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Staff Analyst

Valley Water
San Jose, California
Mar 11, 2024

Full Time Administrative Analysis and Research

Apply By: Jun 09, 2024

Job Description

Staff Analyst

Valley Water

Salary: $101,545.60 - $129,916.80 Annually

Job Type: Full-Time

Job Number: 01755-E

Location: CA, CA

Department: Office of External Affairs

Closing: 2/13/2024 11:59 PM Pacific

Description

Overview:

The Staff Analyst position in Valley Water's Office of External Affairs (EA) Division will provide administrative and project support to the Assistant Officer (AO) and the offices of Communications, Civic Engagement, and Community Benefits. The Staff Analyst will work with various levels of staff throughout the organization, as well as external partners and stakeholders to coordinate assigned programs, projects, and services. Excellent customer service and project management skills along with the ability to take initiative, multi-task and work toward solutions while staying calm under pressure, are crucial to success in this position. In addition to general office support duties such as workflow/invoice tracking, processing, space planning, training/travel logistics and calendaring, the Staff Analyst will be researching and compiling information/data to help inform EA management of efforts related to budgets and status of agency programs/projects, to contribute to the division's goals.This position will need to be knowledgeable in applying procedural, program and compliance comprehension in support of the offices of Communications, Civic Engagement and Community Benefits, and the AO. The Staff Analyst will also need to understand how to work effectively with members of the public from the diverse communities served by Valley Water. This position will perform a variety of tasks relative to their assigned areas of responsibility. This includes participating in outreach and community engagement events/activities, which may sometimes require working at night and or on the weekends. Additionally, all Valley Water employees are considered Disaster Service Workers and may be called upon to report to the Emergency Operation Center during a disaster.This position is part of a deadline-driven, fast-paced team of professionals who are expected to problem solve and offer solutions to enhance the success of External Affairs and Valley Water.Key Responsibilities include, but are not limited to:

Provide project and administrative support for the Office of Communications as assigned, including coordination of programs, projects, and services, and researching and compiling information/data to help inform management of efforts related to budgets and programs/projects led by the Office of Communications.
General duties also include maintaining budget tracking sheets, processing invoices, and compiling/producing reports as requested, among other tasks.
Provide project and administrative support for the Office of Civic Engagement as assigned, provide administrative support for the Youth Commission and Water 101 Academy; and coordinate communications and social media efforts.
Provide project-level staff support for the Office of Community Benefits as assigned, provide administrative support for the CRS program, and assist the Grants and Partnerships team with reviewing grant invoices, meeting coordination and outreach.
Perform and support office and administrative functions for supervisor and unit managers, such as meeting coordination, space planning, calendaring, proofreading of materials, budget coordination, invoice review and processing, and workflow tracking on various internal documentation routing platforms.

Ideal Candidate's Background Includes:Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.Ideal Experience:Three (3) years of experience handling a variety of administrative support and technical duties.Ideal Skills and Abilities:

Learn the operations, policies, and procedures of Valley Water and assigned area.
Interpret, summarize, and present administrative and technical information and data.
Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations, technical written material, and Valley Water policies and procedures.
Recommend and implement modifications to existing programs, systems, and procedures.
Research and summarize data and prepare logical written reports and correspondence related to assigned area independently or from brief instructions.
Make mathematical, financial, and statistical computations.
Establish and maintain a variety of filing, recordkeeping, and tracking systems.
Organize and prioritize a variety of projects and multiple tasks.
Organize work, set priorities, and meet critical time deadlines.
Use common desktop applications and software as well as specialized software related to the work.
Develop and use spreadsheets and databases.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Ideal Knowledge:

Basic principles of management and public administration.
Statistical and research methods.
Best practices for office procedures, methods, and equipment.
Financial recordkeeping.
Principles of business writing and report preparation.

Ideal Training and Education:Equivalent to an associate's degree from an accredited college or university with major course work in business administration or a related field.Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of two years.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

To review the Classification Specification, please click https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/Staff%20Analyst%205-2019.pdf https://get.adobe.com/reader/

Office of the Chief of External Affairs Unit (Position Code 1071 / Linh Hoang)

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date. This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.

(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.

Consideration may be given to existing applicant pools within the same classification.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

To apply, please visit https://apptrkr.com/4983019

https://www.jobelephant.com/

Job Address

San Jose, California United States View Map

About Valley Water

The Santa Clara Valley Water District, now known as Valley Water, is a special district, governed by a seven-member board of directors, and is responsible for water supply, flood protection and watershed management in Santa Clara County. The district encompasses all of the county’s 1,300 square miles and serves the area’s 15 cities, 1.7 million residents and more than 200,000 commuters. Our responsibilities flow from our dual missions: to provide high quality water, and to manage flood and storm waters along the county’s 700 miles of creeks and rivers.

The mission of the district is a healthy, safe, and enhanced quality of living in Santa Clara County through the comprehensive management of water resources in a practical, cost-effective and environmentally sensitive manner.

The Santa Clara Valley Water District, now known as Valley Water, manages an integrated water resources system that includes the supply of clean, safe water, flood protection and stewardship of streams on behalf of Santa Clara County’s 2 million residents. The district effectively manages 10 dams and surface water reservoirs, three water treatment plants, a state-of-the-art water quality laboratory, nearly 400 acres of groundwater recharge ponds and more than 275 miles of streams.

We provide wholesale water and groundwater management services to local municipalities and private water retailers who deliver drinking water directly to homes and businesses throughout Santa Clara County.

Who We Are

A seven-member Board of Directors governs Valley Water. We are an ethnically diverse, family friendly organization with employees who are committed to public service and work collaboratively with other agencies (all levels of government, community-based organizations, and neighborhood organizations) in carrying out our mission.

Be a Part of It

Valley Water strives to attract, develop and retain a talented and diverse workforce. Many of our employees have worked at the district for more than 20 years. Our employees come from diverse, cultural and professional backgrounds. The district promotes high performance, diversity and equal employment opportunities. We offer careers in a wide range of fields.

We Value Our Employees

The district’s salaries and benefits are highly competitive.
The district supports employee development through tuition reimbursement, certification, management development training, safety training, on-line training and apprenticeship programs.
Please use the links at left to explore our current job openings, salary and classification information, benefits packages, Diversity, Inclusion and Equal Opportunity programs.

We Value Excellence

The district values Excellence in Innovation, Integrity, Transparency and Teamwork. Our Workforce Development Program helps to guide our employees into the future by providing a systematic framework to facilitate the efficient, effective use of resources, which guides the development of a training curriculum based on business needs to enhance job knowledge and skills of the District’s workforce, and promotes professional development.

We Support Veterans

The Veteran’s Employee Resource Group provides assistance and supports Veteran affairs at Valley Water. Over the past ten years the district has participated in external support activities including care package drives for troops stationed overseas, as well as participating in the “Cell Phones for Troops” program.

In recognition of our employees who are veterans, a celebration is held annually around Veteran’s Day and features speakers and topics of historical interest.

We Value Diversity

The district is committed to creating an inclusive work environment which recognizes and supports the diversity of our community and enriches our perspectives.

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