Position Description
Under direction of a supervisor or management, performs a variety of operational, supportive, and administrative duties within assigned division of the District Attorney’s Office; provides information and services to crime victims and witnesses; provides trial support; coordinates victim and witness court appearances; and performs related work as required.
DISTINGUISHING CHARACTERISTICS District Attorney Services Specialist I
This is the entry-level class for District Attorney Services Specialist series. Incumbent will process reports and documents in strict adherence to State law and Department procedures. Incumbent is expected to keep current on changes in report and document processing requirements. Incumbent will operate a Departmental case management system and related systems in strict accordance with the law. This class series requires the ability to provide appropriate information and answer basic questions from the public related to the criminal justice system, both in-person and over the telephone.
District Attorney Services Specialist II
This is the journey level position within the series. In addition to the above, incumbents will be assigned to more increasingly difficult tasks within the Department, including being responsive to the needs of victims of crimes, demonstrating sensitivity to and establishing rapport with victims of crime, and exhibiting emotional stability under conditions of high stress. Incumbents will be able to assist victims in recovering their personal property held in evidence, facilitate victim compensation applications, and provide court accompaniment. Incumbent is eligible for assignment to the Victim Services division, wherein Incumbent must successfully complete required trainings and must exhibit a high level of understanding of the specific duties and prohibited activities under prevailing program restrictions, including VOCA regulations, State and Federal grantor regulations, and the Penal Code.
District Attorney Services Specialist III
This is the advanced level position within the series. In addition to the above, responsibilities require the frequent use of initiative and independent judgment in scheduling and coordination of office activities and in dealing with sensitive assignments. Incumbents are responsible for the more complex assignments, including vertical assignments to a trial team in complex and high-profile cases, and work with greater independence from close review. Incumbents can work effectively with victims, witnesses, and prosecutors with limited supervision in more serious cases and in rapidly changing situations and circumstances. Incumbents may arrange for transportation, escort, and support for witnesses and victims during court appearances in more serious cases.
District Attorney Services Specialist IV
This is the senior level position within the series. In addition to the above, incumbents will work with minimal review, may be assigned to carry out special assignments in support of the assigned division, and may be part of complex multi-disciplinary teams. Incumbents may be tasked with collecting data and preparing reports for their assigned division of the Department and may act in a lead capacity by providing training and guidance to subordinates and developing and maintaining special programs. Incumbent is able to develop or advance a comprehensive crisis response and mass victimization assistance plan structured to identify and respond to victim needs such as: safety, food, shelter, and immediate services in the aftermath of a crime-related mass victimization or terrorism incident.
Example of Duties
(Duties vary depending on assignment)
- Operates Departmental case management system and related systems in strict accordance with the law.
- Operates a word processor, email, or other system for required public, Departmental, and external agency communications.
- Attends court and accompanies victims and witnesses to court as directed.
- Trains or assists in training of personnel.
- Prepares, maintains, and tracks proper flow of information, documents, and forms.
- Performs various operational duties, such as answering phones, processing mail, maintaining supplies, transcribing, typing, filing, etc.
- Ensures proper tracking, and prepares and processes property release forms, and assists victims in recovering personal property held in evidence.
- Prepares applications for victim compensation by obtaining necessary information and documents, completing and submitting claims to State Victims Compensation Board.
- Obtain necessary information from victims, witnesses, and others through interview and observation for matters including preparation and coordination of court appearances.
- Ensures accurate and timely documentation of case activities; provides victims, witnesses, and others with information, education regarding the criminal justice system.
- Reviews reports from law enforcement agencies and contacts victims or witnesses as directed; accurately and timely documenting contact; maintaining contact as directed.
- Responds to crime scenes, once deemed secure, as directed, to offer victim assistance or provide services.
- Performs outreach services to victims; make presentations and provide victim centered training to partner agencies, make public presentations and conduct publicity.
- If assigned to Victim Services division, prepares functional time sheets and record keeping to ensure compliance with prevailing program restrictions.
Minimum Qualifications
Knowledge of: District Attorney Services Specialist I/II/III/IV
General principals of criminal law and procedures including a basic knowledge of the laws on discovery and evidence; operations, procedures, specific rules, and professional standards of the Department; effective crime victim and witness communication techniques, modern methods to maintain contact with victims and witnesses, applicable legal procedures, rules of confidentiality, and community resources for crime victims; modern office methods and practices including common software and web based applications; business English, including vocabulary, correct grammatical usage and punctuation; modem filing methods; common office machines and their operation, including use of personal computers.
Ability To: District Attorney Services Specialist I/II/III/IV
Understand and apply established program guidelines; effectively communicate both orally and in writing in routine and high pressure situations; prepare, maintain, and review documents, records and reports with accuracy and in an organized manner; maintain a high degree of maturity, integrity, loyalty, accountability, sound judgment, and confidentiality; establish and maintain professional and effective working relationships with those contacted in the course of work including co-workers, court personnel, law enforcement, crime victims and witnesses, and the public; assist in the developing and implementing of goals, objectives, work sites, policies, procedures, and work standards; evaluate situations accurately and adopt or recommend solutions; carry out complex oral and written directions; read and understand legal forms; read, understand and apply legislative and administrative laws, codes and regulations as directed; and type accurately at a net rate of 60 words per minute.
EDUCATION AND EXPERIENCE Any combination of training, experience and education, which would provide the required knowledge, skills and abilities, is qualifying. A typical way to obtain the required knowledge and abilities would be:
District Attorney Services Specialist I
Equivalent to graduation from high school supplemented by college-level course work in administration or technical subjects related to the area in which assigned and two (2) years of responsible office administrative support experience.
District Attorney Services Specialist II
One year of experience in a position comparable to a District Attorney Services Specialist I. In addition, candidates must demonstrate competency in technical work. A Bachelor’s degree in criminal justice or related field can substitute for up to two (2) years of position specific experience. Successful completion of Victim Advocate training required within one year of appointment.
District Attorney Services Specialist III
Three years of experience in a position comparable to a District Attorney Services Specialist II. In addition, candidates must demonstrate proficiency in basic law enforcement and court procedures and in assisting victims and witnesses of crime. A Bachelor’s degree in criminal justice or related field can substitute for up to two (2) years of position specific experience. Successful completion of a POST approved law enforcement academy can substitute one (1) year of position specific experience. Successful completion of advanced Victim Advocate training required within one year of appointment.
District Attorney Services Specialist IV
Five years of experience in a position comparable to a District Attorney Services Specialist III. In addition, candidates must demonstrate proficiency in court and evidence tracking procedures, demonstrate the ability to communicate and support victims and witnesses of crime in sensitive cases, and be able to understand legislative and administrative laws, codes and regulations as directed. A Bachelor’s degree in criminal justice or related field can substitute for up to two (2) years of position specific experience. Successful completion of a POST approved law enforcement academy can substitute one (1) year of position specific experience.
Special Requirements
Possession of an appropriate California driver’s license issued by the State Department of Motor Vehicles.
Must pass the California State Department of Justice Criminal History Background check.
Bargaining Unit 10 - Calaveras County Public Service Employees Association
For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. Please note that Extra-hire positions that are benefitted, are only offered our CORE medical plan and are not offered dental or vision. NEW * Assist-To-Own program to help Couny employees purchase a home. Program Highlights:
- Down Payment Assistance, up to 5.5% of the Total Mortgage Loan.
- Available with purchase of a primary residence.
- Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans).
- No first-time homebuyer requirement to qualify.
- Flexible guidelines: Minimum FICO 640; Maximum DTI 50%.
- Flexible income limits, up to moderate income levels; no income limits for FHA and VA.
For more information, vists Calaveras County Assist-to-Own
Uniform Allowance:$650.04 per calendar year for specific positionssplit into monthly payments.Payments will be made monthly on the second pay check.
Qualifying Classifications: Crime Scene Specialist/Property Room Manager, Deputy Probation Officer I/II/III, Correctional Cook I/II, Correctional Technician, Correctional Officer, Correctional Corporal, Correctional Sergeant, Dispatcher Clerk, Sr. Dispatcher, and Animal Control Officer I/II/III. The County shall pay a two hundred dollar and four cent ($200.04) per calendar year uniform maintenance allowance to Animal Shelter Assistant.
Uniform Allowance(Shirt):$200.04 per calendar year split into monthly payments.
Qualifying Classifications: Animal Shelter Assistant
Professional Time Off: 80 hours annually, prorated to 40 hours if hired after July 1st.
Qualifying Classifications: Deputy District Attorney I/II/III/IV
Extra-Hire:Extra-hire employees are not eligible for step advances, vacation, seniority rights, holiday pay or other certain employee benefits. They are entitled to 24 hours of sick leave per year and eligilbe for the county's CORE Medical plan but not eligible for dental or vision insurance.
Vacation days: 0 - 3 complete years = 80 hours per year.
After 6 months you can take your first week.
3 - 10 complete years = 120 hours per year
10 years+ = 160 per year
Holidays:13 paid holidays per year.
Life Insurance: $50,000.00 County paid
Sick Leave: 12 days annual sick leave accrual with unlimited accumulation.
Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period.
60 hours of sick leave can be used for immediate family, parent spouse, child or sibling.
Merit: After successfully completing twenty-six (26) pay periods, a 5% merit increase may be granted.Merit increases may be granted annually thereafter to the top step.
Probation Period: New employees remain in a probationary status for 26 pay periods.
Longevity Incentives @ 2.5% for each of the following: - 5.5 years (if hired before March 28, 2005)
- 6 years
- 10 years
- 15 years
- 20 years
- 25 years
Bi-Lingual pay:$50 per month for specific approved job classifications.
Flexible Spending: Pre-Tax Medical Reimbursement - Max contribution of $2,500 annually
Flexible Spending:Pre-Tax Dependent Care Account - Max contribution of $5,000 annually
Section 125 Plan:Additional insurance is available through the Section 125 plan and may be purchased from arepresentative during open enrollment or by appointment when they are on-site.
AFLAC
Heart & Stroke Insurance
Cancer Insurance
Accident Insurance
Universal Life Insurance
Short Term Disability Insurance
LEGALSHEILD
CALPERS RETIREMENT INFORMATION: CalPERS:CLASSIC MEMBERS: 2% at 55
PEPRA MEMBERS: 2% at 62
Extra-Hire's will be enrolled into Public Agency Retirement System (PARS) unless you are already a member of CalPERS.???????
SAFETY CalPERS:for Correctional Officer, Correctional Corporal, Correctional Sergeant and Deputy Probation Officer I/II/III.
CLASSIC MEMBERS: 3% at 50
PEPRA MEMBERS: 2.7% at 57
Additional Retirement Plan:The County offers a 457(b) Government plan. Employees can contribute to this deferred compensation plan (
Pre-Tax).The County currently utilizes VALIC.
Participating employees will receive a County paid match of up to $50 a month.Closing Date/Time: Continuous
