rules on confidentiality of records and file maintenance; methods and techniques of preparing financial reports, statements and records; methods and techniques of evaluating and auditing programs; applicable state guidelines and regulations. Fiscal Services Manager II: Principles and practices of accounting, supervision, management theories and practices; Governmental cost accounting, budgeting and procurement procedures; Laws, ordinances, regulations governing County financial and budget operations, in accordance with GAAP and GASB standards; Budgetary control, grant administration, and other fiscal obligations; Management information systems for budget management and program evaluation; Data processing equipment and its application to accounting and management information systems; Federal, State and local regulations, legislation, policies and standards governing department programs; Personnel management and supervision and the Legislative process. Ability to : FiscalManager I Supervise, evaluate and train technical staff; review and reconcile budgetary data and fiscal reports; identify and respond to procedural and policy developmental requirements; prepare complex reports with accuracy; present material in a concise and orderly fashion; establish and maintain cooperative working relationship with others; skillfully and accurately perform a wide variety of mathematical functions. Fiscal Manager II (in addition to above) Prepare, implement and monitor compliance of programs budget and grants; Plan, organize, and direct accounting and fiscal analysis activities; Prepare comprehensive and accurate statistical and analytical reports of various types and complexity; Evaluate program and management information needs and develop appropriate systems; Analyze fiscal data and related operating methods and establish appropriate accounting procedures; Establish and maintain cooperative working relationships with all county departments and outside agencies Education, Training, and Experience : Fiscal Services Manager I High School diploma or equivalent. Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Equivalent to seven years of general/clerical bookkeeping experience; a Bachelor's degree in Accounting, Business Administration, or related field may be substituted for one year of required experience. One year of the required experience must have been in a supervisory or lead position. Fiscal Manager II (in addition to above) The completion of Two (2) full-time years of progressively responsibility as a HHSA Fiscal Services Manager I. -OR- Minimum of three years of progressively responsible professional accounting experience demonstrating full range of professional competency and experience providing technical leadership to junior professional staff required. Special Requirements Possession of a valid California driver's license. Bargaining Unit 4 - Mid-Management & Professional Exempt Employees For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. NEW * Assist-To-Own program to help Couny employees purchase a home. Program Highlights: Down Payment Assistance, up to 5.5% of the Total Mortgage Loan. Available with purchase of a primary residence. Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans). No first-time homebuyer requirement to qualify. Flexible guidelines: Minimum FICO 640; Maximum DTI 50%. Flexible income limits, up to moderate income levels; no income limits for FHA and VA. For more information, vists Calaveras County Assist-to-Own Extra-Hire: Extra-hire employees are not eligible for step advances, vacation, seniority rights, holiday pay or other certain employee benefits. They are entitled to 24 hours of sick leave per year and eligilbe for the county's CORE Medical plan but not eligible for dental or vision insurance. Vacation days: 0 - 3 complete years = 80 hours per year. After 6 months you can take your first week. 3 - 10 complete years = 120 hours per year 10 years+ = 160 per year Holidays :13 paid holidays per year. Sick Leave: 12 days annual sick leave accrual with unlimited accumulation. Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period. 60 hours of sick leave can be used for immediate family, parent spouse, child or sibling. Management Time Off (MTO) : 40 annually, pro-rated if hired on/after July 1st. Merit: After successfully completing twenty-six (26) pay periods, a 5% merit increase may be granted.Merit increases may be granted annually thereafter to the top step. Probation Period: New employees remain in a probationary status for 26 pay periods.. Longevity Incentives @ 2.5% for each of the following: 5.5 years (if hired before March 28, 2005) 6 years 10 years 15 years 20 years 25 years Flexible Spending Accounts under Section 125 Flexible Spending:Pre-Tax Medical Reimbursement - Max contribution of $2,500 annually Flexible Spending:Pre-Tax Dependent Care Account - Max contribution of $5,000 annually Section 125 Plan :Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site. AFLAC Heart & Stroke Insurance Cancer Insurance Accident Insurance Universal Life Insurance Short Term Disability Insurance LEGALSHIELD Life Insurance: $50,000.00 County paid Retirement Information: CalPERS: CLASSIC MEMBERS: 2% at 55 PEPRA MEMBERS: 2% at 62 Additional Retirement Plan: The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan ( Pre or Post Tax options ).The County utilizes VALIC. Participating employees will receive a County paid match of up to $50 a month Closing Date/Time: 5/27/2024 11:59 PM Pacific
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus six (6) years of experience in a finance related field, two (2) years of which include management experience Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience A Master’s in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement Licenses or Certifications: None. Notes to Applicants DEPARTMENT OVERVIEW : Please learn more about our department and how we serve our community: What does the Watershed Protection Department do? POSITION OVERVIEW : This is a Division Manager level position over the Finance section. The employee will be responsible for overseeing all aspects of financial management, including preparation of annual budget and capital plan, Accounts Payables and Receivables, Annual accounting and audit requirements, Procurement and contracts management, Financial management of grants, Cash management, internal controls and financial compliance requirements. EDUCATION : Verification of education will be conducted on the top candidate. CRIMINAL BACKGROUND INVESTIGATION : Job Offer is contingent on passing a Criminal Background Investigation. TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. BENEFITS : Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click here for more information. ABOUT YOUR EMPLOYMENT APPLICATION (Please read carefully): When completing the City of Austin Employment Application: Include details on the application or prior or current work history with the City of Austin. A detailed and complete employment application will help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Include details on the application of any previous employment that you wish to be considered as part of your qualifications and relevant experience. Provide each job title and employment dates for all jobs on the application. Your work history should include duties you performed. “See Resume” is not acceptable and your application will be considered incomplete. Work history must include the month and year of employment and whether it was full or part-time work. Pay Range $44.62 - $58.01 Hours 8am to 5pm, Monday - Friday with the ability for a 50% telework schedule within a two-week period. Exceptions may apply subject to the business needs of the department. May require working outside of normal business hours, including evenings, weekends, and holidays as dictated by business needs. Job Close Date 05/29/2024 Type of Posting External Department Watershed Protection Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd., Austin, Texas 78704 Preferred Qualifications Preferred Experience: Experience with City’s annual Operating budget and development of Capital Plan. Experience with City’s procurement and contracts management policies and procedures. Experience working with individuals at diverse levels and in multiple departments. Experience with accounting functions including A/P, Grants, and internal controls. Ability to lead a diverse team of finance professionals. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Properly accounts for and safe-guards the City’s cash and other assets for large-sized enterprises or functions within a department. Provides general oversight for department’s accounting, budgeting, purchasing, accounts payable, accounts receivable, revenue, CIP , grants, fixed assets, inventory, and payroll functions. May provide oversight for non-financial areas. Guides financial decisions of the organization by preparing financial information for presentation and consideration by management. Oversees and directs the development of the budget and business plan for the organization, performs budget analysis, provides guidance and recommendations to management, monitors the budget by reviewing current year estimates and budget variance reports, and reviews historical and forecast budget information. Provides feedback and analysis of organization performance measures, goals, and objectives by compiling relevant financial, business, service and operational information, identifying and evaluating trends, and recommending corrective actions. Reviews financial and budget reports and performs financial analyses by managing compilation of appropriate information. Directs the development of organization’s mid- and long-range financial forecast; ensuring revenue, expenditure and debt service projections meet applicable financial policies, guidelines and benchmarks, such as requirements for debt service coverage and cash reserves. Oversees and directs development of service rates, cost of service studies, and customer class rate proposals for Council. Oversees and directs requirements of a regulatory environment including rate proceedings, rate filing documentation, expert testimony development and delivery, litigation support, and settlement negotiations. Oversees and directs debt program including revenue bond planning and issuance, development and update of Bond Official Statements, rating agency presentation development, management of commercial paper programs, reconciliations of debt service schedules, and analysis of bond refinancing or defeasance opportunities. Oversees and directs the development of the capital budget, long-range plan and five-year plan. Prepares, reviews, and evaluates financial and accounting documents, reports, and statements and ensures that financial transactions are recorded promptly and properly. Ensures financial staff are appropriately trained on the City’s systems of record and on citywide policies and procedures. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies Knowledge of accounting concepts, principals and practices Knowledge of financial reporting and internal control systems Knowledge of utility ratemaking and cost of service study methodology Knowledge of debt instruments, cash management and utility financing methods Knowledge of forecasting models; econometric studies, analysis and forecasting; and estimating methods and techniques Knowledge of cost benefits analysis, feasibility studies and net present value analysis methods Knowledge of enterprise budgeting, financial planning or accounting Knowledge of preferred business practices Knowledge of financial and budget systems and reporting Knowledge of leadership/supervisory/management best practices Skill in designing and maintaining complex spreadsheet and database models Skill in development of presentations Skill in effective oral and written communications Skill in analyzing and interpreting complex financial records Skill in using computers and related software applications Skill in determining need and compiling, analyzing and presenting financial information and data for management and Council use Ability to resolve problems or situations that require the exercising of good judgement Ability to prepare complex and accurate financial reports Ability to establish and maintain good working relationships with other City employees and the public Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Financial Manager III position are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus six (6) years of experience in a finance related field, two (2) years of which include management experience. Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience. A Master's in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement. Do you meet these minimum qualifications? Yes No * Due to the responsibilities, this position requires a financial Criminal Background Investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Financial CBI to be hired. I acknowledge and understand this position requires a Financial Criminal Background Investigation. * Please briefly describe your experience with City's budget process. Include years of experience and level of experience. (Open Ended Question) * Briefly describe your experience with City's procurement and contracts management process. (Open Ended Question) * Please describe your experience working with multiple departments and working with diverse levels of staff. (Open Ended Question) * Please describe your level of experience with accounting functions, including accounts payables and grants accounting. (Open Ended Question) * Describe your leadership style. Please explain your core values when you lead a team of professionals. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
May 10, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus six (6) years of experience in a finance related field, two (2) years of which include management experience Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience A Master’s in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement Licenses or Certifications: None. Notes to Applicants DEPARTMENT OVERVIEW : Please learn more about our department and how we serve our community: What does the Watershed Protection Department do? POSITION OVERVIEW : This is a Division Manager level position over the Finance section. The employee will be responsible for overseeing all aspects of financial management, including preparation of annual budget and capital plan, Accounts Payables and Receivables, Annual accounting and audit requirements, Procurement and contracts management, Financial management of grants, Cash management, internal controls and financial compliance requirements. EDUCATION : Verification of education will be conducted on the top candidate. CRIMINAL BACKGROUND INVESTIGATION : Job Offer is contingent on passing a Criminal Background Investigation. TRAVEL : If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. BENEFITS : Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click here for more information. ABOUT YOUR EMPLOYMENT APPLICATION (Please read carefully): When completing the City of Austin Employment Application: Include details on the application or prior or current work history with the City of Austin. A detailed and complete employment application will help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Include details on the application of any previous employment that you wish to be considered as part of your qualifications and relevant experience. Provide each job title and employment dates for all jobs on the application. Your work history should include duties you performed. “See Resume” is not acceptable and your application will be considered incomplete. Work history must include the month and year of employment and whether it was full or part-time work. Pay Range $44.62 - $58.01 Hours 8am to 5pm, Monday - Friday with the ability for a 50% telework schedule within a two-week period. Exceptions may apply subject to the business needs of the department. May require working outside of normal business hours, including evenings, weekends, and holidays as dictated by business needs. Job Close Date 05/29/2024 Type of Posting External Department Watershed Protection Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 505 Barton Springs Rd., Austin, Texas 78704 Preferred Qualifications Preferred Experience: Experience with City’s annual Operating budget and development of Capital Plan. Experience with City’s procurement and contracts management policies and procedures. Experience working with individuals at diverse levels and in multiple departments. Experience with accounting functions including A/P, Grants, and internal controls. Ability to lead a diverse team of finance professionals. Ability to travel to more than one work location. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Properly accounts for and safe-guards the City’s cash and other assets for large-sized enterprises or functions within a department. Provides general oversight for department’s accounting, budgeting, purchasing, accounts payable, accounts receivable, revenue, CIP , grants, fixed assets, inventory, and payroll functions. May provide oversight for non-financial areas. Guides financial decisions of the organization by preparing financial information for presentation and consideration by management. Oversees and directs the development of the budget and business plan for the organization, performs budget analysis, provides guidance and recommendations to management, monitors the budget by reviewing current year estimates and budget variance reports, and reviews historical and forecast budget information. Provides feedback and analysis of organization performance measures, goals, and objectives by compiling relevant financial, business, service and operational information, identifying and evaluating trends, and recommending corrective actions. Reviews financial and budget reports and performs financial analyses by managing compilation of appropriate information. Directs the development of organization’s mid- and long-range financial forecast; ensuring revenue, expenditure and debt service projections meet applicable financial policies, guidelines and benchmarks, such as requirements for debt service coverage and cash reserves. Oversees and directs development of service rates, cost of service studies, and customer class rate proposals for Council. Oversees and directs requirements of a regulatory environment including rate proceedings, rate filing documentation, expert testimony development and delivery, litigation support, and settlement negotiations. Oversees and directs debt program including revenue bond planning and issuance, development and update of Bond Official Statements, rating agency presentation development, management of commercial paper programs, reconciliations of debt service schedules, and analysis of bond refinancing or defeasance opportunities. Oversees and directs the development of the capital budget, long-range plan and five-year plan. Prepares, reviews, and evaluates financial and accounting documents, reports, and statements and ensures that financial transactions are recorded promptly and properly. Ensures financial staff are appropriately trained on the City’s systems of record and on citywide policies and procedures. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the processes and theories used for public budgetary and financial policies Knowledge of accounting concepts, principals and practices Knowledge of financial reporting and internal control systems Knowledge of utility ratemaking and cost of service study methodology Knowledge of debt instruments, cash management and utility financing methods Knowledge of forecasting models; econometric studies, analysis and forecasting; and estimating methods and techniques Knowledge of cost benefits analysis, feasibility studies and net present value analysis methods Knowledge of enterprise budgeting, financial planning or accounting Knowledge of preferred business practices Knowledge of financial and budget systems and reporting Knowledge of leadership/supervisory/management best practices Skill in designing and maintaining complex spreadsheet and database models Skill in development of presentations Skill in effective oral and written communications Skill in analyzing and interpreting complex financial records Skill in using computers and related software applications Skill in determining need and compiling, analyzing and presenting financial information and data for management and Council use Ability to resolve problems or situations that require the exercising of good judgement Ability to prepare complex and accurate financial reports Ability to establish and maintain good working relationships with other City employees and the public Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Financial Manager III position are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics plus six (6) years of experience in a finance related field, two (2) years of which include management experience. Additionally, experience must include one year of accounting. Up to twelve (12) hours of accounting coursework may substitute for accounting experience. A Master's in Finance, Accounting, or Business related field or a CPA certification may substitute for two (2) years of experience requirement. Do you meet these minimum qualifications? Yes No * Due to the responsibilities, this position requires a financial Criminal Background Investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Financial CBI to be hired. I acknowledge and understand this position requires a Financial Criminal Background Investigation. * Please briefly describe your experience with City's budget process. Include years of experience and level of experience. (Open Ended Question) * Briefly describe your experience with City's procurement and contracts management process. (Open Ended Question) * Please describe your experience working with multiple departments and working with diverse levels of staff. (Open Ended Question) * Please describe your level of experience with accounting functions, including accounts payables and grants accounting. (Open Ended Question) * Describe your leadership style. Please explain your core values when you lead a team of professionals. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No Optional & Required Documents Required Documents Optional Documents
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band F Annual Salary Range $ 118,792.71 (Minimum) - $ 154,431.88 (Maximum) The negotiable salary offer will be between $118,792.71 - $140,710.67 /annually commensurate with experience and education. Reports To Payroll Manager Current Assignment First review of applications will be on January 23, 2024 The Senior Accounting Analyst is responsible for managing the biweekly CalPERS reconciliation and reporting process. This involves a thorough analysis of employee records and transactions, as well as a deep understanding of CalPERS regulations and guidelines. The Senior Accounting Analyst also provides leadership and guidance to the CalPERS reconciliation and reporting team, develops and implements new processes and procedures, collaborates with other departments, represents the department in meetings with CalPERS representatives, resolves complex reconciliation issues, and prepares and presents reports to management Day-to-day duties: Prepares biweekly ACH remittance to CalPERS by generating and analyzing CalPERS reports and interfaces.Ensures accuracy and compliance with CalPERS rules and regulations by investigating and resolving discrepancies between BART employee earnings records and CalPERS records.Collaborates with HRIS and CalPERS on employee earning records and other payroll-related matters.Processes employee earnings record corrections and adjustments received from HR.Corrects employee CalPERS contributions and issues collection letters or enters adjustments as needed.Reconciles receivables with payroll corrections to ensure accurate reporting.Reconciles payroll summaries with remittances to verify that all contributions have been sent to CalPERS correctly.Keeps payroll up to date with CalPERS Document History & letters to ensure that all changes are reflected in the payroll system.Develops and implements new procedures to improve the efficiency and accuracy of the CalPERS reconciliation and reporting process.Provides support to the payroll department as needed and performs other duties as assigned by the Payroll Manager. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties Participates in the more difficult and complex tasks related to financial reporting, general accounting, capital and operating billing, investment accounting, capital asset accounting, payroll, and accounts payable. Participates in the review, administration, monitoring and preparation of District-wide financial reports involving capital project costs; monitors funding agreements and project expenditures; ensures maintenance of expenditure records which conform to funding agency requirements and District policy. Prepares quarterly, semi-annual, or annual reporting required by funding agreements and provides support to related compliance audits. Handles more complex construction or funding contracts and ensures capital grant billings are done in compliance with guidelines; tracks amounts billed and to be collected and coordinates with various grantors on the status of the billings. Analyzes and maintains project retention records for use in the capital billing. Resolves billing issues with project manager and addresses grantor inquiries. Analyzes, reviews and reconciles all capital assets maintained by the District. Responsible for reviewing, analyzing, and accounting for transactions, including the required reconciliations, associated with leases and subscription-based information technology arrangement in compliance with GASB 87 and GASB 96. Performs comprehensive review of all operating and capital revenue and expense accounts for monthly close and ensures cost center revenues and expenses are posted to the correct account and department. In charge of more complex financial accounts including operating and capital grants and expenses. Prepares required journal entries to update financial records. Participates in all financial audits, audits of financial statements, compliance audit, audits initiated by granting agencies and internal audit, and provides relevant analyses, roll forward schedules, and required audit supports. Reviews Trial Balances of assigned Funds and ensures accuracy of account balances, reconciles account balances with related subsidiary ledgers and interfund balances with the District’s General Fund and other Funds, initiate adjustments of project costs, if necessary, ensures collections of receivables, and process fund closeout. Prepares financial statements related to Post Employment Benefit Trust Account, specifically the Retiree Health Benefit Trust and the Survivor Benefit Trust. Prepares the National Transit Database Report, State Controller’s Report, Schedule of Federal Awards required for the Single Audit and other similar reports. Assist in preparing the District’s cash flow statements, Required Supplementary Schedules and Statistical Information included in BART’s audited Annual Financial Comprehensive Report. Handles the biweekly reporting and reconciliation of CalPERS contributions. Analyzes employee records and reconciles BART records with CalPERS records. Communicates and coordinates with internal departments and CalPERS to ensure earning records are in accordance with CalPERS rules and regulations. Handles and processes corrections of employee records with CalPERS. Analyzes, monitors, and accounts for invoices that are needed to be accrued at the end of the fiscal year to ensure that the District’s records conform with Generally Accepted Accounting Principles. Analyzes construction in progress account per project and coordinates with project managers to ensure completed projects are properly capitalized to ensure correct reporting and disclosure in the financial statements. Analyzes and accounts for transactions associated with bond issuances and or refunding, including the accounting of bond proceeds, property tax collected for debt service, periodic accrual of interest expense and interest income on funds held, amortization of bonds/investments premiums or discounts, bonds refunded, and revaluation of investments to fair market value. Analyzes the refunding and calculates the deferred loss or gain. Prepares cash and investments schedules in accordance with GASB 40, debt related roll-forward schedules, and handles the associated annual audit and required footnote disclosures. Develops and recommends improvements to computerized financial management system and accounting procedures for efficiency, to conform with federal or state laws and generally accepted accounting principles, and to strengthen internal control. May train assigned employees in their areas of work including cost collection and analyses. Represents their division at various meetings with other departments and divisions; communicates information and activities with others as appropriate and participate in special projects Perform other tasks as assigned. Minimum Qualifications Education A Bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. CPA certification is preferred. Experience The equivalent of three (3) years of fulltime, professional level relevant general accounting, financial reporting, and/or auditing experience. License or Certificate A valid certificate as a Certified Public Accountant (CPA) is preferred. Substitution Additional professional experience as outlined above may be substituted for the education on a year-for- year basis. Knowledge and Skills Knowledge of : Advanced principles, practices and procedures of Accounting and Financial Reporting. Laws and regulations relating to the financial administration of public agencies and transportation authorities in the State of California. Principles of financial and operational analysis. Principles of Construction in Progress and asset capitalization. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project costing and how labor and non-labor data flow and are accounted for in the District’s financial reports. Principles of Project Cost billing. Principles of Operating Cost billing. Organization of voluminous financial data using advanced Excel and macros. Accounting for Investments and how transactions are presented in the financials. Accounting for Trust accounts. Principles and practices of financial record keeping and reporting. Principles of Government Accounting Standards Board (GASB) guidelines. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in : Independently performing the most difficult financial and accounting analyses and data organization. Interpreting and explaining department policies and procedures. Leading, organizing and reviewing the work of staff from various departments in finance, specifically Payroll, Accounts Payable, Accounts Receivable and Financial Reporting. Analyzing account issues and problems, identifying alternative solutions and implementing recommendations. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management systems and reports. Developing, organizing, reviewing and analyzing financial data related contracts and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members.
Mar 07, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band F Annual Salary Range $ 118,792.71 (Minimum) - $ 154,431.88 (Maximum) The negotiable salary offer will be between $118,792.71 - $140,710.67 /annually commensurate with experience and education. Reports To Payroll Manager Current Assignment First review of applications will be on January 23, 2024 The Senior Accounting Analyst is responsible for managing the biweekly CalPERS reconciliation and reporting process. This involves a thorough analysis of employee records and transactions, as well as a deep understanding of CalPERS regulations and guidelines. The Senior Accounting Analyst also provides leadership and guidance to the CalPERS reconciliation and reporting team, develops and implements new processes and procedures, collaborates with other departments, represents the department in meetings with CalPERS representatives, resolves complex reconciliation issues, and prepares and presents reports to management Day-to-day duties: Prepares biweekly ACH remittance to CalPERS by generating and analyzing CalPERS reports and interfaces.Ensures accuracy and compliance with CalPERS rules and regulations by investigating and resolving discrepancies between BART employee earnings records and CalPERS records.Collaborates with HRIS and CalPERS on employee earning records and other payroll-related matters.Processes employee earnings record corrections and adjustments received from HR.Corrects employee CalPERS contributions and issues collection letters or enters adjustments as needed.Reconciles receivables with payroll corrections to ensure accurate reporting.Reconciles payroll summaries with remittances to verify that all contributions have been sent to CalPERS correctly.Keeps payroll up to date with CalPERS Document History & letters to ensure that all changes are reflected in the payroll system.Develops and implements new procedures to improve the efficiency and accuracy of the CalPERS reconciliation and reporting process.Provides support to the payroll department as needed and performs other duties as assigned by the Payroll Manager. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties Participates in the more difficult and complex tasks related to financial reporting, general accounting, capital and operating billing, investment accounting, capital asset accounting, payroll, and accounts payable. Participates in the review, administration, monitoring and preparation of District-wide financial reports involving capital project costs; monitors funding agreements and project expenditures; ensures maintenance of expenditure records which conform to funding agency requirements and District policy. Prepares quarterly, semi-annual, or annual reporting required by funding agreements and provides support to related compliance audits. Handles more complex construction or funding contracts and ensures capital grant billings are done in compliance with guidelines; tracks amounts billed and to be collected and coordinates with various grantors on the status of the billings. Analyzes and maintains project retention records for use in the capital billing. Resolves billing issues with project manager and addresses grantor inquiries. Analyzes, reviews and reconciles all capital assets maintained by the District. Responsible for reviewing, analyzing, and accounting for transactions, including the required reconciliations, associated with leases and subscription-based information technology arrangement in compliance with GASB 87 and GASB 96. Performs comprehensive review of all operating and capital revenue and expense accounts for monthly close and ensures cost center revenues and expenses are posted to the correct account and department. In charge of more complex financial accounts including operating and capital grants and expenses. Prepares required journal entries to update financial records. Participates in all financial audits, audits of financial statements, compliance audit, audits initiated by granting agencies and internal audit, and provides relevant analyses, roll forward schedules, and required audit supports. Reviews Trial Balances of assigned Funds and ensures accuracy of account balances, reconciles account balances with related subsidiary ledgers and interfund balances with the District’s General Fund and other Funds, initiate adjustments of project costs, if necessary, ensures collections of receivables, and process fund closeout. Prepares financial statements related to Post Employment Benefit Trust Account, specifically the Retiree Health Benefit Trust and the Survivor Benefit Trust. Prepares the National Transit Database Report, State Controller’s Report, Schedule of Federal Awards required for the Single Audit and other similar reports. Assist in preparing the District’s cash flow statements, Required Supplementary Schedules and Statistical Information included in BART’s audited Annual Financial Comprehensive Report. Handles the biweekly reporting and reconciliation of CalPERS contributions. Analyzes employee records and reconciles BART records with CalPERS records. Communicates and coordinates with internal departments and CalPERS to ensure earning records are in accordance with CalPERS rules and regulations. Handles and processes corrections of employee records with CalPERS. Analyzes, monitors, and accounts for invoices that are needed to be accrued at the end of the fiscal year to ensure that the District’s records conform with Generally Accepted Accounting Principles. Analyzes construction in progress account per project and coordinates with project managers to ensure completed projects are properly capitalized to ensure correct reporting and disclosure in the financial statements. Analyzes and accounts for transactions associated with bond issuances and or refunding, including the accounting of bond proceeds, property tax collected for debt service, periodic accrual of interest expense and interest income on funds held, amortization of bonds/investments premiums or discounts, bonds refunded, and revaluation of investments to fair market value. Analyzes the refunding and calculates the deferred loss or gain. Prepares cash and investments schedules in accordance with GASB 40, debt related roll-forward schedules, and handles the associated annual audit and required footnote disclosures. Develops and recommends improvements to computerized financial management system and accounting procedures for efficiency, to conform with federal or state laws and generally accepted accounting principles, and to strengthen internal control. May train assigned employees in their areas of work including cost collection and analyses. Represents their division at various meetings with other departments and divisions; communicates information and activities with others as appropriate and participate in special projects Perform other tasks as assigned. Minimum Qualifications Education A Bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. CPA certification is preferred. Experience The equivalent of three (3) years of fulltime, professional level relevant general accounting, financial reporting, and/or auditing experience. License or Certificate A valid certificate as a Certified Public Accountant (CPA) is preferred. Substitution Additional professional experience as outlined above may be substituted for the education on a year-for- year basis. Knowledge and Skills Knowledge of : Advanced principles, practices and procedures of Accounting and Financial Reporting. Laws and regulations relating to the financial administration of public agencies and transportation authorities in the State of California. Principles of financial and operational analysis. Principles of Construction in Progress and asset capitalization. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project costing and how labor and non-labor data flow and are accounted for in the District’s financial reports. Principles of Project Cost billing. Principles of Operating Cost billing. Organization of voluminous financial data using advanced Excel and macros. Accounting for Investments and how transactions are presented in the financials. Accounting for Trust accounts. Principles and practices of financial record keeping and reporting. Principles of Government Accounting Standards Board (GASB) guidelines. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in : Independently performing the most difficult financial and accounting analyses and data organization. Interpreting and explaining department policies and procedures. Leading, organizing and reviewing the work of staff from various departments in finance, specifically Payroll, Accounts Payable, Accounts Receivable and Financial Reporting. Analyzing account issues and problems, identifying alternative solutions and implementing recommendations. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management systems and reports. Developing, organizing, reviewing and analyzing financial data related contracts and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members.
City of Vallejo
Vallejo, California, United States
Description THE POSITION This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The Accounting Technician is the full journey level class within the accounting clerical series. The incumbent in this position performs accounting duties involved in maintaining fiscal records, and assists in the preparation, analysis, and review of budgets, payroll, and other related financial transactions. THE DEPARTMENT The Finance Department assists other departments in the City in meeting their service objectives by allocating and monitoring the City's financial resources, financial reporting, payroll, accounts payable, accounts receivable and other financial transactions. The department monitors and reports on the financial position of the City, bills and collects most City revenues, provides treasury services, and monitors the City's debt and trustee activity. The Department assists the City Manager with the annual operating and capital improvement budgets and in developing and maintaining the city's long-range financial projections. The Finance Department provides several financial support services to the City Council, City Manager, and other City departments. In addition, the Finance Department directs and manages the financial activities of the City and manages services provided to other City departments. Distinguishing characteristics This is the full journey level class within the accounting clerical series. Employees within this class are distinguished from the Accounting Clerk II by the performance of the full range of duties as assigned including maintaining fiscal records; and to assist in the other related financial transaction. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Supervision Received and Exercised Receives general supervision from the Managers and Senior Accountant. Exercises functional and technical supervision over accounting clerical staff. Essential Functions Examples of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Maintain and reconcile a variety of ledgers, reports, and account records. Verify, correct and balance accounts payable system; generate checks and approval listing for City Council. Reconcile various bank accounts and make adjustments due to cancellations and corrections. Balance and prepare payroll taxes for State and Federal quarterly and annual returns. Participate in the training of various Departments in the use of computer accounting programs to generate payroll, accounts payable, accounts receivable and budget information. Provide technical information and instruction regarding applicable procedures and methods to other City staff. Input and retrieve a variety of fiscal and statistical information using a computer terminal. Perform a variety of general clerical accounting duties. Research background information: compile and prepare a variety of statistical and financial reports. Perform related duties and responsibilities as required. In addition to the above, the following duties are performed: When Assigned to Accounting: Examine and correct accounting transactions to ensure accuracy; prepare and post journals entries. Reconcile various bank accounts making adjustments due to cancellations and corrections. Maintain various ledgers, registers, and journals according to established account classifications. When Assigned to Payroll: Receive payroll records ensuring compliance with City policies, procedures, and regulations; prepare and balance payroll reports. Process and calculate a variety of payroll actions including wage garnishments, benefits withholding, overtime hours and workers compensation claims. Maintain a variety of files and records related to the City's payroll system. Balance and prepare payroll taxes for State and Federal quarterly and annual returns. Set up payroll controls and master files; supervise entries to accomplish bi-weekly payroll for the City; merge files to post to the finance system. When Assigned to Accounts Payable: Verify and ensure the accuracy of all invoices presented to Accounts Payable. Enforce City policies regarding travel, reimbursements, and purchases. Process invoices, generate reports and checks for payment. Minimum Qualifications/Knowledge, Skills & Abilities Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Three years of increasingly responsible experience in the maintenance of financial and related statistical records. Education: Equivalent to an Associate Degree from an accredited college or university with major course work in financial accounting and business practices. License or Certificate: *Any license, certification, or registration required for this position shall be maintained (i.e., active and in good standing) at all times during employment with City of Vallejo. For continued employment with City of Vallejo, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. Knowledge, Skills & Abilities KNOWLEDGE OF: Principles and practices of record keeping and reporting. Generally accepted accounting and bookkeeping principles and procedures and their application to basic accounting transactions. Modern office methods, procedures and equipment including computer programs and applications. Automated financial management systems. When Assigned to Payroll: In addition to the above, the following knowledge are required: Principles and practices of payroll administration Federal and State payroll tax reporting requirements. ABILITY TO: Understand, interpret, and communicate city accounting policies and procedures. Examine and verify financial documents and reports. Prepare a variety of routine financial statements, reports, and analyses. Remain current in emerging office methods, practices, procedures, and equipment. Maintain a variety of financial records and files. Train and direct accounting clerical personnel. Operate a typewriter, calculator, computer terminal and other office equipment. Effectively utilize personal computers and applications. Type at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Additional Information SUPPLEMENTAL INFORMATION Working Conditions Office and inspection site environment; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas. The Recruitment & Selection Process 1. Applications are due by 5:00 P.M. on Monday, June 3, 2024. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues. 2. Applications will be screened for overall qualifications the week of June 03, 2024. 3. Applicants who meet the minimum qualifications will have their supplemental responses scored by subject matter experts the week of June 10, 2024 . The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. 4. Oral Panel Interviews are tentatively scheduled to take place the week of June 24, 2024. Oral Panel Interviews are weighted at 100% of the candidates' score. Candidates must achieve a minimum passing score of 70%. Those achieving 70% or higher will be placed on the Register of Eligibles (eligible list) and may be considered to fill positions for up to one year. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 5. Candidates placed on the Register of Eligibles (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department. REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Martha Galo at (707) 648-4365 or send an email to: martha.galo@cityofvallejo.net no later than June 3, 2022 at 5:00 p.m. PRIOR TO HIRE The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Successfully complete a job-related pre-placement medical exam. 4) Provide proof of legal right to work in the United States. Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency. Veteran's Preference - Veteran's preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application. Equal Opportunity Employer (EOE ) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Closing Date/Time: 6/3/2024 5:00 PM Pacific
May 21, 2024
Full Time
Description THE POSITION This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year. The Accounting Technician is the full journey level class within the accounting clerical series. The incumbent in this position performs accounting duties involved in maintaining fiscal records, and assists in the preparation, analysis, and review of budgets, payroll, and other related financial transactions. THE DEPARTMENT The Finance Department assists other departments in the City in meeting their service objectives by allocating and monitoring the City's financial resources, financial reporting, payroll, accounts payable, accounts receivable and other financial transactions. The department monitors and reports on the financial position of the City, bills and collects most City revenues, provides treasury services, and monitors the City's debt and trustee activity. The Department assists the City Manager with the annual operating and capital improvement budgets and in developing and maintaining the city's long-range financial projections. The Finance Department provides several financial support services to the City Council, City Manager, and other City departments. In addition, the Finance Department directs and manages the financial activities of the City and manages services provided to other City departments. Distinguishing characteristics This is the full journey level class within the accounting clerical series. Employees within this class are distinguished from the Accounting Clerk II by the performance of the full range of duties as assigned including maintaining fiscal records; and to assist in the other related financial transaction. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Supervision Received and Exercised Receives general supervision from the Managers and Senior Accountant. Exercises functional and technical supervision over accounting clerical staff. Essential Functions Examples of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Maintain and reconcile a variety of ledgers, reports, and account records. Verify, correct and balance accounts payable system; generate checks and approval listing for City Council. Reconcile various bank accounts and make adjustments due to cancellations and corrections. Balance and prepare payroll taxes for State and Federal quarterly and annual returns. Participate in the training of various Departments in the use of computer accounting programs to generate payroll, accounts payable, accounts receivable and budget information. Provide technical information and instruction regarding applicable procedures and methods to other City staff. Input and retrieve a variety of fiscal and statistical information using a computer terminal. Perform a variety of general clerical accounting duties. Research background information: compile and prepare a variety of statistical and financial reports. Perform related duties and responsibilities as required. In addition to the above, the following duties are performed: When Assigned to Accounting: Examine and correct accounting transactions to ensure accuracy; prepare and post journals entries. Reconcile various bank accounts making adjustments due to cancellations and corrections. Maintain various ledgers, registers, and journals according to established account classifications. When Assigned to Payroll: Receive payroll records ensuring compliance with City policies, procedures, and regulations; prepare and balance payroll reports. Process and calculate a variety of payroll actions including wage garnishments, benefits withholding, overtime hours and workers compensation claims. Maintain a variety of files and records related to the City's payroll system. Balance and prepare payroll taxes for State and Federal quarterly and annual returns. Set up payroll controls and master files; supervise entries to accomplish bi-weekly payroll for the City; merge files to post to the finance system. When Assigned to Accounts Payable: Verify and ensure the accuracy of all invoices presented to Accounts Payable. Enforce City policies regarding travel, reimbursements, and purchases. Process invoices, generate reports and checks for payment. Minimum Qualifications/Knowledge, Skills & Abilities Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Three years of increasingly responsible experience in the maintenance of financial and related statistical records. Education: Equivalent to an Associate Degree from an accredited college or university with major course work in financial accounting and business practices. License or Certificate: *Any license, certification, or registration required for this position shall be maintained (i.e., active and in good standing) at all times during employment with City of Vallejo. For continued employment with City of Vallejo, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. Knowledge, Skills & Abilities KNOWLEDGE OF: Principles and practices of record keeping and reporting. Generally accepted accounting and bookkeeping principles and procedures and their application to basic accounting transactions. Modern office methods, procedures and equipment including computer programs and applications. Automated financial management systems. When Assigned to Payroll: In addition to the above, the following knowledge are required: Principles and practices of payroll administration Federal and State payroll tax reporting requirements. ABILITY TO: Understand, interpret, and communicate city accounting policies and procedures. Examine and verify financial documents and reports. Prepare a variety of routine financial statements, reports, and analyses. Remain current in emerging office methods, practices, procedures, and equipment. Maintain a variety of financial records and files. Train and direct accounting clerical personnel. Operate a typewriter, calculator, computer terminal and other office equipment. Effectively utilize personal computers and applications. Type at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Additional Information SUPPLEMENTAL INFORMATION Working Conditions Office and inspection site environment; exposure to dust and noise; some climbing, stooping, light lifting and inspecting in confined areas. The Recruitment & Selection Process 1. Applications are due by 5:00 P.M. on Monday, June 3, 2024. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered. NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo staff are unable to assist with these issues. 2. Applications will be screened for overall qualifications the week of June 03, 2024. 3. Applicants who meet the minimum qualifications will have their supplemental responses scored by subject matter experts the week of June 10, 2024 . The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. 4. Oral Panel Interviews are tentatively scheduled to take place the week of June 24, 2024. Oral Panel Interviews are weighted at 100% of the candidates' score. Candidates must achieve a minimum passing score of 70%. Those achieving 70% or higher will be placed on the Register of Eligibles (eligible list) and may be considered to fill positions for up to one year. The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions. 5. Candidates placed on the Register of Eligibles (eligible list) will be referred to the department for final interviews based on their performance in the exam. The number of candidates referred for a hiring interview is at the discretion of the hiring department. REASONABLE ACCOMMODATIONS The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact Martha Galo at (707) 648-4365 or send an email to: martha.galo@cityofvallejo.net no later than June 3, 2022 at 5:00 p.m. PRIOR TO HIRE The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Successfully complete a job-related pre-placement medical exam. 4) Provide proof of legal right to work in the United States. Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency. Veteran's Preference - Veteran's preference points will be applied in accordance with Civil Service Rule 24. A copy of the DD 214 form must be filed at time of application. Equal Opportunity Employer (EOE ) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors. Note: The provisions in this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice. Closing Date/Time: 6/3/2024 5:00 PM Pacific
State of Missouri
Jefferson City, Missouri, United States
Position: Manager of Original Assessment Duties and Responsibilities: Serves as the Manager of the Original Assessment Section, within the State Tax Commission, and reports directly to the three commissioners of the agency. The Manager has supervision over the policies and procedures of the original assessment appraisal process and provides budget analysis of the section’s work load each year. General responsibilities include coordinating staff activities; responding to inquiries from taxpayers, county officials, and other government agencies; and, conducting research and analysis for recommendations and presenting support for those recommendations to commissioners, county officials, and/or the legislature. Major duties involve developing cost of capital studies and supervising the completion of over 800 complex valuation appraisals performed annually by Original Assessment staff. Required Knowledge, Skills, and Abilities: 1. Knowledge calculating cost of capital, cost of equity, and functional and economic obsolescence. 2. Knowledge of appraisal and valuation techniques and methodologies. 3. Knowledge of public utility operations and regulations. 4. Skills communicating information of varying complexity to a variety of stakeholders. 5. Skills in preparing reports or testimony and presenting or testifying to boards, commissions, or committees. 6. Skills in effective administration, management, supervision, and training practices and techniques. 7. Ability to interpret financial and statistical reports and analyze data and complex calculations. 8. Ability to review, analyze, interpret, and assist in preparing state laws, rules, and regulations. Minimum Qualifications: 1. Bachelor’s degree with an emphasis in accounting, economics, finance, or similarly situated field supplemented with a minimum of 21 credit hours in accounting, finance, or economics. 2. Five-years experience working in an accounting, finance, or economics capacity. Desired Qualifications: 1. Master’s degree with an emphasis in accounting, finance, economics, or similarly situated field supplemented with a minimum of 21 credit hours in accounting, finance, or economics. 2. One-year experience working in a regulatory environment. 3. Five-years experience managing individuals with graduating levels of responsibility. A Master’s degree may be substituted on a year-for-year basis for up to two-years management experience. 4. A business certification such as a CFA charter or CPA designation. 5. Knowledge of Missouri property tax laws and regulations. Location: Jefferson City, Missouri, plus some travel within the state. Pay Grade: $75,000 - $90,000, annually - commensurate with education and experience. Application Process: Please apply on-line at https://mocareers.mo.gov/hiretrue/mo/mocareers/index.html. . . .
May 04, 2024
Full Time
Position: Manager of Original Assessment Duties and Responsibilities: Serves as the Manager of the Original Assessment Section, within the State Tax Commission, and reports directly to the three commissioners of the agency. The Manager has supervision over the policies and procedures of the original assessment appraisal process and provides budget analysis of the section’s work load each year. General responsibilities include coordinating staff activities; responding to inquiries from taxpayers, county officials, and other government agencies; and, conducting research and analysis for recommendations and presenting support for those recommendations to commissioners, county officials, and/or the legislature. Major duties involve developing cost of capital studies and supervising the completion of over 800 complex valuation appraisals performed annually by Original Assessment staff. Required Knowledge, Skills, and Abilities: 1. Knowledge calculating cost of capital, cost of equity, and functional and economic obsolescence. 2. Knowledge of appraisal and valuation techniques and methodologies. 3. Knowledge of public utility operations and regulations. 4. Skills communicating information of varying complexity to a variety of stakeholders. 5. Skills in preparing reports or testimony and presenting or testifying to boards, commissions, or committees. 6. Skills in effective administration, management, supervision, and training practices and techniques. 7. Ability to interpret financial and statistical reports and analyze data and complex calculations. 8. Ability to review, analyze, interpret, and assist in preparing state laws, rules, and regulations. Minimum Qualifications: 1. Bachelor’s degree with an emphasis in accounting, economics, finance, or similarly situated field supplemented with a minimum of 21 credit hours in accounting, finance, or economics. 2. Five-years experience working in an accounting, finance, or economics capacity. Desired Qualifications: 1. Master’s degree with an emphasis in accounting, finance, economics, or similarly situated field supplemented with a minimum of 21 credit hours in accounting, finance, or economics. 2. One-year experience working in a regulatory environment. 3. Five-years experience managing individuals with graduating levels of responsibility. A Master’s degree may be substituted on a year-for-year basis for up to two-years management experience. 4. A business certification such as a CFA charter or CPA designation. 5. Knowledge of Missouri property tax laws and regulations. Location: Jefferson City, Missouri, plus some travel within the state. Pay Grade: $75,000 - $90,000, annually - commensurate with education and experience. Application Process: Please apply on-line at https://mocareers.mo.gov/hiretrue/mo/mocareers/index.html. . . .
City of Fremont, CA
Fremont, California, United States
Description The Finance Department is recruiting for the position of Accounting Technician (Electronic Payments Technician) This recruitment will close on June 4, 2024 at 5:00 PM (PT) or when the first 150 applications are received, whichever comes first. Please apply promptly. VIEW OUR RECRUITMENT BROCHURE The Department: The Finance Department is responsible for providing quantitative financial information, policy analyses, and recommendations that help the City Council and all City departments make decisions about how to best allocate the resources available to the City. The Position: This is a journey level accounting technical class and has the ability to perform the full range of duties assigned, with only occasional instruction or assistance as unique situations arise. Employees at this level are fully aware of the operating procedures and policies within the work unit and receive general supervision from an assigned supervisor or manager. Positions in this class may exercise technical and functional supervision over assigned staff. Ideal Candidate Possess knowledge and experience in the theories, principles and practices of financial accounting Exercise independent judgment in the course of daily responsibilities Demonstrate exceptional skill in written and oral communication Work effectively under deadlines Create and maintain detailed, accurate, and highly organized financial records Perform computational tasks and other technical functions with speed and accuracy Possess the ability to compile and reconcile financial data using Excel spreadsheets Establish and maintain effective working relationships with internal and external customers Job Responsibilities: Performs specialized technical and highly detailed work in the preparation, reviewing and processing of financial bank statements and other related documents. Assists in providing instruction to other department employees regarding specialized procedures and requirements. Administer the Citywide electronic payments program and assist with processing web payments. Preparing staff reports and other communication related adoption and implementation of new payment methods. Reviews various documents and reports related to area of assignment for accuracy, completeness and compliance with departmental policies, laws and other regulations. Prepare monthly spreadsheet of credit card/merchant services transactions and request journals to charge respective departments. Calculates and reconciles special assessments. Provides information to City employees and others that requires the use of judgment and the interpretation of policies, laws, rules and procedures related to area of assignment. Monitors, review and reconcile electronic banking systems (Bank of America, CashPro, Check 21) and internet payment processors/gateways across the City’s enterprise system platforms. Reviews and reconciles electronic payment activity with bank statements, the City’s financial management system and credit card transactions related to payments and disputes. Coordinates billing processes with other departments and acts as the department contact for credit card machine. Resolving technical challenges among the various system components (payment platform, gateway, bank, enterprise system vendors, City IT systems). Sets up and monitors accounting ledgers related to area of assignment. Reviews and corrects project accounting time sheets and error reports. Adjusts journal entries to properly record financial transactions. Ensures data integrity of ledger related reports. Maintains City investment and debt service portfolios including receipts and statements, broker confirmations, account analysis statements and interest payments. Builds and maintains positive working relationships with co-workers, other City employees and the public, using good principles of customer service. Application Deadline This recruitment will close on June 4, 2024 at 5:00 PM (PT) or when the first 150 applications are received, whichever comes first. Interested applicants are encouraged to apply immediately. A resume must be submitted with the completed online application. Applications submitted without a resume may not be considered. Only online applications will be accepted. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. Selection Process The selection process may include written/excel exercise, individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. Tentative Exam Dates Excel/Written Exercise: Week of June 10 - 14, 2024 Oral Board: Week of June 17 -18 or June 24 - 28th The City of Fremont reserves the right to modify the selection process as necessary to conform to administrative or business necessity. Applicants will be notified electronically via Government Jobs as to their status in the selection process. Please review your settings in government jobs to ensure that you receive all updates regarding your status in the recruitment. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov. Contact Us For additional information, please e-mail Human Resources Department at: humanresources@fremont.gov The information contained herein is subject to change and does not constitute either an expressed or implied contract. ________________________________________________________________________________ Accounting Technician - Class Specification Definition Performs a variety of complex and technical financial accounting duties requiring a thorough knowledge of accounting procedures and functions as well as applicable Federal and State laws and regulations in the preparation, review and processing of budget and accounting projects and/or investments as assigned; interprets, applies and explains pertinent policies, regulations and rules; maintains related records. Class Characteristics This is a journey level accounting technical class and has the ability to perform the full range of duties assigned, with only occasional instruction or assistance as unique situations arise. Employees at this level are fully aware of the operating procedures and policies within the work unit, and receive general supervision from an assigned supervisor or manager. Positions in this class may exercise technical and functional supervision over assigned staff. Essential Functions • Performs specialized technical and highly detailed work in the preparation, reviewing and processing of financial and/or investment records and other related documents. • Assists in providing instruction to other department employees regarding specialized procedures and requirements. • Provides related software training to staff as necessary. • Reviews various documents and reports related to area of assignment for accuracy, completeness and compliance with departmental policies, laws and other regulations. • Compiles, researches, and prepares a variety of periodic and special reports related to area of assignment. • Calculates and reconciles special assessments. • Provides information to City employees and others that requires the use of judgment and the interpretation of policies, laws, rules and procedures related to area of assignment. • Organizes and maintains various files. • Organizes and prepares reports, forms and other financial documents related to area of assignment. • Monitors, reviews, and reconciles a variety of accounts. • Reviews and reconciles bank statements. • Processes and oversees billing statements. • Coordinates billing processes with other departments. • Sets up and monitors accounting ledgers related to area of assignment. • Reviews and corrects project accounting time sheets and error reports. • Adjusts journal entries to properly record financial transactions. • Ensures data integrity of ledger related reports. • Maintains City investment and debt service portfolios including receipts and statements, broker confirmations, account analysis statements and interest payments. • Builds and maintains positive working relationships with co-workers, other City employees and the public, using good principles of customer service. Marginal Functions • Other duties as assigned. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: Theories, principles and practices of financial accounting and/or investing; record keeping requirements, rules and regulations related to area of assignment; reporting laws and requirements of various state and federal agencies, insurance, investment and financial firms; basic business data processing principles and applications; modern office practices and procedures; computer equipment and software applications related to assignment; business mathematics; English usage, spelling, grammar and punctuation. Ability to: Use independent judgment in the exercise of daily responsibilities; work effectively under deadlines; maintain detailed and accurate records; perform independent research in carrying out administrative and technical duties; perform complex and specialized financial and/or investment technical work related to the preparation, processing and maintenance of City accounting and/or investment projects; perform computational tasks and other technical functions with speed and accuracy; compile and reconcile numerical and financial data; develop and implement various data collection, reporting and filing systems; review forms and reports for mathematical and accounting accuracy; understand, interpret and apply complex policies, procedures and regulations; obtain information through interview; handle multiple project assignments; deal firmly and courteously with the public; analyze situations quickly and objectively to determine proper course of action; on a continuous basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; see and read characters on computer screen; lift light weight; use a personal computer and office equipment necessary for successful job performance; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner. Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and experience that demonstrates possession of and competency in the requisite knowledge, skills and abilities would be qualifying. A typical qualifying background would include education equivalent to an Associate's degree from an accredited college with major course work in accounting, finance, investments or a related field, and three years of increasingly responsible experience involving the preparation and processing of payroll, investments or financial accounting and related documents. Demonstrated experience may be substituted for college coursework. Licenses/Certificates/Special Requirements Possession of, or ability to obtain by time of appointment, a valid California driver's license may be required. Physical and Environmental Demands Rare = 66% Sitting: Constant Walking: Occasional Standing: Rare Bending (neck): Frequent Bending (waist): Rare Squatting: Rare Climbing: Rare Kneeling: Rare Crawling: Never Jumping: Never Balancing: Never Twisting (neck): Occasional Twisting (waist): Never Grasp - light (dominant hand): Occasional Grasp - light (non-dominant): Occasional Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Frequent Fine manipulation (non-dominant): Frequent Reach - at/below shoulder: Occasional Reach - above shoulder level: Rare Push/pull: Up to 10 lbs. Rare 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Lifting: Up to 10 lbs. Rare to Occasional depending on assigned department 11 to 25 lbs. Rare 26 to 50 lbs. Rare 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Carrying: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Required Driving: Not required Vision: Acuity, near: Required Acuity, far: Not required Depth perception: Required Accommodation: Required Color vision: Not required Field of vision: Not required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: Normal conversation: Required Telephone communication: Required Earplugs required: Not required Work environment: Works indoors, using computer monitor, works around others, works alone, works with others Class Code: 2542 FLSA: Non-exempt EEOC Code: 5 Barg. Unit: CFEA Probation: 12 months Rev.: 11/15 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary Closing Date/Time: 6/4/2024 5:00 PM Pacific
May 15, 2024
Full Time
Description The Finance Department is recruiting for the position of Accounting Technician (Electronic Payments Technician) This recruitment will close on June 4, 2024 at 5:00 PM (PT) or when the first 150 applications are received, whichever comes first. Please apply promptly. VIEW OUR RECRUITMENT BROCHURE The Department: The Finance Department is responsible for providing quantitative financial information, policy analyses, and recommendations that help the City Council and all City departments make decisions about how to best allocate the resources available to the City. The Position: This is a journey level accounting technical class and has the ability to perform the full range of duties assigned, with only occasional instruction or assistance as unique situations arise. Employees at this level are fully aware of the operating procedures and policies within the work unit and receive general supervision from an assigned supervisor or manager. Positions in this class may exercise technical and functional supervision over assigned staff. Ideal Candidate Possess knowledge and experience in the theories, principles and practices of financial accounting Exercise independent judgment in the course of daily responsibilities Demonstrate exceptional skill in written and oral communication Work effectively under deadlines Create and maintain detailed, accurate, and highly organized financial records Perform computational tasks and other technical functions with speed and accuracy Possess the ability to compile and reconcile financial data using Excel spreadsheets Establish and maintain effective working relationships with internal and external customers Job Responsibilities: Performs specialized technical and highly detailed work in the preparation, reviewing and processing of financial bank statements and other related documents. Assists in providing instruction to other department employees regarding specialized procedures and requirements. Administer the Citywide electronic payments program and assist with processing web payments. Preparing staff reports and other communication related adoption and implementation of new payment methods. Reviews various documents and reports related to area of assignment for accuracy, completeness and compliance with departmental policies, laws and other regulations. Prepare monthly spreadsheet of credit card/merchant services transactions and request journals to charge respective departments. Calculates and reconciles special assessments. Provides information to City employees and others that requires the use of judgment and the interpretation of policies, laws, rules and procedures related to area of assignment. Monitors, review and reconcile electronic banking systems (Bank of America, CashPro, Check 21) and internet payment processors/gateways across the City’s enterprise system platforms. Reviews and reconciles electronic payment activity with bank statements, the City’s financial management system and credit card transactions related to payments and disputes. Coordinates billing processes with other departments and acts as the department contact for credit card machine. Resolving technical challenges among the various system components (payment platform, gateway, bank, enterprise system vendors, City IT systems). Sets up and monitors accounting ledgers related to area of assignment. Reviews and corrects project accounting time sheets and error reports. Adjusts journal entries to properly record financial transactions. Ensures data integrity of ledger related reports. Maintains City investment and debt service portfolios including receipts and statements, broker confirmations, account analysis statements and interest payments. Builds and maintains positive working relationships with co-workers, other City employees and the public, using good principles of customer service. Application Deadline This recruitment will close on June 4, 2024 at 5:00 PM (PT) or when the first 150 applications are received, whichever comes first. Interested applicants are encouraged to apply immediately. A resume must be submitted with the completed online application. Applications submitted without a resume may not be considered. Only online applications will be accepted. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. Selection Process The selection process may include written/excel exercise, individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. Tentative Exam Dates Excel/Written Exercise: Week of June 10 - 14, 2024 Oral Board: Week of June 17 -18 or June 24 - 28th The City of Fremont reserves the right to modify the selection process as necessary to conform to administrative or business necessity. Applicants will be notified electronically via Government Jobs as to their status in the selection process. Please review your settings in government jobs to ensure that you receive all updates regarding your status in the recruitment. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov. Contact Us For additional information, please e-mail Human Resources Department at: humanresources@fremont.gov The information contained herein is subject to change and does not constitute either an expressed or implied contract. ________________________________________________________________________________ Accounting Technician - Class Specification Definition Performs a variety of complex and technical financial accounting duties requiring a thorough knowledge of accounting procedures and functions as well as applicable Federal and State laws and regulations in the preparation, review and processing of budget and accounting projects and/or investments as assigned; interprets, applies and explains pertinent policies, regulations and rules; maintains related records. Class Characteristics This is a journey level accounting technical class and has the ability to perform the full range of duties assigned, with only occasional instruction or assistance as unique situations arise. Employees at this level are fully aware of the operating procedures and policies within the work unit, and receive general supervision from an assigned supervisor or manager. Positions in this class may exercise technical and functional supervision over assigned staff. Essential Functions • Performs specialized technical and highly detailed work in the preparation, reviewing and processing of financial and/or investment records and other related documents. • Assists in providing instruction to other department employees regarding specialized procedures and requirements. • Provides related software training to staff as necessary. • Reviews various documents and reports related to area of assignment for accuracy, completeness and compliance with departmental policies, laws and other regulations. • Compiles, researches, and prepares a variety of periodic and special reports related to area of assignment. • Calculates and reconciles special assessments. • Provides information to City employees and others that requires the use of judgment and the interpretation of policies, laws, rules and procedures related to area of assignment. • Organizes and maintains various files. • Organizes and prepares reports, forms and other financial documents related to area of assignment. • Monitors, reviews, and reconciles a variety of accounts. • Reviews and reconciles bank statements. • Processes and oversees billing statements. • Coordinates billing processes with other departments. • Sets up and monitors accounting ledgers related to area of assignment. • Reviews and corrects project accounting time sheets and error reports. • Adjusts journal entries to properly record financial transactions. • Ensures data integrity of ledger related reports. • Maintains City investment and debt service portfolios including receipts and statements, broker confirmations, account analysis statements and interest payments. • Builds and maintains positive working relationships with co-workers, other City employees and the public, using good principles of customer service. Marginal Functions • Other duties as assigned. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: Theories, principles and practices of financial accounting and/or investing; record keeping requirements, rules and regulations related to area of assignment; reporting laws and requirements of various state and federal agencies, insurance, investment and financial firms; basic business data processing principles and applications; modern office practices and procedures; computer equipment and software applications related to assignment; business mathematics; English usage, spelling, grammar and punctuation. Ability to: Use independent judgment in the exercise of daily responsibilities; work effectively under deadlines; maintain detailed and accurate records; perform independent research in carrying out administrative and technical duties; perform complex and specialized financial and/or investment technical work related to the preparation, processing and maintenance of City accounting and/or investment projects; perform computational tasks and other technical functions with speed and accuracy; compile and reconcile numerical and financial data; develop and implement various data collection, reporting and filing systems; review forms and reports for mathematical and accounting accuracy; understand, interpret and apply complex policies, procedures and regulations; obtain information through interview; handle multiple project assignments; deal firmly and courteously with the public; analyze situations quickly and objectively to determine proper course of action; on a continuous basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; see and read characters on computer screen; lift light weight; use a personal computer and office equipment necessary for successful job performance; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner. Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and experience that demonstrates possession of and competency in the requisite knowledge, skills and abilities would be qualifying. A typical qualifying background would include education equivalent to an Associate's degree from an accredited college with major course work in accounting, finance, investments or a related field, and three years of increasingly responsible experience involving the preparation and processing of payroll, investments or financial accounting and related documents. Demonstrated experience may be substituted for college coursework. Licenses/Certificates/Special Requirements Possession of, or ability to obtain by time of appointment, a valid California driver's license may be required. Physical and Environmental Demands Rare = 66% Sitting: Constant Walking: Occasional Standing: Rare Bending (neck): Frequent Bending (waist): Rare Squatting: Rare Climbing: Rare Kneeling: Rare Crawling: Never Jumping: Never Balancing: Never Twisting (neck): Occasional Twisting (waist): Never Grasp - light (dominant hand): Occasional Grasp - light (non-dominant): Occasional Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Frequent Fine manipulation (non-dominant): Frequent Reach - at/below shoulder: Occasional Reach - above shoulder level: Rare Push/pull: Up to 10 lbs. Rare 11 to 25 lbs. Never 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Lifting: Up to 10 lbs. Rare to Occasional depending on assigned department 11 to 25 lbs. Rare 26 to 50 lbs. Rare 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Carrying: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Required Driving: Not required Vision: Acuity, near: Required Acuity, far: Not required Depth perception: Required Accommodation: Required Color vision: Not required Field of vision: Not required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: Normal conversation: Required Telephone communication: Required Earplugs required: Not required Work environment: Works indoors, using computer monitor, works around others, works alone, works with others Class Code: 2542 FLSA: Non-exempt EEOC Code: 5 Barg. Unit: CFEA Probation: 12 months Rev.: 11/15 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary Closing Date/Time: 6/4/2024 5:00 PM Pacific
CITY OF CHANDLER, ARIZONA
Chandler, AZ, United States
Job Announcement The City of Chandler Management Services Department is currently seeking qualified individuals interested in joining our team as an Accounting Senior Manager. This is a full-time exempt position with benefits. It is unclassified and will serve at the pleasure of the City Manager. The position is scheduled to work Monday - Friday, 8 a.m. to 5 p.m. Why work for Chandler? • Diverse and inclusive environment • Up to 8 hours paid time off annually to volunteer in the community • Dress code is business casual, with jeans on Fridays • 3 medical plans to choose from along with dental and vision coverage • Accrue 122 hours paid vacation in your first year, eligible for use immediately following accrual • Accrue 96 hours paid sick leave in your first year, eligible for use immediately following accrual • 12 paid holidays per year, plus Winter Break at the end of the year • Become part of the Arizona State Retirement System with a 100% city contribution match • City contributions of 1% gross wages per pay period to deferred compensation • Robust Employee Wellness program with $350 incentive • Professional development opportunities • Tuition reimbursement up to $5,250 annually • Free Tumbleweed Recreation Center membership • Flexible schedule/remote work options (when available) Who we are The City of Chandler Management Services Department consists of 71.625 full time equivalents (FTE) and includes Administration, Accounting, Budget, Purchasing, Central Supply, Tax and License, Utility Services, and Environmental Management. Within the Management Services Department, the Accounting Division consists of 18 FTE and is responsible for the day-to-day city accounting operations, maintaining accurate financial reports and providing timely financial information to the public, bondholder, grantors, auditors, City Council and City Management. Who we are looking for We are looking to fill a vacancy in our Accounting Division of the Management Services Department that will serve as the manager of the Accounting Division with a team of professionals. This position will manage, direct, and supervise all aspects of the Accounting Division, including, but not limited to, the general ledger, accounts payable, accounts receivable, payroll, special assessments, capital assets, cash management, investments, debt management, grant accounting, financial reporting and compliance with accounting policies and procedures citywide. This position leads, reviews, and prepares documents for the annual audit and Annual Comprehensive Financial Report (ACFR).Payroll oversight is also preferred. We are looking for a new team member that will bring hard work, dedication, and attention to detail with a positive attitude and a willingness to learn and innovate with the rest of the Management Services Team. To view the complete job description, please click here . Minimum Qualifications: Bachelor's degree in accounting, Finance, or related field; and Eight (8) years progressively responsible experience in government accounting and financial activities including three (3) years supervisory experience; or Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work. Desirable Qualifications: Certified Public Accountant; Certified Government Finance Manager; Experience in municipal government; Annual Comprehensive Financial Report (ACFR) and payroll experience A register of qualified candidates will be active for 4 months should another position become available. All applicants hired will be required to be fingerprinted with successful results as a condition of continued employment. Applicants for employment and volunteer opportunities should be aware of the City of Chandler's policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of Proposition 207. The use of recreational marijuana is a violation of the city's Drug Free Workplace Policy. Certain positions within the city are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary. The City of Chandler is committed to Equal Opportunity and Reasonable Accommodation. Closing Date/Time: 5/30/2024 11:59 PM Arizona
May 10, 2024
Full Time
Job Announcement The City of Chandler Management Services Department is currently seeking qualified individuals interested in joining our team as an Accounting Senior Manager. This is a full-time exempt position with benefits. It is unclassified and will serve at the pleasure of the City Manager. The position is scheduled to work Monday - Friday, 8 a.m. to 5 p.m. Why work for Chandler? • Diverse and inclusive environment • Up to 8 hours paid time off annually to volunteer in the community • Dress code is business casual, with jeans on Fridays • 3 medical plans to choose from along with dental and vision coverage • Accrue 122 hours paid vacation in your first year, eligible for use immediately following accrual • Accrue 96 hours paid sick leave in your first year, eligible for use immediately following accrual • 12 paid holidays per year, plus Winter Break at the end of the year • Become part of the Arizona State Retirement System with a 100% city contribution match • City contributions of 1% gross wages per pay period to deferred compensation • Robust Employee Wellness program with $350 incentive • Professional development opportunities • Tuition reimbursement up to $5,250 annually • Free Tumbleweed Recreation Center membership • Flexible schedule/remote work options (when available) Who we are The City of Chandler Management Services Department consists of 71.625 full time equivalents (FTE) and includes Administration, Accounting, Budget, Purchasing, Central Supply, Tax and License, Utility Services, and Environmental Management. Within the Management Services Department, the Accounting Division consists of 18 FTE and is responsible for the day-to-day city accounting operations, maintaining accurate financial reports and providing timely financial information to the public, bondholder, grantors, auditors, City Council and City Management. Who we are looking for We are looking to fill a vacancy in our Accounting Division of the Management Services Department that will serve as the manager of the Accounting Division with a team of professionals. This position will manage, direct, and supervise all aspects of the Accounting Division, including, but not limited to, the general ledger, accounts payable, accounts receivable, payroll, special assessments, capital assets, cash management, investments, debt management, grant accounting, financial reporting and compliance with accounting policies and procedures citywide. This position leads, reviews, and prepares documents for the annual audit and Annual Comprehensive Financial Report (ACFR).Payroll oversight is also preferred. We are looking for a new team member that will bring hard work, dedication, and attention to detail with a positive attitude and a willingness to learn and innovate with the rest of the Management Services Team. To view the complete job description, please click here . Minimum Qualifications: Bachelor's degree in accounting, Finance, or related field; and Eight (8) years progressively responsible experience in government accounting and financial activities including three (3) years supervisory experience; or Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work. Desirable Qualifications: Certified Public Accountant; Certified Government Finance Manager; Experience in municipal government; Annual Comprehensive Financial Report (ACFR) and payroll experience A register of qualified candidates will be active for 4 months should another position become available. All applicants hired will be required to be fingerprinted with successful results as a condition of continued employment. Applicants for employment and volunteer opportunities should be aware of the City of Chandler's policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of Proposition 207. The use of recreational marijuana is a violation of the city's Drug Free Workplace Policy. Certain positions within the city are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary. The City of Chandler is committed to Equal Opportunity and Reasonable Accommodation. Closing Date/Time: 5/30/2024 11:59 PM Arizona
Loveland Fire Rescue Authority (LFRA) is seeking a Finance Manger to serve as a senior advisor to the Fire Chief, senior leadership, and the Board of Directors. Reporting to the Fire Chief, this position will direct and manage LFRA's administrative, budgeting, and financial services and systems. Salary Information: The salary range for this exempt position is $119,000 - $178,600 per year, with a hiring range of $119,000 - $148,800 per year, depending on qualifications and experience. The application deadline is Friday, May 31, 2024 at 12 noon M.S.T . Benefits Information : At LFRA we recognize the importance of providing a comprehensive benefit program in an effort to help you and your eligible family members maintain your health and well-being. LFRA offers the following benefits: Medical, dental and vision benefits Retirement Plans: 401(a) with employer match and voluntary 457 Basic Life/Accidental Death & Dismemberment Flexible spending accounts Paid time off including vacation, medical, holidays Staff Psychologist & peer support team To view information on LFRA's benefits refer to our 2024 Employee Benefits Guide. Specifically the Finance Manager will: Evaluate financial information and advise the Fire Chief and Board of Directors in the development, preparation, and implementation of short- and long-range strategic financial objectives. Prepare financial reports, studies, and agendas for board meetings; recommend items to the Fire Chief to be discussed and items needing resolution. Oversee the administration of grant funds and ensure LFRA complies with financial legal requirements. Work with the Fire Chief, Executive Staff, and Board of Directors in developing and implementing the annual budget including determining budget format and fund availability. Serves as the Authority's Budget Officer with state and federal agencies. Develop short- and long-term financial plans; monitor the integration of the plan with the financial plans of governing partners. Manage the cost recovery process for billable services. We are looking for a candidate that will: Demonstrate advanced knowledge of business practices, governmental accounting, budgeting, finance, investment programs, debt management, sales tax, and mill levies. Analyze problems, identify alternative solutions, potential consequences and implement recommendations in support of LFRA goals. Develop innovative and influential presentations, speeches, and trainings. Maintain sensitive and confidential information. Show advanced attention to detail with the capability to prioritize and meet deadlines. Establish and maintain effective working relationships with LFRA personnel, representatives of other agencies, and members of the community. Qualifications: Education : Bachelor's degree in Finance, Accounting, Business Administration or Public Administration required. Master's degree and CPA certification preferred. Equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be substituted on a year-for-year basis. Experience : Five years' progressively responsible experience in finance, accounting, or budgeting required. Two years' supervisory experience required. Public finance experience required. Special district/Fire district finance experience preferred. License/Certifications : Certified Public Accountant (CPA) preferred. NIMS 100, 200, 700, 706, 800 required within 12 months of date of hire. NIMS E/L/G0300 and E/L/G0400 preferred within 24 months of date of hire. Please review the full job description here: LFRA Finance Manager Recruitment Timeline (LFRA reserves the right to alter any recruitment process without notice) Fri. 5/31 at 12pm M.S.T. Application Deadline Fri. 5/31 - Weds. 6/5 Skills testing and/or self-paced video interviews (as needed) Mon. 6/10 In-person Interviews* Mon. 7/8 Anticipated Start Date* * must be in-person - Loveland, CO Equal Opportunity Employer LFRA is an equal opportunity employer and does not discriminate based on race, color, religion, national origin, gender, age, sexual orientation, gender variance, marital status, genetic information, military status, disability, or any other status protected by law or regulation. We encourage, value and respect diversity. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to LFRAHumanResources@lfra.org or 970-962-3199. Veteran's Preference LFRA applies a veterans’ preference to all hiring decisions. In accordance with C.R.S. 8-1-153, former military personnel or their surviving spouse must be verified as a “veteran”, by providing their or the service member’s DD214. The veterans’ preference does not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by LFRA. To complete and submit a LFRA Veteran's Preference application form, click here .
May 07, 2024
Full Time
Loveland Fire Rescue Authority (LFRA) is seeking a Finance Manger to serve as a senior advisor to the Fire Chief, senior leadership, and the Board of Directors. Reporting to the Fire Chief, this position will direct and manage LFRA's administrative, budgeting, and financial services and systems. Salary Information: The salary range for this exempt position is $119,000 - $178,600 per year, with a hiring range of $119,000 - $148,800 per year, depending on qualifications and experience. The application deadline is Friday, May 31, 2024 at 12 noon M.S.T . Benefits Information : At LFRA we recognize the importance of providing a comprehensive benefit program in an effort to help you and your eligible family members maintain your health and well-being. LFRA offers the following benefits: Medical, dental and vision benefits Retirement Plans: 401(a) with employer match and voluntary 457 Basic Life/Accidental Death & Dismemberment Flexible spending accounts Paid time off including vacation, medical, holidays Staff Psychologist & peer support team To view information on LFRA's benefits refer to our 2024 Employee Benefits Guide. Specifically the Finance Manager will: Evaluate financial information and advise the Fire Chief and Board of Directors in the development, preparation, and implementation of short- and long-range strategic financial objectives. Prepare financial reports, studies, and agendas for board meetings; recommend items to the Fire Chief to be discussed and items needing resolution. Oversee the administration of grant funds and ensure LFRA complies with financial legal requirements. Work with the Fire Chief, Executive Staff, and Board of Directors in developing and implementing the annual budget including determining budget format and fund availability. Serves as the Authority's Budget Officer with state and federal agencies. Develop short- and long-term financial plans; monitor the integration of the plan with the financial plans of governing partners. Manage the cost recovery process for billable services. We are looking for a candidate that will: Demonstrate advanced knowledge of business practices, governmental accounting, budgeting, finance, investment programs, debt management, sales tax, and mill levies. Analyze problems, identify alternative solutions, potential consequences and implement recommendations in support of LFRA goals. Develop innovative and influential presentations, speeches, and trainings. Maintain sensitive and confidential information. Show advanced attention to detail with the capability to prioritize and meet deadlines. Establish and maintain effective working relationships with LFRA personnel, representatives of other agencies, and members of the community. Qualifications: Education : Bachelor's degree in Finance, Accounting, Business Administration or Public Administration required. Master's degree and CPA certification preferred. Equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be substituted on a year-for-year basis. Experience : Five years' progressively responsible experience in finance, accounting, or budgeting required. Two years' supervisory experience required. Public finance experience required. Special district/Fire district finance experience preferred. License/Certifications : Certified Public Accountant (CPA) preferred. NIMS 100, 200, 700, 706, 800 required within 12 months of date of hire. NIMS E/L/G0300 and E/L/G0400 preferred within 24 months of date of hire. Please review the full job description here: LFRA Finance Manager Recruitment Timeline (LFRA reserves the right to alter any recruitment process without notice) Fri. 5/31 at 12pm M.S.T. Application Deadline Fri. 5/31 - Weds. 6/5 Skills testing and/or self-paced video interviews (as needed) Mon. 6/10 In-person Interviews* Mon. 7/8 Anticipated Start Date* * must be in-person - Loveland, CO Equal Opportunity Employer LFRA is an equal opportunity employer and does not discriminate based on race, color, religion, national origin, gender, age, sexual orientation, gender variance, marital status, genetic information, military status, disability, or any other status protected by law or regulation. We encourage, value and respect diversity. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to LFRAHumanResources@lfra.org or 970-962-3199. Veteran's Preference LFRA applies a veterans’ preference to all hiring decisions. In accordance with C.R.S. 8-1-153, former military personnel or their surviving spouse must be verified as a “veteran”, by providing their or the service member’s DD214. The veterans’ preference does not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by LFRA. To complete and submit a LFRA Veteran's Preference application form, click here .
SAN BERNARDINO SUPERIOR COURT
San Bernardino, California, United States
Description The Superior Court of California, County of San Bernardino, seeks a qualified Accounting Supervisor. Are you ready to lead a team in maintaining impeccable financial records and ensuring regulatory compliance? As an accounting supervisor, you'll oversee the day-to-day operations of the accounting department, guiding your team to excellence while implementing best practices to uphold financial integrity. Please note that this position may close without notice once a suitable candidate is selected. The first round of interviews is scheduled for the week of June 3. We encourage interested applicants to submit their applications promptly. Salary Update Effective the first full pay period on October 2024, the salary range will increase by 3%; approximate bi-weekly range from $3,458-$4,338. Benefit Highlights VIEW THE 2024 BENEFITS GUIDE (Download PDF reader) . Telework/On-Site Opportunity After completing the probationary period, the position is eligible for a combination of telework and on-site work assignments OR an alternative (9/80) schedule. Telework must be completed from a pre-designated home-based location within the State of California, and employees may be required to report on-site to address business needs. Telework is at the Court's sole discretion and may be rescinded immediately, without prior notice, based on the needs of the San Bernardino County Superior Court. About the Position Under direction of the Finance Manager, plans, supervises and reviews the work of other employees engaged in the preparation and maintenance of financial records for various court accounts and funds; supervises accounting activities related to fund accounting, fixed-asset accounting and grant accounting as assigned; reviews, reconciles and approves journal entries; analyzes and evaluates financial accounting documents, records and accounts; prepares accurate and timely financial records; and performs related duties as assigned. Distinguishing Characteristics Accounting Supervisor is the advanced skill level in the professional accounting series and is responsible for supervising the work of one or more sections of professional and accounting support staff. Incumbents perform complex professional accounting in the areas of general accounting, fund accounting, trust accounting or auditing. Incumbents work with limited supervision and exercise independent judgment to ensure employees complete assigned tasks and responsibilities in accordance with established policies, procedures and objectives. Employees in this class report to the Finance Manager and supervise the work of professional and accounting support staff. Accounting Supervisor is distinguished from Finance Manager in that incumbents in the latter class have management responsibility for the department and oversee a number of units. VIEW THE FULL JOB DESCRIPTION . Essential Functions Typical duties of an Accounting Supervisor include, but are not limited to: Organizes, assigns, schedules, supervises and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned unit objectives.Provides input to the annual department budget; makes purchases and other expenditures in accordance with court procedures and monitors section performance against the annual budget.Participates in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards; prepares and maintains a variety of records and reports.Interviews and participates in selecting new unit staff; supervises and evaluates staff performance; establishes performance requirements and personal development targets; regularly monitors performance and provides training, coaching and mentoring for performance improvement; recommends performance recognition when warranted; with management concurrence, implements the progressive discipline process to address performance deficiencies, in accordance with Court Personnel Plan policies and labor contract agreements.Provides day-to-day leadership; works with staff to ensure a high-performance, customer service oriented work environment which supports achieving the section's and department's mission, objectives and values regarding teamwork, mutual trust, and respect; applies best practices and quality assurance processes to assigned areas of responsibility; enforces the maintenance of safe working conditions and ensures safe work practices are followed by staff.Performs the more complex accounting, financial, and statistical analysis; prepares, reviews, and approves financial documents and transactions in accounting systems, budgets, and budget transfers; creates and reviews complex billing statements and invoices; stays abreast of changing regulatory and judicial reporting requirements.Supervises the processing of all court invoices, including the verification of account numbers, proper documentation, authorizations, and purchase order maintenance; supervises the processing and recording of all accounts receivables.Reconciles and/or supervises the reconciliation of the Court's trust accounts to ensure the integrity of the accounts and to safeguard against fraud and misappropriation.Reviews and ensures appropriate internal controls for areas of responsibility; monitors and takes action to require compliance with internal controls and Judicial Council policies and procedures; as necessary, recommends changes to achieve better control and/or to improve the efficiency of functional processes in areas of responsibility; explains changes in policies and procedures to staff of Court departments; may develop and provide training on internal controls to district courts as needed.Acts as liaison between court staff, county, Judicial Council, court customers, banks, vendors and credit card agencies on accounting discrepancies and operational concerns; resolves issues or escalates to the Finance Manager.Performs other duties as assigned. Minimum Qualifications Graduation from an accredited four (4) year college or university with a major in business administration, finance or accounting and five (5) years of progressively responsible experience in professional accounting, at least two (2) of which have been in a governmental or public court environment. Certified Public Accountant certificate is highly desirable and experience in a public agency is preferred. Knowledge of: Principles, practices and terminology of general and enterprise accounting, including financial statement preparation, financial control, and reporting methods; Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) accounting standards and requirements applicable to public agencies; Internal control and audit principles and practices; Budget principles and terminology; Cost accounting methods and procedures; Laws and regulations relating to the financial administration of the Court, including; auditing principles and practices; Principles and practices of sound business communication; Correct English usage, including spelling, grammar and punctuation; Principles and practices of effective supervision; Court Personnel Plan policies and labor contract provisions. Resumes will not be accepted in lieu of the required application and supplemental questions. Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all pertinent work experience. When listing court experience, please include the dates and classification of each position held if there is more than one. Selection Process Applications will be reviewed to identify candidates with minimum qualifications and/or desirables. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted. Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment. All candidates will be notified of their status via email at each process step. Additional steps in the selection process will include a background check and a reference check. REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino, is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at Careers@sb-court.org . Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711. Physical Characteristics The physical and mental demands described in the job description are representative of those that employees must meet to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer - M/F/D/V. SUPERIOR COURT OF CALIFORNIA COUNTY OF SAN BERNARDINO BENEFITS SUMMARY The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.A summary of benefits is provided below. Health and Welfare Benefits MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is 57% of lowest cost HMO plan based on level of coverage. DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO coverage plan (but not less than twenty dollars {$20.00} per pay period.) VISION: Court-paid plan for employees. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months. SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability. LIFE INSURANCE: Court-paid basic life insurance benefit of $50,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily. MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan. DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. Leave Allowances VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 160 hours annually. ADMINISTRATIVE LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. ANNUAL LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. HOLIDAY: Fourteen (14) paid recognized holidays and the accrual of two (2) floating holidays annually. SICK LEAVE: Employees in regular positions accrue approximately 3.39 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments. BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty-two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family. Retirement and Deferred Compensation Plans RETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare. Retirement benefits subject to change. DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 Deferred Compensation Plan. This is the supplemental retirement plan that permits employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income. RETIREMENT MEDICAL TRUST: This plan helps with the high cost of health care expenses after retirement. Participation is for those with ten (10) or more years of participation in the SBCERA or where the individual contributed to a public sector retirement system or system(s) over a ten (10) year period and did not withdraw the contribution form the retirement system(s). Under this plan, eligible retired participants pay for qualified expenses on a non-tax basis. All contributions, earnings, and reimbursements are tax free. The trust is funded by the eligible cash value of the participant's sick leave upon separation of service and Court contributions. Additional Benefits TUITION BENEFIT:Employees with at least twelve (12) monthsof service will be allowed a maximum of $600.00each fiscal year.These monies may be used for job related education or career development, book fees or to reimburse membership dues in professional organizations. FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements. CAR ALLOWANCE: Use of Court Vehicle. COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities. The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations. Closing Date/Time: Continuous
Apr 13, 2024
Full Time
Description The Superior Court of California, County of San Bernardino, seeks a qualified Accounting Supervisor. Are you ready to lead a team in maintaining impeccable financial records and ensuring regulatory compliance? As an accounting supervisor, you'll oversee the day-to-day operations of the accounting department, guiding your team to excellence while implementing best practices to uphold financial integrity. Please note that this position may close without notice once a suitable candidate is selected. The first round of interviews is scheduled for the week of June 3. We encourage interested applicants to submit their applications promptly. Salary Update Effective the first full pay period on October 2024, the salary range will increase by 3%; approximate bi-weekly range from $3,458-$4,338. Benefit Highlights VIEW THE 2024 BENEFITS GUIDE (Download PDF reader) . Telework/On-Site Opportunity After completing the probationary period, the position is eligible for a combination of telework and on-site work assignments OR an alternative (9/80) schedule. Telework must be completed from a pre-designated home-based location within the State of California, and employees may be required to report on-site to address business needs. Telework is at the Court's sole discretion and may be rescinded immediately, without prior notice, based on the needs of the San Bernardino County Superior Court. About the Position Under direction of the Finance Manager, plans, supervises and reviews the work of other employees engaged in the preparation and maintenance of financial records for various court accounts and funds; supervises accounting activities related to fund accounting, fixed-asset accounting and grant accounting as assigned; reviews, reconciles and approves journal entries; analyzes and evaluates financial accounting documents, records and accounts; prepares accurate and timely financial records; and performs related duties as assigned. Distinguishing Characteristics Accounting Supervisor is the advanced skill level in the professional accounting series and is responsible for supervising the work of one or more sections of professional and accounting support staff. Incumbents perform complex professional accounting in the areas of general accounting, fund accounting, trust accounting or auditing. Incumbents work with limited supervision and exercise independent judgment to ensure employees complete assigned tasks and responsibilities in accordance with established policies, procedures and objectives. Employees in this class report to the Finance Manager and supervise the work of professional and accounting support staff. Accounting Supervisor is distinguished from Finance Manager in that incumbents in the latter class have management responsibility for the department and oversee a number of units. VIEW THE FULL JOB DESCRIPTION . Essential Functions Typical duties of an Accounting Supervisor include, but are not limited to: Organizes, assigns, schedules, supervises and evaluates the work of assigned staff; with staff, develops, implements and monitors work plans to achieve assigned unit objectives.Provides input to the annual department budget; makes purchases and other expenditures in accordance with court procedures and monitors section performance against the annual budget.Participates in developing, implementing and evaluating plans, processes and procedures to achieve established goals and objectives in accordance with department standards; prepares and maintains a variety of records and reports.Interviews and participates in selecting new unit staff; supervises and evaluates staff performance; establishes performance requirements and personal development targets; regularly monitors performance and provides training, coaching and mentoring for performance improvement; recommends performance recognition when warranted; with management concurrence, implements the progressive discipline process to address performance deficiencies, in accordance with Court Personnel Plan policies and labor contract agreements.Provides day-to-day leadership; works with staff to ensure a high-performance, customer service oriented work environment which supports achieving the section's and department's mission, objectives and values regarding teamwork, mutual trust, and respect; applies best practices and quality assurance processes to assigned areas of responsibility; enforces the maintenance of safe working conditions and ensures safe work practices are followed by staff.Performs the more complex accounting, financial, and statistical analysis; prepares, reviews, and approves financial documents and transactions in accounting systems, budgets, and budget transfers; creates and reviews complex billing statements and invoices; stays abreast of changing regulatory and judicial reporting requirements.Supervises the processing of all court invoices, including the verification of account numbers, proper documentation, authorizations, and purchase order maintenance; supervises the processing and recording of all accounts receivables.Reconciles and/or supervises the reconciliation of the Court's trust accounts to ensure the integrity of the accounts and to safeguard against fraud and misappropriation.Reviews and ensures appropriate internal controls for areas of responsibility; monitors and takes action to require compliance with internal controls and Judicial Council policies and procedures; as necessary, recommends changes to achieve better control and/or to improve the efficiency of functional processes in areas of responsibility; explains changes in policies and procedures to staff of Court departments; may develop and provide training on internal controls to district courts as needed.Acts as liaison between court staff, county, Judicial Council, court customers, banks, vendors and credit card agencies on accounting discrepancies and operational concerns; resolves issues or escalates to the Finance Manager.Performs other duties as assigned. Minimum Qualifications Graduation from an accredited four (4) year college or university with a major in business administration, finance or accounting and five (5) years of progressively responsible experience in professional accounting, at least two (2) of which have been in a governmental or public court environment. Certified Public Accountant certificate is highly desirable and experience in a public agency is preferred. Knowledge of: Principles, practices and terminology of general and enterprise accounting, including financial statement preparation, financial control, and reporting methods; Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) accounting standards and requirements applicable to public agencies; Internal control and audit principles and practices; Budget principles and terminology; Cost accounting methods and procedures; Laws and regulations relating to the financial administration of the Court, including; auditing principles and practices; Principles and practices of sound business communication; Correct English usage, including spelling, grammar and punctuation; Principles and practices of effective supervision; Court Personnel Plan policies and labor contract provisions. Resumes will not be accepted in lieu of the required application and supplemental questions. Human Resources will review applications to identify candidates who meet the minimum qualifications; therefore, it is to your benefit to include all pertinent work experience. When listing court experience, please include the dates and classification of each position held if there is more than one. Selection Process Applications will be reviewed to identify candidates with minimum qualifications and/or desirables. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.Candidates' supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted. Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment. All candidates will be notified of their status via email at each process step. Additional steps in the selection process will include a background check and a reference check. REASONABLE ACCOMMODATIONS: The Superior Court of California, County of San Bernardino, is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process may contact the Human Resources Office at (909) 521-3700 or via email at Careers@sb-court.org . Individuals with hearing and/or speech impairments may also contact the recruiter for this position through the use of the California Relay Service by dialing 711. Physical Characteristics The physical and mental demands described in the job description are representative of those that employees must meet to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The Superior Court of California, County of San Bernardino is an Equal Opportunity Employer - M/F/D/V. SUPERIOR COURT OF CALIFORNIA COUNTY OF SAN BERNARDINO BENEFITS SUMMARY The San Bernardino Superior Court offers a range of benefit programs for employees and their eligible dependents. These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.A summary of benefits is provided below. Health and Welfare Benefits MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs. The Court contributes up to $200.00 in benefit plan dollars each pay period to help full-time employees pay for health premiums. In addition, the health plan subsidy the court contributes toward the employee cost is 57% of lowest cost HMO plan based on level of coverage. DENTAL: The dental subsidy is equivalent to 100% of the employee only DPPO coverage plan (but not less than twenty dollars {$20.00} per pay period.) VISION: Court-paid plan for employees. No co-pay/deductible for eye exams; frames and standard lenses or contact lenses (in lieu of standard lenses) every twelve (12) months. SHORT-TERM DISABILITY: Court-paid benefit that provides partial income replacement in the event that an employee is unable to work due to a non-work related disability. LIFE INSURANCE: Court-paid basic life insurance benefit of $50,000. Additional supplemental life and AD&D insurance benefits may be purchased voluntarily. MEDICAL REIMBURSEMENT ACCOUNT: Flexible Spending Account (FSA) that helps participating employees lower their taxable income. Under this plan, employees elect to set aside pre-tax money each pay period to pay for eligible out-of-pocket medical expenses for themselves and their eligible dependents that are not paid by insurance or reimbursed by any other benefit plan. DEPENDENT CARE ASSISTANCE PLAN: This is a type of Flexible Spending Account (FSA) that helps participating eligible employees lower their taxable income. Under this plan, employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. Leave Allowances VACATION: After completion of the requisite hours of continuous service (based on the bargaining unit), employees are eligible to use accrued vacation allowance. Depending on length of service, employees may accrue from 80 to 160 hours annually. ADMINISTRATIVE LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. ANNUAL LEAVE: Forty (40) hours of additional leave to be used during the calendar year, prorated depending on start date. HOLIDAY: Fourteen (14) paid recognized holidays and the accrual of two (2) floating holidays annually. SICK LEAVE: Employees in regular positions accrue approximately 3.39 hours of sick leave per pay period to use during instances of authorized absence due to illness, injury, or medically related appointments. BEREAVEMENT LEAVE: ALL employees are eligible to receive a maximum of thirty-two (32) hours of paid leave per occurrence for bereavement leave due to the death of a person in the immediate family. Retirement and Deferred Compensation Plans RETIREMENT: The Court is a 1937 Act employer. More detailed information may be found by contacting SBCERA at (909) 885-7980 or toll-free at 1-877-722-3721 or by visiting the website at San Bernardino County Retirement Association. The Court does not pay into the Social Security system; however, it does contribute to Medicare. Retirement benefits subject to change. DEFERRED COMPENSATION: Employees are eligible to participate in the Court's 457 Deferred Compensation Plan. This is the supplemental retirement plan that permits employees to defer a certain portion of their pre or post tax salary, within certain Internal Revenue Service (IRS) limits, to an account maintained by an investment service provider. Participating employees in the pre-tax option postpone paying taxes on the deferred portion of their income. RETIREMENT MEDICAL TRUST: This plan helps with the high cost of health care expenses after retirement. Participation is for those with ten (10) or more years of participation in the SBCERA or where the individual contributed to a public sector retirement system or system(s) over a ten (10) year period and did not withdraw the contribution form the retirement system(s). Under this plan, eligible retired participants pay for qualified expenses on a non-tax basis. All contributions, earnings, and reimbursements are tax free. The trust is funded by the eligible cash value of the participant's sick leave upon separation of service and Court contributions. Additional Benefits TUITION BENEFIT:Employees with at least twelve (12) monthsof service will be allowed a maximum of $600.00each fiscal year.These monies may be used for job related education or career development, book fees or to reimburse membership dues in professional organizations. FLEXIBLE WORK SCHEDULE: The Court recognizes the importance of work/life balance. Employees may request alternative work scheduling or flexible work schedules when classifications meet the requirements. CAR ALLOWANCE: Use of Court Vehicle. COMMUTER SERVICES: This program assists with providing information on carpools, rideshare matching, and public transportation options. The Court offers incentives for employees eligible to participating in Ridesharing activities. The Human Resources Department reserves the right to modify the benefit programs in accordance with the Personnel Rules and Regulations. Closing Date/Time: Continuous
SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)
Mission Viejo, California, United States
Title: Fiscal Services Manager Job Category: Classified Administrators and Managers Job Opening Date: December 20, 2023 Job Closing Date: June 04, 2024 Location: District Services Work Location: Mission Viejo, CA Department: Fiscal Services Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Annual salary starting from $120,180 - $169,104 Required Documents: Resume and Cover Letter Job Description: District Management Team Salary Schedule - Range 13 Application materials must be received by 11:59 pm 06/03/2024. Required Document: Resume and Cover Letter. Applications missing the required document will not be considered. First Level Interviews will be held on June 25, 2024 and/or June 27, 2024 at Saddleback College. Specifications are intended to present a descriptive list of the range of duties performed by employees in the position. Specifications are not intended to reflect all duties performed within the job. SUMMARY DEFINITION Perform a variety of high-level professional and confidential financial accounting tasks in the analysis, maintenance and auditing of financial records and accounts affecting District-wide financial operations; prepare financial statements, reports and budget analyses, including forecasts of revenues and expenditures and provide financial and accounting advice and direction as needed to District and college staff and make recommendations for appropriate action. To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. SUPERVISION RECEIVED AND EXERCISED Receives direction from appropriate level manager. Exercises direct supervision over assigned fiscal services technical and clerical staff. REPRESENTATIVE DUTIES The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Manage fixed asset system including business process and security roles; determine current year fixed assets and calculate depreciation; prepare capital assets and depreciation reports for audit; and identify leases applicable to governmental accounting standards board guidelines and calculate the year-end closing entries required. Manage endowment system configuration including business processes and security; calculate and record endowment year-end closing entries in accordance with generally accepted accounting principles; serve as the District liaison to the college Foundation Finance Committees and oversee the college Foundations' financial statements. Participate in District budget preparation and administration; forecast District revenues utilizing various outside sources; provide budget performance reports; prepare modifications to the budget for accurate forecast of expenditures and distribution of revenues between organizational bodies of the District; attend State budget workshops; provide budget performance reports, and manage revenue model and allocation formulas. Administer budget policies and procedures; interpret federal, State and local regulations and guidelines; ensure budgets within each organizational body of the District operate within established guidelines; monitor expenditures and fiscal activities to assure appropriate use of funds; attend meetings during the development of budgets to provide financial advice and present relevant issues; present forecasts at monthly District Resource Allocation Committee (DRAC) meetings; and discuss impact of State budget revisions on the district funding model. Compile various financial data, including community college comparisons, employee demographic information for retiree health benefit liability, manage faculty load banking balances, and tracking basic aid fund allocations; prepare appropriate costing reports for salaries and benefits and present to executive management, and/or collective bargaining negotiations teams as requested; conduct ad hoc analyses of complex fiscal issues. Serve as liaison and provide support to District accounting and fiscal services staff as needed to ensure the overall coordination and integrity of accounting operations; prepare required supporting documentation for various District funds and accounts. Perform a variety of high-level, complex accounting assignments; provide grant proposal budget analysis and analytical support to grants and contracts functions as assigned; research, prepare and submit financial reports to outside agencies as required, including labor unions, state and federal agencies, and other parties; assume responsibility for National Center for Education Statistics (NCES) Integrated Postsecondary Education Data System (IPEDS) annual financial data collection; estimate salary reporting for workers' compensation insurance; and submit Federal Student Aid (FSA) EZ Audit, and annual submission of financial statement information. Serve as administrator for Center for Medicare & Medicaid Services (CMS) special retiree drug subsidies/Retiree Drug Subsidy program (RDS); set up annual employer application; review plan participants and costs quarterly; and process and track subsidy reimbursements. Confer with college and District administrators to obtain detailed information concerning student attendance reporting, admissions and records, human resources, financial aid, fundraising and donor activity; confer with State Chancellor's Office on total computational revenue, and funding rates; and confer with Orange County Treasurer/Tax Collector on property tax projections. Assist Executive Director of Fiscal Services to provide written responses to the financial inquiries; gather, compile and analyze data and prepare periodic and special business and financial reports in graphic, pictorial, tabular, written and oral formats; research, prepare and submit financial reports to outside agencies as required; including labor unions, the State and other parties; and review and examine federal and state tax returns prior to submission. Train, supervise and evaluate the performance of assigned personnel; delegate and review assignments and projects; evaluate work products and results; establish and monitor timelines and prioritize work; interview and select employees; and recommend transfers, reassignment, termination and disciplinary action. Plan, coordinate, implement and evaluate complex accounting projects; conduct evaluations and make recommendations on assigned accounting projects; serve as liaison for District online banking administration; authorize wire and book transfers; analyze District investment accounts and book monthly/quarterly activity and book entries for State Lottery proceeds. Perform periodic reconciliation of the District's accounting records including final reconciliation at the end of the fiscal year; reconcile District general ledger to Orange County Department of Education records for funds held in the County Treasury; calculate and report capital assets and accumulated depreciation; provide guidance to college foundation accounting for journal entries; and record endowment investment statements. Determine detailed salary and benefit computation for year-end payroll accruals due to negotiated collective bargaining agreements; including COLA increases; track faculty banked LHE activity; reconcile and account for year-end banked LHE liability; provide basic aid monthly reporting and Board of Trustees agenda approved projects and actual/estimated projected expenditures using basic aid funds; calculate annual non-resident tuition, capital outlay, and application fees for State Chancellor's Office; submit Board of Trustees agenda for approval; establish required annual State Constitutional Appropriations limit (Gann Limit); and calculate and accrue worker's compensation year-end liability. Represent the District on committees as assigned; provide technical expertise concerning the fiscal operations of the District as required or assigned. Perform computer data input and retrieval; verify the integrity of data submitted for input and evaluate the accuracy of the information retrieved for reporting purposes. Maintain current knowledge of changes, concepts, methods, requirements, regulations and policies for assigned programs, including computer programs and software enhancements. Perform related duties as assigned or as required. MINIMUM QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: A bachelor's degree from an accredited college or university with major course work in finance, accounting or a related field. Experience: At least five years of increasingly responsible experience in an accounting, finance, administrative analysis, or budgeting, including three years of experience in financial analysis or budget analysis and development. Knowledge of: Capabilities of computer applications and hardware in the management and reporting of financial plans and data. Correct English usage, grammar, spelling, punctuation and vocabulary. Current developments and trends in financial management. Education Code, California Code of Regulations Title 5 and other applicable laws. Generally accepted accounting and auditing principles, practices and procedures. Governmental Accounting Standards Board (GASB) guidelines and Financial Accounting Standards Board (FASB) guidelines. Interpersonal skills including tact, patience and diplomacy. Mathematical principles. Methods and techniques of financial analysis and research. Methods and techniques of financial and statistical record keeping and reporting. Methods of budget analysis and presentation. Office procedures, methods and equipment. Operation of modern computer, peripherals and software programs, including information systems, database management, spreadsheet, word processing, presentation and specialized software. Oral and written communication skills. Principles and practices of fiscal, statistical, and administrative research and report preparation. Ability to: Collect, analyze, interpret and evaluate complex budgetary and financial management data, statistics and trends. Communicate clearly, concisely, and effectively present complex technical information, both orally and in writing, with diverse constituencies within and outside of the District. Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. Establish and maintain effective and cooperative working relationships with those contacted in the course of work. Exercise good judgment and discretion in analyzing and resolving confidential, difficult and sensitive situations. Interpret, apply and explain laws, rules, regulations and policies to financial management. Maintain confidentiality of sensitive information. Operate a 10-key calculator by touch. Operate a desktop PC and use the advanced capabilities of Microsoft Office products, such as Excel, PowerPoint and Word. Operate accounting software for general ledger and fixed assets modules. Operate database systems such as INFORM and CHRMS. Perform assigned work with speed and accuracy with limited direction and oversight. Perform high-level professional accounting work in the analysis, maintenance and auditing of financial accounts affecting District-wide operations. Plan and organize work to meet changing priorities and deadlines. Prepare clear and concise reports of budgetary, financial, and statistical data. Prepare, analyze and interpret clear and concise financial reports and statements. Reconcile, balance and audit records and accounts. Relate effectively with people of varied academic, cultural and socioeconomic background using tact diplomacy and courtesy. Train and provide work direction to others as assigned. Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts. Understand the organization, operation and services of the District and of outside agencies as necessary to assume assigned responsibilities. Use sound judgment in recognizing scope of authority. Work effectively with minimal supervision. Work independently on assigned projects. WORK ENVIRONMENT AND PHYSICAL DEMANDS The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: Standard office setting. Duties are performed primarily in an administrative office environment while sitting at a desk or computer workstation; occasionally travels to various locations to attend meetings and conduct work. Incumbents are subject to frequent contact with others, frequent interruptions, and demanding legal timelines. At least minimal environmental controls to assure health and comfort. Physical Demands: An incumbent regularly sits for long periods, walks short distances on a regular basis, uses hands and fingers to operate an electronic keyboard or other office machines, reaches with hands and arms, stoops, kneels or crouches to file, speaks clearly and distinctly to answer telephones and to provide information; sees to read fine print and operate computer; hears and understands voices over telephone and in person; and lifts, carries, and/or moves objects weighing up to 10 pounds. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
May 10, 2024
Full Time
Title: Fiscal Services Manager Job Category: Classified Administrators and Managers Job Opening Date: December 20, 2023 Job Closing Date: June 04, 2024 Location: District Services Work Location: Mission Viejo, CA Department: Fiscal Services Pay Grade, for more information click on this link: https://www.socccd.edu/departments/human-resources/contracts-and-salary-schedules Pay Rate Type: Monthly Work Days: Monday - Friday Work Hours: 8:00 am - 5:00 pm (Schedule and shift are subject to change in accordance with department needs) Hours Per Week: 40 Percentage of Employment: 100% Months of Employment: 12 Salary: Annual salary starting from $120,180 - $169,104 Required Documents: Resume and Cover Letter Job Description: District Management Team Salary Schedule - Range 13 Application materials must be received by 11:59 pm 06/03/2024. Required Document: Resume and Cover Letter. Applications missing the required document will not be considered. First Level Interviews will be held on June 25, 2024 and/or June 27, 2024 at Saddleback College. Specifications are intended to present a descriptive list of the range of duties performed by employees in the position. Specifications are not intended to reflect all duties performed within the job. SUMMARY DEFINITION Perform a variety of high-level professional and confidential financial accounting tasks in the analysis, maintenance and auditing of financial records and accounts affecting District-wide financial operations; prepare financial statements, reports and budget analyses, including forecasts of revenues and expenditures and provide financial and accounting advice and direction as needed to District and college staff and make recommendations for appropriate action. To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. SUPERVISION RECEIVED AND EXERCISED Receives direction from appropriate level manager. Exercises direct supervision over assigned fiscal services technical and clerical staff. REPRESENTATIVE DUTIES The following duties and responsibilities are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Manage fixed asset system including business process and security roles; determine current year fixed assets and calculate depreciation; prepare capital assets and depreciation reports for audit; and identify leases applicable to governmental accounting standards board guidelines and calculate the year-end closing entries required. Manage endowment system configuration including business processes and security; calculate and record endowment year-end closing entries in accordance with generally accepted accounting principles; serve as the District liaison to the college Foundation Finance Committees and oversee the college Foundations' financial statements. Participate in District budget preparation and administration; forecast District revenues utilizing various outside sources; provide budget performance reports; prepare modifications to the budget for accurate forecast of expenditures and distribution of revenues between organizational bodies of the District; attend State budget workshops; provide budget performance reports, and manage revenue model and allocation formulas. Administer budget policies and procedures; interpret federal, State and local regulations and guidelines; ensure budgets within each organizational body of the District operate within established guidelines; monitor expenditures and fiscal activities to assure appropriate use of funds; attend meetings during the development of budgets to provide financial advice and present relevant issues; present forecasts at monthly District Resource Allocation Committee (DRAC) meetings; and discuss impact of State budget revisions on the district funding model. Compile various financial data, including community college comparisons, employee demographic information for retiree health benefit liability, manage faculty load banking balances, and tracking basic aid fund allocations; prepare appropriate costing reports for salaries and benefits and present to executive management, and/or collective bargaining negotiations teams as requested; conduct ad hoc analyses of complex fiscal issues. Serve as liaison and provide support to District accounting and fiscal services staff as needed to ensure the overall coordination and integrity of accounting operations; prepare required supporting documentation for various District funds and accounts. Perform a variety of high-level, complex accounting assignments; provide grant proposal budget analysis and analytical support to grants and contracts functions as assigned; research, prepare and submit financial reports to outside agencies as required, including labor unions, state and federal agencies, and other parties; assume responsibility for National Center for Education Statistics (NCES) Integrated Postsecondary Education Data System (IPEDS) annual financial data collection; estimate salary reporting for workers' compensation insurance; and submit Federal Student Aid (FSA) EZ Audit, and annual submission of financial statement information. Serve as administrator for Center for Medicare & Medicaid Services (CMS) special retiree drug subsidies/Retiree Drug Subsidy program (RDS); set up annual employer application; review plan participants and costs quarterly; and process and track subsidy reimbursements. Confer with college and District administrators to obtain detailed information concerning student attendance reporting, admissions and records, human resources, financial aid, fundraising and donor activity; confer with State Chancellor's Office on total computational revenue, and funding rates; and confer with Orange County Treasurer/Tax Collector on property tax projections. Assist Executive Director of Fiscal Services to provide written responses to the financial inquiries; gather, compile and analyze data and prepare periodic and special business and financial reports in graphic, pictorial, tabular, written and oral formats; research, prepare and submit financial reports to outside agencies as required; including labor unions, the State and other parties; and review and examine federal and state tax returns prior to submission. Train, supervise and evaluate the performance of assigned personnel; delegate and review assignments and projects; evaluate work products and results; establish and monitor timelines and prioritize work; interview and select employees; and recommend transfers, reassignment, termination and disciplinary action. Plan, coordinate, implement and evaluate complex accounting projects; conduct evaluations and make recommendations on assigned accounting projects; serve as liaison for District online banking administration; authorize wire and book transfers; analyze District investment accounts and book monthly/quarterly activity and book entries for State Lottery proceeds. Perform periodic reconciliation of the District's accounting records including final reconciliation at the end of the fiscal year; reconcile District general ledger to Orange County Department of Education records for funds held in the County Treasury; calculate and report capital assets and accumulated depreciation; provide guidance to college foundation accounting for journal entries; and record endowment investment statements. Determine detailed salary and benefit computation for year-end payroll accruals due to negotiated collective bargaining agreements; including COLA increases; track faculty banked LHE activity; reconcile and account for year-end banked LHE liability; provide basic aid monthly reporting and Board of Trustees agenda approved projects and actual/estimated projected expenditures using basic aid funds; calculate annual non-resident tuition, capital outlay, and application fees for State Chancellor's Office; submit Board of Trustees agenda for approval; establish required annual State Constitutional Appropriations limit (Gann Limit); and calculate and accrue worker's compensation year-end liability. Represent the District on committees as assigned; provide technical expertise concerning the fiscal operations of the District as required or assigned. Perform computer data input and retrieval; verify the integrity of data submitted for input and evaluate the accuracy of the information retrieved for reporting purposes. Maintain current knowledge of changes, concepts, methods, requirements, regulations and policies for assigned programs, including computer programs and software enhancements. Perform related duties as assigned or as required. MINIMUM QUALIFICATIONS The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. EDUCATION AND EXPERIENCE GUIDELINES Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: A bachelor's degree from an accredited college or university with major course work in finance, accounting or a related field. Experience: At least five years of increasingly responsible experience in an accounting, finance, administrative analysis, or budgeting, including three years of experience in financial analysis or budget analysis and development. Knowledge of: Capabilities of computer applications and hardware in the management and reporting of financial plans and data. Correct English usage, grammar, spelling, punctuation and vocabulary. Current developments and trends in financial management. Education Code, California Code of Regulations Title 5 and other applicable laws. Generally accepted accounting and auditing principles, practices and procedures. Governmental Accounting Standards Board (GASB) guidelines and Financial Accounting Standards Board (FASB) guidelines. Interpersonal skills including tact, patience and diplomacy. Mathematical principles. Methods and techniques of financial analysis and research. Methods and techniques of financial and statistical record keeping and reporting. Methods of budget analysis and presentation. Office procedures, methods and equipment. Operation of modern computer, peripherals and software programs, including information systems, database management, spreadsheet, word processing, presentation and specialized software. Oral and written communication skills. Principles and practices of fiscal, statistical, and administrative research and report preparation. Ability to: Collect, analyze, interpret and evaluate complex budgetary and financial management data, statistics and trends. Communicate clearly, concisely, and effectively present complex technical information, both orally and in writing, with diverse constituencies within and outside of the District. Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. Establish and maintain effective and cooperative working relationships with those contacted in the course of work. Exercise good judgment and discretion in analyzing and resolving confidential, difficult and sensitive situations. Interpret, apply and explain laws, rules, regulations and policies to financial management. Maintain confidentiality of sensitive information. Operate a 10-key calculator by touch. Operate a desktop PC and use the advanced capabilities of Microsoft Office products, such as Excel, PowerPoint and Word. Operate accounting software for general ledger and fixed assets modules. Operate database systems such as INFORM and CHRMS. Perform assigned work with speed and accuracy with limited direction and oversight. Perform high-level professional accounting work in the analysis, maintenance and auditing of financial accounts affecting District-wide operations. Plan and organize work to meet changing priorities and deadlines. Prepare clear and concise reports of budgetary, financial, and statistical data. Prepare, analyze and interpret clear and concise financial reports and statements. Reconcile, balance and audit records and accounts. Relate effectively with people of varied academic, cultural and socioeconomic background using tact diplomacy and courtesy. Train and provide work direction to others as assigned. Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts. Understand the organization, operation and services of the District and of outside agencies as necessary to assume assigned responsibilities. Use sound judgment in recognizing scope of authority. Work effectively with minimal supervision. Work independently on assigned projects. WORK ENVIRONMENT AND PHYSICAL DEMANDS The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment: Standard office setting. Duties are performed primarily in an administrative office environment while sitting at a desk or computer workstation; occasionally travels to various locations to attend meetings and conduct work. Incumbents are subject to frequent contact with others, frequent interruptions, and demanding legal timelines. At least minimal environmental controls to assure health and comfort. Physical Demands: An incumbent regularly sits for long periods, walks short distances on a regular basis, uses hands and fingers to operate an electronic keyboard or other office machines, reaches with hands and arms, stoops, kneels or crouches to file, speaks clearly and distinctly to answer telephones and to provide information; sees to read fine print and operate computer; hears and understands voices over telephone and in person; and lifts, carries, and/or moves objects weighing up to 10 pounds. SPECIAL COVID-19 NOTICE: Interviews may be held in-person (following all necessary precautions) or in a virtual format. Employees must reside in California while employed with the South Orange County Community College District (SOCCCD), even during remote work. Thank you for your continued interest in working at the SOCCCD. The SOCCCD is committed to protecting the health and wellbeing of students, faculty, staff, administrators, and the communities it serves. More information can be found on our District website by visiting https://www.socccd.edu/communications/covid-19-information . NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. SOCCCD will not sponsor any visa applications. PLEASE NOTE: A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with this District will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status. Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the District to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS DISABILITY ACCOMODATIONS: If you require special accommodations in the application and/or selection process, please notify District Human Resources at least two (2) business days prior to the Job Close Date/Initial Screening Date, by either calling (949) 582-4850 or sending an e-mail to hrinfodesk@socccd.edu. ATTENDANCE REQUIREMENT: Report to work on a regular and consistent basis, as scheduled, to assigned job. CAMPUS CRIME AND SAFETY AWARENESS: Information regarding campus crime and safety awareness can be found at www.saddleback.edu or www.ivc.edu. Paper copies are available in the District Human Resources office upon request. DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY (EEO): The South Orange County Community College District is committed to creating an academic and work environment that fosters diversity, equity and inclusion and equal opportunity for all, and ensures that students, faculty, management and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion, makes our district a unique and special place for individuals of all backgrounds. Our District and our colleges are looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community. When you join our District, you can expect to be part of an exciting, thriving, equity-focused, and inclusive community that approaches higher education with the lens of social justice and collaboration among students, faculty, staff, administration, and community partners. In deciding whether to apply for a position with our District, you are strongly encouraged to consider whether your values align with our District's mission and goals for EEO, Diversity, Equity, and Inclusion. SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER Important: You must complete your application for a posting by 11:59 p.m. , Pacific Standard Time, by the deadline, along with any required documents , in order to be considered for the position. Applicants must complete all fields/sections on the application. Do not type "See Resume" or leave any fields blank. Applicants must enter their work experience, education, etc. on the District application. Applications reflecting "See Resume" will be considered incomplete and will not be considered for recruitment.
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range : $102,000 to $112,500 Annually (Commensurate with qualifications and experience) Benefits Include: (15) Paid Holidays, (24) Vacation Days, Comprehensive Benefits Package Recruitment Closing Date : Open Until Filled First Application Review Date: May 15, 2024 THE DEPARTMENT: Financial Services is responsible for all accounting and finance related activities of the University. Services provided include, but are not limited to, general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. The General Accounting and Financial Reporting/Tax unit is responsible for all general accounting, GAAP and financial reporting, tax and related activities of the University. Such activities include, but are not limited to the management, controls, and reporting of the University financial operations, such as third-party accounts receivable/billing, journal entry processing, account reconciliation and analysis, internal and external audits, tax filings, internal controls, and reporting of the Audited Financial Statements of the University. The unit works closely with the Accounts Payable and Student Accounting and Cashiering Services areas; and interfaces with other campus administrative operations, such as the Budget Office, Procurement and Support Services and the Enterprise Applications department. The unit also manages all campus accounting and reporting relationships, including those with the State Controller's Office and the CSU's Chancellor's Office. DUTIES AND RESPONSIBILITIES: Serve as point manager for external auditors, campus auxiliaries, and the Chancellor's Office on external audit engagements to plan, manage, and direct the external audit of the University financial statements. Coordinate and assist with external audit firm inquiries and requests, State auditors, and any internal/CSU related financial audit processes. Prepare and maintain GAAP financial statements in the correct GASB reporting model format for the CSU, review for consistency, accuracy, and comparability. Implement all relevant accounting pronouncements derived from GAAP, GASB, and FASB. Provide auditors with the campus reporting package, financial statement variance analysis, audit schedules and audit documentation. Complete audit package prior to the beginning of field work; including the preparation of working papers to convert Legal basis data into GAAP accrual basis. Analyze and prepare journal entries to record financial data; including faculty accruals, compensated absences, prepaid expenses, library collections, capitalized leases, inventories, reclassification of fund balance clearing accounts, CWIP, capitalization of CWIP, self-insurance claims liability, campus originated long-term debt obligations, and various expenditure accruals. Record a variety of year-end pass down entries from the Chancellor's Office pertaining to long-term debt obligations and pension liabilities. Plan and ensure that the PeopleSoft accounting system is in compliance with legally mandated accounting and FIRMS requirements, GAAP and GASB standards. Oversee the reconciliation of the PeopleSoft finance system and reports pertaining to asset management, transfers, and capital expenditures on a monthly and annual basis. Monitor and coordinate with various departments regarding resolutions and follow-up for abnormal balances and various documents required to complete the audit package. Develop and implement methods and work procedures to ensure proper accounting classification and reporting of financial data for Legal, FIRMS, GAAP basis of accounting and GASB standards. Oversee the University’s capital asset infrastructure reporting and depreciation requirements in accordance with the CSU Capital Asset Guide in collaboration with Procurement and Support Services. Review the recording of non-equipment related transactions into the Asset Management module, including the tracking of CWIP and donated asset/gift-in-kind activity. Recommend and implement changes and new procedures to facilitate fixed asset capitalization, reconciliation, depreciation and yearend fixed asset reporting requirements. Review monthly journal entries on fixed asset capitalization; including donated assets and gifts-in-kind. Oversee the preparation of the necessary audit documentation and schedules to support current year capital asset activity; including donated assets and gifts-in-kind. Assess financial statement drafts submitted by auxiliary organizations to reconcile and incorporate auxiliary financial data into the campus financial statement reporting model. Aid in the preparation of SCO GAAP schedules to be submitted to the Chancellor’s Office to help facilitate SCO reporting requirements. Review and analyze financial reports for compliance with Legal, FIRMS, GAAP and GASB requirements. Review, analyze and reconcile PeopleSoft financial system and reports; bring discrepancies and errors to the attention of the appropriate staff and assist with the preparation of adjusting journal entries. Oversee and manage the day-to-day operations of the University’s general ledger accounting functions. Supervise and review a variety of transactional activities and reconciliations, including, but not limited to, financial analysis, Legal journal entries, account reconciliations, SAM99 monthly reconciliation, and accounts receivable/billing monthly reconciliation. Oversee investment and trust accounting policies and practices, including related journal entries and account reconciliations. Oversee monthly, quarterly, and annual general ledger closing process, to ensure timely submission of required legal reporting requirements. Assist with system-wide implementations/modifications of the enterprise accounting system and support software, including on-going maintenance of the general ledger and subsidiary ledgers to ensure all transactions are successfully posted. Develop, implement, and make appropriate changes to internal financial and accounting policies and procedures to ensure compliance with CSU policies, procedures, and practices. Oversee the University's tax compliance with respect to nonresident aliens (NRA); which primarily include foreign national students and scholars. Assist with determining tax status of NRA students and scholars, determine appropriate tax treaty benefits, and ensure proper withholding and reporting. Oversee the University's compliance with all other tax requirements; including, but not limited to, Form 1098-T review in collaboration with Student Accounting and Cashiering, preparation of Unrelated Business Income Tax (UBIT) data to the Chancellor's Office for system-wide reporting, preparation of Form 1042-S for payments made to foreign nationals, possessory interest reporting and taxability of moving and relocation. Review California Dept of Tax and Fee Admin Sales and Use Tax returns and Diesel Tax returns for accuracy. In conjunction with filing the required returns, serve as liaison between the University and Federal and State agencies and resolve issues and answer questions regarding tax regulations. Communicate and advise appropriate members of the campus community regarding tax law and aid in the preparation and presentation of training sessions on a regular basis. Attend continuing professional education to remain current on new tax laws and issues, and research as appropriate to determine tax liability to the University. Act as a liaison with all external agencies, including the Chancellor's Office and State Controller regarding tax related matters. Review and make appropriate changes to the University Tax Manual. Coordinate system design regarding tax recording and reporting to ensure compliance. Responsible for ensuring compliance with federal and state tax rules and regulations, including the review of current federal and state tax issues, new laws and regulations, and current best business practices. Aid in the continual monitoring of the PeopleSoft finance system to ensure conformity with Legal, FIRMS, GAAP and GASB requirements. Assist in the design, development, update, and maintenance of all applicable procedure manuals, including any campus level desk procedure manuals. Perform other duties and responsibilities as assigned by the Director of University Accounting Services and/or by the Associate Vice President of Financial Services to meet the operational needs of University Accounting Services and the University; which may entail research, documentation of department and university procedures to ensure proper internal controls are in place, additional account analysis and reconciliations, implementation of various systems to enhance the effectiveness and efficiency of department operations, draft and facilitate campus-wide training over various subjects maintained by University Accounting Services, and aid in the update of the department website. QUALIFICATIONS: Bachelor's degree from an accredited university with a major in accounting, business administration, finance or closely related field. Four (4) years of professional accounting or audit experience required; including at least two year's of experience in a supervisory role. Experience in financial statement preparation/consolidation, financial reporting and analysis and applying GASB standards for higher education is preferred. Experience in audits for a FASB higher education institution preferred. Extensive knowledge of public accounting industry standards, Legal, FIRMS, GAAP and GASB standards and basis of accounting. PeopleSoft report writing and demonstrated ability to use Microsoft Office programs. Strong analytical and interpretive skills for GAAP financial statement preparation and reporting; including the ability to recognize and anticipate audit issues before they are articulated by external audit firm or others involved in the audit process. Must possess strong problem solving, analytical, organizational and communication skills; with experience in financial analysis and reporting in a higher education environment. PREFERRED EXPERIENCE: Active status as a Certified Public Accountant in California preferred. Master's degree in accounting or finance preferred. Must possess excellent communication (verbal/written), interpersonal, problem solving, and customer service skills. Experience in a university/non-profit setting using PeopleSoft applications is preferred. Experience in audits for a FASB/GASB higher education institution is desired. MBA or CPA is strongly desired. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml . Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: May 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 02, 2024
Type of Appointment: Full-time, Management Personnel Plan (MPP II) Anticipated Salary Range : $102,000 to $112,500 Annually (Commensurate with qualifications and experience) Benefits Include: (15) Paid Holidays, (24) Vacation Days, Comprehensive Benefits Package Recruitment Closing Date : Open Until Filled First Application Review Date: May 15, 2024 THE DEPARTMENT: Financial Services is responsible for all accounting and finance related activities of the University. Services provided include, but are not limited to, general accounting and financial reporting, disbursements, third party billing/accounts receivable, external audit coordination, tax compliance, student aid accounting, cash receipts/cashiering, cash flow and investment management, PeopleSoft Finance, and capital asset accounting and reporting. The General Accounting and Financial Reporting/Tax unit is responsible for all general accounting, GAAP and financial reporting, tax and related activities of the University. Such activities include, but are not limited to the management, controls, and reporting of the University financial operations, such as third-party accounts receivable/billing, journal entry processing, account reconciliation and analysis, internal and external audits, tax filings, internal controls, and reporting of the Audited Financial Statements of the University. The unit works closely with the Accounts Payable and Student Accounting and Cashiering Services areas; and interfaces with other campus administrative operations, such as the Budget Office, Procurement and Support Services and the Enterprise Applications department. The unit also manages all campus accounting and reporting relationships, including those with the State Controller's Office and the CSU's Chancellor's Office. DUTIES AND RESPONSIBILITIES: Serve as point manager for external auditors, campus auxiliaries, and the Chancellor's Office on external audit engagements to plan, manage, and direct the external audit of the University financial statements. Coordinate and assist with external audit firm inquiries and requests, State auditors, and any internal/CSU related financial audit processes. Prepare and maintain GAAP financial statements in the correct GASB reporting model format for the CSU, review for consistency, accuracy, and comparability. Implement all relevant accounting pronouncements derived from GAAP, GASB, and FASB. Provide auditors with the campus reporting package, financial statement variance analysis, audit schedules and audit documentation. Complete audit package prior to the beginning of field work; including the preparation of working papers to convert Legal basis data into GAAP accrual basis. Analyze and prepare journal entries to record financial data; including faculty accruals, compensated absences, prepaid expenses, library collections, capitalized leases, inventories, reclassification of fund balance clearing accounts, CWIP, capitalization of CWIP, self-insurance claims liability, campus originated long-term debt obligations, and various expenditure accruals. Record a variety of year-end pass down entries from the Chancellor's Office pertaining to long-term debt obligations and pension liabilities. Plan and ensure that the PeopleSoft accounting system is in compliance with legally mandated accounting and FIRMS requirements, GAAP and GASB standards. Oversee the reconciliation of the PeopleSoft finance system and reports pertaining to asset management, transfers, and capital expenditures on a monthly and annual basis. Monitor and coordinate with various departments regarding resolutions and follow-up for abnormal balances and various documents required to complete the audit package. Develop and implement methods and work procedures to ensure proper accounting classification and reporting of financial data for Legal, FIRMS, GAAP basis of accounting and GASB standards. Oversee the University’s capital asset infrastructure reporting and depreciation requirements in accordance with the CSU Capital Asset Guide in collaboration with Procurement and Support Services. Review the recording of non-equipment related transactions into the Asset Management module, including the tracking of CWIP and donated asset/gift-in-kind activity. Recommend and implement changes and new procedures to facilitate fixed asset capitalization, reconciliation, depreciation and yearend fixed asset reporting requirements. Review monthly journal entries on fixed asset capitalization; including donated assets and gifts-in-kind. Oversee the preparation of the necessary audit documentation and schedules to support current year capital asset activity; including donated assets and gifts-in-kind. Assess financial statement drafts submitted by auxiliary organizations to reconcile and incorporate auxiliary financial data into the campus financial statement reporting model. Aid in the preparation of SCO GAAP schedules to be submitted to the Chancellor’s Office to help facilitate SCO reporting requirements. Review and analyze financial reports for compliance with Legal, FIRMS, GAAP and GASB requirements. Review, analyze and reconcile PeopleSoft financial system and reports; bring discrepancies and errors to the attention of the appropriate staff and assist with the preparation of adjusting journal entries. Oversee and manage the day-to-day operations of the University’s general ledger accounting functions. Supervise and review a variety of transactional activities and reconciliations, including, but not limited to, financial analysis, Legal journal entries, account reconciliations, SAM99 monthly reconciliation, and accounts receivable/billing monthly reconciliation. Oversee investment and trust accounting policies and practices, including related journal entries and account reconciliations. Oversee monthly, quarterly, and annual general ledger closing process, to ensure timely submission of required legal reporting requirements. Assist with system-wide implementations/modifications of the enterprise accounting system and support software, including on-going maintenance of the general ledger and subsidiary ledgers to ensure all transactions are successfully posted. Develop, implement, and make appropriate changes to internal financial and accounting policies and procedures to ensure compliance with CSU policies, procedures, and practices. Oversee the University's tax compliance with respect to nonresident aliens (NRA); which primarily include foreign national students and scholars. Assist with determining tax status of NRA students and scholars, determine appropriate tax treaty benefits, and ensure proper withholding and reporting. Oversee the University's compliance with all other tax requirements; including, but not limited to, Form 1098-T review in collaboration with Student Accounting and Cashiering, preparation of Unrelated Business Income Tax (UBIT) data to the Chancellor's Office for system-wide reporting, preparation of Form 1042-S for payments made to foreign nationals, possessory interest reporting and taxability of moving and relocation. Review California Dept of Tax and Fee Admin Sales and Use Tax returns and Diesel Tax returns for accuracy. In conjunction with filing the required returns, serve as liaison between the University and Federal and State agencies and resolve issues and answer questions regarding tax regulations. Communicate and advise appropriate members of the campus community regarding tax law and aid in the preparation and presentation of training sessions on a regular basis. Attend continuing professional education to remain current on new tax laws and issues, and research as appropriate to determine tax liability to the University. Act as a liaison with all external agencies, including the Chancellor's Office and State Controller regarding tax related matters. Review and make appropriate changes to the University Tax Manual. Coordinate system design regarding tax recording and reporting to ensure compliance. Responsible for ensuring compliance with federal and state tax rules and regulations, including the review of current federal and state tax issues, new laws and regulations, and current best business practices. Aid in the continual monitoring of the PeopleSoft finance system to ensure conformity with Legal, FIRMS, GAAP and GASB requirements. Assist in the design, development, update, and maintenance of all applicable procedure manuals, including any campus level desk procedure manuals. Perform other duties and responsibilities as assigned by the Director of University Accounting Services and/or by the Associate Vice President of Financial Services to meet the operational needs of University Accounting Services and the University; which may entail research, documentation of department and university procedures to ensure proper internal controls are in place, additional account analysis and reconciliations, implementation of various systems to enhance the effectiveness and efficiency of department operations, draft and facilitate campus-wide training over various subjects maintained by University Accounting Services, and aid in the update of the department website. QUALIFICATIONS: Bachelor's degree from an accredited university with a major in accounting, business administration, finance or closely related field. Four (4) years of professional accounting or audit experience required; including at least two year's of experience in a supervisory role. Experience in financial statement preparation/consolidation, financial reporting and analysis and applying GASB standards for higher education is preferred. Experience in audits for a FASB higher education institution preferred. Extensive knowledge of public accounting industry standards, Legal, FIRMS, GAAP and GASB standards and basis of accounting. PeopleSoft report writing and demonstrated ability to use Microsoft Office programs. Strong analytical and interpretive skills for GAAP financial statement preparation and reporting; including the ability to recognize and anticipate audit issues before they are articulated by external audit firm or others involved in the audit process. Must possess strong problem solving, analytical, organizational and communication skills; with experience in financial analysis and reporting in a higher education environment. PREFERRED EXPERIENCE: Active status as a Certified Public Accountant in California preferred. Master's degree in accounting or finance preferred. Must possess excellent communication (verbal/written), interpersonal, problem solving, and customer service skills. Experience in a university/non-profit setting using PeopleSoft applications is preferred. Experience in audits for a FASB/GASB higher education institution is desired. MBA or CPA is strongly desired. Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml . Outside Employment Disclosure Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: May 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Working Title: Interim Asset and Property Manager 12-month assignment Department Name: Risk Management and Internal Controls Division: Administration and Finance Classification Title: Administrator I MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. Position Salary Range: $5,564 - $8,346 per month The anticipated hiring range for this position is $6,500 - $7,000 per month. Review of applications will begin Tuesday, March 19, 2024, and the position will remain open until filled. About the Department/Position: Under the general direction of the Senior Director of Risk Management & Internal Controls, the Asset and Property Manager performs managerial and supervisory duties in the operations of property management, mail services, and shipping and receiving services. The incumbent will manage staff for the above-mentioned units, be responsible for staff development, participate in hiring and evaluations, resolve personnel issues, and cross-train employees as needed to cover operational needs. Duties include the creation and maintenance of systems involved with the recording, accounting and tracking of university property and equipment, and providing guidance and recommendations in future planning for mail services and shipping and receiving. The Asset and Property Manager requires skills to plan and execute daily routines and special services on behalf of the university. The incumbent is expected to formulate, interpret and administer existing policies, state and federal laws, ensure compliance and represent the campus at the system-wide forums. Overview of Duties and Responsibilities: Creates and maintains campus-wide asset management plans and/or systems and serves as liaison to the Administration and Finance division and departments. Manages the acquiring, tracking, controlling and disposing of campus fixed assets in a manner that safeguards and allows for sound management of existing assets. Ensures adherence to guidelines for acquisition, maintenance, retention and disposition of fixed assets and associated records. -Makes disposal/replacement planning decisions based on remaining useful life, repair costs, the severity of the condition and total utilization of assets. Ensures guidelines and formal disposition instructions are followed for grant-funded assets exceeding Federal/State accountability levels. Participates in the development, implementation and administration of transactions, policies and personnel decisions. -Makes recommendations for personnel actions related to hiring, and promotions, in conjunction with the department/area work needs and organization. Minimum Qualifications: Bachelor's degree in Materials Management, Business Administration, Accounting, or a closely related field. Two (2) to four (4) years of experience in inventory control, materials management, or logistics which include one (1) year of supervisory/managerial or leadership experience required. Knowledge, Skills, and Abilities: Handles moderately complex issues and problems, and refers more complex issues to next-level administrator. Possesses solid working knowledge of subject matter. May provide leadership to a subordinate group. Analytical thinking skills. Mathematical skills. Accounting skills. Statistical knowledge. Detail oriented. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Mar 05 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Interim Asset and Property Manager 12-month assignment Department Name: Risk Management and Internal Controls Division: Administration and Finance Classification Title: Administrator I MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. Position Salary Range: $5,564 - $8,346 per month The anticipated hiring range for this position is $6,500 - $7,000 per month. Review of applications will begin Tuesday, March 19, 2024, and the position will remain open until filled. About the Department/Position: Under the general direction of the Senior Director of Risk Management & Internal Controls, the Asset and Property Manager performs managerial and supervisory duties in the operations of property management, mail services, and shipping and receiving services. The incumbent will manage staff for the above-mentioned units, be responsible for staff development, participate in hiring and evaluations, resolve personnel issues, and cross-train employees as needed to cover operational needs. Duties include the creation and maintenance of systems involved with the recording, accounting and tracking of university property and equipment, and providing guidance and recommendations in future planning for mail services and shipping and receiving. The Asset and Property Manager requires skills to plan and execute daily routines and special services on behalf of the university. The incumbent is expected to formulate, interpret and administer existing policies, state and federal laws, ensure compliance and represent the campus at the system-wide forums. Overview of Duties and Responsibilities: Creates and maintains campus-wide asset management plans and/or systems and serves as liaison to the Administration and Finance division and departments. Manages the acquiring, tracking, controlling and disposing of campus fixed assets in a manner that safeguards and allows for sound management of existing assets. Ensures adherence to guidelines for acquisition, maintenance, retention and disposition of fixed assets and associated records. -Makes disposal/replacement planning decisions based on remaining useful life, repair costs, the severity of the condition and total utilization of assets. Ensures guidelines and formal disposition instructions are followed for grant-funded assets exceeding Federal/State accountability levels. Participates in the development, implementation and administration of transactions, policies and personnel decisions. -Makes recommendations for personnel actions related to hiring, and promotions, in conjunction with the department/area work needs and organization. Minimum Qualifications: Bachelor's degree in Materials Management, Business Administration, Accounting, or a closely related field. Two (2) to four (4) years of experience in inventory control, materials management, or logistics which include one (1) year of supervisory/managerial or leadership experience required. Knowledge, Skills, and Abilities: Handles moderately complex issues and problems, and refers more complex issues to next-level administrator. Possesses solid working knowledge of subject matter. May provide leadership to a subordinate group. Analytical thinking skills. Mathematical skills. Accounting skills. Statistical knowledge. Detail oriented. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Mar 05 2024 Pacific Standard Time Applications close: Closing Date/Time:
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Depending on the assigned area of responsibility, the Finance Manager may:
Develop, implement and communicate goals, objectives, policies, procedures and work standards for assigned areas of responsibility.
Coordinate and oversees the fiscal activities; directs and reviews the work of assigned staff.
Recommend the appointment of personnel; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures as required; maintains discipline and high standards necessary for the efficient and professional operation of the department.
Plan, organize, and manage the Citywide budget activities, including development and management of the biennial budget, mid-term budget analysis and revisions, and coordination of the capital improvement program budget with the Capital Projects department and other city departments.
Implement and maintain budget systems and digital budget book.
Review citywide budget adjustments and budget resolutions and related Council reports.
Prepare budgetary reports, analyze significant variances, and present information to City departments, management, City officials, City Council, and the general public.
Forecast revenues and expenditures, maintain long-term financial models, and develop strategies to fund projects and maintain fiscal sustainability and stability of City funding sources.
Provide labor negotiation costing and support.
Meet and coordinates with outside auditors; maintains and collects appropriate documentation and serves as the primary contact throughout the audit.
Manage the debt, investment and cash management programs for the City, the Yolo-Sacramento Port District (Port) and the West Sacramento Area Flood Control Agency (WSAFCA); oversee and monitors the investment portfolio and special program accounts, including grant programs, special assessments, capital projects.
Coordinate and participate in the preparation and analysis of various financial statements, schedules, and reports; develop formats for the preparation of financial reports of the City and its agencies; ensure financial statements are prepared in a timely basis in accordance with General Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and related governmental accounting regulations.
Work with outside financial advisors and the investment banking community in developing capital financing for the City and its agencies; manage the monitoring and compliance of bond indenture requirements on the City’s long-term debt; work with financial advisors and underwriters to structure debt financing.
Analyze, develop and implement public financing solutions.
In coordination with Development Services, administer development impact fee program.
Administer special assessments on properties for bonded indebtedness, capital costs, maintenance costs, etc.
Assist in the development and administration of fees and charges, including development impact fees and user fees.
Perform or serve as liaison with outside consultants to conduct complex financial studies; prepare a variety of periodic and special financial and other reports as required; perform work on special projects as assigned.
Represent the department by participating in outside community, professional groups and committees; provide technical and staff assistance to the City Council, Commissions, Committees and other management staff in matters related to financial support activities and programs, as necessary; and respond to a variety of technical inquiries and difficult citizen complaints regarding the City’s financial activities.
Build and maintains positive working relationships with coworkers, other City employees, and the public using principles of good customer service.
Act in the absence of the Finance Director.
May 20, 2024
Full Time
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Depending on the assigned area of responsibility, the Finance Manager may:
Develop, implement and communicate goals, objectives, policies, procedures and work standards for assigned areas of responsibility.
Coordinate and oversees the fiscal activities; directs and reviews the work of assigned staff.
Recommend the appointment of personnel; provides or coordinates staff training; conducts performance evaluations; implements discipline procedures as required; maintains discipline and high standards necessary for the efficient and professional operation of the department.
Plan, organize, and manage the Citywide budget activities, including development and management of the biennial budget, mid-term budget analysis and revisions, and coordination of the capital improvement program budget with the Capital Projects department and other city departments.
Implement and maintain budget systems and digital budget book.
Review citywide budget adjustments and budget resolutions and related Council reports.
Prepare budgetary reports, analyze significant variances, and present information to City departments, management, City officials, City Council, and the general public.
Forecast revenues and expenditures, maintain long-term financial models, and develop strategies to fund projects and maintain fiscal sustainability and stability of City funding sources.
Provide labor negotiation costing and support.
Meet and coordinates with outside auditors; maintains and collects appropriate documentation and serves as the primary contact throughout the audit.
Manage the debt, investment and cash management programs for the City, the Yolo-Sacramento Port District (Port) and the West Sacramento Area Flood Control Agency (WSAFCA); oversee and monitors the investment portfolio and special program accounts, including grant programs, special assessments, capital projects.
Coordinate and participate in the preparation and analysis of various financial statements, schedules, and reports; develop formats for the preparation of financial reports of the City and its agencies; ensure financial statements are prepared in a timely basis in accordance with General Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and related governmental accounting regulations.
Work with outside financial advisors and the investment banking community in developing capital financing for the City and its agencies; manage the monitoring and compliance of bond indenture requirements on the City’s long-term debt; work with financial advisors and underwriters to structure debt financing.
Analyze, develop and implement public financing solutions.
In coordination with Development Services, administer development impact fee program.
Administer special assessments on properties for bonded indebtedness, capital costs, maintenance costs, etc.
Assist in the development and administration of fees and charges, including development impact fees and user fees.
Perform or serve as liaison with outside consultants to conduct complex financial studies; prepare a variety of periodic and special financial and other reports as required; perform work on special projects as assigned.
Represent the department by participating in outside community, professional groups and committees; provide technical and staff assistance to the City Council, Commissions, Committees and other management staff in matters related to financial support activities and programs, as necessary; and respond to a variety of technical inquiries and difficult citizen complaints regarding the City’s financial activities.
Build and maintains positive working relationships with coworkers, other City employees, and the public using principles of good customer service.
Act in the absence of the Finance Director.
Sacramento Housing & Redevelopment Agency (SHRA)
Sacramento, California, United States
Description Classification: EXEMPT The Finance Manager performs highly responsible administrative and professional accounting work; supervises and provides professional and technical guidance to accounting staff; assists in the preparation of the Comprehensive Annual Financial Report; researches and analyzes difficult and highly technical transactions; and maintains fiscal accountability for programs funded by grants and other methods. Incumbents exhibit a high level of expertise in terms of knowledge, skills and abilities. SHRA's mission is to revitalize communities, provide affordable housing opportunities, and to serve as the Housing Authority for the City and County of Sacramento. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: Fully paid medical/dental benefits for full family CalPERS Pension Retirement Student Loan Reimbursement and Tuition Reimbursement up to $5,250/year 8 Management work/life balance days 80 Hours of Management Supplemental Leave in addition to 2 weeks of vacation per year Free Downtown Parking Knowledge, Skills & Abilities Knowledge of: Generally accepted governmental accounting and auditing principles and practices (GAAP) Principles of supervision, training, and performance management Relevant State and Federal laws and regulations PC hardware and software capabilities and accounting applications Principles of financial administration, including budgeting, financial reporting, data processing and purchasing Principles of governmental accounting as applied to complex funds of all types Business office practices, procedures, methods and equipment Federal entitlement programs like Community Development Block Grant (CDBG), Home Investment Partnership Program (HOME) are a plus. Housing Authority operations and reporting requirements are a plus Skill in: Preparation and documentation of complex accounting transactions Multi-tasking and time management Use of computers, computer applications, and accounting- related solutions Identification and implementation of adequate internal controls Accounts payable, accounts receivable, and payroll Accounting for enterprise and governmental funds a plus Previous Housing Authority experience a plus Ability to: Analyze and interpret financial and accounting records Prepare financial statements and reports according to GAAP Design and install new and improved complex accounting and record keeping systems, both manual and computer-based Establish and maintain effective working relationships with all levels of staff and management throughout the Agency, and with external auditors Plan, assign, and supervise the work of subordinates Evaluate compliance with Federal, State and Local laws and regulations Work independently and/or as a team member Work in stressful situations and under strict deadlines Communicate effectively in both oral and written form with Agency officials, representatives of outside agencies, and the public; prepare and present complex narrative and statistical reports, correspondence, and other written materials to both large and small groups Prioritize workload efficiently, without direct instruction, to meet deadlines under changing conditions; coordinate multiple projects; make sound decisions under pressure Acquire subject-matter expertise and facilitate groups in the area of work assigned Work effectively with sensitive and confidential information in a political environment. Establish and maintain effective working relationships with those contacted in the course of work Essential Areas of Responsibility Agency Management Program Managers share responsibilities for implementing Agency-wide objectives and directives through programs and practices which reflect the Vision Statement and the SHRA in-house cultural objectives. Program Managers are responsible for supporting a "one agency" perspective while acting as advocates for their work units. Program Managers support the Executive Team as they: Implement organization-wide goals and cross department projects and objectives Offer input and feedback to long range, strategic and budget planning processes Maintain both a department and an organization-wide perspective when considering information, issues and challenges Model the Agency's service orientation with all public, elected or funding agency representatives Conduct business through cross department participation and review, two way communication and accountability Operational Duties Supervises, plans, assigns, monitors, evaluates and provides professional and technical guidance to accounting staff Maintains professional competence Reviews and applies new or revised laws, regulations, and accounting standards Participates in the management team to plan, organize, direct, problem solve, and provide leadership to the staff in order to accomplish the objective of the department Maintains high quality work products and professionalism Assists in the preparation of the Annual Comprehensive Financial Report (ACFR) Assists in the preparation of annual budget Assists with the preparation of the cost allocation plan Periodically attends evening meetings, including presentation of financial information and responses to governing board inquiries. Staff Supervision Model supervisory strategies and approaches that support Agency objectives in all aspects of staff communication and supervision. Supervisory duties include the responsibility to: Provide new employee orientation and training Direct professional, technical and clerical personnel Ensure that assigned staff has appropriate equipment and knowledge of procedures for implementing the work objectives Monitor and maintain the level of productivity in the unit or department Assure quality of service to the internal and/or external customer base Establish performance objectives and provide ongoing feedback Write and conduct performance reviews that communicate both honest assessment and clear goals and objectives Communicate management's position, Agency information and work changes to employees Comply with Agency policies and practices when acting on or reviewing personnel-related issues including, but not limited to: staff selection, time off requests, overtime requests, employee complaints and concerns, and termination Education & Experience EDUCATION & EXPERIENCE Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Bachelor's degree from an accredited college or university with major course work in accounting, business administration or closely related field. Specialized training in municipal or governmental accounting is preferred. CPA or MBA is a plus. Experience: Four years of increasingly responsible accounting or financial auditing experience, with at least two years of the required experience in a supervisory or managerial capacity. Experience with managing financials for tax credit properties. Experience processing Accounts Payable, Accounts Receivables, and Payroll are highly desirable. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: 12 paid holidays plus 2 floating holidays Agency closure the last full week of December 2 weeks of vacation per year with increasing accruals based on years of service 80 Supplemental Leave Hours 8 Management Work/Life Balance Days 12 sick days per year Free Medical and Dental insurance for full family (through CalPERS) Free Vision insurance for up to Employee + 1 5% Supplemental Allowance towards benefits CalPERS Pension Retirement $50,000 life insurance Free downtown parking $250 monthly car allowance Tuition and Student loan reimbursement up to $5,250 per year Professional Development opportunities Retirement benefits Employees who retire with SHRA are eligible for the following CalPERS benefits. CalPERS pension Free medical insurance after retirement after 20 years of service Additional benefits Bilingual certified staff receive an additional 5% each pay period once they have been tested and certified as a bilingual resource. SHRA employees are eligible for Agency-paid student loan repayments up to the IRS limit of $5,250 per calendar year through 2024. SHRA is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program. The PSLF program forgives the remaining balance on your Direct Loans.
Apr 22, 2024
Full Time
Description Classification: EXEMPT The Finance Manager performs highly responsible administrative and professional accounting work; supervises and provides professional and technical guidance to accounting staff; assists in the preparation of the Comprehensive Annual Financial Report; researches and analyzes difficult and highly technical transactions; and maintains fiscal accountability for programs funded by grants and other methods. Incumbents exhibit a high level of expertise in terms of knowledge, skills and abilities. SHRA's mission is to revitalize communities, provide affordable housing opportunities, and to serve as the Housing Authority for the City and County of Sacramento. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: Fully paid medical/dental benefits for full family CalPERS Pension Retirement Student Loan Reimbursement and Tuition Reimbursement up to $5,250/year 8 Management work/life balance days 80 Hours of Management Supplemental Leave in addition to 2 weeks of vacation per year Free Downtown Parking Knowledge, Skills & Abilities Knowledge of: Generally accepted governmental accounting and auditing principles and practices (GAAP) Principles of supervision, training, and performance management Relevant State and Federal laws and regulations PC hardware and software capabilities and accounting applications Principles of financial administration, including budgeting, financial reporting, data processing and purchasing Principles of governmental accounting as applied to complex funds of all types Business office practices, procedures, methods and equipment Federal entitlement programs like Community Development Block Grant (CDBG), Home Investment Partnership Program (HOME) are a plus. Housing Authority operations and reporting requirements are a plus Skill in: Preparation and documentation of complex accounting transactions Multi-tasking and time management Use of computers, computer applications, and accounting- related solutions Identification and implementation of adequate internal controls Accounts payable, accounts receivable, and payroll Accounting for enterprise and governmental funds a plus Previous Housing Authority experience a plus Ability to: Analyze and interpret financial and accounting records Prepare financial statements and reports according to GAAP Design and install new and improved complex accounting and record keeping systems, both manual and computer-based Establish and maintain effective working relationships with all levels of staff and management throughout the Agency, and with external auditors Plan, assign, and supervise the work of subordinates Evaluate compliance with Federal, State and Local laws and regulations Work independently and/or as a team member Work in stressful situations and under strict deadlines Communicate effectively in both oral and written form with Agency officials, representatives of outside agencies, and the public; prepare and present complex narrative and statistical reports, correspondence, and other written materials to both large and small groups Prioritize workload efficiently, without direct instruction, to meet deadlines under changing conditions; coordinate multiple projects; make sound decisions under pressure Acquire subject-matter expertise and facilitate groups in the area of work assigned Work effectively with sensitive and confidential information in a political environment. Establish and maintain effective working relationships with those contacted in the course of work Essential Areas of Responsibility Agency Management Program Managers share responsibilities for implementing Agency-wide objectives and directives through programs and practices which reflect the Vision Statement and the SHRA in-house cultural objectives. Program Managers are responsible for supporting a "one agency" perspective while acting as advocates for their work units. Program Managers support the Executive Team as they: Implement organization-wide goals and cross department projects and objectives Offer input and feedback to long range, strategic and budget planning processes Maintain both a department and an organization-wide perspective when considering information, issues and challenges Model the Agency's service orientation with all public, elected or funding agency representatives Conduct business through cross department participation and review, two way communication and accountability Operational Duties Supervises, plans, assigns, monitors, evaluates and provides professional and technical guidance to accounting staff Maintains professional competence Reviews and applies new or revised laws, regulations, and accounting standards Participates in the management team to plan, organize, direct, problem solve, and provide leadership to the staff in order to accomplish the objective of the department Maintains high quality work products and professionalism Assists in the preparation of the Annual Comprehensive Financial Report (ACFR) Assists in the preparation of annual budget Assists with the preparation of the cost allocation plan Periodically attends evening meetings, including presentation of financial information and responses to governing board inquiries. Staff Supervision Model supervisory strategies and approaches that support Agency objectives in all aspects of staff communication and supervision. Supervisory duties include the responsibility to: Provide new employee orientation and training Direct professional, technical and clerical personnel Ensure that assigned staff has appropriate equipment and knowledge of procedures for implementing the work objectives Monitor and maintain the level of productivity in the unit or department Assure quality of service to the internal and/or external customer base Establish performance objectives and provide ongoing feedback Write and conduct performance reviews that communicate both honest assessment and clear goals and objectives Communicate management's position, Agency information and work changes to employees Comply with Agency policies and practices when acting on or reviewing personnel-related issues including, but not limited to: staff selection, time off requests, overtime requests, employee complaints and concerns, and termination Education & Experience EDUCATION & EXPERIENCE Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education: Bachelor's degree from an accredited college or university with major course work in accounting, business administration or closely related field. Specialized training in municipal or governmental accounting is preferred. CPA or MBA is a plus. Experience: Four years of increasingly responsible accounting or financial auditing experience, with at least two years of the required experience in a supervisory or managerial capacity. Experience with managing financials for tax credit properties. Experience processing Accounts Payable, Accounts Receivables, and Payroll are highly desirable. In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include: 12 paid holidays plus 2 floating holidays Agency closure the last full week of December 2 weeks of vacation per year with increasing accruals based on years of service 80 Supplemental Leave Hours 8 Management Work/Life Balance Days 12 sick days per year Free Medical and Dental insurance for full family (through CalPERS) Free Vision insurance for up to Employee + 1 5% Supplemental Allowance towards benefits CalPERS Pension Retirement $50,000 life insurance Free downtown parking $250 monthly car allowance Tuition and Student loan reimbursement up to $5,250 per year Professional Development opportunities Retirement benefits Employees who retire with SHRA are eligible for the following CalPERS benefits. CalPERS pension Free medical insurance after retirement after 20 years of service Additional benefits Bilingual certified staff receive an additional 5% each pay period once they have been tested and certified as a bilingual resource. SHRA employees are eligible for Agency-paid student loan repayments up to the IRS limit of $5,250 per calendar year through 2024. SHRA is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program. The PSLF program forgives the remaining balance on your Direct Loans.
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary Under the general direction of the Director of Procure-to Pay and the Campus Care Team Lead, the Campus Care Coordinator/Supplier Maintenance Technician is responsible for maintaining the Supplier File which includes the addition of new suppliers, updates to existing supplier records, and adding/updating banking and tax withholding information. They continuously make improvements to all Supplier File related processes to ensure timely processing of agreements and payments. Furthermore, the Campus Care Coordinator/Supplier Maintenance Technician will assist with the administration of incoming P2P inquiries as needed and serve as a back-up for the Campus Care Specialist. This position also provides clerical support for the general office as required and may be assigned other duties as necessary. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, and the University Controller's Office, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and the University Bursar’s Office. The Procure-to-Pay (P2P) department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions. Under the direct supervision of the Director, the P2P department endeavors to be an organization of highly trained procurement and payables professionals dedicated to delivering value-added, proactive, and solution-oriented service that consistently exceeds customer expectations. The P2P Team consists of a Director, Associate Director, Contract Administration Manager, Accounts Payable Manager, Campus Care Team Lead, Administrative Support Coordinator, Campus Care Specialist, Supplier Maintenance Technician, 9 Buyers and 8 Accounting Technicians. Education and Experience Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities. Any equivalent combination of education and experience which provides the required knowledge and abilities. Key Qualifications Skills and experience using Microsoft Office and e-mail systems. Ability to write clear and concise memos. Ability to make decisions and analyze discrepancies and nuanced changes requested within supplier master data files. Ability to prioritize competing tasks and activities. Excellent organizational skills. Ability to interpret and understand how information contained in the supplier file extends to other processes and departments (for example, tax data collected to meet the 1099 filing requirements). A basic knowledge and understanding of standard naming conventions (state abbreviations, common street designators, etc.) as it relates to supplier records and setup. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,985 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,688 - $6,122 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 5, 2024. To receive full consideration, apply by April 4, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Mar 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 22, 2024
Position Summary Under the general direction of the Director of Procure-to Pay and the Campus Care Team Lead, the Campus Care Coordinator/Supplier Maintenance Technician is responsible for maintaining the Supplier File which includes the addition of new suppliers, updates to existing supplier records, and adding/updating banking and tax withholding information. They continuously make improvements to all Supplier File related processes to ensure timely processing of agreements and payments. Furthermore, the Campus Care Coordinator/Supplier Maintenance Technician will assist with the administration of incoming P2P inquiries as needed and serve as a back-up for the Campus Care Specialist. This position also provides clerical support for the general office as required and may be assigned other duties as necessary. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:30 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego. Department Summary Financial Operations is responsible for the financial and budgetary controls and procedures of San Diego State University (the University) and is directly responsible to the Vice President for Business and Financial Affairs. The Associate Vice President for Financial Operations has responsibility for Budget and Finance, Procure-to-Pay, Audit and Continuous Improvement, Shared Services, and the University Controller's Office, which includes Accounting Services, Financial Reporting, Financial Systems Management and Analysis, the SDSUcard Office, and the University Bursar’s Office. The Procure-to-Pay (P2P) department is responsible for delivering end to end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions. Under the direct supervision of the Director, the P2P department endeavors to be an organization of highly trained procurement and payables professionals dedicated to delivering value-added, proactive, and solution-oriented service that consistently exceeds customer expectations. The P2P Team consists of a Director, Associate Director, Contract Administration Manager, Accounts Payable Manager, Campus Care Team Lead, Administrative Support Coordinator, Campus Care Specialist, Supplier Maintenance Technician, 9 Buyers and 8 Accounting Technicians. Education and Experience Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities. Any equivalent combination of education and experience which provides the required knowledge and abilities. Key Qualifications Skills and experience using Microsoft Office and e-mail systems. Ability to write clear and concise memos. Ability to make decisions and analyze discrepancies and nuanced changes requested within supplier master data files. Ability to prioritize competing tasks and activities. Excellent organizational skills. Ability to interpret and understand how information contained in the supplier file extends to other processes and departments (for example, tax data collected to meet the 1099 filing requirements). A basic knowledge and understanding of standard naming conventions (state abbreviations, common street designators, etc.) as it relates to supplier records and setup. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,985 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,688 - $6,122 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 5, 2024. To receive full consideration, apply by April 4, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Mar 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Fort Worth, TX
Fort Worth, TX, United States
Pay Range: $82,319 - $107,014 Job Posting Closing on: Tuesday, May 28, 2024 Workdays & Hours : Monday - Friday 8am - 5pm; Some evening/weekend work required. Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more. The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. An Administrative Services Manager position is available with the City of Fort Worth Transportation and Public Works Department (TPW). The position will report to the Assistant Director of the Business Support Division while directly supporting the fiscal and HR needs of the Streets and Stormwater Operations team. TPW is a large, fast paced, and rewarding department that is responsible for a wide array of services to the citizens of Fort Worth including: managing City roadways, drainage structures, street lights, street signs, pavement markings, traffic signals, and the delivery of infrastructure related capital projects. The ideal candidate will be have a strong operations background and well versed in governmental budgeting and forecasting, human resources and personnel management, purchasing, contract management, have the ability to analyze and resolve complex financial issues, prepare complex financial reports, serve as a facilitator who can build a high level of trust and effective relationships to drive solutions with team members at all levels of the organization. Minimum Qualifications: Master’s Degree from an accredited college or university with course work in Business Management, Public Administration, Business Administration, Human Resources or related field Two years of increasingly responsible and complex administrative, fiscal, personnel and management experience, One year in a supervisory capacity Preferred Qualifications: Three (3) or more years previous experience in budget and/or project management in a comparable local government environment. Experience in governmental accounting, executive management program performance reporting and supporting large diverse operations teams Knowledge of Oracle (ERP) PeopleSoft and Financials (or similar ERP systems), asset management systems and financial accounting principles LEAN 6 Sigma Training Business Management Degree is highly desirable The Administrative Services Manager job responsibilities include: Provide highly complex fiscal management of the division’s operating funds to include needs assessment, and overall budget development and management of annual operating budget of approximately $30 million. This position serves as a coordination point for the annual budget development and forecasting of the division’s operating budget. This position supervises and manages the following administrative support functions for 180 staff members: human resources, payroll, accounts receivable, accounts payable, customer service, asset/equipment tracking, contract management, contract compliance, procurement and purchasing. Additionally this position also monitors and evaluates program effectiveness and service delivery levels There are currently six staff members that report to this position through four direct reports. Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
May 17, 2024
Full Time
Pay Range: $82,319 - $107,014 Job Posting Closing on: Tuesday, May 28, 2024 Workdays & Hours : Monday - Friday 8am - 5pm; Some evening/weekend work required. Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more. The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. An Administrative Services Manager position is available with the City of Fort Worth Transportation and Public Works Department (TPW). The position will report to the Assistant Director of the Business Support Division while directly supporting the fiscal and HR needs of the Streets and Stormwater Operations team. TPW is a large, fast paced, and rewarding department that is responsible for a wide array of services to the citizens of Fort Worth including: managing City roadways, drainage structures, street lights, street signs, pavement markings, traffic signals, and the delivery of infrastructure related capital projects. The ideal candidate will be have a strong operations background and well versed in governmental budgeting and forecasting, human resources and personnel management, purchasing, contract management, have the ability to analyze and resolve complex financial issues, prepare complex financial reports, serve as a facilitator who can build a high level of trust and effective relationships to drive solutions with team members at all levels of the organization. Minimum Qualifications: Master’s Degree from an accredited college or university with course work in Business Management, Public Administration, Business Administration, Human Resources or related field Two years of increasingly responsible and complex administrative, fiscal, personnel and management experience, One year in a supervisory capacity Preferred Qualifications: Three (3) or more years previous experience in budget and/or project management in a comparable local government environment. Experience in governmental accounting, executive management program performance reporting and supporting large diverse operations teams Knowledge of Oracle (ERP) PeopleSoft and Financials (or similar ERP systems), asset management systems and financial accounting principles LEAN 6 Sigma Training Business Management Degree is highly desirable The Administrative Services Manager job responsibilities include: Provide highly complex fiscal management of the division’s operating funds to include needs assessment, and overall budget development and management of annual operating budget of approximately $30 million. This position serves as a coordination point for the annual budget development and forecasting of the division’s operating budget. This position supervises and manages the following administrative support functions for 180 staff members: human resources, payroll, accounts receivable, accounts payable, customer service, asset/equipment tracking, contract management, contract compliance, procurement and purchasing. Additionally this position also monitors and evaluates program effectiveness and service delivery levels There are currently six staff members that report to this position through four direct reports. Conditions of Employment The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor. The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions. Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
City of Long Beach, CA
City of Long Beach, California, United States
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Serving the K-12 student population, the Long Beach Unified School District consistently ranks among the Top 10 urban school districts in the country. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. Long Beach is the seventh largest city in California and has been referred to as the "most diverse city" in the country by USA Today. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager, City Clerk, and Police Oversight Director. The City Manager is responsible for the efficient administration of all City departments, excluding those under direction of a separately elected official, Board, or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: https://www.longbeach.gov/ THE DEPARTMENT The Department of Financial Management, with 267 authorized permanent positions, oversees the City’s financial and fleet services operations (each constituting about half of the department’s employees) and serves as a financial adviser to the City Manager and City Council. The Department is organized into the following bureaus: Administration City Controller/Accounting Budget Management Business Services Commercial Services Fleet Services City Treasurer The Department’s mission is to help the City Manager, Mayor and City Council keep the City financially strong, and to provide high quality fleet operations. The Department maintains an informal, relaxed and personable work environment that promotes high productivity and integrity as well as best in class policies and procedures. THE BUREAU The Fleet Services Bureau’s purpose is to provide vehicle and equipment acquisitions, preventive maintenance, unscheduled repair and fueling services to City departments so they can have safe, reliable, and cost-effective equipment and vehicles to accomplish their operational goals and purpose. Fleet Services’ Towing Division provides towing and lien sales for unclaimed property. Core functions include fleet operations and acquisitions (vehicle purchase, outfitting, and auction; green fleet sustainability strategy and policy coordination; electric vehicle (EV) and charging infrastructure planning and deployment; fleet performance and efficiency analysis; preventive maintenance and unscheduled repair; and City fuel and fuel storage management) and towing and lien sales (City vehicle towing and roadside service and City vehicle and property auction). Fleet Services accounts for half of the Financial Management Department’s employees, and 70 percent of the Department’s budget. The City of Long Beach Fleet has regularly received recognition from national publications such as Government Fleet magazine and National Association of Fleet Administrators (NAFA). In 2024, the City was awarded the No.1 Leading Fleet in the country by Government Fleet. In 2023, the City was recognized as the No. 5 Leading Fleet in North America, and was awarded second place in the 2023 Green Garage Awards as well as the No. 2 Greenest “Garage” in North America by the National Association of Fleet Administrators (NAFA). These awards recognize the most progressive and environmentally committed and innovative vehicle fleet maintenance garages in the nation. In addition, these awards acknowledge environmentally friendly fleets that prioritize sustainability and lower carbon footprints throughout their operations and showcase their best practices for eco-friendly vehicle fleet maintenance garages. Fleet Services Bureau takes pride in setting and maintaining industry standards, while upholding innovation as the future of fleet vehicles evolves. THE POSITION The Fleet Services Manager is responsible for the operations and financial status of the Fleet Services Bureau and the Fleet Fund. The Bureau operates a full-service maintenance operation, a 24/7 towing and vehicle lien sales operation, acquisitions, and the City’s underground storage tank program. In addition, the City’s 16 fueling facilities are also managed by the Fleet Services Bureau. The Bureau’s maintenance operation manages the acquisition and maintenance of over 2,000 vehicles and related equipment utilized by various City departments. The Long Beach fleet is diverse consisting of a full array of automobiles, light to heavy trucks, street sweepers, refuse trucks, fire trucks and fire engines, boats, helicopters and many specialized vehicles of various sizes, and powered equipment of various types. The Bureau mostly maintains this equipment with in-house staff and facilities, while contracting out some of the specialized work. Long Beach has a Green Fleet which utilizes pure electric vehicles, hybrid vehicles as well as CNG. Long Beach is committed to continuing to increase its Green Fleet presence. The Bureau also provides the City with a 24/7 towing operation. The towing operation supports the Police Department and parking enforcement operations in the City. The Bureau manages the towing, impounding, storing, releasing, disposing, and selling of vehicles as an enterprise operation for the City. Apart from overflow towing, these services are all provided in-house. The Bureau handles the management of the City’s Fuel Underground Storage Tank (UST) program. The Bureau also manages the City’s fleet compliance with California Air Resource Board (CARB), South Coast Air Quality Management District (AQMD), and the State Water Resource Control Board. For additional information about the Fleet Services Bureau, please watch this informational video: City of Long Beach Fleet Services Bureau THE IDEAL CANDIDATE The ideal candidate will be a strong leader with a proven track record of successfully managing a high performing fleet operation. The successful candidate will have high political acumen and a collaborative mindset that prioritizes customer services and cost control. As the landscape of municipal vehicles evolves, a visionary manager with a strong understanding of the financial aspects of fleet operations and acquisitions and adept analytical and problem-solving skills is highly desired. The ideal candidate will promote environmental sustainability through best fleet management practices, especially compliance with CARB’s Advanced Clean Fleet regulation. OPPORTUNITIES AND PRIORITIES Foster a workplace culture fiercely devoted to workplace safety. Maintain a high level of operational excellence, both internally and externally. Leverage historical data to effectively manage fleet services, utilizing KPIs to precisely evaluate overall departmental performance and identify areas for improvement. Ensure that the overall staff is knowledgeable in fleet services industry to be able to apply best practices. Comfort with debt being issued to acquire new and replacement vehicles. Maintain adequate staffing levels to provide excellent customer service for over 2,000 vehicles and related equipment. Review the organization for any improvements and address knowledge and skill continuity through proper succession planning and appropriate training. Advanced Clean Fleet (ACF) compliance, despite increased vehicle replacement costs, technology limitations, and infrastructure needs. Continue to embrace innovation and foster partnerships within the City to build out an electrical charging infrastructure. Review overall policies and procedures for optimal efficiency and effectiveness in all functional areas, including fleet maintenance, fuel management, towing and lien sales, and fleet acquisitions to ensure they align with common practices and obtain customer input. Develop an updated disaster preparedness plan. EXAMPLES OF DUTIES Key responsibilities include: Manage, direct, plan and organize daily maintenance activities of the Fleet Services Bureau staff in performing daily responsibilities; including hiring, training, and mentoring staff; evaluating employee performance; preparing annual performance reviews and providing coaching for performance improvement; and taking appropriate disciplinary action. Responsible for team leadership, establishing and modeling performance standards and program values consistent with goals and missions. Foster, monitor and improve workplace safety. Evaluate existing processes to determine operating efficiency and effectiveness; monitor and recommend process improvements. Being able to convey fleet issues and matters to lay people. Manage the data related to the operations. Being politically sensitive and having a willingness to communicate and coordinate with other departments regarding timeline of services. Develop and monitor the bureau’s budget and internal cost-allocation with customer departments. Manage the Fleet Services Fund (internal service fund) to recover the cost of vehicle/equipment operations and maintenance. Ensure that the City is in continuing compliance with applicable laws and regulations including manage environmental compliance programs to include hazardous materials, vehicle emissions program testing and management, sustainability initiatives and overall compliance with state and federal regulations. Oversee and engage with the team in the maintenance and repair of a wide variety of automobiles, light to heavy trucks, street sweepers, refuse trucks, fire trucks and fire engines, boats, helicopters and many specialized vehicles of various sizes, including gasoline, diesel, CNG, pure electric vehicles, and hybrid vehicles. Develop, install and maintain systematic procedures of preventive maintenance for vehicles and equipment; establish and monitor maintenance practices and work standards. Monitor and evaluate the efficiency of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement. Oversees 24-hour towing services to support the Police Department and parking enforcement operations. Provides advice regarding which vehicles are appropriate to operating programs; analyzes level of usage; develops efficient methods of equipment utilization; develops charge rates for vehicles and equipment; requisitions new equipment and checks equipment for compliance to specifications. Oversight of the City’s vehicle and equipment fuel management program. Perform other related duties as required. Recruitment Brochure: CLICK HERE REQUIREMENTS TO FILE EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor’s degree in Business Administration, Public Administration, Finance, or a closely related field. Candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year for-year basis. Five (5) years of progressively responsible professional, administrative and leadership experience related to fleet operations. Three (3) years of the required experience must have been gained in a supervisory or management level position that relates to the duties of this position. Demonstrated technical knowledge of a range of vehicles and equipment, their applications, specifications, technology trends, environmental impacts, and regulatory requirements. A California Class “C” Driver License is required. Master’s degree in business or public administration is desirable. SELECTION PROCEDURE HOW TO APPLY: This recruitment is conducted by The Hawkins Company and will close on Thursday, June 20, 2024. Interested and qualified individuals are invited to submit a resume and cover letter of interest in PDF format electronically to: fsbm.lb@thehawkinscompany.com. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check. The City of Long Beach is an E qual Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Administration Bureau at (562) 570-6781. QUESTIONS? Confidential inquiries are welcomed and should be directed to Ms. Yonnine Hawkins Garr or Ms. Tisa Jones : Ms. Yonnine Hawkins Garr: 323-252-1655, yonnine@thehawkinscompany.com Ms. Tisa Jones: 213-309-7984, tisa@thehawkinscompany.com. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 6/20/2024 11:59 PM Pacific
May 11, 2024
Full Time
DESCRIPTION THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. Enjoying an ideal Southern California climate, Long Beach is home to an abundance of cultural and recreational options. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. The City is also home to California State University, Long Beach and Long Beach City College. Cal State Long Beach is the second largest university in the state and was recently ranked the No. 3 best-value public college in the nation. Serving the K-12 student population, the Long Beach Unified School District consistently ranks among the Top 10 urban school districts in the country. Covering approximately 50 square miles, Long Beach is supported by a wide mix of industries with education, health and social services, manufacturing, retail trade, and professional services comprising the highest representation. Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. Long Beach is the seventh largest city in California and has been referred to as the "most diverse city" in the country by USA Today. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country. CITY GOVERNMENT Long Beach, a charter city formed in 1897, is governed by nine City Council members elected by district and a city-wide elected Mayor. Other elected officials include the City Attorney, City Auditor, and City Prosecutor. The elected officials are elected to staggered four-year terms. The City Council appoints the City Manager, City Clerk, and Police Oversight Director. The City Manager is responsible for the efficient administration of all City departments, excluding those under direction of a separately elected official, Board, or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2024 total budget of $3.3 billion with a General Fund budget of $719 million. More than 6,000 full and part-time employees support municipal operations with the majority being represented by twelve employee associations. To learn more about the City of Long Beach, go to: https://www.longbeach.gov/ THE DEPARTMENT The Department of Financial Management, with 267 authorized permanent positions, oversees the City’s financial and fleet services operations (each constituting about half of the department’s employees) and serves as a financial adviser to the City Manager and City Council. The Department is organized into the following bureaus: Administration City Controller/Accounting Budget Management Business Services Commercial Services Fleet Services City Treasurer The Department’s mission is to help the City Manager, Mayor and City Council keep the City financially strong, and to provide high quality fleet operations. The Department maintains an informal, relaxed and personable work environment that promotes high productivity and integrity as well as best in class policies and procedures. THE BUREAU The Fleet Services Bureau’s purpose is to provide vehicle and equipment acquisitions, preventive maintenance, unscheduled repair and fueling services to City departments so they can have safe, reliable, and cost-effective equipment and vehicles to accomplish their operational goals and purpose. Fleet Services’ Towing Division provides towing and lien sales for unclaimed property. Core functions include fleet operations and acquisitions (vehicle purchase, outfitting, and auction; green fleet sustainability strategy and policy coordination; electric vehicle (EV) and charging infrastructure planning and deployment; fleet performance and efficiency analysis; preventive maintenance and unscheduled repair; and City fuel and fuel storage management) and towing and lien sales (City vehicle towing and roadside service and City vehicle and property auction). Fleet Services accounts for half of the Financial Management Department’s employees, and 70 percent of the Department’s budget. The City of Long Beach Fleet has regularly received recognition from national publications such as Government Fleet magazine and National Association of Fleet Administrators (NAFA). In 2024, the City was awarded the No.1 Leading Fleet in the country by Government Fleet. In 2023, the City was recognized as the No. 5 Leading Fleet in North America, and was awarded second place in the 2023 Green Garage Awards as well as the No. 2 Greenest “Garage” in North America by the National Association of Fleet Administrators (NAFA). These awards recognize the most progressive and environmentally committed and innovative vehicle fleet maintenance garages in the nation. In addition, these awards acknowledge environmentally friendly fleets that prioritize sustainability and lower carbon footprints throughout their operations and showcase their best practices for eco-friendly vehicle fleet maintenance garages. Fleet Services Bureau takes pride in setting and maintaining industry standards, while upholding innovation as the future of fleet vehicles evolves. THE POSITION The Fleet Services Manager is responsible for the operations and financial status of the Fleet Services Bureau and the Fleet Fund. The Bureau operates a full-service maintenance operation, a 24/7 towing and vehicle lien sales operation, acquisitions, and the City’s underground storage tank program. In addition, the City’s 16 fueling facilities are also managed by the Fleet Services Bureau. The Bureau’s maintenance operation manages the acquisition and maintenance of over 2,000 vehicles and related equipment utilized by various City departments. The Long Beach fleet is diverse consisting of a full array of automobiles, light to heavy trucks, street sweepers, refuse trucks, fire trucks and fire engines, boats, helicopters and many specialized vehicles of various sizes, and powered equipment of various types. The Bureau mostly maintains this equipment with in-house staff and facilities, while contracting out some of the specialized work. Long Beach has a Green Fleet which utilizes pure electric vehicles, hybrid vehicles as well as CNG. Long Beach is committed to continuing to increase its Green Fleet presence. The Bureau also provides the City with a 24/7 towing operation. The towing operation supports the Police Department and parking enforcement operations in the City. The Bureau manages the towing, impounding, storing, releasing, disposing, and selling of vehicles as an enterprise operation for the City. Apart from overflow towing, these services are all provided in-house. The Bureau handles the management of the City’s Fuel Underground Storage Tank (UST) program. The Bureau also manages the City’s fleet compliance with California Air Resource Board (CARB), South Coast Air Quality Management District (AQMD), and the State Water Resource Control Board. For additional information about the Fleet Services Bureau, please watch this informational video: City of Long Beach Fleet Services Bureau THE IDEAL CANDIDATE The ideal candidate will be a strong leader with a proven track record of successfully managing a high performing fleet operation. The successful candidate will have high political acumen and a collaborative mindset that prioritizes customer services and cost control. As the landscape of municipal vehicles evolves, a visionary manager with a strong understanding of the financial aspects of fleet operations and acquisitions and adept analytical and problem-solving skills is highly desired. The ideal candidate will promote environmental sustainability through best fleet management practices, especially compliance with CARB’s Advanced Clean Fleet regulation. OPPORTUNITIES AND PRIORITIES Foster a workplace culture fiercely devoted to workplace safety. Maintain a high level of operational excellence, both internally and externally. Leverage historical data to effectively manage fleet services, utilizing KPIs to precisely evaluate overall departmental performance and identify areas for improvement. Ensure that the overall staff is knowledgeable in fleet services industry to be able to apply best practices. Comfort with debt being issued to acquire new and replacement vehicles. Maintain adequate staffing levels to provide excellent customer service for over 2,000 vehicles and related equipment. Review the organization for any improvements and address knowledge and skill continuity through proper succession planning and appropriate training. Advanced Clean Fleet (ACF) compliance, despite increased vehicle replacement costs, technology limitations, and infrastructure needs. Continue to embrace innovation and foster partnerships within the City to build out an electrical charging infrastructure. Review overall policies and procedures for optimal efficiency and effectiveness in all functional areas, including fleet maintenance, fuel management, towing and lien sales, and fleet acquisitions to ensure they align with common practices and obtain customer input. Develop an updated disaster preparedness plan. EXAMPLES OF DUTIES Key responsibilities include: Manage, direct, plan and organize daily maintenance activities of the Fleet Services Bureau staff in performing daily responsibilities; including hiring, training, and mentoring staff; evaluating employee performance; preparing annual performance reviews and providing coaching for performance improvement; and taking appropriate disciplinary action. Responsible for team leadership, establishing and modeling performance standards and program values consistent with goals and missions. Foster, monitor and improve workplace safety. Evaluate existing processes to determine operating efficiency and effectiveness; monitor and recommend process improvements. Being able to convey fleet issues and matters to lay people. Manage the data related to the operations. Being politically sensitive and having a willingness to communicate and coordinate with other departments regarding timeline of services. Develop and monitor the bureau’s budget and internal cost-allocation with customer departments. Manage the Fleet Services Fund (internal service fund) to recover the cost of vehicle/equipment operations and maintenance. Ensure that the City is in continuing compliance with applicable laws and regulations including manage environmental compliance programs to include hazardous materials, vehicle emissions program testing and management, sustainability initiatives and overall compliance with state and federal regulations. Oversee and engage with the team in the maintenance and repair of a wide variety of automobiles, light to heavy trucks, street sweepers, refuse trucks, fire trucks and fire engines, boats, helicopters and many specialized vehicles of various sizes, including gasoline, diesel, CNG, pure electric vehicles, and hybrid vehicles. Develop, install and maintain systematic procedures of preventive maintenance for vehicles and equipment; establish and monitor maintenance practices and work standards. Monitor and evaluate the efficiency of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement. Oversees 24-hour towing services to support the Police Department and parking enforcement operations. Provides advice regarding which vehicles are appropriate to operating programs; analyzes level of usage; develops efficient methods of equipment utilization; develops charge rates for vehicles and equipment; requisitions new equipment and checks equipment for compliance to specifications. Oversight of the City’s vehicle and equipment fuel management program. Perform other related duties as required. Recruitment Brochure: CLICK HERE REQUIREMENTS TO FILE EDUCATION AND EXPERIENCE Graduation from an accredited college or university with a bachelor’s degree in Business Administration, Public Administration, Finance, or a closely related field. Candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year for-year basis. Five (5) years of progressively responsible professional, administrative and leadership experience related to fleet operations. Three (3) years of the required experience must have been gained in a supervisory or management level position that relates to the duties of this position. Demonstrated technical knowledge of a range of vehicles and equipment, their applications, specifications, technology trends, environmental impacts, and regulatory requirements. A California Class “C” Driver License is required. Master’s degree in business or public administration is desirable. SELECTION PROCEDURE HOW TO APPLY: This recruitment is conducted by The Hawkins Company and will close on Thursday, June 20, 2024. Interested and qualified individuals are invited to submit a resume and cover letter of interest in PDF format electronically to: fsbm.lb@thehawkinscompany.com. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check. The City of Long Beach is an E qual Opportunity Employer . We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender. The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act . You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act . The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please contact the Administration Bureau at (562) 570-6781. QUESTIONS? Confidential inquiries are welcomed and should be directed to Ms. Yonnine Hawkins Garr or Ms. Tisa Jones : Ms. Yonnine Hawkins Garr: 323-252-1655, yonnine@thehawkinscompany.com Ms. Tisa Jones: 213-309-7984, tisa@thehawkinscompany.com. The City of Long Beach offers its employees opportunities to grow personally and professionally.As a permanent employee, you are eligible to receive fringe benefits that include: Retirement: California Public Employees' Retirement System (PERS) defined benefit retirement plan, which is coordinated with Social Security. The benefit is 2.5% or 2.7% (depending on hire date) @55 for "Classic" members and 2% @62 for new members as defined by PEPRA, subject to the compensation limitations set by PERS. Both the City and the employee contributes toward CalPERS retirement contributions. The city also participates in Social Security. Health and Dental Insurance: The City offers the choice of HMO and PPO plans. The city pays major portion of the premium for employee and dependents depending on the health/ dental plan selected. Life Insurance: City-paid term life insurance policy equal to three (3) times annual salary to a maximum of $500,000. Disability Insurance: City-paid short-term and long-term disability insurance. Management Physical: Annual City-paid physical examination. Vacation: Twelve (12) vacation days after the first year of service; 15 days after four years, six months of service; 20 days after 19 years, six months of service. Executive Leave: Forty (40) hours Executive Leave per year. The City Manager has discretion to grant an additional 40 hours each year. Sick Leave : One day earned per month; unlimited accumulation; conversion upon retirement to cash credit toward health and/or dental insurance premiums, or to pension credits. Holidays: Eleven (11) designated holidays per year, plus four personal holidays to be used at the employee's discretion. Transportation Allowance: Monthly allowance is allocated by classifications below; Department Head $650.00 Deputy Director/Manager/Director (Harbor/Utilities) $550.00 Division Officer/Superintendent/ Chief of Staff / Administrator / Principal DCA $450.00 Assistant to Executive / Executive Assistant / Executive Secretary/ Executive Support Staff $300.00 Deferred Compensation Plan: Optional for employee contribution to a supplementary retirement savings program available through Mission Square Retirement formerly ICMA-RC Retirement Corporation). Classic CalPERS Members: The City will contribute a maximum of up to two percent (2%) of base salary* for all qualified Classic CalPERS members. Public Employees’ Pension Reform Act (PEPRA) CalPERS Members: Effective the second full pay period following City Council adoption, the City contribution will increase from two percent (2%) to three percent (3%) of base salary* for all qualified PEPRA CalPERS members. Flexible Spending Account (FSA): Optional election for employees to reduce taxable income for payment of allowable childcare or medical expenses. Flexible/Hybrid Work Schedule: Available (subject to City Manager approval). Paid Parental Leave: The City provides one hundred and sixty (160) hours of Paid Parental Leave at 100% of salary, for the birth, adoption or foster placement of a child, regardless of the gender, marital status or sexual orientation of the parent. Closing Date/Time: 6/20/2024 11:59 PM Pacific
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Lead Accounting Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department College of Science & Engineering - Dean's Office Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday, from 8:00am - 5:00pm Anticipated Hiring Range $5,310.00 - $6,100.00 Per Month ($63,720.00 - $73,000.00 Annually) Salary is commensurate with experience. Position Summary The College of Science & Engineering (COSE) is one of the largest colleges on campus currently serving over 7,000 majors. We are comprised of six departments, School of Engineering, School of the Environment, several on-site centers, and two off-site centers, with a total population of approximately 170 full-time faculty, 300 lecturers and graduate teaching assistants, 70 staff and 300 student employees. The Lead Accounting Specialist is a key staff member of the college’s Finance Office, reviews and reconciles accounting transactions for the college, and provides regular financial analysis on various college accounts under the supervision of the CoSE Director of Budget & Finance (DBF). The incumbent ensures that financial transactions processed by the college are posted accurately on the university financial reporting system and takes necessary steps should there be any discrepancies between college’s and university’s records. The incumbent works closely with colleagues in Budget office, accounting office, Procurement office and Office of Research and Sponsored Programs on a regular basis. The Lead Accounting Specialist reviews purchase orders and process payments for invoices for the college, and acts as the liaison between COSE, Procurement Office, and our users, ensures the departments and units following through all necessary procedures in equipment purchases and service contracts that support the college’s instructional and research activities on a timely manner. The incumbent handles inquiries from staff and faculty on financial data review, requisition submissions, and supports user-friendly financial record keeping systems for the users/units. Position Information Financial Reconciliation Reconciles and analyzes financial transactions (including, but not limited to: credit cards, purchase orders, reimbursements, payments, travel, miscellaneous payroll expenses such as students/temporary employees) for the college to match with records on the university financial reporting system, and to identify accounting discrepancies, and process any adjusting entries according to the policies and procedures of the CSU guidelines. Prepares and maintains complete financial records for the college and prepares a range of financial data reports for various use in the college. Works closely with DBF and other members of the Finance Office in creating user-friendly fiscal reports for departments and faculty. Payment Request Coordination Coordinates, sets-up and/or oversees requests for payments, including but not limited to invoices, direct payments, fund transfers, honorarium, stipends, requisitions, and purchase orders. Verifies accuracy of information and funding and approves documents for processing and payments. Makes sensible judgments on use of funding and provides guidelines/training to faculty and staff as needed. Serves as the back-up on auditing the credit card monthly reports. Assists and advises departments on account balances, fiscal procedures and training. Assists department staff and others as needed with fiscal related issues. Completes other projects/tasks as assigned, including compiling financial data for ad-hoc projects, assisting with year-end audits, and collaborating with other members of the dean’s office staff on various projects. Minimum Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor's degree with a major in accounting, finance, public/business administration, or a closely related field; or equivalent training and administrative work experience. Working knowledge of budget/fiscal policies and procedures; proficiency in using PC operating systems, MS Excel, Word, Outlook, CFS reporting system, Peoplesoft system. Strong analytical skills in reconciling ledgers and monitoring expenditures. Good numerical aptitude and attention to details. Be able to review financial information accurately, collect and analyze data, compile/compose/present reports. Ability to organize and plan work and projects including handling multiple priorities and deadlines. Effective interpersonal and oral/written communication skills; respond accurately and promptly to questions presented. Must be a team player and able work collaboratively and effectively with a diverse faculty/staff across all levels within the organization. 5+ years of technical/administrative work experience involving study/analysis/recommendation of program administration; experience in fund/governmental accounting in networked environment. Knowledge of the CFS and Peoplesoft systems, Financial Data Warehouse, and governmental accounting. Familiarity with business offices and operations as well as accounting and other administrative practices. Ability to learn/interpret/apply a wide variety of policies/procedures; interpret and integrate complex data and information; organize/ plan/complete work and projects related to program/ administrative specialty. Strong analytical skills. Ability to perform preliminary analyses, make independent decisions and exercise sound judgment. Ability to take initiatives and independently plan, organize, coordinate, and perform work in various situations. Ability to learn and adapt to new financial reporting tools as needed. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: May 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 03, 2024
Working Title Lead Accounting Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department College of Science & Engineering - Dean's Office Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday, from 8:00am - 5:00pm Anticipated Hiring Range $5,310.00 - $6,100.00 Per Month ($63,720.00 - $73,000.00 Annually) Salary is commensurate with experience. Position Summary The College of Science & Engineering (COSE) is one of the largest colleges on campus currently serving over 7,000 majors. We are comprised of six departments, School of Engineering, School of the Environment, several on-site centers, and two off-site centers, with a total population of approximately 170 full-time faculty, 300 lecturers and graduate teaching assistants, 70 staff and 300 student employees. The Lead Accounting Specialist is a key staff member of the college’s Finance Office, reviews and reconciles accounting transactions for the college, and provides regular financial analysis on various college accounts under the supervision of the CoSE Director of Budget & Finance (DBF). The incumbent ensures that financial transactions processed by the college are posted accurately on the university financial reporting system and takes necessary steps should there be any discrepancies between college’s and university’s records. The incumbent works closely with colleagues in Budget office, accounting office, Procurement office and Office of Research and Sponsored Programs on a regular basis. The Lead Accounting Specialist reviews purchase orders and process payments for invoices for the college, and acts as the liaison between COSE, Procurement Office, and our users, ensures the departments and units following through all necessary procedures in equipment purchases and service contracts that support the college’s instructional and research activities on a timely manner. The incumbent handles inquiries from staff and faculty on financial data review, requisition submissions, and supports user-friendly financial record keeping systems for the users/units. Position Information Financial Reconciliation Reconciles and analyzes financial transactions (including, but not limited to: credit cards, purchase orders, reimbursements, payments, travel, miscellaneous payroll expenses such as students/temporary employees) for the college to match with records on the university financial reporting system, and to identify accounting discrepancies, and process any adjusting entries according to the policies and procedures of the CSU guidelines. Prepares and maintains complete financial records for the college and prepares a range of financial data reports for various use in the college. Works closely with DBF and other members of the Finance Office in creating user-friendly fiscal reports for departments and faculty. Payment Request Coordination Coordinates, sets-up and/or oversees requests for payments, including but not limited to invoices, direct payments, fund transfers, honorarium, stipends, requisitions, and purchase orders. Verifies accuracy of information and funding and approves documents for processing and payments. Makes sensible judgments on use of funding and provides guidelines/training to faculty and staff as needed. Serves as the back-up on auditing the credit card monthly reports. Assists and advises departments on account balances, fiscal procedures and training. Assists department staff and others as needed with fiscal related issues. Completes other projects/tasks as assigned, including compiling financial data for ad-hoc projects, assisting with year-end audits, and collaborating with other members of the dean’s office staff on various projects. Minimum Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor's degree with a major in accounting, finance, public/business administration, or a closely related field; or equivalent training and administrative work experience. Working knowledge of budget/fiscal policies and procedures; proficiency in using PC operating systems, MS Excel, Word, Outlook, CFS reporting system, Peoplesoft system. Strong analytical skills in reconciling ledgers and monitoring expenditures. Good numerical aptitude and attention to details. Be able to review financial information accurately, collect and analyze data, compile/compose/present reports. Ability to organize and plan work and projects including handling multiple priorities and deadlines. Effective interpersonal and oral/written communication skills; respond accurately and promptly to questions presented. Must be a team player and able work collaboratively and effectively with a diverse faculty/staff across all levels within the organization. 5+ years of technical/administrative work experience involving study/analysis/recommendation of program administration; experience in fund/governmental accounting in networked environment. Knowledge of the CFS and Peoplesoft systems, Financial Data Warehouse, and governmental accounting. Familiarity with business offices and operations as well as accounting and other administrative practices. Ability to learn/interpret/apply a wide variety of policies/procedures; interpret and integrate complex data and information; organize/ plan/complete work and projects related to program/ administrative specialty. Strong analytical skills. Ability to perform preliminary analyses, make independent decisions and exercise sound judgment. Ability to take initiatives and independently plan, organize, coordinate, and perform work in various situations. Ability to learn and adapt to new financial reporting tools as needed. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: May 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
STATE CENTER COMMUNITY COLLEGE DISTRICT
Fresno, California, United States
General Purpose Under general supervision, performs a variety of highly responsible accounting operations duties in the preparation, processing and maintenance of accounting transactions and records; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Performs a variety of accounts payable duties associated with college co-curricular and athletic activities, student clubs, scholarship recipients and other college-specific accounts; reviews requisitions and purchase order requests, verifying proper account codes and required approvals; prepares purchase orders and sends to vendors following approval; reviews invoices and requests for payment to verify accuracy, completeness and adherence to District policies and terms of contracts; submits to manager for approval of payment; prints checks and mails or distributes to vendors, coaches and others; matches accounts payable invoices and enters into the system; verifies all statements and invoice balances. Assists students at the cashier window; accesses student accounts and answers a variety of questions about account balances, financial aid and work study checks received and payments made; researches balances with Admissions & Records and Financial Aid staff to answer student questions; takes payments for account balances, transcripts and other transactions in cash, by check or by credit cards; records transactions in student accounts; processes payments for Associated Student Body cards, parking permits and other items and posts transactions; issues receipts for all payments received; balances cash and credit card payments received; researches credit card transactions for refund issues or chargeback transactions; closes out and balances cash drawers at business office closing. Performs a variety of accounts receivable duties; prepares bills for agencies sponsoring students including the Veterans Administration, Workforce Investment Board, international students, police agencies, private companies and others based on sponsorship agreements; uploads student data from the District ERP system to generate sponsor invoices; deposits and posts payments received to student accounts; monitors all incoming payments made by the Department of Veterans Affairs on behalf of G.I. Bill recipients; reviews and coordinates with the VA and campus Veteran's Office adjustments and changes needed to correct invoicing and collection of tuition and fees; provides prompt reporting on funding of tuition and fees to the VA in the event of changes in student financial aid status; creates and initiates payments of debts owed in compliance with VA, Treasury and VA Debt Management requirements; ensures readiness for VA audits; vouchers any refunds back to sponsors. Performs cash management duties; reconciles daily cash payments and prepares bank deposits; performs monthly cash vault reconciliations subject to manager review; counts and verifies deposits of parking and library fees and athletics receipts. May provide day-to-day lead work guidance and direction to student aides performing cashiering duties; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; provides information, instruction and training on work procedures and technical, legal and regulatory requirements. Assists in the disbursement of financial aid; determines student accounts with outstanding balances and nets award amounts against those balances; runs reports in District ERP system of approved financial aid checks and provides to bank; voids and reissues stale dated checks incorrectly issued, lost or stolen; maintains logs of checks issued and direct deposits made; assists with monthly reconciliations; bills/rebills students for payments due based on dropped classes and no shows; runs aging reports to balance and reconcile accounts. Audits student accounts to determine any errors in awards, account adjustments and student payments; verifies refunds have been properly made and credits accurately calculated. When assigned to the Reedley Food Services department, prepares requisitions for food staples, perishables, vendor baked goods, snacks, drinks, cooking and service supplies and other items and processes invoices for payment; prepares and maintains accounting records involving a variety of transactions and accounts; participates in estimating costs for private catering orders/events and invoices customers; balances cash receipts, reconciles to cash register transaction records and prepares bank deposits; maintains meal plan accounts and posts purchases and adjustments to accounts; orders and maintains an inventory of consumables, tools and other items; correctly prepares and processes student and provisional payrolls. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Processes student payment worksheets for residence hall students; reviews, reconciles, audits and maintains student accounts; notifies students of balances due; prepares and maintains dorm/café worksheets. Assists District Payroll staff in performing payroll support duties; matches time slips with absence forms; sorts and enters absences into the payroll system; runs reports to verify accuracy; prepares responses to employment verification requests; picks up payroll checks from the county treasury and sends to campuses for distribution. Performs a variety of clerical and administrative support duties including answering the telephone and collecting and distributing the mail, maintaining office calendars, typing correspondence and form letters and maintaining an inventory of office supplies. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: District policies, procedures and practices governing purchasing, accounts payable processing, cash handling and receipting and related financial transactions. Basic bookkeeping methods and practices. Business math. Federal, state and District rules, regulations, policies and procedures governing the award of financial aid at a level of detail necessary to perform assigned duties. Use and operation of applicable modules of the District's enterprise accounting and finance and student accounting systems. Federal Privacy Act regulations regarding the release of private employee and student information. Customer service practices and etiquette. Principles and practices of sound business communication including English usage, spelling, grammar and punctuation. Modern office practices, procedures and equipment including appropriate software applications. Skills and Abilities to: Make highly detailed comparisons, calculations and tabulations of financial data and review accounting and related documents accurately and rapidly. Carry out work independently, ensuring a high degree of accuracy. Organize, set priorities and exercise sound judgment within established guidelines. Interpret, apply and explain rules, regulations, policies and procedures and apply them in a variety of procedural situations. Operate a computer using spreadsheet and other standard business software; operate other standard office equipment. Maintain a variety of financial records and files. Maintain confidentiality of documents and records. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from high school or GED equivalent supplemented by college coursework in accounting and at least two years of progressively responsible experience performing financial or statistical recordkeeping, paraprofessional accounting or bookkeeping; or an equivalent combination of training and experience. Completion of sixty college units including fifteen units in accounting OR an associate degree in accounting, business or a related field is desirable. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program may be required for certain assignments in this class. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms. An employee is frequently required to stand and walk; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new information and skills; perform highly detailed work on multiple concurrent tasks with frequent interruptions; and interact with managers, employees, students and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work in a typical office environment and the noise level is generally quiet to moderate. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .
Apr 12, 2024
Temporary
General Purpose Under general supervision, performs a variety of highly responsible accounting operations duties in the preparation, processing and maintenance of accounting transactions and records; and performs related duties as assigned. Essential Duties & Responsibilities The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Performs a variety of accounts payable duties associated with college co-curricular and athletic activities, student clubs, scholarship recipients and other college-specific accounts; reviews requisitions and purchase order requests, verifying proper account codes and required approvals; prepares purchase orders and sends to vendors following approval; reviews invoices and requests for payment to verify accuracy, completeness and adherence to District policies and terms of contracts; submits to manager for approval of payment; prints checks and mails or distributes to vendors, coaches and others; matches accounts payable invoices and enters into the system; verifies all statements and invoice balances. Assists students at the cashier window; accesses student accounts and answers a variety of questions about account balances, financial aid and work study checks received and payments made; researches balances with Admissions & Records and Financial Aid staff to answer student questions; takes payments for account balances, transcripts and other transactions in cash, by check or by credit cards; records transactions in student accounts; processes payments for Associated Student Body cards, parking permits and other items and posts transactions; issues receipts for all payments received; balances cash and credit card payments received; researches credit card transactions for refund issues or chargeback transactions; closes out and balances cash drawers at business office closing. Performs a variety of accounts receivable duties; prepares bills for agencies sponsoring students including the Veterans Administration, Workforce Investment Board, international students, police agencies, private companies and others based on sponsorship agreements; uploads student data from the District ERP system to generate sponsor invoices; deposits and posts payments received to student accounts; monitors all incoming payments made by the Department of Veterans Affairs on behalf of G.I. Bill recipients; reviews and coordinates with the VA and campus Veteran's Office adjustments and changes needed to correct invoicing and collection of tuition and fees; provides prompt reporting on funding of tuition and fees to the VA in the event of changes in student financial aid status; creates and initiates payments of debts owed in compliance with VA, Treasury and VA Debt Management requirements; ensures readiness for VA audits; vouchers any refunds back to sponsors. Performs cash management duties; reconciles daily cash payments and prepares bank deposits; performs monthly cash vault reconciliations subject to manager review; counts and verifies deposits of parking and library fees and athletics receipts. May provide day-to-day lead work guidance and direction to student aides performing cashiering duties; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; provides information, instruction and training on work procedures and technical, legal and regulatory requirements. Assists in the disbursement of financial aid; determines student accounts with outstanding balances and nets award amounts against those balances; runs reports in District ERP system of approved financial aid checks and provides to bank; voids and reissues stale dated checks incorrectly issued, lost or stolen; maintains logs of checks issued and direct deposits made; assists with monthly reconciliations; bills/rebills students for payments due based on dropped classes and no shows; runs aging reports to balance and reconcile accounts. Audits student accounts to determine any errors in awards, account adjustments and student payments; verifies refunds have been properly made and credits accurately calculated. When assigned to the Reedley Food Services department, prepares requisitions for food staples, perishables, vendor baked goods, snacks, drinks, cooking and service supplies and other items and processes invoices for payment; prepares and maintains accounting records involving a variety of transactions and accounts; participates in estimating costs for private catering orders/events and invoices customers; balances cash receipts, reconciles to cash register transaction records and prepares bank deposits; maintains meal plan accounts and posts purchases and adjustments to accounts; orders and maintains an inventory of consumables, tools and other items; correctly prepares and processes student and provisional payrolls. Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District. OTHER DUTIES Processes student payment worksheets for residence hall students; reviews, reconciles, audits and maintains student accounts; notifies students of balances due; prepares and maintains dorm/café worksheets. Assists District Payroll staff in performing payroll support duties; matches time slips with absence forms; sorts and enters absences into the payroll system; runs reports to verify accuracy; prepares responses to employment verification requests; picks up payroll checks from the county treasury and sends to campuses for distribution. Performs a variety of clerical and administrative support duties including answering the telephone and collecting and distributing the mail, maintaining office calendars, typing correspondence and form letters and maintaining an inventory of office supplies. Performs related duties as assigned. Employment Standards / Minimum Qualifications KNOWLEDGE, SKILLS AND ABILITIES Knowledge of: District policies, procedures and practices governing purchasing, accounts payable processing, cash handling and receipting and related financial transactions. Basic bookkeeping methods and practices. Business math. Federal, state and District rules, regulations, policies and procedures governing the award of financial aid at a level of detail necessary to perform assigned duties. Use and operation of applicable modules of the District's enterprise accounting and finance and student accounting systems. Federal Privacy Act regulations regarding the release of private employee and student information. Customer service practices and etiquette. Principles and practices of sound business communication including English usage, spelling, grammar and punctuation. Modern office practices, procedures and equipment including appropriate software applications. Skills and Abilities to: Make highly detailed comparisons, calculations and tabulations of financial data and review accounting and related documents accurately and rapidly. Carry out work independently, ensuring a high degree of accuracy. Organize, set priorities and exercise sound judgment within established guidelines. Interpret, apply and explain rules, regulations, policies and procedures and apply them in a variety of procedural situations. Operate a computer using spreadsheet and other standard business software; operate other standard office equipment. Maintain a variety of financial records and files. Maintain confidentiality of documents and records. Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Establish and maintain effective working relationships with all those encountered in the course of work. EDUCATION AND EXPERIENCE Graduation from high school or GED equivalent supplemented by college coursework in accounting and at least two years of progressively responsible experience performing financial or statistical recordkeeping, paraprofessional accounting or bookkeeping; or an equivalent combination of training and experience. Completion of sixty college units including fifteen units in accounting OR an associate degree in accounting, business or a related field is desirable. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program may be required for certain assignments in this class. PHYSICAL AND MENTAL DEMANDS The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands While performing the duties of this class, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate computers and standard office equipment; and reach with hands and arms. An employee is frequently required to stand and walk; and lift up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Mental Demands While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; learn and apply new information and skills; perform highly detailed work on multiple concurrent tasks with frequent interruptions; and interact with managers, employees, students and others encountered in the course of work. WORKING ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work in a typical office environment and the noise level is generally quiet to moderate. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime. Assessment Process Only the most qualified applicants will be invited to interview for the assignment. Full-time permanent positions provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents, as well as life insurance and disability coverage for employees.Part-time positions are paid hourly, with limited benefits. For a detailed list of benefits, visit our benefits page .