CITY OF MINNEAPOLIS
Minneapolis, Minnesota, United States
Position Description The Development Grants Coordinator is responsible for providing grant administration services to the City’s Community Planning and Economic Development (CPED) Department, State and local development grantors (the “Grantors”), and the real estate development community. This position ensures that the City is able to draw down awarded funds and is complying with all applicable policies, practices, procedures and legal requirements. Work Location This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office. The City of Minneapolis does not sponsor applicants for work visas. Job Duties and Responsibilities Supervise staff in the Development Finance Division, on a part-time basis, to assist with grant application technical support, grant agreement execution, preparation of quarterly, semi-annual, annual and close-out reports to the Grantors, and records management and retention. Supervise the negotiation, review and execution of grant agreements, amendments and other related documents, so that grant funds can be properly expended, and costs reimbursed on a timely and accurate basis. Negotiate modifications and/or extensions to existing grant agreements with the Grantors. Supervise the City's comprehensive annual and periodic reporting to the Grantors pursuant to all applicable program and contract requirements. Prepare and process grant payment requests and close out reports from developers, including all required documentation. Create and maintain a grant application and administrative fee system, generate invoices, prepare deposits and track all revenues. Communicate or meet (in-person or virtual) with CPED management and their staff to discuss the status and information needed for their projects that have been awarded development grants. Communicate and negotiate with developers and their consultants regarding the form and timing of information that they need to submit to the City in order to access their project’s grant funds. Maintain and provide period status reports to Senior Management and City Council Meet (in-person or virtual) with Grantor staff to assist with periodic grant audits. Review grant applications, as requested, prior to submission to grantors. Work with Grantor staff and the consulting community to develop and implement industry best-practices. WORKING CONDITIONS: Normal with daily exposure to computers Required Qualifications Minimum Qualifications : Bachelor’s Degree or equivalent in Public Administration, Development Finance, or a closely related field. Minimum Experience : Five (5) years of work experience including 2 years of supervisory experience dealing with technical issues in development (construction) grants and/or environmental grants. Selection Process The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Union Representation This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association (MPEA ). For more information on the terms and conditions of this agreement please visit: Professional Employees - City of Minneapolis (minneapolismn.gov) Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire one month after it has been established. Interview Selection The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Knowledge, Skills and Abilities Comprehensive knowledge of State and local development grant programs and products. Strong knowledge of Federal and State environmental regulations and Minnesota Environmental Protection Agency policies, procedures, practices and other requirements. Good knowledge of current environmental cleanup and abatement practices. Good knowledge of current construction practices. Good understanding of public and private real estate financing tools. Good verbal and written communication skills. Good negotiating skills. Strong interpersonal skills in order to develop and maintain positive and productive relationships with Grantors, City staff, developers and vendors. Good project management skills. Ability to review, understand and edit legal documents and interact with attorneys. Ability to develop innovative and complex spreadsheets and tracking tools to produce and maintain a large volume of highly technical information. Ability to simultaneously manage multiple grant programs. Ability to efficiently manage a heavy workload, in order to meet frequent deadlines. Ability to motivate City staff and developers to provide the timely information required by Grantors. Ability to work independently with little or no supervision. Ability to analyze existing programs and propose workflow improvements. Ability to provide technical training to a variety of audiences. Knowledge of modern office procedures, methods and equipment. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page . New12 weeks of paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more. Closing Date/Time: 5/21/2024 11:59 PM Central
May 08, 2024
Full Time
Position Description The Development Grants Coordinator is responsible for providing grant administration services to the City’s Community Planning and Economic Development (CPED) Department, State and local development grantors (the “Grantors”), and the real estate development community. This position ensures that the City is able to draw down awarded funds and is complying with all applicable policies, practices, procedures and legal requirements. Work Location This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office. The City of Minneapolis does not sponsor applicants for work visas. Job Duties and Responsibilities Supervise staff in the Development Finance Division, on a part-time basis, to assist with grant application technical support, grant agreement execution, preparation of quarterly, semi-annual, annual and close-out reports to the Grantors, and records management and retention. Supervise the negotiation, review and execution of grant agreements, amendments and other related documents, so that grant funds can be properly expended, and costs reimbursed on a timely and accurate basis. Negotiate modifications and/or extensions to existing grant agreements with the Grantors. Supervise the City's comprehensive annual and periodic reporting to the Grantors pursuant to all applicable program and contract requirements. Prepare and process grant payment requests and close out reports from developers, including all required documentation. Create and maintain a grant application and administrative fee system, generate invoices, prepare deposits and track all revenues. Communicate or meet (in-person or virtual) with CPED management and their staff to discuss the status and information needed for their projects that have been awarded development grants. Communicate and negotiate with developers and their consultants regarding the form and timing of information that they need to submit to the City in order to access their project’s grant funds. Maintain and provide period status reports to Senior Management and City Council Meet (in-person or virtual) with Grantor staff to assist with periodic grant audits. Review grant applications, as requested, prior to submission to grantors. Work with Grantor staff and the consulting community to develop and implement industry best-practices. WORKING CONDITIONS: Normal with daily exposure to computers Required Qualifications Minimum Qualifications : Bachelor’s Degree or equivalent in Public Administration, Development Finance, or a closely related field. Minimum Experience : Five (5) years of work experience including 2 years of supervisory experience dealing with technical issues in development (construction) grants and/or environmental grants. Selection Process The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. Background Check The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. Union Representation This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association (MPEA ). For more information on the terms and conditions of this agreement please visit: Professional Employees - City of Minneapolis (minneapolismn.gov) Eligible List Statement The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire one month after it has been established. Interview Selection The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position. Knowledge, Skills and Abilities Comprehensive knowledge of State and local development grant programs and products. Strong knowledge of Federal and State environmental regulations and Minnesota Environmental Protection Agency policies, procedures, practices and other requirements. Good knowledge of current environmental cleanup and abatement practices. Good knowledge of current construction practices. Good understanding of public and private real estate financing tools. Good verbal and written communication skills. Good negotiating skills. Strong interpersonal skills in order to develop and maintain positive and productive relationships with Grantors, City staff, developers and vendors. Good project management skills. Ability to review, understand and edit legal documents and interact with attorneys. Ability to develop innovative and complex spreadsheets and tracking tools to produce and maintain a large volume of highly technical information. Ability to simultaneously manage multiple grant programs. Ability to efficiently manage a heavy workload, in order to meet frequent deadlines. Ability to motivate City staff and developers to provide the timely information required by Grantors. Ability to work independently with little or no supervision. Ability to analyze existing programs and propose workflow improvements. Ability to provide technical training to a variety of audiences. Knowledge of modern office procedures, methods and equipment. Benefits Summary Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, pleasevisit the benefits page . New12 weeks of paid parental leave City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. Insurance Health insurance Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. Dental insurance The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. Benefits Paid time off Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements . Retirement City employees earn a pension and may choose to participate in additional retirement savings programs. Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits. Deferred compensation : Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS). Transportation Eligible City employees may choose to participate in the following transportation programs: Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price. Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars. Learning and development To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees. Other perks Employees can also take advantage of optional life insurance, flexible spending accounts, the Employee Assistance Program , health club discounts and more. Closing Date/Time: 5/21/2024 11:59 PM Central
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Administrative Support Coordinator (Administrative Support Coordinator II) Compensation and Benefits Anticipated Hiring Salary Range: $3,865 - $4,058 per month Full CSU Classification Salary Range: $3,865 - $6,336 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under general direction of the Director of each research center, this position supports the Director in the day-to-day administration of the office and research program. This position will perform a variety of administrative and clerical duties and is also responsible for the financial reporting and reconciliation of accounts under the research center and Director. Additionally, responsibilities include overseeing the day-to-day administrative operations of the center and providing required support for the research faculty, staff, and students. Key Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures, particularly as they relate to fiscal management. Thorough mastery of English grammar, punctuation, and spelling and ability to clearly communicate orally and in writing. Expertise in using office software packages, technology, and systems (Microsoft Office Suite, email, calendar, etc.). Working knowledge of budget policies and procedures. Thorough knowledge of office equipment and ability to use a broader range of technology, systems, and packages. Skill/Ability to: Interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Understand and troubleshoot most office administration problems and be responsive to inquiries and requests. Troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Create, organize, and maintain accurate technical, complex, sensitive and/or confidential records and files. Understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Perform business math, analyze budgetary data, and make accurate projections requiring some inference. Effectively write and present own reports. Ability to draft and compose correspondence and standard reports. Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Use negotiation and persuasion skills to achieve results and expedite projects. Establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment with people of diverse backgrounds. Ability to create and maintain program records and provide data for review in developing and implementing strategies to support programmatic goals and enhance processes. Effectively organize and manage multiple tasks in a fast-paced team-oriented environment. Exceptional organization and time management skills with attention to detail and data accuracy. Work with frequent interruptions while juggling multiple assignments and projects. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Completion of a high school program, technical/vocational program, or their equivalents. Four years of related office work experience. Specialized Skills: Experience to be fully functional in all technical aspects of work assignments including personnel, payroll, budget, and accounting. Preferred Skills: Must be able to work in an up-tempo environment, meet hard deadlines and keep updated on policy requirements. Experience in a university, academic or research institution is desirable. Experience working with research grants, contracts, and programs such as ARI, and ability to stay updated on the latest application procedures. Thorough knowledge of University and Fresno State Foundation accounting systems including Peoplesoft Data Warehouse, JD Edwards, and QuickBooks. Strong customer service skills. Ability to: Keep financial records on a large number of grants and contracts, explain financial accounting rules to faculty and staff, and respond to a broad set of inquiries on a daily basis. Accept on-going changes (operational/personnel), adjust priorities and be responsive to short notice requests and deadlines. Work alone and in group settings. Department Summary California State University, Fresno's viticulture and enology program is known throughout the world for its excellent academic and research programs. Fresno State is located in a region known for producing some of the world's best wine, table, and raisin grapes. The Department of Viticulture and Enology offers undergraduate and graduate level degrees, and certificate programs in enology and sustainable viticulture. Fresno State has earned a reputation for producing quality students through its hands-on approach to learning. Deadline & Application Instructions Applications received by April 28, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 13, 2024
Administrative Support Coordinator (Administrative Support Coordinator II) Compensation and Benefits Anticipated Hiring Salary Range: $3,865 - $4,058 per month Full CSU Classification Salary Range: $3,865 - $6,336 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under general direction of the Director of each research center, this position supports the Director in the day-to-day administration of the office and research program. This position will perform a variety of administrative and clerical duties and is also responsible for the financial reporting and reconciliation of accounts under the research center and Director. Additionally, responsibilities include overseeing the day-to-day administrative operations of the center and providing required support for the research faculty, staff, and students. Key Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures, particularly as they relate to fiscal management. Thorough mastery of English grammar, punctuation, and spelling and ability to clearly communicate orally and in writing. Expertise in using office software packages, technology, and systems (Microsoft Office Suite, email, calendar, etc.). Working knowledge of budget policies and procedures. Thorough knowledge of office equipment and ability to use a broader range of technology, systems, and packages. Skill/Ability to: Interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Understand and troubleshoot most office administration problems and be responsive to inquiries and requests. Troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Create, organize, and maintain accurate technical, complex, sensitive and/or confidential records and files. Understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Perform business math, analyze budgetary data, and make accurate projections requiring some inference. Effectively write and present own reports. Ability to draft and compose correspondence and standard reports. Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Use negotiation and persuasion skills to achieve results and expedite projects. Establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment with people of diverse backgrounds. Ability to create and maintain program records and provide data for review in developing and implementing strategies to support programmatic goals and enhance processes. Effectively organize and manage multiple tasks in a fast-paced team-oriented environment. Exceptional organization and time management skills with attention to detail and data accuracy. Work with frequent interruptions while juggling multiple assignments and projects. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Completion of a high school program, technical/vocational program, or their equivalents. Four years of related office work experience. Specialized Skills: Experience to be fully functional in all technical aspects of work assignments including personnel, payroll, budget, and accounting. Preferred Skills: Must be able to work in an up-tempo environment, meet hard deadlines and keep updated on policy requirements. Experience in a university, academic or research institution is desirable. Experience working with research grants, contracts, and programs such as ARI, and ability to stay updated on the latest application procedures. Thorough knowledge of University and Fresno State Foundation accounting systems including Peoplesoft Data Warehouse, JD Edwards, and QuickBooks. Strong customer service skills. Ability to: Keep financial records on a large number of grants and contracts, explain financial accounting rules to faculty and staff, and respond to a broad set of inquiries on a daily basis. Accept on-going changes (operational/personnel), adjust priorities and be responsive to short notice requests and deadlines. Work alone and in group settings. Department Summary California State University, Fresno's viticulture and enology program is known throughout the world for its excellent academic and research programs. Fresno State is located in a region known for producing some of the world's best wine, table, and raisin grapes. The Department of Viticulture and Enology offers undergraduate and graduate level degrees, and certificate programs in enology and sustainable viticulture. Fresno State has earned a reputation for producing quality students through its hands-on approach to learning. Deadline & Application Instructions Applications received by April 28, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Support Coordinator II for the Center for Teaching and Learning Classification Title: ASC II Posting Details Priority Application Deadline: M onday, October 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II works independently under the lead work direction of the Assistant to the Director and the general direction of the Director of the Center for Teaching and Learning in support of departmental operations, performing administrative duties of considerable scope and complexity requiring initiative and judgment. The incumbent's responsibilities include but are not limited to: overseeing and tracking budget expenditures and transfers for grants; coordinating events; providing front desk reception; assisting visitors and acting as the department liaison to internal and external customers; scheduling and maintaining the Director's calendar; acting as an internal and external resource for the Center for Teaching and Learning, Teaching Institute, Visiting Scholars Program and Pedagogy Enhancement Awards. Incumbent may provide lead work direction to student assistants. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range :$3,865 per month - $4685 per month CSU Classification Salary Range : $3,865 - $6,336 per month Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : M-F 8-5 Department Information The mission of the Center of Teaching and Learning at Sacramento State is to empower the teaching and learning community by providing mentoring and supporting evidence-based and inclusive practices that engage teaching excellence to enhance and transform student learning experiences. https://www.csus.edu/academic-affairs/center-teaching-learning/ Minimum Qualifications Entry to this classification requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: 1. Experience performing clerical and administrative support functions in an office environment. Knowledge/Skills/Abilities: 2. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 3. Excellent communication skills (written and verbal). 4. Strong interpersonal skills to interact effectively with internal and external constituents. 5. Excellent customer service skills. (e.g. to work with administrators, faculty, staff, and students) 6. Ability to perform event planning/coordination duties. 7. Expertise in using office software packages, technology, and systems. 8. Ability to maintain and edit website. 9. Organizational and time management skills to prioritize, multi-task and meet deadlines. 10. Strong detail-oriented skills with high level of accuracy. 11. Ability to maintain confidentiality. Conditions of Employment - Ability to successfully pass a background check. Preferred Qualifications 1. Experience working in a higher education environment. 2. Knowledge of grants and related processes and procedures. 3. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 19 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Administrative Support Coordinator II for the Center for Teaching and Learning Classification Title: ASC II Posting Details Priority Application Deadline: M onday, October 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II works independently under the lead work direction of the Assistant to the Director and the general direction of the Director of the Center for Teaching and Learning in support of departmental operations, performing administrative duties of considerable scope and complexity requiring initiative and judgment. The incumbent's responsibilities include but are not limited to: overseeing and tracking budget expenditures and transfers for grants; coordinating events; providing front desk reception; assisting visitors and acting as the department liaison to internal and external customers; scheduling and maintaining the Director's calendar; acting as an internal and external resource for the Center for Teaching and Learning, Teaching Institute, Visiting Scholars Program and Pedagogy Enhancement Awards. Incumbent may provide lead work direction to student assistants. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range :$3,865 per month - $4685 per month CSU Classification Salary Range : $3,865 - $6,336 per month Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : M-F 8-5 Department Information The mission of the Center of Teaching and Learning at Sacramento State is to empower the teaching and learning community by providing mentoring and supporting evidence-based and inclusive practices that engage teaching excellence to enhance and transform student learning experiences. https://www.csus.edu/academic-affairs/center-teaching-learning/ Minimum Qualifications Entry to this classification requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: 1. Experience performing clerical and administrative support functions in an office environment. Knowledge/Skills/Abilities: 2. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 3. Excellent communication skills (written and verbal). 4. Strong interpersonal skills to interact effectively with internal and external constituents. 5. Excellent customer service skills. (e.g. to work with administrators, faculty, staff, and students) 6. Ability to perform event planning/coordination duties. 7. Expertise in using office software packages, technology, and systems. 8. Ability to maintain and edit website. 9. Organizational and time management skills to prioritize, multi-task and meet deadlines. 10. Strong detail-oriented skills with high level of accuracy. 11. Ability to maintain confidentiality. Conditions of Employment - Ability to successfully pass a background check. Preferred Qualifications 1. Experience working in a higher education environment. 2. Knowledge of grants and related processes and procedures. 3. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 19 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Exempt Anticipated Hiring Amount: $5,022- $6,127 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Office of Research and Sponsored Programs (ORSP) is located within the Office of Research (OR) which is part of central Academic Affairs. ORSP provides leadership and support to the University's academic units, i.e., the colleges, schools and departments, as well as to individuals and groups of faculty. ORSP provides assistance to faculty and staff to obtain externally funded research support. The office is a central source of information on federal and government agencies, foundations, and corporations which support research. ORSP provides assistance in all pre-award and post-award phases of grants and contracts from development and planning up to the point of project implementation. This includes assistance in identifying potential external funding sources; conceptualizing programs; proposal planning and development; developing budgets; completing applications; developing and reviewing contracts; assisting with the University's approval process; assisting in negotiations with sponsoring agencies; and assuring compliance with all applicable federal and state regulations. DUTIES AND RESPONSIBILITIES Grant and Contract proposal planning, preparation, submission, and completion Development: Work in coordination with Deans, Associate Deans, Department Chairs, and budget analysts to develop grant resources and identify and communicate sources of internal and external funding. Provide support to faculty and staff in communicating with potential sponsor agency representatives: prepare and revise proposal budgets and budget justifications: complete all sponsor agency forms and assurances, proposal editing as allowed by sponsor deadline; assembly of proposal components, and submission of the proposal through mail/courier, sponsor portal or other electronic means. Provide technical review of terms and conditions of all sponsored contracts for adherence to University, CPP Foundation, and Uniform Guidance guidelines; write and review contracts, subcontracts, and amendments to contracts with corporations, state and federal agencies, collaborating universities, and private foundations. Assure compliance with applicable sponsor guidelines, laws, and regulations such as the Uniform Guidance/OMS circulars and FARs. Compliance: Provide support to faculty, staff, and administrators in completing the University’s approval process; Complete all assurance requirements for grants and contracts, Maintain professional expertise and ensure compliance with federal regulations, policies and/or requirements, in particular with Office of Management and Budget (OMB) Circulars: A 110 ("Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, and Other Non Profit Organizations"); A-122 ("Cost Principles for Non Profit Organizations"); A 133 ("Audits of States, Local Governments, and Non Profit Organizations" Negotiation: Manages, reviews and negotiates grants, contracts, subcontracts, cooperative agreements and clinical trial agreements with federal agencies, state, county, city, private agencies. Conduct complex and high-level negotiations with representatives of corporations, state and federal agencies, and private foundations to revise and finalize contracts; coordinate with Foundation staff to ensure terms and conditions are acceptable to the University and the CPP Foundation; exhibit diplomacy and tact in representing the University to external agencies. Execution: Follow up promptly with contracting agencies and organizations to ensure timely processing; provide final negotiated contract, subcontract, agreement, and amendment documents to the Foundation for signature on behalf of the University. Follow up with faculty and staff: Ensure extensions and amendments are developed, reviewed and properly approved, along with appropriate budgets, well in advance of contract termination deadlines. Education: Provide recommendations for ORSP website development to enhance its user-friendly assistance on funding opportunities, processes, boilerplate documents, and other informational tools for submission success; provide workshops and one-on-one sessions to faculty and staff interested in applying for and managing grants and contracts; provide information and assist the Director of ORSP with cross training of other ORSP staff to ensure adequate backup. Resubmission: Work with applicants to address reviewer comments, revise proposal and budget/budget justification; appropriately target resubmission grant/contract proposal so that sponsor deadline is met. Identify, disseminate, and promote funding opportunities Review electronic & print resources that publicize funding opportunities and disseminate those opportunities to appropriate faculty/staff on campus Conducts research to identify funding resources; identifies and matches opportunities to faculty interest. Promote high probability funding opportunities to the campus community using a variety of different strategies. Assist faculty in the analysis of funding announcements and to determine the appropriateness of the application. Disseminate information on the mission, goals, and funding opportunities for specific sponsor agency assignments. Follow-up regularly on the funding opportunities that are disseminated and provide additional information as necessary. Maintain and report on applicant interests and funding search systems. Engage in and arrange external relations and training activities Initiate and implement ORSP outreach activities designed to increase and acknowledge sponsored program activity, including regular ORSP-sponsored workshops, on-campus federal agency workshops, etc. Serve on University and project committees and task forces as requested/approved. Advise on the development of new partnerships both internal and external to the university. Participate in Foundation and grant team meetings. Actively participate in training and self-development regarding the Office of Management and Budget (0MB) Uniform Guidance compliance Acquire and disseminate current knowledge on grants and contracts processes Review and disseminate relevant information to applicants and ORSP staff on Foundation, University and CSU System policies and programs, application procedures, and regulations of sponsor agencies; This can include budgeting techniques, budgeting software, and electronic submission methods for specific sponsor agencies. Review publications containing external funding proposal development information and distribute to appropriate faculty and staff. Provide data for ORSP management information system, reports, and publications Prepare information for ORSP transmittals and deadline calendar. Conduct status checks on pending proposals to update the proposal information management system. Review and edit entries in the proposal information management system and other tracking systems for regular and annual reports QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Advanced degree preferred Knowledge of post-award processes Familiarity with CSU system and Cal Poly Pomona Foundation policies Experience in contract development and negotiation Understanding of Federal Acquisition Regulations (FARs) Ability to prepare budgets, budget justifications, and proposal outlines Strong communication skills for interaction with faculty, staff, and external agencies Demonstrated expertise in public and business administration, fiscal management, and problem-solving Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,022 and maximum $9,083 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: May 02 2024 Pacific Daylight Time Applications close: May 16 2024 Pacific Daylight Time Closing Date/Time:
May 03, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Exempt Anticipated Hiring Amount: $5,022- $6,127 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Office of Research and Sponsored Programs (ORSP) is located within the Office of Research (OR) which is part of central Academic Affairs. ORSP provides leadership and support to the University's academic units, i.e., the colleges, schools and departments, as well as to individuals and groups of faculty. ORSP provides assistance to faculty and staff to obtain externally funded research support. The office is a central source of information on federal and government agencies, foundations, and corporations which support research. ORSP provides assistance in all pre-award and post-award phases of grants and contracts from development and planning up to the point of project implementation. This includes assistance in identifying potential external funding sources; conceptualizing programs; proposal planning and development; developing budgets; completing applications; developing and reviewing contracts; assisting with the University's approval process; assisting in negotiations with sponsoring agencies; and assuring compliance with all applicable federal and state regulations. DUTIES AND RESPONSIBILITIES Grant and Contract proposal planning, preparation, submission, and completion Development: Work in coordination with Deans, Associate Deans, Department Chairs, and budget analysts to develop grant resources and identify and communicate sources of internal and external funding. Provide support to faculty and staff in communicating with potential sponsor agency representatives: prepare and revise proposal budgets and budget justifications: complete all sponsor agency forms and assurances, proposal editing as allowed by sponsor deadline; assembly of proposal components, and submission of the proposal through mail/courier, sponsor portal or other electronic means. Provide technical review of terms and conditions of all sponsored contracts for adherence to University, CPP Foundation, and Uniform Guidance guidelines; write and review contracts, subcontracts, and amendments to contracts with corporations, state and federal agencies, collaborating universities, and private foundations. Assure compliance with applicable sponsor guidelines, laws, and regulations such as the Uniform Guidance/OMS circulars and FARs. Compliance: Provide support to faculty, staff, and administrators in completing the University’s approval process; Complete all assurance requirements for grants and contracts, Maintain professional expertise and ensure compliance with federal regulations, policies and/or requirements, in particular with Office of Management and Budget (OMB) Circulars: A 110 ("Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, and Other Non Profit Organizations"); A-122 ("Cost Principles for Non Profit Organizations"); A 133 ("Audits of States, Local Governments, and Non Profit Organizations" Negotiation: Manages, reviews and negotiates grants, contracts, subcontracts, cooperative agreements and clinical trial agreements with federal agencies, state, county, city, private agencies. Conduct complex and high-level negotiations with representatives of corporations, state and federal agencies, and private foundations to revise and finalize contracts; coordinate with Foundation staff to ensure terms and conditions are acceptable to the University and the CPP Foundation; exhibit diplomacy and tact in representing the University to external agencies. Execution: Follow up promptly with contracting agencies and organizations to ensure timely processing; provide final negotiated contract, subcontract, agreement, and amendment documents to the Foundation for signature on behalf of the University. Follow up with faculty and staff: Ensure extensions and amendments are developed, reviewed and properly approved, along with appropriate budgets, well in advance of contract termination deadlines. Education: Provide recommendations for ORSP website development to enhance its user-friendly assistance on funding opportunities, processes, boilerplate documents, and other informational tools for submission success; provide workshops and one-on-one sessions to faculty and staff interested in applying for and managing grants and contracts; provide information and assist the Director of ORSP with cross training of other ORSP staff to ensure adequate backup. Resubmission: Work with applicants to address reviewer comments, revise proposal and budget/budget justification; appropriately target resubmission grant/contract proposal so that sponsor deadline is met. Identify, disseminate, and promote funding opportunities Review electronic & print resources that publicize funding opportunities and disseminate those opportunities to appropriate faculty/staff on campus Conducts research to identify funding resources; identifies and matches opportunities to faculty interest. Promote high probability funding opportunities to the campus community using a variety of different strategies. Assist faculty in the analysis of funding announcements and to determine the appropriateness of the application. Disseminate information on the mission, goals, and funding opportunities for specific sponsor agency assignments. Follow-up regularly on the funding opportunities that are disseminated and provide additional information as necessary. Maintain and report on applicant interests and funding search systems. Engage in and arrange external relations and training activities Initiate and implement ORSP outreach activities designed to increase and acknowledge sponsored program activity, including regular ORSP-sponsored workshops, on-campus federal agency workshops, etc. Serve on University and project committees and task forces as requested/approved. Advise on the development of new partnerships both internal and external to the university. Participate in Foundation and grant team meetings. Actively participate in training and self-development regarding the Office of Management and Budget (0MB) Uniform Guidance compliance Acquire and disseminate current knowledge on grants and contracts processes Review and disseminate relevant information to applicants and ORSP staff on Foundation, University and CSU System policies and programs, application procedures, and regulations of sponsor agencies; This can include budgeting techniques, budgeting software, and electronic submission methods for specific sponsor agencies. Review publications containing external funding proposal development information and distribute to appropriate faculty and staff. Provide data for ORSP management information system, reports, and publications Prepare information for ORSP transmittals and deadline calendar. Conduct status checks on pending proposals to update the proposal information management system. Review and edit entries in the proposal information management system and other tracking systems for regular and annual reports QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Advanced degree preferred Knowledge of post-award processes Familiarity with CSU system and Cal Poly Pomona Foundation policies Experience in contract development and negotiation Understanding of Federal Acquisition Regulations (FARs) Ability to prepare budgets, budget justifications, and proposal outlines Strong communication skills for interaction with faculty, staff, and external agencies Demonstrated expertise in public and business administration, fiscal management, and problem-solving Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,022 and maximum $9,083 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: May 02 2024 Pacific Daylight Time Applications close: May 16 2024 Pacific Daylight Time Closing Date/Time:
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job Future Salary Increase Bi-annual step increases up to Step 14 3.00% across the board salary increase effective February 22, 2025 & 2026* *Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance. The Department of Public Health, Clinic Operations Section is seeking a Public Health Program Coordinator to assist the Public Health Program Manager in coordinating countywide clinic and program operations and service delivery; facilitate and monitor program budgets and objectives; supervise and direct staff; write and manage grants; evaluate staffing and service delivery for effectiveness and efficiency; and make recommendations to Public Health Program Managers regarding staffing issues, caseload management (as applicable), and program policy. May be responsible for project or program management. For more information, refer to the Public Health Program Coordinator job description. DEPARMENT OF PUBLIC HEALTH - FQHC Our Federally Qualified Health Centers provide a wide range of low-cost, confidential health services. Our mission is to protect health, prevent disease, and promote health and well-being. We are here to give San Bernardino County residents health care in a friendly atmosphere. To learn more, click here . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Travel: Travel throughout the County and State may be required. Employees will be required to make provisions for local transportation; travel throughout the State will be at the provision of the employer. Mileage reimbursement is available. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained throughout employment. Minimum Requirements Applicants must meet one of the following qualifying options: Option A: Education: A Master's degree in Public Health (MPH), Public Administration, Business Administration, Community Health, Health Administration, Public Health Policy, Global Health, Health Science, Epidemiology, or closely related degree. -AND- Experience: Two (2) years of full-time equivalent professional administrative experience (e.g. policy writing, facilitate and monitor program objectives and budget, initiate, develop and write grants, research and data analytics for project needs including overall project evaluation, full-scope supervisory) in a public health department, health services provider organization, healthcare organization or community based health organization. Experience must include full-scope supervisory experience. Option B: Education: A Bachelor's degree in Public Health, Public Administration, Business Administration, Community Health, Health Administration, Public Health Policy, Global Health, Health Science, Epidemiology, or closely related degree. -AND- Experience: Three (3) years of full-time equivalent professional administrative experience (e.g. policy writing, facilitate and monitor program objectives and budget, initiate, develop and write grants, research and data analytics for project needs including overall project evaluation) in a public health department, health services provider organization, healthcare organization or community based health organization. Experience must include full-scope supervisory experience. Desired Qualifications The ideal candidate for this position will possess supervisory experience in a clinical setting, program planning and development, grant/contract development and administration, budget monitoring and, project or program management. Selection Process There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to be explicit in your responses on the Application and Supplemental Questionnaire. Please complete and submit the online employment application and supplemental questionnaire by 5 pm, Friday, May 17, 2024 . Resumes will not be accepted in lieu of the application and/or supplemental questionnaires. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Supervisory Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits,* please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . *Retirement benefits subject to change. Closing Date/Time: 5/17/2024 5:00 PM Pacific
May 05, 2024
Full Time
The Job Future Salary Increase Bi-annual step increases up to Step 14 3.00% across the board salary increase effective February 22, 2025 & 2026* *Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance. The Department of Public Health, Clinic Operations Section is seeking a Public Health Program Coordinator to assist the Public Health Program Manager in coordinating countywide clinic and program operations and service delivery; facilitate and monitor program budgets and objectives; supervise and direct staff; write and manage grants; evaluate staffing and service delivery for effectiveness and efficiency; and make recommendations to Public Health Program Managers regarding staffing issues, caseload management (as applicable), and program policy. May be responsible for project or program management. For more information, refer to the Public Health Program Coordinator job description. DEPARMENT OF PUBLIC HEALTH - FQHC Our Federally Qualified Health Centers provide a wide range of low-cost, confidential health services. Our mission is to protect health, prevent disease, and promote health and well-being. We are here to give San Bernardino County residents health care in a friendly atmosphere. To learn more, click here . CONDITIONS OF EMPLOYMENT Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Travel: Travel throughout the County and State may be required. Employees will be required to make provisions for local transportation; travel throughout the State will be at the provision of the employer. Mileage reimbursement is available. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained throughout employment. Minimum Requirements Applicants must meet one of the following qualifying options: Option A: Education: A Master's degree in Public Health (MPH), Public Administration, Business Administration, Community Health, Health Administration, Public Health Policy, Global Health, Health Science, Epidemiology, or closely related degree. -AND- Experience: Two (2) years of full-time equivalent professional administrative experience (e.g. policy writing, facilitate and monitor program objectives and budget, initiate, develop and write grants, research and data analytics for project needs including overall project evaluation, full-scope supervisory) in a public health department, health services provider organization, healthcare organization or community based health organization. Experience must include full-scope supervisory experience. Option B: Education: A Bachelor's degree in Public Health, Public Administration, Business Administration, Community Health, Health Administration, Public Health Policy, Global Health, Health Science, Epidemiology, or closely related degree. -AND- Experience: Three (3) years of full-time equivalent professional administrative experience (e.g. policy writing, facilitate and monitor program objectives and budget, initiate, develop and write grants, research and data analytics for project needs including overall project evaluation) in a public health department, health services provider organization, healthcare organization or community based health organization. Experience must include full-scope supervisory experience. Desired Qualifications The ideal candidate for this position will possess supervisory experience in a clinical setting, program planning and development, grant/contract development and administration, budget monitoring and, project or program management. Selection Process There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to be explicit in your responses on the Application and Supplemental Questionnaire. Please complete and submit the online employment application and supplemental questionnaire by 5 pm, Friday, May 17, 2024 . Resumes will not be accepted in lieu of the application and/or supplemental questionnaires. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance , please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Supervisory Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits,* please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . *Retirement benefits subject to change. Closing Date/Time: 5/17/2024 5:00 PM Pacific
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Associate Director of Financial Aid Operations and Technology, the Financial Aid Operations Coordinator supports the successful implementation of student financial aid program services. Under general supervision, the coordinator will provide courteous and accurate customer service to all prospective students, university constituents, and campus community. The Financial Aid Operations Coordinator is primarily responsible for coordinating a variety of interrelated workflow processes to ensure the timely receipt, coding, referral and processing of financial aid documents related to the Financial Aid application and awarding process for all San Jose State University applicants. The Financial Aid Operations Coordinator coordinates, implements, and maintains clerical, administrative and customer support functions for all aspects of the Financial Aid services document management. The incumbent will also provide assistance to students and families in completing the financial aid process. Key Responsibilities Provides excellent customer service; primarily through heavy telephone contact, e-mail, appropriate follow up, and assists students at the front counter Maintains general knowledge of all federal and state Financial Aid programs including grants, loans and work study with ability to explain the process Participate at on-campus yield events explaining the financial aid process to perspective San Jose State University students Interprets program criteria and office practices to be able to work effectively with student applicants Performs intake of and is responsible for all aspects of required financial aid documents Coordinates document receipting and data/workflow processing Analyzes data for input into OnBase indexing software Coordinates the compilation, tracking, and timely receipt of all documents required to process applications for the financial aid verification and awarding process Completes and maintains student application status, and document verification/editing via computerized system Create and maintain the office social media presence on campus Ensures completeness, accuracy, and timeliness of production functions within area of responsibility Knowledge, Skills & Abilities Knowledge of University methods, procedures and practices Ability to compose and appropriately format correspondence and reports Excellent oral and written communication skills Excellent customer service and public relations skills Ability to keep current on various Enrollment and Financial Aid and Scholarship Office Service information, policies, and procedures, and recall, access, and interpret wide range of information to address customer’s questions and service needs Ability to engage in effective interpersonal communications, and to direct, inform, instruct, guide, and assist visitors/callers appropriately Knowledge of databases and software applications such as: word processing, spreadsheet, web browser, File Maker Pro, or comparable databases Working knowledge of budget policies and procedures Ability to formulate daily and weekly reports for both internal and external use Ability to coordinate and prioritize multiple tasks for a variety of policies and procedures where specific guidelines may not exist Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and creative solutions Ability to handle multiple work priorities, organize and plan work and projects Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Knowledge of all federal and state Financial Aid programs including grants, loans and work study with ability to explain processes Ability to build and maintain relationships for work responsibilities and customer service Must maintain basic knowledge to explain information to students Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature Required Qualifications Completion of a high school program, technical/vocational program, or their equivalents Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position Preferred Qualifications Experience providing customer service in a records environment Experience with Microsoft Office Software Excellent written communication skills Compensation Classification: Administrative Support Coordinator I Anticipated Hiring Range: $3,680/month CSU Salary Range: $3,680/month - $5,783/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: March 26, 2024 through April 9, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 27, 2024
Job Summary Reporting to the Associate Director of Financial Aid Operations and Technology, the Financial Aid Operations Coordinator supports the successful implementation of student financial aid program services. Under general supervision, the coordinator will provide courteous and accurate customer service to all prospective students, university constituents, and campus community. The Financial Aid Operations Coordinator is primarily responsible for coordinating a variety of interrelated workflow processes to ensure the timely receipt, coding, referral and processing of financial aid documents related to the Financial Aid application and awarding process for all San Jose State University applicants. The Financial Aid Operations Coordinator coordinates, implements, and maintains clerical, administrative and customer support functions for all aspects of the Financial Aid services document management. The incumbent will also provide assistance to students and families in completing the financial aid process. Key Responsibilities Provides excellent customer service; primarily through heavy telephone contact, e-mail, appropriate follow up, and assists students at the front counter Maintains general knowledge of all federal and state Financial Aid programs including grants, loans and work study with ability to explain the process Participate at on-campus yield events explaining the financial aid process to perspective San Jose State University students Interprets program criteria and office practices to be able to work effectively with student applicants Performs intake of and is responsible for all aspects of required financial aid documents Coordinates document receipting and data/workflow processing Analyzes data for input into OnBase indexing software Coordinates the compilation, tracking, and timely receipt of all documents required to process applications for the financial aid verification and awarding process Completes and maintains student application status, and document verification/editing via computerized system Create and maintain the office social media presence on campus Ensures completeness, accuracy, and timeliness of production functions within area of responsibility Knowledge, Skills & Abilities Knowledge of University methods, procedures and practices Ability to compose and appropriately format correspondence and reports Excellent oral and written communication skills Excellent customer service and public relations skills Ability to keep current on various Enrollment and Financial Aid and Scholarship Office Service information, policies, and procedures, and recall, access, and interpret wide range of information to address customer’s questions and service needs Ability to engage in effective interpersonal communications, and to direct, inform, instruct, guide, and assist visitors/callers appropriately Knowledge of databases and software applications such as: word processing, spreadsheet, web browser, File Maker Pro, or comparable databases Working knowledge of budget policies and procedures Ability to formulate daily and weekly reports for both internal and external use Ability to coordinate and prioritize multiple tasks for a variety of policies and procedures where specific guidelines may not exist Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and creative solutions Ability to handle multiple work priorities, organize and plan work and projects Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Knowledge of all federal and state Financial Aid programs including grants, loans and work study with ability to explain processes Ability to build and maintain relationships for work responsibilities and customer service Must maintain basic knowledge to explain information to students Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature Required Qualifications Completion of a high school program, technical/vocational program, or their equivalents Two (2) years of related office work experience or a combination of education and experience which demonstrates the ability to perform the essential functions of the position Preferred Qualifications Experience providing customer service in a records environment Experience with Microsoft Office Software Excellent written communication skills Compensation Classification: Administrative Support Coordinator I Anticipated Hiring Range: $3,680/month CSU Salary Range: $3,680/month - $5,783/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: March 26, 2024 through April 9, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title EOS & NERR Administrative Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve Appointment Type Temporary: Position will end on or before December 31, 2024. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,500.00 per month ($66,000.00 Annually) Salary is commensurate with experience. Position Summary Administrative Coordinator will work for the San Francisco Bay National Estuarine Research Reserve (NERR) at Estuary and Ocean Science Center on the Romberg Tiburon Campus of San Francisco State University (SFSU), in Tiburon, CA. The position will be half time. The Administrative Coordinator will serve as a key contact between SFSU (Office of Research and Sponsored Programs), NOAA, and NERR staff and will assist the NERR Reserve Manager. The Administrative Coordinator will provide pre- and post-award grant support between the NERR and SFSU (prepare and interpret budgets and accounting reports; troubleshoot any discrepancies with appropriate campus offices; provide the NERR Manager with monthly financial reports; and assist with procurement and reimbursements) and grantors and subawardees (progress reporting, support with procurement and invoicing). Provide coordination support on human resources. Provide support with a variety of administrative tasks (scheduling meetings, planning special events, and supporting projects). Activities will also include working to support other NERR staff in support of our missions. Position Information Financial and Grant Management, Post-Award Maintain financial tracking of projects post award, utilizing data from the SF State Financial Data Warehouse and from purchasing activities, and provide monthly summaries. Ensure efficiency and continuity between multiple project accounts. Track calendar of all required reporting, and accounts close out. Monitor contract invoicing to assure compliance with SF State policies and procedures. Maintain allocations and reporting of expenses and salaries across projects. Support NERR Manager and SFSU Grants Administrator in preparing and submitting compliance reports. Support NERR Manager on human resource needs, including coordinating with ORSP, coordinating annual reviews, hiring assistance, volunteers coordination. Administer procurement and purchase-card reporting. Process paperwork for NERR Manager and staff: travel authorizations, travel and project reimbursements, purchase orders, grant contracting and subawards. Maintain expenditure cost tracking by project and category. Respond to SF State enquiries. Financial and Grant Management, Pre-Award Support NERR Principal Investigators with pre-award grant proposal development, including coordination with Office of Research and Sponsored Program, coordinating funding opportunity notices, budget development, grant information input to state and federal grant submission online portals. Administrative Support Schedule meetings, coordinate communications, and assist NERR Manager and staff with other administrative tasks, special events, note taking at meetings, calendar management, meeting agendas and action items tracking, volunteer hours tracking, online accounts management (domain names, hosts, outreach service providers). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Demonstrated proficiency in University pre- and post-award grant management processes and procedures Demonstrated proficiency in Microsoft Excel necessary, proficiency in Access or similar database program beneficial General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods especially of institutions like SF State. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures and impacting the applicable program, organizational unit, and/or administrative specialty. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Five years administrative, grant coordination, and accounting experience. Strong knowledge of generally accepted accounting principles. High proficiency in cost tracking across multiple grants. High proficiency in working with grant administrators within SFSU, with grant staff at grantor organizations, and with University procurement procedures. Experience with performing a variety of administrative, fiscal and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit. Work activities relate primarily to operations and procedures. Ability to coordinate projects within and across organizational units. Ability to handle multiple work priorities and accountability for own work results. Ability to use independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties; ability to follow standard procedures and practices. Independent problem solving including use of precedents to solve a wide range of administrative problems related to day-to-day work unit and program operations Ability to effectively interpret, organize, and present information and ideas verbally and in writing Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to maintain and improve the systems necessary for efficient tracking of all fiscal and accounting information for the Reserve. Ability to review and evaluate reports received from the University and work with appropriate staff to resolve accounting problems and issues in a timely manner. Ability to develop creative solutions and adapt current operating procedures to accommodate new conditions; respond quickly and effectively to needs of the Manager and staff while ensuring compliance at all levels. Environmental/Physical/Special Most possess a valid California Driver’s License. Ability to move 30 pounds of boxes Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 23 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title EOS & NERR Administrative Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Office of Research and Sponsored Programs/Estuary & Ocean Science Center/SF Bay National Estuarine Research Reserve Appointment Type Temporary: Position will end on or before December 31, 2024. Permanent status cannot be earned in this grant funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding. Time Base Full time (1.0) Work Schedule Monday through Friday; from 8:00 am to 5:00 pm Anticipated Hiring Range $5,500.00 per month ($66,000.00 Annually) Salary is commensurate with experience. Position Summary Administrative Coordinator will work for the San Francisco Bay National Estuarine Research Reserve (NERR) at Estuary and Ocean Science Center on the Romberg Tiburon Campus of San Francisco State University (SFSU), in Tiburon, CA. The position will be half time. The Administrative Coordinator will serve as a key contact between SFSU (Office of Research and Sponsored Programs), NOAA, and NERR staff and will assist the NERR Reserve Manager. The Administrative Coordinator will provide pre- and post-award grant support between the NERR and SFSU (prepare and interpret budgets and accounting reports; troubleshoot any discrepancies with appropriate campus offices; provide the NERR Manager with monthly financial reports; and assist with procurement and reimbursements) and grantors and subawardees (progress reporting, support with procurement and invoicing). Provide coordination support on human resources. Provide support with a variety of administrative tasks (scheduling meetings, planning special events, and supporting projects). Activities will also include working to support other NERR staff in support of our missions. Position Information Financial and Grant Management, Post-Award Maintain financial tracking of projects post award, utilizing data from the SF State Financial Data Warehouse and from purchasing activities, and provide monthly summaries. Ensure efficiency and continuity between multiple project accounts. Track calendar of all required reporting, and accounts close out. Monitor contract invoicing to assure compliance with SF State policies and procedures. Maintain allocations and reporting of expenses and salaries across projects. Support NERR Manager and SFSU Grants Administrator in preparing and submitting compliance reports. Support NERR Manager on human resource needs, including coordinating with ORSP, coordinating annual reviews, hiring assistance, volunteers coordination. Administer procurement and purchase-card reporting. Process paperwork for NERR Manager and staff: travel authorizations, travel and project reimbursements, purchase orders, grant contracting and subawards. Maintain expenditure cost tracking by project and category. Respond to SF State enquiries. Financial and Grant Management, Pre-Award Support NERR Principal Investigators with pre-award grant proposal development, including coordination with Office of Research and Sponsored Program, coordinating funding opportunity notices, budget development, grant information input to state and federal grant submission online portals. Administrative Support Schedule meetings, coordinate communications, and assist NERR Manager and staff with other administrative tasks, special events, note taking at meetings, calendar management, meeting agendas and action items tracking, volunteer hours tracking, online accounts management (domain names, hosts, outreach service providers). Other duties as assigned Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Demonstrated proficiency in University pre- and post-award grant management processes and procedures Demonstrated proficiency in Microsoft Excel necessary, proficiency in Access or similar database program beneficial General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods especially of institutions like SF State. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures and impacting the applicable program, organizational unit, and/or administrative specialty. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Five years administrative, grant coordination, and accounting experience. Strong knowledge of generally accepted accounting principles. High proficiency in cost tracking across multiple grants. High proficiency in working with grant administrators within SFSU, with grant staff at grantor organizations, and with University procurement procedures. Experience with performing a variety of administrative, fiscal and analytical duties of limited to moderate complexity and/or day-to-day administration of a program within an organizational unit. Work activities relate primarily to operations and procedures. Ability to coordinate projects within and across organizational units. Ability to handle multiple work priorities and accountability for own work results. Ability to use independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to the program area and/or administrative specialties; ability to follow standard procedures and practices. Independent problem solving including use of precedents to solve a wide range of administrative problems related to day-to-day work unit and program operations Ability to effectively interpret, organize, and present information and ideas verbally and in writing Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Ability to maintain and improve the systems necessary for efficient tracking of all fiscal and accounting information for the Reserve. Ability to review and evaluate reports received from the University and work with appropriate staff to resolve accounting problems and issues in a timely manner. Ability to develop creative solutions and adapt current operating procedures to accommodate new conditions; respond quickly and effectively to needs of the Manager and staff while ensuring compliance at all levels. Environmental/Physical/Special Most possess a valid California Driver’s License. Ability to move 30 pounds of boxes Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Aug 23 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers ! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. The next filing cut-offs are at 5:00 pm on: 2/16/24, 5/17/24, 8/16/24, 11/22/24 Range A: $8,590.38 - $10,441.75/month Range B: $10,422.58 - $11,489.22/month Under direction, Senior Health Program Coordinators perform administrative and/or supervisory duties for contracted and/or county-operated health programs and services, including but not limited to staff supervision, program development and implementation, program monitoring and evaluation, and coordination of services; and to perform related duties as assigned. For some assignments, supervisory responsibilities are administrative in nature; however, some assignments include clinical supervision and may require appropriate licensure. For all positions, incumbents are expected to have clinical or professional expertise in the program area to which assigned. Current recruitment includes, but is not limited to the following position: Clinic Manager, Department of Health Services Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and primary care programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluation Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiation and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the county Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for the Senior Health Program Coordinator (Range A/B) as described above. Typical ways include: Possession of a Bachelor's or higher degree from an accredited college or university in health care administration, a public health field, a health science, nursing or any nursing specialty, or in a related health field such as life sciences or physical sciences, or in a management field such as public administration or business administration; some positions may require a Master's degree. AND Two years of experience supervising and coordinating health services relevant to the program area to which assigned, equivalent and comparable to the duties of the County's Health Program Coordinator. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements 1. Some positions in these classes involve responsibility for supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Registered Nurse. 2. The position designated according to State law as the Director of Public Health Nursing involves responsibility for the professional nursing component of the County's public health nursing/field services program, and the person appointed to that position must possess and maintain a current valid Registered Nurse license and must meet the current state requirements for a director of public health nursing (California Code of Regulations Title 17, and any other applicable laws and regulations in effect at the time of appointment). 3. The incumbent of the position designated as the Director of Public Health Education must hold a Master's degree with specialization in public or community health education and must meet any other state requirements for a director of health education (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). 4. The position designated as the Coordinator of the Women, Infants and Children (WIC) Supplemental Nutrition Program manages and supervises the assessment and counseling of high-risk clients, and the person appointed to that position is required to possess and maintain registration with the American Dietetic Association as a Registered Dietitian. 5. The position designated as the Emergency Medical Services Program Coordinator requires possession and maintenance of an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. NOTE: Failure to obtain and/or maintain such required license(s) may be cause for disciplinary action in accordance with Civil Service Commission rules. Background/Criminal History: Persons appointed to positions in these classes may be subject to a confidential criminal history check and fingerprinting. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
May 01, 2024
The Position Come join one of Forbes Magazine's Best Employers ! There is an additional 3.35% Management Differential which is added to the posted salary for this class. This is a continuous filing exam. The next filing cut-offs are at 5:00 pm on: 2/16/24, 5/17/24, 8/16/24, 11/22/24 Range A: $8,590.38 - $10,441.75/month Range B: $10,422.58 - $11,489.22/month Under direction, Senior Health Program Coordinators perform administrative and/or supervisory duties for contracted and/or county-operated health programs and services, including but not limited to staff supervision, program development and implementation, program monitoring and evaluation, and coordination of services; and to perform related duties as assigned. For some assignments, supervisory responsibilities are administrative in nature; however, some assignments include clinical supervision and may require appropriate licensure. For all positions, incumbents are expected to have clinical or professional expertise in the program area to which assigned. Current recruitment includes, but is not limited to the following position: Clinic Manager, Department of Health Services Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and primary care programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluation Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiation and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the county Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for the Senior Health Program Coordinator (Range A/B) as described above. Typical ways include: Possession of a Bachelor's or higher degree from an accredited college or university in health care administration, a public health field, a health science, nursing or any nursing specialty, or in a related health field such as life sciences or physical sciences, or in a management field such as public administration or business administration; some positions may require a Master's degree. AND Two years of experience supervising and coordinating health services relevant to the program area to which assigned, equivalent and comparable to the duties of the County's Health Program Coordinator. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Special Requirements 1. Some positions in these classes involve responsibility for supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Registered Nurse. 2. The position designated according to State law as the Director of Public Health Nursing involves responsibility for the professional nursing component of the County's public health nursing/field services program, and the person appointed to that position must possess and maintain a current valid Registered Nurse license and must meet the current state requirements for a director of public health nursing (California Code of Regulations Title 17, and any other applicable laws and regulations in effect at the time of appointment). 3. The incumbent of the position designated as the Director of Public Health Education must hold a Master's degree with specialization in public or community health education and must meet any other state requirements for a director of health education (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). 4. The position designated as the Coordinator of the Women, Infants and Children (WIC) Supplemental Nutrition Program manages and supervises the assessment and counseling of high-risk clients, and the person appointed to that position is required to possess and maintain registration with the American Dietetic Association as a Registered Dietitian. 5. The position designated as the Emergency Medical Services Program Coordinator requires possession and maintenance of an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. NOTE: Failure to obtain and/or maintain such required license(s) may be cause for disciplinary action in accordance with Civil Service Commission rules. Background/Criminal History: Persons appointed to positions in these classes may be subject to a confidential criminal history check and fingerprinting. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
Sacramento County, CA
Sacramento, California, United States
The Position Come join one of Forbes Magazine's Best Employers ! This is a continuous filing exam with quarterly cut-offs. The next filing cut-offs are at 5:00 pm on: 3/15/24, 6/21/24, 9/20/24, 12/20/24 Under direction, Health Program Coordinators perform administrative and/or supervisory duties for contracted and/or county-operated health programs and services, including but not limited to staff supervision, program development and implementation, program monitoring and evaluation, coordination of services, and related duties as assigned. *Current recruitment includes, but is not limited to, the following position: Health Program Coordinator Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and primary care programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluation Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiation and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the county Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for these classes as described above. Typical ways include: Possession of a Bachelor's or higher degree from an accredited college or university in health care administration, a public health field, a health science, nursing or any nursing specialty, or in a related health field such as life sciences or physical sciences, or in a management field such as public administration or business administration; some positions may require a Master's degree. AND Two years of professional journey-level experience in a relevant health field, which has included coordination and/or supervision of program staff and operations. Desired Qualification Experience in a California Public Health Laboratory. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Typing Certificate requirements can be found by clicking here or by obtaining the requirements from the Employment Services Division office. Special Requirements a) Some positions in these classes involve responsibility for supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Registered Nurse. b) The position designated according to State law as the Director of Public Health Nursing involves responsibility for the professional nursing component of the Countys public health nursing/field services program, and the person appointed to that position must possess and maintain a current valid Registered Nurse license and must meet the current state requirements for a director of public health nursing (California Code of Regulations Title 17, and any other applicable laws and regulations in effect at the time of appointment). c) The incumbent of the position designated as the Director of Public Health Education must hold a Masters degree with specialization in public or community health education and must meet any other state requirements for a director of health education (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). d) The position designated as the Coordinator of the Women, Infants and Children (WIC) Supplemental Nutrition Program manages and supervises the assessment and counseling of high-risk clients, and the person appointed to that position is required to possess and maintain registration with the American Dietetic Association as a Registered Dietitian. e) The position designated as the Emergency Medical Services Program Coordinator requires possession and maintenance of an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. NOTE: Failure to obtain and/or maintain such required license(s) may be cause for disciplinary action in accordance with Civil Service Commission rules. Background/Criminal History: Persons appointed to positions in these classes may be subject to a confidential criminal history check and fingerprinting. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
May 01, 2024
The Position Come join one of Forbes Magazine's Best Employers ! This is a continuous filing exam with quarterly cut-offs. The next filing cut-offs are at 5:00 pm on: 3/15/24, 6/21/24, 9/20/24, 12/20/24 Under direction, Health Program Coordinators perform administrative and/or supervisory duties for contracted and/or county-operated health programs and services, including but not limited to staff supervision, program development and implementation, program monitoring and evaluation, coordination of services, and related duties as assigned. *Current recruitment includes, but is not limited to, the following position: Health Program Coordinator Examples of Knowledge and Abilities Knowledge of Theories, principles, goals and objectives of public health and primary care programs Principles, practices, funding sources, laws and regulations, and administrative requirements in the program area to which assigned Principles, practices and techniques of program planning, development and evaluation Principles and procedures of budget preparation and monitoring, including budgets involving grants, contracted services, and state and federal funding Principles and techniques of supervision and management Techniques of contract negotiation and monitoring Social, economic, cultural and other issues impacting program area Ability to Plan, organize, coordinate, supervise and evaluate complex program activities and diverse staff Apply principles and techniques to problems and issues Build coalitions among groups with differing needs and objectives Analyze and evaluate data and information, and make appropriate recommendations Establish and maintain effective working relationships with a variety of individuals and groups Communicate clearly and effectively, orally and in writing Represent the department and/or the county Maintain accurate records and files Employment Qualifications Minimum Qualifications Any combination of education, training and experience likely to provide the required Knowledge and Abilities for these classes as described above. Typical ways include: Possession of a Bachelor's or higher degree from an accredited college or university in health care administration, a public health field, a health science, nursing or any nursing specialty, or in a related health field such as life sciences or physical sciences, or in a management field such as public administration or business administration; some positions may require a Master's degree. AND Two years of professional journey-level experience in a relevant health field, which has included coordination and/or supervision of program staff and operations. Desired Qualification Experience in a California Public Health Laboratory. Note: The word "experience" referenced in the minimum qualifications means full-time paid experience unless the job announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Typing Certificate requirements can be found by clicking here or by obtaining the requirements from the Employment Services Division office. Special Requirements a) Some positions in these classes involve responsibility for supervision of direct patient care, and persons appointed to such positions may be required, in accordance with applicable federal and/or state regulations, to possess and maintain a current valid license issued by the State of California as a Registered Nurse. b) The position designated according to State law as the Director of Public Health Nursing involves responsibility for the professional nursing component of the Countys public health nursing/field services program, and the person appointed to that position must possess and maintain a current valid Registered Nurse license and must meet the current state requirements for a director of public health nursing (California Code of Regulations Title 17, and any other applicable laws and regulations in effect at the time of appointment). c) The incumbent of the position designated as the Director of Public Health Education must hold a Masters degree with specialization in public or community health education and must meet any other state requirements for a director of health education (California Code of Regulations, Title 17, and any other applicable laws and regulations in effect at the time of appointment). d) The position designated as the Coordinator of the Women, Infants and Children (WIC) Supplemental Nutrition Program manages and supervises the assessment and counseling of high-risk clients, and the person appointed to that position is required to possess and maintain registration with the American Dietetic Association as a Registered Dietitian. e) The position designated as the Emergency Medical Services Program Coordinator requires possession and maintenance of an Emergency Medical Technician I or higher certificate either at the time of appointment or within one year of appointment. NOTE: Failure to obtain and/or maintain such required license(s) may be cause for disciplinary action in accordance with Civil Service Commission rules. Background/Criminal History: Persons appointed to positions in these classes may be subject to a confidential criminal history check and fingerprinting. Probationary Period The probationary period for this classification is twelve (12) months. Application and Testing Information APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone (916) 874-5593; 7-1-1 California Relay Service Email EmployOffice@Saccounty.net Inter-Office Mail Code: 09-4667 www.SacCountyJobs.net Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed , therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: www.saccountyjobs.net Applicants requesting reasonable accommodations during employment examinations: For more information, please review the Job Applicant Exam Reasonable Accommodation Information and submit an Employment Exam Reasonable Accommodation Online Request Form . EMPLOYEE BENEFITS As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP). GENERAL BENEFITS: Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net. TEMPORARY POSITIONS: Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions. SALARY STEP INCREASES: The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained. PAY: All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty. VACATION: Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days. HOLIDAYS: 14.5 holidays per year as recognized. SICK LEAVE: Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit. PARENTAL LEAVE: Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations. TUITION REIMBURSEMENT: Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement. RETIREMENT: Social Security and Sacramento County Employees' Retirement System coverage. HEALTH INSURANCE: The County offers a variety of health plan design options to fit individual needs. DENTAL INSURANCE: The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person. LIFE INSURANCE: The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction. DEFERRED COMPENSATION: The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal. EMPLOYEE ASSISTANCE PROGRAM: The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as: Legal Advice/Difficult Decisions Marriage or Family Relationships Financial or Credit Worries/Elder Care Alcohol and Drug Abuse WELLNESS INCENTIVE PROGRAM: The County will recognize and award time off to eligible employees who maintain an excellent attendance record. FLEXIBLE SPENDING ACCOUNT: The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses. DEPENDENT CARE REIMBURSEMENT ACCOUNT: Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working. MEDICAL REIMBURSEMENT ACCOUNT: The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan. WORKERS' COMPENSATION: In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California. SACRAMENTO CREDIT UNION: The credit union offers loan facilities and systematic saving plans through payroll deduction. SELECTION AND PLACEMENT Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age. Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations. MINIMUM QUALIFICATIONS: Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification. "Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. PROMOTIONAL EXAMINATIONS: If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications. OPEN EXAMINATIONS: Any person who meets the minimum qualifications may apply. CONTINUOUS FILING EXAMINATIONS: Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received. ELIGIBLE LISTS: Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists. EXAMINATION RATINGS: Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director. APPEAL PROCESS: Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination. Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate. FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx OTHER INFORMATION VETERAN'S PREFERENCE: Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes. "Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service. Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty. CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT: As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment. CONFLICT OF INTEREST CODE: Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest. CONCURRENT EMPLOYMENT: No employee may concurrently occupy more than one County position. SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION): Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that: Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and The certification of eligibles who possess special skills have been approved by the Civil Service Commission. PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING: The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant. DRIVER LICENSE: Possession of a valid California Driver License may be required for some positions. PROBATIONARY PERIOD: Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months. AGENCY SHOP/FAIR SHARE FEE: Some positions require, as a condition of continued employment, that the person either: 1. Become a union member; 2. Pay a fair share fee to the union; or, 3. Meet specific requirements under which an equivalent amount must be paid to a charity. FINGERPRINTING AND CRIMINAL RECORD CHECKS: Fingerprinting and criminal record checks are required for some positions. Closing Date/Time: Continuous
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles . If this sounds like you, you've come to the right place. Responsibilities Reporting to the President, under the administrative direction of the Senior Tribal Liaison Officer (STLO), and in alignment with the vision, mission and values of the university, the Native American Graves Protection and Repatriation Act (NAGPRA) Repatriation Coordinator manages the development and implementation of CSUN’s repatriation and compliance program under the NAGPRA and California Native American Graves Protection and Repatriation Act (CalNAGPRA). This position demonstrates the University’s commitment to a proactive, collaborative, and meaningful effort to both meet our obligations under the state and federal law and also to continue to build relationships with tribal partners that acknowledge and respects a Tribe’s sovereignty, cultural protocols, and cultural and religious practices and knowledge. Serves as the campus’s designated authority to work across the university to achieve the university’s goals pertaining to the timely and respectful consultation and repatriation of Native American ancestors and cultural items. Ensures the university is compliant with all aspects of NAGPRA, Cal NAGPRA, CSU/campus policy, as well as any other guiding policy and practices. In accomplishment of all duties, actively contributes to an engaging, productive, inclusive and welcoming environment for our Tribal partners and campus community. Leads, manages and coordinates the development and implementation of CSUN’s compliance and repatriation program; oversees processes and outcomes to ensure quality standards are met. Oversees documentation and repatriation of culturally affiliated remains and cultural items; oversees disposition of culturally unidentifiable remains; ensures compliance with all applicable laws and regulations; maintains status reports; submits and updates federal and state reports and notices. Serves as the primary point of contact for all NAGPRA and CalNAGPRA inventories and summaries and general inquiries under federal and state laws. In close coordination with the STLO and academic partners, supports the documentation of procedures for the care, management, storage and facilities of Native American ancestors and cultural items. Coordinates and consults with relevant campus departments, faculty, and staff; manages the university repatriation committee; develops and conducts university training as needed. Prepares and provides updates and routine and ad hoc reports for the President, STLO and campus leadership on progress, successes and barriers to support program goals, transparency and compliance; and the California State University and external entities as may be necessary. Works closely with the CSU NAGPRA Campus Coordinators Group. Develops and implements a robust outreach and consultation program to proactively engage Native American communities in NAGPRA and CalNAGPRA processes; develops relationships that acknowledge and respect Tribes’ sovereignty, cultural protocols, and cultural and religious practices and knowledge; represents CSUN at meetings with Tribal government officials and representatives to coordinate compliance, addresses tribal concerns, and when possible, negotiates culturally responsive resolutions; manages travel grants and campus visit-related costs for Tribal members and seeks funding for assisting Tribes with repatriation, as needed. Develops and maintains proper documentation of correspondence, consultations, loans, transfers, federal and state notices, inventories, summaries, and determinations regarding cultural affiliation, repatriation, or disposition. In close coordination with the STLO and academic partners, leads the process of documenting collection policies and procedural guidelines that operationalize compliance requirements and in alignment with our commitment to demonstrate respect and honor to our Tribal partners and for any cultural artifacts or collections in CSUN’s possession. Represents the campus as the primary contact for the NAGPRA and CalNAGPRA program; develops and maintains CSUN’s repatriation and compliance website and information resources; delivers related professional and public presentations. Develops and oversees NAGPRA and CalNAGPRA program budget and resources; identifies and applies for grants to support the program. Attends campus activities and participate in identifying, promoting and coordinating outreach opportunities that inform culturally-responsive educational frameworks that reflect and emphasize California Native Peoples and Native-Indigenous peoples of the world. Envisions and develops recommendations for the NAGPRA Repatriation Program Coordinator role as a long-term position after repatriation of currently held items is complete. As a leader, demonstrates a commitment to student success that is mission aligned with the university’s vision, values and priorities. Establishes an ethical and collegial work environment, promoting a collaborative, accountable and inclusive team. Encourages a courageous and resilient solution-oriented environment by participating in new opportunities to further the mission of the university. Participates in developing initiatives that further support the campus mission with a service-oriented and catalytic mind set. Strengthens employees by being communicative and a talent builder that develops team attributes, furthering departmental goals. Performs other duties as assigned. Minimum Qualifications: Bachelor’s Degree in Archaeology, Anthropology, Environmental Studies, Ethnic Studies, History (with a focus in California), Law, Native American Studies, Social Science, Sociology, or a related field; master’s degree preferred. At least three years of direct experience working on NAGPRA compliance may substitute a bachelor’s degree. Experiencing working with and an extensive understanding of the Native American Graves Protection and Repatriation Act (NAGPRA) (25 U.S.C. § 3001-13) legislation and its implementing regulations (43 C.F.R. § 10.1-.17) as well as CalNAGPRA legislation (AB 275). A minimum of one year of experience working effectively with Native American communities, preferably with California Native American tribes and tribal communities, including engaging in genuine tribal consultation and recognition of Tribal sovereignty. Highly skilled communication and interpersonal skills to interact with a diverse group of individuals to secure and/or provide information to clarify situations and resolve problems; to communicate clearly and professionally; and to develop and sustain collegial working relationships with individuals from diverse backgrounds and perspectives. Demonstrated commitment to diversity, equity and inclusion efforts and active engagement in promoting an inclusive culture. Preferred Qualifications: A minimum of three years of experience coordinating repatriation work. A minimum of one year of experience with collections management best practices and storage facilities. A minimum of two years of experience working with tribal nations on NAGPRA/CalNAGPRA consultation or other projects, experience with respectfully handling ancestral remains and cultural items. At least two years of experience related to working with archeological and cultural materials. Knowledge of acceptable museum practices and standards for collections care, collections management, and documentation methods for collections. Knowledge of Californian Native American Tribes both contemporary and historical - especially Fernandeño Tataviam Band of Mission Indians and the Gabrielino Tongva Indians of California. Experience and knowledge of standard archaeological field practices and documentation. Experience working with archival records and experience using museum databases. Knowledge, Skills, Abilities & Leadership Knowledge of consultation practices and processes with Native American Tribes and Native Hawaiian Organizations. Ability to navigate highly sensitive and confidential issues and to act with a high degree of cultural sensitivity. Commitment to respecting and deferring to Tribal preferences and guidance regarding the respectful handling of sensitive cultural items. Ability to use discretion and maintain confidentiality. Ability to effectively represent and coordinate organizational strategy and administrative initiatives with campus senior level management, Chancellor’s Office, and external contacts. Strong team building and leadership skills; ability and skills to organize problem-solving sessions and guide teams toward effective solutions. Strong skills in short- and long-range planning, program and project management, facilitation, and collaboration. Experience analyzing, evaluating, developing and/or improving upon administrative policies, procedures, practices, and programs. Excellent research, writing, organizational, and time management skills. Ability to establish goals, workload priorities, and to follow through to successful completion. Ability to work efficiently, accurately, and effectively on many projects simultaneously. Ability to multi-task with demanding timeframes. Demonstrated experience in analyzing and finding solutions. Ability to travel to meet with tribes, attend consultations, burials and other activities that are related to the repatriation process. Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits. The anticipated HIRING RANGE: $75,000 - $85,000 per year, dependent upon qualifications and experience. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applications received through April 2, 2024, will be considered in the initial review and review of applications will continue until position is filled. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Mar 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 19, 2024
At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles . If this sounds like you, you've come to the right place. Responsibilities Reporting to the President, under the administrative direction of the Senior Tribal Liaison Officer (STLO), and in alignment with the vision, mission and values of the university, the Native American Graves Protection and Repatriation Act (NAGPRA) Repatriation Coordinator manages the development and implementation of CSUN’s repatriation and compliance program under the NAGPRA and California Native American Graves Protection and Repatriation Act (CalNAGPRA). This position demonstrates the University’s commitment to a proactive, collaborative, and meaningful effort to both meet our obligations under the state and federal law and also to continue to build relationships with tribal partners that acknowledge and respects a Tribe’s sovereignty, cultural protocols, and cultural and religious practices and knowledge. Serves as the campus’s designated authority to work across the university to achieve the university’s goals pertaining to the timely and respectful consultation and repatriation of Native American ancestors and cultural items. Ensures the university is compliant with all aspects of NAGPRA, Cal NAGPRA, CSU/campus policy, as well as any other guiding policy and practices. In accomplishment of all duties, actively contributes to an engaging, productive, inclusive and welcoming environment for our Tribal partners and campus community. Leads, manages and coordinates the development and implementation of CSUN’s compliance and repatriation program; oversees processes and outcomes to ensure quality standards are met. Oversees documentation and repatriation of culturally affiliated remains and cultural items; oversees disposition of culturally unidentifiable remains; ensures compliance with all applicable laws and regulations; maintains status reports; submits and updates federal and state reports and notices. Serves as the primary point of contact for all NAGPRA and CalNAGPRA inventories and summaries and general inquiries under federal and state laws. In close coordination with the STLO and academic partners, supports the documentation of procedures for the care, management, storage and facilities of Native American ancestors and cultural items. Coordinates and consults with relevant campus departments, faculty, and staff; manages the university repatriation committee; develops and conducts university training as needed. Prepares and provides updates and routine and ad hoc reports for the President, STLO and campus leadership on progress, successes and barriers to support program goals, transparency and compliance; and the California State University and external entities as may be necessary. Works closely with the CSU NAGPRA Campus Coordinators Group. Develops and implements a robust outreach and consultation program to proactively engage Native American communities in NAGPRA and CalNAGPRA processes; develops relationships that acknowledge and respect Tribes’ sovereignty, cultural protocols, and cultural and religious practices and knowledge; represents CSUN at meetings with Tribal government officials and representatives to coordinate compliance, addresses tribal concerns, and when possible, negotiates culturally responsive resolutions; manages travel grants and campus visit-related costs for Tribal members and seeks funding for assisting Tribes with repatriation, as needed. Develops and maintains proper documentation of correspondence, consultations, loans, transfers, federal and state notices, inventories, summaries, and determinations regarding cultural affiliation, repatriation, or disposition. In close coordination with the STLO and academic partners, leads the process of documenting collection policies and procedural guidelines that operationalize compliance requirements and in alignment with our commitment to demonstrate respect and honor to our Tribal partners and for any cultural artifacts or collections in CSUN’s possession. Represents the campus as the primary contact for the NAGPRA and CalNAGPRA program; develops and maintains CSUN’s repatriation and compliance website and information resources; delivers related professional and public presentations. Develops and oversees NAGPRA and CalNAGPRA program budget and resources; identifies and applies for grants to support the program. Attends campus activities and participate in identifying, promoting and coordinating outreach opportunities that inform culturally-responsive educational frameworks that reflect and emphasize California Native Peoples and Native-Indigenous peoples of the world. Envisions and develops recommendations for the NAGPRA Repatriation Program Coordinator role as a long-term position after repatriation of currently held items is complete. As a leader, demonstrates a commitment to student success that is mission aligned with the university’s vision, values and priorities. Establishes an ethical and collegial work environment, promoting a collaborative, accountable and inclusive team. Encourages a courageous and resilient solution-oriented environment by participating in new opportunities to further the mission of the university. Participates in developing initiatives that further support the campus mission with a service-oriented and catalytic mind set. Strengthens employees by being communicative and a talent builder that develops team attributes, furthering departmental goals. Performs other duties as assigned. Minimum Qualifications: Bachelor’s Degree in Archaeology, Anthropology, Environmental Studies, Ethnic Studies, History (with a focus in California), Law, Native American Studies, Social Science, Sociology, or a related field; master’s degree preferred. At least three years of direct experience working on NAGPRA compliance may substitute a bachelor’s degree. Experiencing working with and an extensive understanding of the Native American Graves Protection and Repatriation Act (NAGPRA) (25 U.S.C. § 3001-13) legislation and its implementing regulations (43 C.F.R. § 10.1-.17) as well as CalNAGPRA legislation (AB 275). A minimum of one year of experience working effectively with Native American communities, preferably with California Native American tribes and tribal communities, including engaging in genuine tribal consultation and recognition of Tribal sovereignty. Highly skilled communication and interpersonal skills to interact with a diverse group of individuals to secure and/or provide information to clarify situations and resolve problems; to communicate clearly and professionally; and to develop and sustain collegial working relationships with individuals from diverse backgrounds and perspectives. Demonstrated commitment to diversity, equity and inclusion efforts and active engagement in promoting an inclusive culture. Preferred Qualifications: A minimum of three years of experience coordinating repatriation work. A minimum of one year of experience with collections management best practices and storage facilities. A minimum of two years of experience working with tribal nations on NAGPRA/CalNAGPRA consultation or other projects, experience with respectfully handling ancestral remains and cultural items. At least two years of experience related to working with archeological and cultural materials. Knowledge of acceptable museum practices and standards for collections care, collections management, and documentation methods for collections. Knowledge of Californian Native American Tribes both contemporary and historical - especially Fernandeño Tataviam Band of Mission Indians and the Gabrielino Tongva Indians of California. Experience and knowledge of standard archaeological field practices and documentation. Experience working with archival records and experience using museum databases. Knowledge, Skills, Abilities & Leadership Knowledge of consultation practices and processes with Native American Tribes and Native Hawaiian Organizations. Ability to navigate highly sensitive and confidential issues and to act with a high degree of cultural sensitivity. Commitment to respecting and deferring to Tribal preferences and guidance regarding the respectful handling of sensitive cultural items. Ability to use discretion and maintain confidentiality. Ability to effectively represent and coordinate organizational strategy and administrative initiatives with campus senior level management, Chancellor’s Office, and external contacts. Strong team building and leadership skills; ability and skills to organize problem-solving sessions and guide teams toward effective solutions. Strong skills in short- and long-range planning, program and project management, facilitation, and collaboration. Experience analyzing, evaluating, developing and/or improving upon administrative policies, procedures, practices, and programs. Excellent research, writing, organizational, and time management skills. Ability to establish goals, workload priorities, and to follow through to successful completion. Ability to work efficiently, accurately, and effectively on many projects simultaneously. Ability to multi-task with demanding timeframes. Demonstrated experience in analyzing and finding solutions. Ability to travel to meet with tribes, attend consultations, burials and other activities that are related to the repatriation process. Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits. The anticipated HIRING RANGE: $75,000 - $85,000 per year, dependent upon qualifications and experience. The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs. General Information This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applications received through April 2, 2024, will be considered in the initial review and review of applications will continue until position is filled. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Mar 18 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Health/Human Services, Liberal Arts, or Social Work, plus two (2) years of experience in a field related to the job. Experience may substitute for education up to four (4) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview: This position will support the Resilience Network Manager (Program Manager II) to develop and support the Austin Resilience Network (RN). The RN calls for collaboration across departments and with the community to implement projects and programs to support before, during, and after a disaster. The RN is comprised of community organizations that are dedicated to coordinating culturally sensitive, multilingual services to better meet the needs of diverse groups of community members. In addition to the day-to-day benefits, the RN can provide a safe place for temporary relief during days of extreme weather or operate as centers for distributing necessities such as food and multilingual information after disasters events such as floods. Year-round, they can offer space and programming for community-building efforts that increase resilience when emergencies occur. Successful candidates will demonstrate: Ability to design and facilitate productive workshops, brainstorming sessions and training (virtually and in-person) Strong relationship-development skills and the ability to work effectively across a diverse array of teammates, partners and communities Flexibility with regard to work schedule Ability to travel to more than one work location Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to thirty-five (35) pounds. Work environment includes inside, and outside environmental conditions. Must be physically and mentally able to communicate, respond, and work with community member needs and safety issues. When completing the City of Austin employment application: The City of Austin employment application is an official document; please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A résumé is required, but will not substitute for a complete employment application. Criminal Background Investigation: This position requires a criminal background investigation. If you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System ( CJIS ) background investigation to be hired. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Assessment: An assessment may be administered as part of the interview process. Pay Range $28.04 - $34.34 Hours This position may work irregular hours for community outreach and during times of need. Hours may vary due to operational needs. This position is considered essential and will be required to report to the Emergency Operations Center ( EOC ), as directed in advance, or in response to an emergency, and my include nights (overnights), weekends, holidays, etc. Job Close Date 05/13/2024 Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E Ben White Blvd, Austin Preferred Qualifications Preferred Experience: Experience designing and facilitating workshops and trainings. Experience developing and managing programs that used research and analysis to evaluate delivery methods and measure success. Experience building relationships with community groups to identify needs and coordinate public outreach. Ability to adapt work schedule during large-scale emergencies. Bilingual in English and Spanish Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Leads initiatives related to community services and outreach. Serves as the primary liaison and advisor to City Council, City departments, school districts, residents, and other stakeholders. Works collaboratively with internal & external stakeholders to promote/improve services and to engage the community based on changing needs. Arranges for staff development and training opportunities related to the services. Assists in the development of short- and long-range plans. Assists in the formulation of City policies and operating procedures. Identifies, collects, and conducts research to complete data analysis; compiles data/information; writes/presents informational reports that summarize findings; and makes recommendations. Responds to and resolves sensitive inquiries and complaints, and issues from both internal and external sources. Researches and identifies new/renewal grant opportunities and completes/submits grant applications. Reviews legislation, regulations, and policies to determine impact. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Local, State, and Federal resources and categorical programs. Knowledge of community resources available and how to use them effectively. Knowledge of research techniques. Knowledge of laws and regulations pertaining to grants and contracts administration. Knowledge of grants and contract administration and principals. Skill in determining needs and gathering, analyzing, and presenting data to provide accurate information for management use. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Ability to work with frequent interruptions and changes in priorities. Ability to work well with individuals from a variety of backgrounds and experience, including community leaders, residents, service providers, local officials, and elected representatives. Ability to train others. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain effective communication and working relationships with City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Community Services Program Coordinator are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Health/Human Services, Liberal Arts, or Social Work, plus two (2) years of experience in a field related to the job. Experience may substitute for education up to four (4) years. Do you meet these minimum qualifications? Yes No * The schedule for this position may vary at times. During times of emergencies you may be required to work 12 hour shifts, overnights, holidays or weekends. List any hours or days that you are firmly unable to work. (Open Ended Question) * Describe your experience working with diverse stakeholders on innovative projects. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired. I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation). * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Describe your bilingual, English/Spanish fluency level. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
May 02, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Health/Human Services, Liberal Arts, or Social Work, plus two (2) years of experience in a field related to the job. Experience may substitute for education up to four (4) years. Licenses and Certifications Required: None. Notes to Applicants Position Overview: This position will support the Resilience Network Manager (Program Manager II) to develop and support the Austin Resilience Network (RN). The RN calls for collaboration across departments and with the community to implement projects and programs to support before, during, and after a disaster. The RN is comprised of community organizations that are dedicated to coordinating culturally sensitive, multilingual services to better meet the needs of diverse groups of community members. In addition to the day-to-day benefits, the RN can provide a safe place for temporary relief during days of extreme weather or operate as centers for distributing necessities such as food and multilingual information after disasters events such as floods. Year-round, they can offer space and programming for community-building efforts that increase resilience when emergencies occur. Successful candidates will demonstrate: Ability to design and facilitate productive workshops, brainstorming sessions and training (virtually and in-person) Strong relationship-development skills and the ability to work effectively across a diverse array of teammates, partners and communities Flexibility with regard to work schedule Ability to travel to more than one work location Physical Requirements: Tasks may involve bending, lifting, walking, carrying or using a force equal to lifting up to thirty-five (35) pounds. Work environment includes inside, and outside environmental conditions. Must be physically and mentally able to communicate, respond, and work with community member needs and safety issues. When completing the City of Austin employment application: The City of Austin employment application is an official document; please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. A résumé is required, but will not substitute for a complete employment application. Criminal Background Investigation: This position requires a criminal background investigation. If you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System ( CJIS ) background investigation to be hired. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Assessment: An assessment may be administered as part of the interview process. Pay Range $28.04 - $34.34 Hours This position may work irregular hours for community outreach and during times of need. Hours may vary due to operational needs. This position is considered essential and will be required to report to the Emergency Operations Center ( EOC ), as directed in advance, or in response to an emergency, and my include nights (overnights), weekends, holidays, etc. Job Close Date 05/13/2024 Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 5202 E Ben White Blvd, Austin Preferred Qualifications Preferred Experience: Experience designing and facilitating workshops and trainings. Experience developing and managing programs that used research and analysis to evaluate delivery methods and measure success. Experience building relationships with community groups to identify needs and coordinate public outreach. Ability to adapt work schedule during large-scale emergencies. Bilingual in English and Spanish Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Leads initiatives related to community services and outreach. Serves as the primary liaison and advisor to City Council, City departments, school districts, residents, and other stakeholders. Works collaboratively with internal & external stakeholders to promote/improve services and to engage the community based on changing needs. Arranges for staff development and training opportunities related to the services. Assists in the development of short- and long-range plans. Assists in the formulation of City policies and operating procedures. Identifies, collects, and conducts research to complete data analysis; compiles data/information; writes/presents informational reports that summarize findings; and makes recommendations. Responds to and resolves sensitive inquiries and complaints, and issues from both internal and external sources. Researches and identifies new/renewal grant opportunities and completes/submits grant applications. Reviews legislation, regulations, and policies to determine impact. Responsibilities- Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of Local, State, and Federal resources and categorical programs. Knowledge of community resources available and how to use them effectively. Knowledge of research techniques. Knowledge of laws and regulations pertaining to grants and contracts administration. Knowledge of grants and contract administration and principals. Skill in determining needs and gathering, analyzing, and presenting data to provide accurate information for management use. Skill in oral and written communication. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Ability to work with frequent interruptions and changes in priorities. Ability to work well with individuals from a variety of backgrounds and experience, including community leaders, residents, service providers, local officials, and elected representatives. Ability to train others. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain effective communication and working relationships with City employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Community Services Program Coordinator are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to Business Administration, Public Health/Human Services, Liberal Arts, or Social Work, plus two (2) years of experience in a field related to the job. Experience may substitute for education up to four (4) years. Do you meet these minimum qualifications? Yes No * The schedule for this position may vary at times. During times of emergencies you may be required to work 12 hour shifts, overnights, holidays or weekends. List any hours or days that you are firmly unable to work. (Open Ended Question) * Describe your experience working with diverse stakeholders on innovative projects. (Open Ended Question) * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired. I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation). * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Describe your bilingual, English/Spanish fluency level. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 530387; 9/5/2023 SCHOLARSHIP COORDINATOR Student Services Professional III Financial Aid and Scholarships Salary Range: $5,025 - $7,159/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; exempt classification. Essential Functions : Under the general direction of the Financial Aid Director and the direct supervision of the Associate Director of Financial Aid, the incumbent is responsible for overseeing the administrative processes of the University scholarship programs, departmental scholarship programs, outside scholarship programs delivered through the campus, and the coordination of student aid with both external and internal organizations. The incumbent is also responsible for compliance of federal and state rules and regulations; chancellor's Office executive orders, and Cal State LA policies; coordinates the awarding of on and off-campus scholarships, grants, stipend awards, and third party payments with financial aid; administering the Cal State LA scholarship program and all it entails including frequent interaction with the University Advancement Office regarding scholarship balances and criteria; the advertising and promoting of program to students; frequent contact with faculty who award scholarships; collecting and inputting of related applications to database, screening and distributing applications to appropriate departments and committees; inputting awards on the PeopleSoft systems; notification of the recipients, and the maintenance of both student applicant files and Cal State LA scholarship files; and maintains scholarship records for numerous scholarship programs administered by the office. This involves preparing monthly scholarship awarding updates to the University Advancement Office, communicating with donors, preparing reports such as the annual General Motors Scholarship report, quarterly reports, selecting and recommending students for various scholarship programs. The incumbent processes off-campus scholarship checks, state grant checks, and tribal checks. This function may require frequent interaction with the external organizations, the disbursement office, and may include the completion of reports and special donor requests. The incumbent is the University's primary contact person for National Service/AmeriCorps program which involves the processing of award vouchers; processes and signs off on "Coordination of Aid" stipends for the Associated Students body, and Athletics Grants-in-Aid; serves as the contact person for the Graduate Equity Fellowship, CSU Scholarship for Future Scholars, Trustees' Scholarship, Honor's College, and other Chancellor's Office-sponsored statewide scholarship programs, and is responsible for their administration. The incumbent assists with the development of new scholarships, and attends scholarship banquets and receptions and is responsible for the dissemination of scholarship information to students. This involves the writing and editing of brochures and booklets, and the advertising of scholarship availability updates via email blasts/communications, bulletin board posting, mailings, flyers, the Financial Aid webpage, and the campus newspaper. The incumbent provides scholarship information for campus publications such as the Cal State LA Catalog and the Eagle Guide. The incumbent also maintains a library of current scholarship directories and scholarship search websites. The incumbent provides scholarship and financial aid information at various informational workshops for students and parents. Required Qualifications & Experience : Equivalent to graduation from a four-year college or university with preference in one of the behavioral sciences, social science, counseling, education, psychology, public or business or job-related field. The incumbent must have current knowledge of federal and state Financial Aid policies and regulations. The incumbent must have strong counseling skills. The incumbent must have the ability to read, interpret, and apply complex rules and regulations correctly and accurately; think independently and to make professional judgments; recognize, analyze, and resolve complex eligibility student cases and is sensitive to and responsible for the needs of the program requirements; use current Cal State L.A. integrated computer system; literacy in using personal computers and various supporting software programs; and to be sensitive to students from diverse backgrounds. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. As a part of the interview process, a task will be included. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Working knowledge of methods, procedures, practices and activities of the program management area. Knowledge, ability and initiative to apply the latest concepts, PeopleSoft, customer service based technology systems/and communications strategies. Ability to reason logically; collect, compile, analyze, and evaluate technical data; carry out very complex assignments without detailed instructions; interpret and apply university policies, rules, and regulations regarding financial aid; and to compose and appropriately format correspondence and statistical data reports. Demonstrate excellent written and verbal communication to students of and from diverse backgrounds. Apply self-initiative in resolving all matters related to scholarship and financial aid processing. Closing Date : Review of applications will begin on September 19, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Sep 05 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 16, 2024
Job No: 530387; 9/5/2023 SCHOLARSHIP COORDINATOR Student Services Professional III Financial Aid and Scholarships Salary Range: $5,025 - $7,159/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; exempt classification. Essential Functions : Under the general direction of the Financial Aid Director and the direct supervision of the Associate Director of Financial Aid, the incumbent is responsible for overseeing the administrative processes of the University scholarship programs, departmental scholarship programs, outside scholarship programs delivered through the campus, and the coordination of student aid with both external and internal organizations. The incumbent is also responsible for compliance of federal and state rules and regulations; chancellor's Office executive orders, and Cal State LA policies; coordinates the awarding of on and off-campus scholarships, grants, stipend awards, and third party payments with financial aid; administering the Cal State LA scholarship program and all it entails including frequent interaction with the University Advancement Office regarding scholarship balances and criteria; the advertising and promoting of program to students; frequent contact with faculty who award scholarships; collecting and inputting of related applications to database, screening and distributing applications to appropriate departments and committees; inputting awards on the PeopleSoft systems; notification of the recipients, and the maintenance of both student applicant files and Cal State LA scholarship files; and maintains scholarship records for numerous scholarship programs administered by the office. This involves preparing monthly scholarship awarding updates to the University Advancement Office, communicating with donors, preparing reports such as the annual General Motors Scholarship report, quarterly reports, selecting and recommending students for various scholarship programs. The incumbent processes off-campus scholarship checks, state grant checks, and tribal checks. This function may require frequent interaction with the external organizations, the disbursement office, and may include the completion of reports and special donor requests. The incumbent is the University's primary contact person for National Service/AmeriCorps program which involves the processing of award vouchers; processes and signs off on "Coordination of Aid" stipends for the Associated Students body, and Athletics Grants-in-Aid; serves as the contact person for the Graduate Equity Fellowship, CSU Scholarship for Future Scholars, Trustees' Scholarship, Honor's College, and other Chancellor's Office-sponsored statewide scholarship programs, and is responsible for their administration. The incumbent assists with the development of new scholarships, and attends scholarship banquets and receptions and is responsible for the dissemination of scholarship information to students. This involves the writing and editing of brochures and booklets, and the advertising of scholarship availability updates via email blasts/communications, bulletin board posting, mailings, flyers, the Financial Aid webpage, and the campus newspaper. The incumbent provides scholarship information for campus publications such as the Cal State LA Catalog and the Eagle Guide. The incumbent also maintains a library of current scholarship directories and scholarship search websites. The incumbent provides scholarship and financial aid information at various informational workshops for students and parents. Required Qualifications & Experience : Equivalent to graduation from a four-year college or university with preference in one of the behavioral sciences, social science, counseling, education, psychology, public or business or job-related field. The incumbent must have current knowledge of federal and state Financial Aid policies and regulations. The incumbent must have strong counseling skills. The incumbent must have the ability to read, interpret, and apply complex rules and regulations correctly and accurately; think independently and to make professional judgments; recognize, analyze, and resolve complex eligibility student cases and is sensitive to and responsible for the needs of the program requirements; use current Cal State L.A. integrated computer system; literacy in using personal computers and various supporting software programs; and to be sensitive to students from diverse backgrounds. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. As a part of the interview process, a task will be included. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Working knowledge of methods, procedures, practices and activities of the program management area. Knowledge, ability and initiative to apply the latest concepts, PeopleSoft, customer service based technology systems/and communications strategies. Ability to reason logically; collect, compile, analyze, and evaluate technical data; carry out very complex assignments without detailed instructions; interpret and apply university policies, rules, and regulations regarding financial aid; and to compose and appropriately format correspondence and statistical data reports. Demonstrate excellent written and verbal communication to students of and from diverse backgrounds. Apply self-initiative in resolving all matters related to scholarship and financial aid processing. Closing Date : Review of applications will begin on September 19, 2023 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Sep 05 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Mission: The Health Equity Research and Education Center is a university-chartered center at California State University, Northridge (CSUN) dedicated to community-partnered participatory research and health equity advocacy. The HERE Center grew from the foundation that the Building Infrastructure Leading to Diversity (BUILD) Promoting Opportunities for Diversity in Education and Research (PODER) program provided. Located in CSUN’s first research building, Lilac Hall, the center was chartered in 2019 with the goal of institutionalizing and accelerating the university’s health disparities research through dedicated campus resources, community affiliations, and joint activities with research partners. We seek and initiate cooperative research projects targeting local health issues. This is a two-year position with possibility for extension. Duties and Responsibilities: The START Transfer Coordinator will assist CSUN Transfer STEM students as well as aspiring Transfer STEM students at our partner community college institutions with a sense of belonging and tools for academic success. The Coordinator will work closely with the Principal Investigators (PI’s) of the National Science Foundation (NSF) Hispanic Serving Institution (HSI) START and National Institutes of Health (NIH) Educational Modules to Broaden Academic Research Cultures (EMBARC) grants. This includes providing comprehensive support to the program team, peer mentor support, email management, office assistance, student advising, networking with other transfer-focused units on campus and project coordination. The successful candidate will have excellent organizational and communication skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. Qualifications: Badge Peer Mentor Training and Support: • Collaborate with the HERE Center Operations Manager to plan and facilitate a 40-hour Badge peer mentor summer training program that incorporates Critical Race Theory (CRT) and Transfer Receptive Culture• Work collaboratively with 6-8 peer mentors to set goals and support their professional growth within the mentoring role (1-1.5 hours/each mentor) • Collaborate with HERE Center Operations Manager to schedule, plan the agenda, and facilitate the weekly mentor meeting • Schedule and lead monthly meetings with graduating seniors from previous year of the Badge program to support academic and career development EMBARC Peer Mentor Training and Support: • Collaborate with EMBARC PIs and HERE Center Operations Manager to plan and facilitate 2-week face-to-face summer intensive and peer mentor training that may parallel Badge peer mentor training • Lead weekly team meetings and work collaboratively with 10-15 peer mentors to set goals, practice workshop presentations, assist conference presentations/attendance as needed, and support their professional growth within the mentoring role • Conduct mid-semester and end-of-semester evaluations to review grades, individual development plans (IDPs) and other career-specific topics • Coordinate with EMBARC Recruitment Specialists and CC Liaisons to support students in scheduling rooms and maintaining attendance records for face-to-face workshops across the year at various CC campuses (please see below) Campus/Community Partnerships and Operations: • Establish a welcoming and helpful environment for walk-in transfer students seeking assistance, such as academic requirements and available resources • Collaborate with other transfer agents, stakeholders on campus, and student-facing partners (e.g., CSUN HSI Grant Engineering partners, LAVC, LAPC, COC, LAMC) to create a network of support for transfer students. Share insights and best practices to enhance the overall effectiveness of transfer support services • Collaborate and assist other NSF HSI and NIH EMBARC partners, staff, and PIs to promote and recruit students to affiliated STEM transfer programs (Badge, EMBARC, CSUN U301 Transfer Success Seminar) • Organize and coordinate various community-building events, such as "Transfer Week," "End of Semester Event,” "Transfer Recognition Ceremony" and other transfer networking events (e.g., NSO Transfer Orientation, Student Outreach & Recruitment) each semester Knowledge, Specialized Skills, and Abilities: • Master’s degree in relevant field or Bachelor’s degree with at least two years of relevant experience. • Possess in-depth knowledge and familiarity with the intricacies of the transfer process between higher education institutions in California. • Stay informed about evolving policies, procedures, and requirements related to transfer students, especially STEM transfer students. • Exhibit exceptional organizational skills to effectively manage multiple responsibilities, projects, and deadlines. • Maintain structured systems for information storage, retrieval, and documentation. • Communicate clearly and effectively, both in written and verbal formats. • Convey information concisely and understandably, whether interacting with students, colleagues, or stakeholders. • Demonstrate the capacity to work independently, taking initiative to complete tasks and achieve objectives. • Collaborate seamlessly within a team environment, fostering open communication and contributing to collective goals. • Possess proficiency in utilizing learning management systems such as Canvas or similar platforms. • Exhibit a proactive approach to problem-solving, addressing challenges with creativity and analytical thinking. • Preferably, have prior experience in roles involving program coordination, class instruction, or similar responsibilities. • Past experience in managing educational programs enhances the ability to navigate the complexities of academic support and student engagement. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $27 - $28/hour Full Pay range: $26.60 - $37.82/hour Time Base: Full-Time Benefits: Medical, Vision and Dental General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Thursday, May 9 th and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 25, 2024
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Mission: The Health Equity Research and Education Center is a university-chartered center at California State University, Northridge (CSUN) dedicated to community-partnered participatory research and health equity advocacy. The HERE Center grew from the foundation that the Building Infrastructure Leading to Diversity (BUILD) Promoting Opportunities for Diversity in Education and Research (PODER) program provided. Located in CSUN’s first research building, Lilac Hall, the center was chartered in 2019 with the goal of institutionalizing and accelerating the university’s health disparities research through dedicated campus resources, community affiliations, and joint activities with research partners. We seek and initiate cooperative research projects targeting local health issues. This is a two-year position with possibility for extension. Duties and Responsibilities: The START Transfer Coordinator will assist CSUN Transfer STEM students as well as aspiring Transfer STEM students at our partner community college institutions with a sense of belonging and tools for academic success. The Coordinator will work closely with the Principal Investigators (PI’s) of the National Science Foundation (NSF) Hispanic Serving Institution (HSI) START and National Institutes of Health (NIH) Educational Modules to Broaden Academic Research Cultures (EMBARC) grants. This includes providing comprehensive support to the program team, peer mentor support, email management, office assistance, student advising, networking with other transfer-focused units on campus and project coordination. The successful candidate will have excellent organizational and communication skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. Qualifications: Badge Peer Mentor Training and Support: • Collaborate with the HERE Center Operations Manager to plan and facilitate a 40-hour Badge peer mentor summer training program that incorporates Critical Race Theory (CRT) and Transfer Receptive Culture• Work collaboratively with 6-8 peer mentors to set goals and support their professional growth within the mentoring role (1-1.5 hours/each mentor) • Collaborate with HERE Center Operations Manager to schedule, plan the agenda, and facilitate the weekly mentor meeting • Schedule and lead monthly meetings with graduating seniors from previous year of the Badge program to support academic and career development EMBARC Peer Mentor Training and Support: • Collaborate with EMBARC PIs and HERE Center Operations Manager to plan and facilitate 2-week face-to-face summer intensive and peer mentor training that may parallel Badge peer mentor training • Lead weekly team meetings and work collaboratively with 10-15 peer mentors to set goals, practice workshop presentations, assist conference presentations/attendance as needed, and support their professional growth within the mentoring role • Conduct mid-semester and end-of-semester evaluations to review grades, individual development plans (IDPs) and other career-specific topics • Coordinate with EMBARC Recruitment Specialists and CC Liaisons to support students in scheduling rooms and maintaining attendance records for face-to-face workshops across the year at various CC campuses (please see below) Campus/Community Partnerships and Operations: • Establish a welcoming and helpful environment for walk-in transfer students seeking assistance, such as academic requirements and available resources • Collaborate with other transfer agents, stakeholders on campus, and student-facing partners (e.g., CSUN HSI Grant Engineering partners, LAVC, LAPC, COC, LAMC) to create a network of support for transfer students. Share insights and best practices to enhance the overall effectiveness of transfer support services • Collaborate and assist other NSF HSI and NIH EMBARC partners, staff, and PIs to promote and recruit students to affiliated STEM transfer programs (Badge, EMBARC, CSUN U301 Transfer Success Seminar) • Organize and coordinate various community-building events, such as "Transfer Week," "End of Semester Event,” "Transfer Recognition Ceremony" and other transfer networking events (e.g., NSO Transfer Orientation, Student Outreach & Recruitment) each semester Knowledge, Specialized Skills, and Abilities: • Master’s degree in relevant field or Bachelor’s degree with at least two years of relevant experience. • Possess in-depth knowledge and familiarity with the intricacies of the transfer process between higher education institutions in California. • Stay informed about evolving policies, procedures, and requirements related to transfer students, especially STEM transfer students. • Exhibit exceptional organizational skills to effectively manage multiple responsibilities, projects, and deadlines. • Maintain structured systems for information storage, retrieval, and documentation. • Communicate clearly and effectively, both in written and verbal formats. • Convey information concisely and understandably, whether interacting with students, colleagues, or stakeholders. • Demonstrate the capacity to work independently, taking initiative to complete tasks and achieve objectives. • Collaborate seamlessly within a team environment, fostering open communication and contributing to collective goals. • Possess proficiency in utilizing learning management systems such as Canvas or similar platforms. • Exhibit a proactive approach to problem-solving, addressing challenges with creativity and analytical thinking. • Preferably, have prior experience in roles involving program coordination, class instruction, or similar responsibilities. • Past experience in managing educational programs enhances the ability to navigate the complexities of academic support and student engagement. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $27 - $28/hour Full Pay range: $26.60 - $37.82/hour Time Base: Full-Time Benefits: Medical, Vision and Dental General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Thursday, May 9 th and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536804; 4/04/2024 FINANCIAL AID ADVISING COORDINATOR Student Services Professional III Student Financial Aid Salary Range : $5025 - $7159/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; some evenings and weekends; exempt classification. Essential Functions : Under the general direction of the Associate Director of Financial Aid, the Financial Aid Advising Coordinator is responsible for serving as a subject matter expert and developing effective and proactive advising strategies and solutions for all Financial Aid applicants and recipients. The FA Advising Coordinator shall also serve as the primary Advisor Lead and is responsible for performing program coordination, reviewing eligibility, responding to a high volume of requests for information, and shall serve as the main point of contact for walk-in and phone traffic. The FA Advising Coordinator will work directly with Financial Aid Advisors in the central office, Professional and Global Education (Page) and EOP to maximize and coordinate day to day operations. The Financial Aid Advising Coordinator is responsible for providing on-campus and off-campus outreach, student and parent advising on all aspects of Financial Aid; particularly those with difficult circumstances and quickly understanding department policies for multiple, complex student aid programs. The Financial Aid Advising Coordinator is required to apply Federal, State, CSU Chancellor's Office Executive Orders, Institutional Policies, and Regulations to ensure compliance in all functions of the awarding of Financial Aid. The incumbent will: work with the College Advising Directors to develop an effective coordinated care network between the academic advising community and the financial aid office; provide academic advisor and financial aid departmental trainings; leverage technology to refer and track students and financial aid; process data; coordinate FA Advisor Unit and advise students; build positive relations throughout the University; and develop ways to improve academic and financial aid advising. The incumbent is responsible for providing financial aid advising to students on a one-on-one basis as well as in group settings regarding the financial aid application process, financial aid rules and regulations; entrance and exit counseling; and Satisfactory Academic Process (SAP) requirements. The incumbent will: participate in the University Orientation activities; cover the Financial Aid counter and phone duties; manage an applicant case load; coordinate and process student files ; process weekly batches/reports, performing need analysis and online packaging; revise awards; process student loans; authorize disbursements of funds; calculate Return of Title IV (R2T4) funds; and review appeals and make professional decision with respect to appeals and special circumstances. Required Qualifications & Experience : Graduation from a four-year college or university with preference in one of the behavioral sciences, social science, counseling, education, psychology, public or business or job-related field. Equivalent of three current years of professional coordinator related experience in Financial Aid or one of the student services program areas or in a related field. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field and may be substituted for one year of the professional experience. Current knowledge of Federal and State Financial Aid policies and regulations is required. Literacy in using personal computers and various supporting software programs. Must have the ability to: read, interpret, and apply complex rules and regulations correctly and accurately; think independently and to make professional judgments; recognize, analyze, and resolve complex eligibility student cases while being sensitive to and responsible for the needs of the program requirements. Must be an effective communicator with the ability to provide presentations and lead discussions in small and larger group settings. Ability to advise, facilitate, problem solve, provide timely response, meet deadlines, and to work effectively and diplomatically under time pressures, frequent interruptions, and distractions in a fast-paced environment. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Knowledge of CSU and Cal State LA policies and procedures. Ability to use current Cal State LA integrated computer system. Knowledge of PeopleSoft, NSLDS, COD, CMS, On-Base Imaging System, Web Grants, and Blackbaud. Closing Date : Review of applications will begin on April 18, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. As part of the interview process, a task will be included. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 05, 2024
Job No: 536804; 4/04/2024 FINANCIAL AID ADVISING COORDINATOR Student Services Professional III Student Financial Aid Salary Range : $5025 - $7159/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; some evenings and weekends; exempt classification. Essential Functions : Under the general direction of the Associate Director of Financial Aid, the Financial Aid Advising Coordinator is responsible for serving as a subject matter expert and developing effective and proactive advising strategies and solutions for all Financial Aid applicants and recipients. The FA Advising Coordinator shall also serve as the primary Advisor Lead and is responsible for performing program coordination, reviewing eligibility, responding to a high volume of requests for information, and shall serve as the main point of contact for walk-in and phone traffic. The FA Advising Coordinator will work directly with Financial Aid Advisors in the central office, Professional and Global Education (Page) and EOP to maximize and coordinate day to day operations. The Financial Aid Advising Coordinator is responsible for providing on-campus and off-campus outreach, student and parent advising on all aspects of Financial Aid; particularly those with difficult circumstances and quickly understanding department policies for multiple, complex student aid programs. The Financial Aid Advising Coordinator is required to apply Federal, State, CSU Chancellor's Office Executive Orders, Institutional Policies, and Regulations to ensure compliance in all functions of the awarding of Financial Aid. The incumbent will: work with the College Advising Directors to develop an effective coordinated care network between the academic advising community and the financial aid office; provide academic advisor and financial aid departmental trainings; leverage technology to refer and track students and financial aid; process data; coordinate FA Advisor Unit and advise students; build positive relations throughout the University; and develop ways to improve academic and financial aid advising. The incumbent is responsible for providing financial aid advising to students on a one-on-one basis as well as in group settings regarding the financial aid application process, financial aid rules and regulations; entrance and exit counseling; and Satisfactory Academic Process (SAP) requirements. The incumbent will: participate in the University Orientation activities; cover the Financial Aid counter and phone duties; manage an applicant case load; coordinate and process student files ; process weekly batches/reports, performing need analysis and online packaging; revise awards; process student loans; authorize disbursements of funds; calculate Return of Title IV (R2T4) funds; and review appeals and make professional decision with respect to appeals and special circumstances. Required Qualifications & Experience : Graduation from a four-year college or university with preference in one of the behavioral sciences, social science, counseling, education, psychology, public or business or job-related field. Equivalent of three current years of professional coordinator related experience in Financial Aid or one of the student services program areas or in a related field. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field and may be substituted for one year of the professional experience. Current knowledge of Federal and State Financial Aid policies and regulations is required. Literacy in using personal computers and various supporting software programs. Must have the ability to: read, interpret, and apply complex rules and regulations correctly and accurately; think independently and to make professional judgments; recognize, analyze, and resolve complex eligibility student cases while being sensitive to and responsible for the needs of the program requirements. Must be an effective communicator with the ability to provide presentations and lead discussions in small and larger group settings. Ability to advise, facilitate, problem solve, provide timely response, meet deadlines, and to work effectively and diplomatically under time pressures, frequent interruptions, and distractions in a fast-paced environment. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Knowledge of CSU and Cal State LA policies and procedures. Ability to use current Cal State LA integrated computer system. Knowledge of PeopleSoft, NSLDS, COD, CMS, On-Base Imaging System, Web Grants, and Blackbaud. Closing Date : Review of applications will begin on April 18, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. As part of the interview process, a task will be included. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Job Description Under supervision of the Sport Clubs Senior Coordinator, the Sport Clubs Coordinator is responsible for assisting with the supervision of the Sport Clubs Office, special event planning including Sports-a-Palooza and Sport Clubs 101, creation of marketing materials, student staff trainings, overseeing the Matador Sports Network, student staff evaluations and ensuring completion of required trainings for all staff and assisting with budget tracking. This position requires an understanding of recreational sports programming, student leadership development and basic human resources best practices. This position assists the Sport Clubs Senior Coordinator in ensuring the programming aligns with Sport Clubs, Associated Students and University goals and priorities. Duties General: Responsible for the oversight of the Sport Clubs Office activities. This position will provide supervision over student office assistants (Monday through Friday) and the Matador Sports Network (Monday through Sunday) student assistants, assists with planning and administering Sport Club Officer Trainings, coordinate their respective student staff trainings, assists with travel checks, administers the department’s social media accounts on Instagram and Facebook, maintains the Sport Clubs website, assembles and sends the bi-weekly Sport Clubs Newsletter, coordinates facilities and assists with the annual events. Responsible for oversight of Clubs and Organizations and Greek Life Special Event registrations through the Sport Clubs program. This position will assist the Sport Club Sr. Coordinator with other duties throughout the academic year with the goal of retaining current members and attracting new members to the department through effective programming and marketing of Sport Club events and games. Human Resources : Responsible for the recruiting, hiring, training, supervision of employees in the Sport Club Office and the Matador Sports Network. Assists with updating job descriptions, position instruction manuals and training materials for sport club employees and volunteers. Clearly communicates job responsibilities and expectations for employees against which performance evaluations will be measured. Assists with department specific on-boarding for all student employees and Sport Club Coaches. Ensures completion of all required human resources trainings for employees and manages trainings within the Target Solutions platform. Marketing: Coordinate all Sport Clubs social media platforms, work with the AS Marketing staff in the creation of marketing materials, including A-Frames, posters, handouts, digital signage and video commercials. Assists in the development of and coordinates marketing initiatives and campaigns as needed. Assist with maintenance of department website, create and distribute the Sport Club Newsletter, advise and ensure Matador Sports Network content is posted regularly and meets required deadlines. Advise Sport Club leaders on appropriate marketing materials, use of the CSUN and Matador logos coordinate purchases of team equipment and apparel. Administrative: Coordinate office student assistant schedules and assign tasks to the student office assistants. Assist in the training of the student assistants and advise student leaders on the use of the participant registration. Coordinate with the NCOD or other internal resources to provide interpretive services as required for Sport Club practices, games, events and travel. Fosters a mentoring/advising relationship with all participants and club leaders. Works alongside the Sport Clubs Senior Coordinator with the revision of documents pertaining to the operation of the department. Collaborates with the Sport Clubs Senior Coordinator and Administrator along with the AS Manager of Risk and Facilities and the campus Office of Risk Management to implement best practices within the program and for special events. Ensures all Sport Club Risk Managers and Safety Officers are well versed in risk related information. Provide administrative support to the Sport Club Senior Coordinator and Administrator as needed. Responsible for securing the reservations of facilities for all special events for the Sport Club Department, including officer trainings, coach trainings, Sports-a-Palooza, Sport Clubs 101, Sport Club Banquet and assisting the Sport Clubs Senior Coordinator with additional facility reservations as needed. Ensure the completion and utilization of the Sport Clubs Event and Equipment Checklist. Fiscal : Assist with budget planning with student leaders of Sport Clubs program. Logs expenditure requests for the department and individual clubs. Works with the Sport Club Administrator in the creation of budget reports for teams and the department. Collaborates with the Sport Club Senior Coordinator and Administrator in the facilitation of fundraising, sponsorship and donations. Ensures Sport Clubs teams are advised on team budget planning and required deadlines. Oversee payroll for Office Assistants and Matador Sports Network, ensures accurate submissions of expenditures and training of staff on payroll software. Training : Assist with the Coordination of staff training and officer training days. Assists in the development of instructional seminars and provides training and educational sessions for employees, club members, officers, coaches and sport club council representatives as required by current law, Associated Students Human Resources, and in compliance with standards put forth by the National Intramural-Recreational Sports Association (NIRSA) and other industry guidelines. Assist with the implementation of a comprehensive student development program for Sport Clubs student employees and student leaders of the sport clubs. Coordinates employee safety trainings and ensures meetings are held regularly. In partnership with the Senior Coordinator and Administrator, develops and instructs seminars for all participating coaches. Other duties as assigned. Additional Knowledge, Skills, and Experience Education: Minimum of a Bachelor's degree in recreation, sports administration education or related field Experience: Minimum of 2 years of experience in collegiate or community recreation. Pay, Benefits, & Work Schedule This position is employed through Associated Students (AS). AS offers an excellent benefits package including Medical (most plans fully paid by the company for the employee with minimal contribution for dependents), Dental & Vision insurance (fully paid by the company for the employee and dependents), Life Insurance (standard plan fully paid by the company), Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program, tuition reimbursement, employee development opportunities and more. The anticipated hiring range and salary range for the position is $23.14 to $34.72 per hour, dependent upon qualifications and experience. HOURS: Full-Time 40 hours per week; schedule varies to accommodate working Sport Clubs events, which can occur in evening or weekend hours. General Information A background check (including a criminal records check) must be completed satisfactorily upon verbal offer of employment. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment. Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Associated Students , California State University , Northridge , Inc. (A.S.) is proud to operate on the California State University , Northridge (CSUN) campus serving students. As part of the campus community, A.S. follows the California State University (CSU) policy that strongly recommends all faculty, staff and students who are accessing campus facilities at any university location to be immunized (aka vaccinated) against the virus that causes COVID-19. ABOUT ASSOCIATED STUDENTS The CSUN Associated Students is a 501(c)3 corporation integrated with California State University, Northridge. Its mission is to serve as the primary advocate for students at CSUN and to provide excellent, meaningful programs and services designed to create and enhance a spirited, learning-focused campus environment. The AS offers programs in sustainability and recycling; outdoor adventures; sport clubs; child care; ticket, transportation passes and attraction discount ticket sales; concerts, fairs and lectures. Its own infrastructure also includes risk management; information technology support; marketing; accounting and human resources. ABOUT CALIFORNIA STATE UNIVERSITY, NORTHRIDGE California State University, Northridge (CSUN) is a comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 38,000students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to traditionally underserved students and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go onto earn doctorates in the sciences. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 29, 2024
Job Description Under supervision of the Sport Clubs Senior Coordinator, the Sport Clubs Coordinator is responsible for assisting with the supervision of the Sport Clubs Office, special event planning including Sports-a-Palooza and Sport Clubs 101, creation of marketing materials, student staff trainings, overseeing the Matador Sports Network, student staff evaluations and ensuring completion of required trainings for all staff and assisting with budget tracking. This position requires an understanding of recreational sports programming, student leadership development and basic human resources best practices. This position assists the Sport Clubs Senior Coordinator in ensuring the programming aligns with Sport Clubs, Associated Students and University goals and priorities. Duties General: Responsible for the oversight of the Sport Clubs Office activities. This position will provide supervision over student office assistants (Monday through Friday) and the Matador Sports Network (Monday through Sunday) student assistants, assists with planning and administering Sport Club Officer Trainings, coordinate their respective student staff trainings, assists with travel checks, administers the department’s social media accounts on Instagram and Facebook, maintains the Sport Clubs website, assembles and sends the bi-weekly Sport Clubs Newsletter, coordinates facilities and assists with the annual events. Responsible for oversight of Clubs and Organizations and Greek Life Special Event registrations through the Sport Clubs program. This position will assist the Sport Club Sr. Coordinator with other duties throughout the academic year with the goal of retaining current members and attracting new members to the department through effective programming and marketing of Sport Club events and games. Human Resources : Responsible for the recruiting, hiring, training, supervision of employees in the Sport Club Office and the Matador Sports Network. Assists with updating job descriptions, position instruction manuals and training materials for sport club employees and volunteers. Clearly communicates job responsibilities and expectations for employees against which performance evaluations will be measured. Assists with department specific on-boarding for all student employees and Sport Club Coaches. Ensures completion of all required human resources trainings for employees and manages trainings within the Target Solutions platform. Marketing: Coordinate all Sport Clubs social media platforms, work with the AS Marketing staff in the creation of marketing materials, including A-Frames, posters, handouts, digital signage and video commercials. Assists in the development of and coordinates marketing initiatives and campaigns as needed. Assist with maintenance of department website, create and distribute the Sport Club Newsletter, advise and ensure Matador Sports Network content is posted regularly and meets required deadlines. Advise Sport Club leaders on appropriate marketing materials, use of the CSUN and Matador logos coordinate purchases of team equipment and apparel. Administrative: Coordinate office student assistant schedules and assign tasks to the student office assistants. Assist in the training of the student assistants and advise student leaders on the use of the participant registration. Coordinate with the NCOD or other internal resources to provide interpretive services as required for Sport Club practices, games, events and travel. Fosters a mentoring/advising relationship with all participants and club leaders. Works alongside the Sport Clubs Senior Coordinator with the revision of documents pertaining to the operation of the department. Collaborates with the Sport Clubs Senior Coordinator and Administrator along with the AS Manager of Risk and Facilities and the campus Office of Risk Management to implement best practices within the program and for special events. Ensures all Sport Club Risk Managers and Safety Officers are well versed in risk related information. Provide administrative support to the Sport Club Senior Coordinator and Administrator as needed. Responsible for securing the reservations of facilities for all special events for the Sport Club Department, including officer trainings, coach trainings, Sports-a-Palooza, Sport Clubs 101, Sport Club Banquet and assisting the Sport Clubs Senior Coordinator with additional facility reservations as needed. Ensure the completion and utilization of the Sport Clubs Event and Equipment Checklist. Fiscal : Assist with budget planning with student leaders of Sport Clubs program. Logs expenditure requests for the department and individual clubs. Works with the Sport Club Administrator in the creation of budget reports for teams and the department. Collaborates with the Sport Club Senior Coordinator and Administrator in the facilitation of fundraising, sponsorship and donations. Ensures Sport Clubs teams are advised on team budget planning and required deadlines. Oversee payroll for Office Assistants and Matador Sports Network, ensures accurate submissions of expenditures and training of staff on payroll software. Training : Assist with the Coordination of staff training and officer training days. Assists in the development of instructional seminars and provides training and educational sessions for employees, club members, officers, coaches and sport club council representatives as required by current law, Associated Students Human Resources, and in compliance with standards put forth by the National Intramural-Recreational Sports Association (NIRSA) and other industry guidelines. Assist with the implementation of a comprehensive student development program for Sport Clubs student employees and student leaders of the sport clubs. Coordinates employee safety trainings and ensures meetings are held regularly. In partnership with the Senior Coordinator and Administrator, develops and instructs seminars for all participating coaches. Other duties as assigned. Additional Knowledge, Skills, and Experience Education: Minimum of a Bachelor's degree in recreation, sports administration education or related field Experience: Minimum of 2 years of experience in collegiate or community recreation. Pay, Benefits, & Work Schedule This position is employed through Associated Students (AS). AS offers an excellent benefits package including Medical (most plans fully paid by the company for the employee with minimal contribution for dependents), Dental & Vision insurance (fully paid by the company for the employee and dependents), Life Insurance (standard plan fully paid by the company), Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program, tuition reimbursement, employee development opportunities and more. The anticipated hiring range and salary range for the position is $23.14 to $34.72 per hour, dependent upon qualifications and experience. HOURS: Full-Time 40 hours per week; schedule varies to accommodate working Sport Clubs events, which can occur in evening or weekend hours. General Information A background check (including a criminal records check) must be completed satisfactorily upon verbal offer of employment. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment. Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Associated Students , California State University , Northridge , Inc. (A.S.) is proud to operate on the California State University , Northridge (CSUN) campus serving students. As part of the campus community, A.S. follows the California State University (CSU) policy that strongly recommends all faculty, staff and students who are accessing campus facilities at any university location to be immunized (aka vaccinated) against the virus that causes COVID-19. ABOUT ASSOCIATED STUDENTS The CSUN Associated Students is a 501(c)3 corporation integrated with California State University, Northridge. Its mission is to serve as the primary advocate for students at CSUN and to provide excellent, meaningful programs and services designed to create and enhance a spirited, learning-focused campus environment. The AS offers programs in sustainability and recycling; outdoor adventures; sport clubs; child care; ticket, transportation passes and attraction discount ticket sales; concerts, fairs and lectures. Its own infrastructure also includes risk management; information technology support; marketing; accounting and human resources. ABOUT CALIFORNIA STATE UNIVERSITY, NORTHRIDGE California State University, Northridge (CSUN) is a comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 38,000students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to traditionally underserved students and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go onto earn doctorates in the sciences. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Introduction This examination is being given to fill one vacancy in the Emergency Medical Services Department and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. INCENTIVES for HARD to RECRUIT/Retention The following incentives and bonuses may be available for eligible new hires. Incentives and bonuses are subject to approval by Human Resources: • Vacation Accrual Rate: San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. • Sick Leave: Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. • New Hire Retention Bonus: $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Plans, coordinates, and implements the County’s trauma care system and other critical care systems; evaluates trauma/specialty care performance and makes recommendations to the Emergency Medical Services Administrator. Develops, organizes, implements, reviews and maintains trauma and specialty care quality improvement program functions and activities; identifies trends for improvement; prepares statistical indicators, narrative reports and collateral. Monitors trauma and specialty care center contracts for compliance; conducts audits and site visits to ensure compliance with regulatory standards and policies; assists with investigations of emergency medical services personnel and the disciplinary review process pursuant to state guidelines and regulations; makes recommendations for disciplinary actions. Compiles, analyzes, and prepares a variety of statistical and analytical documents and reports to meet standards and compliance; maintains the EMS Agency’s central trauma registry; evaluates documents and forms to ensure compliance with established policies and procedures and to determine quality of patient care; maintains data and records. Participates in development and implementation of policies, procedures and treatment guidelines for the County pre-hospital and trauma care systems and for other Agency plans; researches and analyzes laws, policies, and relevant regulatory requirements; develops policy statements for approval. Designs and conducts training for the system participants and the public; facilitates the coordination of injury prevention programs. Acts as a liaison with agencies related to trauma and specialty care; leads the trauma audit committee and serves on various committees as assigned; speaks before groups; may disseminate information on Emergency Medical Service programs to the public. May design grant projects; prepare grant proposals and implement and monitor grant projects; may assist with drafting contracts. Assists other Emergency Medical Services staff during disaster and multi-casualty incidents, as required. Performs related duties as assigned. MINIMUM QUALIFICATIONS Education : Graduation from an accredited four-year college or university with a major in nursing or health services administration or a closely related field. Experience : Three years of experience in the delivery of emergency medicine, intensive care, or prehospital care; preferably in a designated trauma center or critical care transport environment. Substitution: Graduation from an accredited two-year college with 2 years of direct experience administering or managing: 1) a trauma program for a local EMS agency or; 2) a trauma service, or emergency department, or intensive care service in a designated trauma center may substitute for graduation from an accredited four-year college or university with a major in nursing or health services administration or a closely related field. Certification: Possession of certification in Advanced Cardiac Life Support (ACLS) is required. Certification as Certified Emergency Nurse (CEN), Certified Critical Care Nurse (CCRN), or Trauma Nurse Core Course (TNCC) is desirable. Licenses : Possession of a valid California registered nursing license and driver’s license. KNOWLEDGE Theory, techniques, and practices of emergency medical and trauma care; developments in patient care; principles and practices of emergency medical services quality improvement programs; principles of planning and management of emergency medical services; principles and practices of applicable laws, rules and regulations for emergency medical services; methods of research and statistical gathering, analysis and presentation; basic computer operations, including software pertinent to statistical analysis and data collection; principles and practices of developing, writing and negotiating contracts and grants; basic principles of record keeping. ABILITY Plan, coordinate and implement quality improvement and trauma systems; plan, organize and conduct training and other programs; develop basic teaching plans; interpret, explain and apply complex rules and regulations, policies, and contract provisions; conduct regulatory audits and prepare analysis of findings; make effective presentations to individuals and groups; write contracts and grants; prepare complex reports and statistical data; utilize computers and office automation equipment; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships with a variety of agencies, organizations, and individuals; perform public speaking. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device; repetitive motion; sitting for long periods; occasional standing, walking, pushing, pulling, bending, squatting, driving; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; read computer screens; frequent color perception and eye/hand coordination; occasional depth perception and peripheral vision; Dexterity -Occasional holding, reaching, grasping, repetitive motion; writing; Hearing/Talking -Frequent hearing normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact/speaking; occasional travel; Special requirements: may require working weekends/nights/overtime; working alone; Environment -May require working in cold, heat, rain; poor ventilation; occasional noise. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance : San Joaquin County provides full-time employees and part-time employees eligible for benefits with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premiums. Dependent coverage is available for all plans. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 15 days each year up to 10 years; 20 days after 10 years; and 23 days after 20 years. Accrual rate is prorated for part-time employees eligible for benefits. Holiday : 14 paid holidays per year. Educational Leave : Each fiscal year, department heads grant 40 hours to full-time employees or 24 hours to part-time employees eligible for benefits of educational leave that are not carried beyond the end of the fiscal year. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range (1840 hours for part-time employees), they are eligible for a merit increase to the next step. Standby Pay : Employees designated by appointing authority to be in standby status is compensated at 33.33% of their regular hourly rate. Educational Supplement: Any bargaining unit nurse who meets at least one of the following criteria will receive an Educational Supplement equal to 5% of their base salary: For those classifications that require an Associate's Degree of Nursing, the nurse has a Bachelor's of Science in Nursing. (Nurses who work in Mental Health may substitute a Bachelor's Degree in Pyschology or Social Worker for a degree in Nursing.) For those classifications that require a Bachelor's of Science in Nursing, the nurse has a Master's of Science in Nursing. Possess National or approved International certification in the specialty area in which the nurse currently is assigned. Possess CCRN Certification and active ACLS Certificate. Provide proof of completion of a critical care class and active ACLS Certificate. License/Certificate Fees : The County provides reimbursement for specific classifications under the CNA MOU for fees required to renew State required license/certification. Fees associated with initial license/certification will not be covered. Pre-Employment Physical Exam : If required, will be conducted at San Joaquin County General Hospital at no cost to the employee. Job Sharing : Any regular, permanent full-time employee may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : The County offers an Educational Reimbursement Program. Eligible employees (civil service and part-time eligible for benefits) may be reimbursed for career-related course work taken on the employee’s own time up to $850 per fiscal year; an employee enrolled in an approved degree program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Mar 23, 2024
Full Time
Introduction This examination is being given to fill one vacancy in the Emergency Medical Services Department and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. INCENTIVES for HARD to RECRUIT/Retention The following incentives and bonuses may be available for eligible new hires. Incentives and bonuses are subject to approval by Human Resources: • Vacation Accrual Rate: San Joaquin County vacation accrual rate consistent with the candidate's total years of public service. • Sick Leave: Candidates leaving other employment may receive credit for actual non-reimbursable sick leave hours (up to 160 hours) from their last agency. Hours shall be subject to San Joaquin County's minimum sick leave cash out provisions. • New Hire Retention Bonus: $2,000 upon completion of first year equivalent employment (2,080 hours) $1,000 upon completion of third year equivalent employment (6,240 hours) $3,000 upon completion of sixth year equivalent employment (12,480 hours) NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. TYPICAL DUTIES Plans, coordinates, and implements the County’s trauma care system and other critical care systems; evaluates trauma/specialty care performance and makes recommendations to the Emergency Medical Services Administrator. Develops, organizes, implements, reviews and maintains trauma and specialty care quality improvement program functions and activities; identifies trends for improvement; prepares statistical indicators, narrative reports and collateral. Monitors trauma and specialty care center contracts for compliance; conducts audits and site visits to ensure compliance with regulatory standards and policies; assists with investigations of emergency medical services personnel and the disciplinary review process pursuant to state guidelines and regulations; makes recommendations for disciplinary actions. Compiles, analyzes, and prepares a variety of statistical and analytical documents and reports to meet standards and compliance; maintains the EMS Agency’s central trauma registry; evaluates documents and forms to ensure compliance with established policies and procedures and to determine quality of patient care; maintains data and records. Participates in development and implementation of policies, procedures and treatment guidelines for the County pre-hospital and trauma care systems and for other Agency plans; researches and analyzes laws, policies, and relevant regulatory requirements; develops policy statements for approval. Designs and conducts training for the system participants and the public; facilitates the coordination of injury prevention programs. Acts as a liaison with agencies related to trauma and specialty care; leads the trauma audit committee and serves on various committees as assigned; speaks before groups; may disseminate information on Emergency Medical Service programs to the public. May design grant projects; prepare grant proposals and implement and monitor grant projects; may assist with drafting contracts. Assists other Emergency Medical Services staff during disaster and multi-casualty incidents, as required. Performs related duties as assigned. MINIMUM QUALIFICATIONS Education : Graduation from an accredited four-year college or university with a major in nursing or health services administration or a closely related field. Experience : Three years of experience in the delivery of emergency medicine, intensive care, or prehospital care; preferably in a designated trauma center or critical care transport environment. Substitution: Graduation from an accredited two-year college with 2 years of direct experience administering or managing: 1) a trauma program for a local EMS agency or; 2) a trauma service, or emergency department, or intensive care service in a designated trauma center may substitute for graduation from an accredited four-year college or university with a major in nursing or health services administration or a closely related field. Certification: Possession of certification in Advanced Cardiac Life Support (ACLS) is required. Certification as Certified Emergency Nurse (CEN), Certified Critical Care Nurse (CCRN), or Trauma Nurse Core Course (TNCC) is desirable. Licenses : Possession of a valid California registered nursing license and driver’s license. KNOWLEDGE Theory, techniques, and practices of emergency medical and trauma care; developments in patient care; principles and practices of emergency medical services quality improvement programs; principles of planning and management of emergency medical services; principles and practices of applicable laws, rules and regulations for emergency medical services; methods of research and statistical gathering, analysis and presentation; basic computer operations, including software pertinent to statistical analysis and data collection; principles and practices of developing, writing and negotiating contracts and grants; basic principles of record keeping. ABILITY Plan, coordinate and implement quality improvement and trauma systems; plan, organize and conduct training and other programs; develop basic teaching plans; interpret, explain and apply complex rules and regulations, policies, and contract provisions; conduct regulatory audits and prepare analysis of findings; make effective presentations to individuals and groups; write contracts and grants; prepare complex reports and statistical data; utilize computers and office automation equipment; express oneself clearly and concisely, both orally and in writing; establish and maintain effective working relationships with a variety of agencies, organizations, and individuals; perform public speaking. PHYSICAL/MENTAL REQUIREMENTS Mobility -Frequent operation of a data entry device; repetitive motion; sitting for long periods; occasional standing, walking, pushing, pulling, bending, squatting, driving; Lifting -Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual -Constant good overall vision and reading/close-up work; read computer screens; frequent color perception and eye/hand coordination; occasional depth perception and peripheral vision; Dexterity -Occasional holding, reaching, grasping, repetitive motion; writing; Hearing/Talking -Frequent hearing normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological -Frequent decision making, concentration, and public contact/speaking; occasional travel; Special requirements: may require working weekends/nights/overtime; working alone; Environment -May require working in cold, heat, rain; poor ventilation; occasional noise. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org) . Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Health Insurance : San Joaquin County provides full-time employees and part-time employees eligible for benefits with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premiums. Dependent coverage is available for all plans. Dental Insurance : The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee’s expense. Vision Insurance : The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee’s expense. For more detailed information on the County’s benefits program, visit our website at www.sjgov.org under Human Resources/Benefits. Life Insurance : The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employees may purchase additional term life insurance up to a maximum of $200,000 at the group rate. 125 Flexible Benefits Plan : This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan : Employees of the County are covered by the County Retirement Act of 1937. Please visit the San Joaquin County Employees’ Retirement Association (SJCERA) at www.sjcera.org for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees’ Retirement Act of 1937 or from any governmental agency covered by the California Public Employees’ Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation : The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000.The Roth IRA (after tax) is also now available. Vacation : Maximum earned vacation is 15 days each year up to 10 years; 20 days after 10 years; and 23 days after 20 years. Accrual rate is prorated for part-time employees eligible for benefits. Holiday : 14 paid holidays per year. Educational Leave : Each fiscal year, department heads grant 40 hours to full-time employees or 24 hours to part-time employees eligible for benefits of educational leave that are not carried beyond the end of the fiscal year. Sick Leave : 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive : An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one-half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave : 3 days of paid leave for the death of an immediate family member, 2 additional days of accrued leave for death of employee’s spouse, domestic partner, parent or child. Merit Salary Increase : New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range (1840 hours for part-time employees), they are eligible for a merit increase to the next step. Standby Pay : Employees designated by appointing authority to be in standby status is compensated at 33.33% of their regular hourly rate. Educational Supplement: Any bargaining unit nurse who meets at least one of the following criteria will receive an Educational Supplement equal to 5% of their base salary: For those classifications that require an Associate's Degree of Nursing, the nurse has a Bachelor's of Science in Nursing. (Nurses who work in Mental Health may substitute a Bachelor's Degree in Pyschology or Social Worker for a degree in Nursing.) For those classifications that require a Bachelor's of Science in Nursing, the nurse has a Master's of Science in Nursing. Possess National or approved International certification in the specialty area in which the nurse currently is assigned. Possess CCRN Certification and active ACLS Certificate. Provide proof of completion of a critical care class and active ACLS Certificate. License/Certificate Fees : The County provides reimbursement for specific classifications under the CNA MOU for fees required to renew State required license/certification. Fees associated with initial license/certification will not be covered. Pre-Employment Physical Exam : If required, will be conducted at San Joaquin County General Hospital at no cost to the employee. Job Sharing : Any regular, permanent full-time employee may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program : The County offers an Educational Reimbursement Program. Eligible employees (civil service and part-time eligible for benefits) may be reimbursed for career-related course work taken on the employee’s own time up to $850 per fiscal year; an employee enrolled in an approved degree program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year per fiscal year. Parking Supplemental Downtown Stockton : The County contributes up to $17 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities : Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children’s school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: Written Exam : The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Oral Exam : The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. Rate-out: A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date. Veteran’s Points : Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: September 16, 1940 to December 31, 1946 June 27, 1950 to January 31, 1955 August 5, 1964 to May 7, 1975 Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Rule of the List: For classifications designated by the Director of Human Resources, the entire eligible list will be referred to the department. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; They are related to the Appointing Authority or The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Apply Online: www.sjgov.org/department/hr By mail or in person: San Joaquin County Human Resources 44 N. San Joaquin Street Suite 330 Stockton, CA 95202 Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: (209) 468-3370 Job Line: For current employment opportunities please call our 24-hour job line at (209) 468-3377. When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. ( The County assumes no responsibility for mailed applications which are not received by the Human Resources Division) . San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer : San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/hr/eeo . Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here . View and print the official application form as an Acrobat pdf file. A San Joaquin County application form is required for this recruitment. You may print this Acrobat PDF document and then fill it in. Contact us via conventional means. You may contact us by phone at (209) 468-3370, or by email , or apply for a job in person at the San Joaquin County Human Resources Division. Closing Date/Time: Continuous
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Assistant or Associate Professor, OTD Program Coordinator Department of Occupational Therapy College of Health, Human Services, & Nursing Position Description The Department of Occupational Therapy at California State University, Dominguez Hills (CSUDH) invites applications for a Tenure-track position at the rank of Assistant or Associate Professor (12-month) with the appointment starting in Fall 2024. At CSUDH, we celebrate and respect diversity in all forms that include every race, religion, gender, ethnicity, veterans, people with varied abilities, and members of the LGBTQ+ community. CSUDH is seeking applications from candidates who can demonstrate experience in teaching and working with individuals from diverse backgrounds and contribute to the University’s mission, vision, and core values. For more information: Mission, Vision, and Core Values . The Position This is for one 12-month tenure-track position in the Department of Occupational Therapy with a rank of Assistant or Associate Professor that holds the responsibility of overseeing the Entry-level Occupational Therapy Doctorate (OTD) Program as the OTD Program Coordinator. Responsibilities This 12-month tenure-track position comes with the following responsibilities: A dministration and management of the Entry-level OTD Program, including program planning and evaluation, and commitment to promoting student success . E nsure the program’s compliance with the requirements of the Accreditation Council for Occupational Therapy Education (ACOTE) Section B Content Standards. Teaching and advising. Conducting scholarship in line with the mission of the department, college, and university. Contributing to service for the department, college, and university. Contributing to curriculum and program development. Qualifications Required Qualifications An earned post-professional doctoral degree (e.g. PhD, EdD, OTD). Eight (8) years of clinical practice in occupational therapy. Three (3) years of teaching experience at the postbaccalaureate level. Eligible for occupational therapy (OT) licensure in California. Experience in working with students from diverse age, socioeconomic, cultural, and academic backgrounds. Qualified to teach at both the entry-level and advanced clinical level courses. Demonstrate a commitment to teaching and mentoring with ongoing or potential research projects that can foster student involvement and career opportunities. Demonstrate a record of professional presentations and/or a sound research trajectory/agenda for publications. Preferred Qualifications A t least 3 years of experience in a full-time academic appointment. Experience in OTD curriculum and course development. Experience in supervision of students’ capstone projects and/or residency programs, including development of Memorandums of Understanding (MOUs) with residency sites. Experience in one or more of the following areas of practice or teaching: Physical disabilities, acute care Mental health, wellness, and/or healthy lifestyle interventions Assistive technology and/or artificial intelligence (AI) in rehabilitation. Population health, service-learning, and/or processes of reimbursement. Advocacy, leadership, and/or OT management. C ommunity outreach and/or program development. How to Apply A completed on-line application must be received by electronic submission to be considered. To apply, please visit CSUDH career-opportunities . Application Deadline Date: The position is open until filled. Review of applications will begin in March 11, 2024. For full consideration, please submit your completed application with the required materials no later than June 30, 2024: Current Curriculum Vitae with contact information Cover letter Statement on Diversity, Equity, and Inclusion (2 pages maximum)* List of 3 references with contact information ** Unofficial transcripts (an official transcript will be required for the finalist) *** A Statement on Teaching (2 pages maximum) A Statement on Research (2 pages maximum) Sample Publications or Evidence of Creative/Scholarly Activity Teaching Evaluations (if available) *Given CSUDH’s commitment to diversity and inclusion for all students, faculty, staff, and administrators, describe your individual commitment and experiences in advancing diversity and inclusion and how they relate to your future teaching and research. **This position requires three letters of recommendation (LORs). Please do not upload your LORs with your application. Your list of references will be notified at the appropriate time during the search process. They will receive a request via email along with information on uploading the LOR. You will be able to verify that each letter has been received by CSUDH by logging back into your applicant portal. ***For finalist with International transcripts, a United States Equivalency certification will be required. A United States (US) Equivalency certification is required for earned/awarded/conferred foreign terminal degrees, which is from a foreign Academic Institution for foreign studies. The US Equivalency certification is used to validate foreign studies from an academic credential evaluation agency and is evaluated on foreign studies and deemed to be equivalent to degrees from the United States. The certification must translate the information in English, and confirm that your highest terminal degree is US Equivalent to a US terminal degree (i.e., Bachelor’s, Master’s, Doctorate’s, Doctor’s of Philosophy). The certification can be emailed to facultyaffairs@csudh.edu or mailed directly to the office of Faculty Affairs and Development, 1000 East Victoria Street, WH-368, Carson, CA 90747. If you have questions regarding the position, please contact: Tracy Becerra-Culqui, PhD, MPH, OT/L Pronouns: she, her Search Committee Chair Assistant Professor, Department of Occupational Therapy Welch Hall, 3 rd Floor, WH A-320-H Office phone number: 310-243-2703 California State University, Dominguez Hills 1000 East Victoria Street, (WHA 320) Carson, CA 90747 Department of Occupational Therapy The Department of Occupational Therapy offers two programs: the Master of Science in Occupational Therapy (MSOT) Program and the Occupational Therapy Doctorate (OTD) Program. We are very proud of our curricula for both Entry-level MSOT and OTD Programs. Through team effort, the OT Department faculty, students, and staff strive for the highest level of achievements. Together, we are quite enthusiastic in educating and preparing students on best practice, scholarship, research, advocacy and innovation to address the complex human needs of health, wellness, restoration and adaptation for optimal life engagement throughout the lifespan. In line with the University’s Mission Statement, the curricula aspire to promote population health and anti-racist education and practices. For more information: https://www.csudh.edu/ot/ Additional Information The anticipated salary range for this position is $6,190 to $15,145. Please see anticipated salary ranges for the specific classifications below: The Assistant Professor (12-month) classification salary range is $6,190 to $13,797 per month (12 monthly payments per academic year); The anticipated hiring salary is $8,243 to $8,610 per month. The Associate Professor (12-month) classification salary range is $7,102 to $15,145 per month (12 monthly payments per academic year); The anticipated hiring salary is $9,450 to $10,325 per month. This position will be commensurate with experience and current CSUDH faculty salaries in the academic department/discipline. Faculty salaries are subject to budgetary authorization and any California State University System faculty contract increases. Summer research grants, moving expenses, start-up funds, and a reduced teaching load may be available. An excellent comprehensive benefits package is available that includes: health/vision/dental plans; spouse, domestic partner and dependent fee-waiver; access to campus child-care; and a defined-benefit retirement through the state system along with optional tax sheltering opportunities. For a detailed description of benefits, please visit: https://www.csudh.edu/hr/benefits/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. CSU COVID-19 Vaccination Policy The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hrm@csudh.edu . Mandated Reporter Per CANRA The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act (CANRA) and is required to comply with the requirements set forth in CSU Executive Order 1083 , revised July 21, 2017, as a condition of employment. Closing Statement CSUDH is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information: U.S. Equal Employment Opportunity Commission Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources’ Office (310) 243-3771. Clery Act crime statistics for CSUDH are available at Campus Security Report (Clery), or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9. For more information see: Smoke & Tobacco-Free Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Assistant or Associate Professor, OTD Program Coordinator Department of Occupational Therapy College of Health, Human Services, & Nursing Position Description The Department of Occupational Therapy at California State University, Dominguez Hills (CSUDH) invites applications for a Tenure-track position at the rank of Assistant or Associate Professor (12-month) with the appointment starting in Fall 2024. At CSUDH, we celebrate and respect diversity in all forms that include every race, religion, gender, ethnicity, veterans, people with varied abilities, and members of the LGBTQ+ community. CSUDH is seeking applications from candidates who can demonstrate experience in teaching and working with individuals from diverse backgrounds and contribute to the University’s mission, vision, and core values. For more information: Mission, Vision, and Core Values . The Position This is for one 12-month tenure-track position in the Department of Occupational Therapy with a rank of Assistant or Associate Professor that holds the responsibility of overseeing the Entry-level Occupational Therapy Doctorate (OTD) Program as the OTD Program Coordinator. Responsibilities This 12-month tenure-track position comes with the following responsibilities: A dministration and management of the Entry-level OTD Program, including program planning and evaluation, and commitment to promoting student success . E nsure the program’s compliance with the requirements of the Accreditation Council for Occupational Therapy Education (ACOTE) Section B Content Standards. Teaching and advising. Conducting scholarship in line with the mission of the department, college, and university. Contributing to service for the department, college, and university. Contributing to curriculum and program development. Qualifications Required Qualifications An earned post-professional doctoral degree (e.g. PhD, EdD, OTD). Eight (8) years of clinical practice in occupational therapy. Three (3) years of teaching experience at the postbaccalaureate level. Eligible for occupational therapy (OT) licensure in California. Experience in working with students from diverse age, socioeconomic, cultural, and academic backgrounds. Qualified to teach at both the entry-level and advanced clinical level courses. Demonstrate a commitment to teaching and mentoring with ongoing or potential research projects that can foster student involvement and career opportunities. Demonstrate a record of professional presentations and/or a sound research trajectory/agenda for publications. Preferred Qualifications A t least 3 years of experience in a full-time academic appointment. Experience in OTD curriculum and course development. Experience in supervision of students’ capstone projects and/or residency programs, including development of Memorandums of Understanding (MOUs) with residency sites. Experience in one or more of the following areas of practice or teaching: Physical disabilities, acute care Mental health, wellness, and/or healthy lifestyle interventions Assistive technology and/or artificial intelligence (AI) in rehabilitation. Population health, service-learning, and/or processes of reimbursement. Advocacy, leadership, and/or OT management. C ommunity outreach and/or program development. How to Apply A completed on-line application must be received by electronic submission to be considered. To apply, please visit CSUDH career-opportunities . Application Deadline Date: The position is open until filled. Review of applications will begin in March 11, 2024. For full consideration, please submit your completed application with the required materials no later than June 30, 2024: Current Curriculum Vitae with contact information Cover letter Statement on Diversity, Equity, and Inclusion (2 pages maximum)* List of 3 references with contact information ** Unofficial transcripts (an official transcript will be required for the finalist) *** A Statement on Teaching (2 pages maximum) A Statement on Research (2 pages maximum) Sample Publications or Evidence of Creative/Scholarly Activity Teaching Evaluations (if available) *Given CSUDH’s commitment to diversity and inclusion for all students, faculty, staff, and administrators, describe your individual commitment and experiences in advancing diversity and inclusion and how they relate to your future teaching and research. **This position requires three letters of recommendation (LORs). Please do not upload your LORs with your application. Your list of references will be notified at the appropriate time during the search process. They will receive a request via email along with information on uploading the LOR. You will be able to verify that each letter has been received by CSUDH by logging back into your applicant portal. ***For finalist with International transcripts, a United States Equivalency certification will be required. A United States (US) Equivalency certification is required for earned/awarded/conferred foreign terminal degrees, which is from a foreign Academic Institution for foreign studies. The US Equivalency certification is used to validate foreign studies from an academic credential evaluation agency and is evaluated on foreign studies and deemed to be equivalent to degrees from the United States. The certification must translate the information in English, and confirm that your highest terminal degree is US Equivalent to a US terminal degree (i.e., Bachelor’s, Master’s, Doctorate’s, Doctor’s of Philosophy). The certification can be emailed to facultyaffairs@csudh.edu or mailed directly to the office of Faculty Affairs and Development, 1000 East Victoria Street, WH-368, Carson, CA 90747. If you have questions regarding the position, please contact: Tracy Becerra-Culqui, PhD, MPH, OT/L Pronouns: she, her Search Committee Chair Assistant Professor, Department of Occupational Therapy Welch Hall, 3 rd Floor, WH A-320-H Office phone number: 310-243-2703 California State University, Dominguez Hills 1000 East Victoria Street, (WHA 320) Carson, CA 90747 Department of Occupational Therapy The Department of Occupational Therapy offers two programs: the Master of Science in Occupational Therapy (MSOT) Program and the Occupational Therapy Doctorate (OTD) Program. We are very proud of our curricula for both Entry-level MSOT and OTD Programs. Through team effort, the OT Department faculty, students, and staff strive for the highest level of achievements. Together, we are quite enthusiastic in educating and preparing students on best practice, scholarship, research, advocacy and innovation to address the complex human needs of health, wellness, restoration and adaptation for optimal life engagement throughout the lifespan. In line with the University’s Mission Statement, the curricula aspire to promote population health and anti-racist education and practices. For more information: https://www.csudh.edu/ot/ Additional Information The anticipated salary range for this position is $6,190 to $15,145. Please see anticipated salary ranges for the specific classifications below: The Assistant Professor (12-month) classification salary range is $6,190 to $13,797 per month (12 monthly payments per academic year); The anticipated hiring salary is $8,243 to $8,610 per month. The Associate Professor (12-month) classification salary range is $7,102 to $15,145 per month (12 monthly payments per academic year); The anticipated hiring salary is $9,450 to $10,325 per month. This position will be commensurate with experience and current CSUDH faculty salaries in the academic department/discipline. Faculty salaries are subject to budgetary authorization and any California State University System faculty contract increases. Summer research grants, moving expenses, start-up funds, and a reduced teaching load may be available. An excellent comprehensive benefits package is available that includes: health/vision/dental plans; spouse, domestic partner and dependent fee-waiver; access to campus child-care; and a defined-benefit retirement through the state system along with optional tax sheltering opportunities. For a detailed description of benefits, please visit: https://www.csudh.edu/hr/benefits/ . Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. CSU COVID-19 Vaccination Policy The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hrm@csudh.edu . Mandated Reporter Per CANRA The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act (CANRA) and is required to comply with the requirements set forth in CSU Executive Order 1083 , revised July 21, 2017, as a condition of employment. Closing Statement CSUDH is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information: U.S. Equal Employment Opportunity Commission Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources’ Office (310) 243-3771. Clery Act crime statistics for CSUDH are available at Campus Security Report (Clery), or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S. The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9. For more information see: Smoke & Tobacco-Free Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
City of Portland, Oregon
Portland, Oregon, United States
The Position J ob Appointment: Regular, Full time Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available. Work Location: Hybrid. In-person work to be conducted at The Vanport Building located at 1810 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefit tab for an overview of benefit for this position Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here . Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. Current and future labor agreements can be viewed here . Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume. Position Summary The Bureau of Planning and Sustainability (BPS) and the Portland Clean Energy Community Benefits Fund are seeking a Senior Communication Strategist (Coordinator III) to lead and implement proactive public relations campaigns. This position will oversee the design and production of compelling materials including print collateral, media releases, reports, e-newsletters, online content, and interactive engagement tools. The Senior Communication Strategist will work closely with the BPS Communications Team in support of PCEF’s communications needs. This position is one of two PCEF Senior Communication Strategists and will serve as the PCEF storyteller. The successful applicant will have the essential role of sourcing emergent examples of community work and showcasing stories that illustrate the impact of the fund. Working closely with PCEF communications staff and the BPS Communications teams, the Senior Communication Strategist will also organize and execute marketing, materials production, and media relations activities with discretion and awareness of intergovernmental and community issues. As a Senior Communications Strategist, you will: Plan and Implement communications needs: Meet regularly with PCEF communications team, community partners, and supervisor to understand critical needs, project goals, and timelines. Develop and implement strategic communication plans that advance PCEF goals, including writing/editing press releases, coordinating media responses, drafting talking points and responding to ongoing communications needs. Create and share compelling stories: Use creative and community-centered approaches to tell compelling stories of community-led work enabled by PCEF grants. Assess and utilize appropriate platforms to determine where stories should be told and amplified while increasing public awareness and highlighting achievements. Work with local and national media: In close coordination with the BPS Communications Director, pitch stories of PCEF impact to local and national media, coordinate media responses, and develop public responses that explain positions in a timely manner. Support community-engagement efforts: Support PCEF staff in developing and strengthening partnerships with community groups, businesses, and other public and private organizations. Coordinate with partners on storytelling and education in alignment with PCEF guiding principles . Ideal Candidate Profile: The ideal candidate will be a skilled writer and communicator with a passion for impactful storytelling using all forms of media. They should have a strong attention to detail and the ability to independently initiate and manage multiple projects at once. They should have a demonstrated track record with projects and a strong commitment to racial justice and Diversity, Equity, and Inclusion. Ideal qualities include being creative, organized, data centric, collaborative, professional, and inclusive. PCEF and BPS value a diverse workforce and seek ways to promote equity and inclusion within the organization. Candidates of color, those who can speak a language other than English, and those with knowledge, ability and experience working with a broad range of individuals and diverse communities are strongly encouraged to apply. Background As a first-in-the-nation community-led climate fund, PCEF’s mission is to fulfill a vision that builds resilience and quality jobs with proactive steps to fight climate change while advancing racial and social justice. More information about the Portland Clean Energy Community Benefits Fund can be found at https://www.portland.gov.bps/cleanenergy . Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Tuesday, May 7th at 5:00PM Pacific Time (US and Canada) Zoom Link: https://us06web.zoom.us/j/84454937025 Meeting ID: 844 5493 7025 Thursday, May 9th at 12:00PM Pacific Time (US and Canada) Zoom Link: https://us06web.zoom.us/j/88108756443 Meeting ID: 881 0875 6443 Please note, these information sessions will also cover the Clean Energy Fund Communications Strategist (2024-00462) recruitment. Questions? Jaclyn Snyder, Senior Recruiter Bureau of Human Resources Jaclyn.Snyder@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Experience with communications planning, communications project management, coordination of collateral production, digital-media management and editing a variety of content in a community-focused organization. Experience developing and implementing culturally conscious and competent communications and outreach with an equity lens.. Experience developing relationships with internal and external stakeholders, including collaborating with communities of color and people traditionally underrepresented in local decision-making, and facilitating inclusive participation in programs and activities. Experience in media relations, including developing and refining proactive and reactive messaging in a high-stakes situation. Progressively responsible experience involving media relations, writing, editing, multimedia communications, and/or program marketing. The Recruitment Process STEP 1: Apply online between Monday, May 6 , 2024 - Monday, May 20, 2024 Required Application Materials: Resume Cover Letter Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your cover letter. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 20, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Step 3: Writing Sample Submission: Week of May 27, 2024 Candidates who meet the minimum qualifications will receive an email with instructions to submit two writing samples: Sample news release. A communications piece of your choice that you are proud of. Applicants will have one week to attach their writing samples to their application. Each writing sample should be no more than two (2) pages. Each writing sample should be in a Word or PDF document. No zipped files or links will be accepted. *Please note, your writing sample will be reviewed during the interview process. Step 4: Establishment of Eligible List: Week of June 3, 2024 Only candidates who meet the minimum qualifications and submitted their writing sample will be placed on the equally ranked eligible list. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 5: Selection (Interview): June Hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 6: Offer of Employment: July Step 7: Start Date: August A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/20/2024 11:59 PM Pacific
May 07, 2024
Full Time
The Position J ob Appointment: Regular, Full time Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available. Work Location: Hybrid. In-person work to be conducted at The Vanport Building located at 1810 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefit tab for an overview of benefit for this position Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here . Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. Current and future labor agreements can be viewed here . Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to attach a cover letter and resume. Position Summary The Bureau of Planning and Sustainability (BPS) and the Portland Clean Energy Community Benefits Fund are seeking a Senior Communication Strategist (Coordinator III) to lead and implement proactive public relations campaigns. This position will oversee the design and production of compelling materials including print collateral, media releases, reports, e-newsletters, online content, and interactive engagement tools. The Senior Communication Strategist will work closely with the BPS Communications Team in support of PCEF’s communications needs. This position is one of two PCEF Senior Communication Strategists and will serve as the PCEF storyteller. The successful applicant will have the essential role of sourcing emergent examples of community work and showcasing stories that illustrate the impact of the fund. Working closely with PCEF communications staff and the BPS Communications teams, the Senior Communication Strategist will also organize and execute marketing, materials production, and media relations activities with discretion and awareness of intergovernmental and community issues. As a Senior Communications Strategist, you will: Plan and Implement communications needs: Meet regularly with PCEF communications team, community partners, and supervisor to understand critical needs, project goals, and timelines. Develop and implement strategic communication plans that advance PCEF goals, including writing/editing press releases, coordinating media responses, drafting talking points and responding to ongoing communications needs. Create and share compelling stories: Use creative and community-centered approaches to tell compelling stories of community-led work enabled by PCEF grants. Assess and utilize appropriate platforms to determine where stories should be told and amplified while increasing public awareness and highlighting achievements. Work with local and national media: In close coordination with the BPS Communications Director, pitch stories of PCEF impact to local and national media, coordinate media responses, and develop public responses that explain positions in a timely manner. Support community-engagement efforts: Support PCEF staff in developing and strengthening partnerships with community groups, businesses, and other public and private organizations. Coordinate with partners on storytelling and education in alignment with PCEF guiding principles . Ideal Candidate Profile: The ideal candidate will be a skilled writer and communicator with a passion for impactful storytelling using all forms of media. They should have a strong attention to detail and the ability to independently initiate and manage multiple projects at once. They should have a demonstrated track record with projects and a strong commitment to racial justice and Diversity, Equity, and Inclusion. Ideal qualities include being creative, organized, data centric, collaborative, professional, and inclusive. PCEF and BPS value a diverse workforce and seek ways to promote equity and inclusion within the organization. Candidates of color, those who can speak a language other than English, and those with knowledge, ability and experience working with a broad range of individuals and diverse communities are strongly encouraged to apply. Background As a first-in-the-nation community-led climate fund, PCEF’s mission is to fulfill a vision that builds resilience and quality jobs with proactive steps to fight climate change while advancing racial and social justice. More information about the Portland Clean Energy Community Benefits Fund can be found at https://www.portland.gov.bps/cleanenergy . Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Tuesday, May 7th at 5:00PM Pacific Time (US and Canada) Zoom Link: https://us06web.zoom.us/j/84454937025 Meeting ID: 844 5493 7025 Thursday, May 9th at 12:00PM Pacific Time (US and Canada) Zoom Link: https://us06web.zoom.us/j/88108756443 Meeting ID: 881 0875 6443 Please note, these information sessions will also cover the Clean Energy Fund Communications Strategist (2024-00462) recruitment. Questions? Jaclyn Snyder, Senior Recruiter Bureau of Human Resources Jaclyn.Snyder@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Experience with communications planning, communications project management, coordination of collateral production, digital-media management and editing a variety of content in a community-focused organization. Experience developing and implementing culturally conscious and competent communications and outreach with an equity lens.. Experience developing relationships with internal and external stakeholders, including collaborating with communities of color and people traditionally underrepresented in local decision-making, and facilitating inclusive participation in programs and activities. Experience in media relations, including developing and refining proactive and reactive messaging in a high-stakes situation. Progressively responsible experience involving media relations, writing, editing, multimedia communications, and/or program marketing. The Recruitment Process STEP 1: Apply online between Monday, May 6 , 2024 - Monday, May 20, 2024 Required Application Materials: Resume Cover Letter Answer to three (3) Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Your cover letter should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your cover letter. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 20, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and cover letter, weighted 100%. Your resume and cover letter will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. Step 3: Writing Sample Submission: Week of May 27, 2024 Candidates who meet the minimum qualifications will receive an email with instructions to submit two writing samples: Sample news release. A communications piece of your choice that you are proud of. Applicants will have one week to attach their writing samples to their application. Each writing sample should be no more than two (2) pages. Each writing sample should be in a Word or PDF document. No zipped files or links will be accepted. *Please note, your writing sample will be reviewed during the interview process. Step 4: Establishment of Eligible List: Week of June 3, 2024 Only candidates who meet the minimum qualifications and submitted their writing sample will be placed on the equally ranked eligible list. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 5: Selection (Interview): June Hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 6: Offer of Employment: July Step 7: Start Date: August A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/20/2024 11:59 PM Pacific
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/ Specialist Anticipated Hiring Amount: $3,379 - $4,831 per month Work Hours : Monday - Friday 8:00 am-5:00 pm THE DEPARTMENT The Center for Community Engagement (CCE) is a support unit within the Office of Academic Innovation, Division of Academic Affairs, The CCE coordinates four programs: Community Engaged-Learning, Academic Internships, Cooperative Education and Civic Engagement & Volunteer Service. The CCE advances the educational mission of Cal Poly Pomona to cultivate student success "through a diverse culture of experiential learning, discovery, and innovation" by curating opportunities for students to engage in experiential learning, discovery and innovation. Specifically, the CCE's mission is to develop a culture of meaningful engagement in the spirit of "learn by doing" through sustainable partnerships between community and industry and the university, faculty, staff, and students. It provides the university and community with a broad range of resources and support, including class and community presentations, training workshops, conferences, one-on-one assistance, mini-grants, and a resource library. DUTIES AND RESPONSIBILITIES Coordinate, under the general direction of the Lead Coordinator, the administrative aspects of the CCE's engaged learning programs, including Service Learning and Curricular Community Engaged Learning. Make recommendations to the Lead Coordinator for budget allocations for engaged learning initiatives. Participate in the planning and development of programmatic goals related to engaged learning opportunities on campus and within the CSU. Coordinate CCE's Faculty Fellows Program, which is composed of faculty who are developing new and/or enhancing existing engaged learning courses. Coordinate mini-grant engaged learning program for faculty. Coordinate application and selection process for awarding grant money to engaged faculty for research, teaching, conferences, travel and/or projects. In partnership with the Faculty Associate, developed a faculty newsletter and engaged in learning workshops focused on community partnership development, risk management, and developing learning outcomes. Develop and implement a plan to expand engaged learning opportunities to include all interested campus departments, identifying metrics for data collection and risk management by academic units. Provide information on programs and resources related to engaged learning, and inform faculty businesses/organizations, and students of CPP protocols. Serve as main point of contact on campus for students, organizations, faculty, staff, and campus partners regarding engaged learning inquiries. Coordinate, under general direction, community partner relations. Match community partners with faculty, manage risk management agreements, assess existing partnerships and the impact of engaged learning on community partners and student learning, analyze results, and recommend changes to the CCE Lead Coordinator. Implement risk management policies for CCE-engaged learning opportunities, including required site visits, liability waivers, and student consent forms; update risk management forms in an accessible format as necessary, and store all risk management forms in an electronic format. Obtain signatures on engaged learning placement site agreements and maintain a database of agreements for validity and expiration. Increase campus-wide awareness of engaged learning opportunities and conduct workshops and information sessions for faculty, students, and industry partners. Develop and implement a plan to expand the number of engaged learning opportunities and document the growth of available opportunities. Correspond with program stakeholders as appropriate, oversee filing, databases, and records and documentation for accurate and concise reports and documents. Develop and maintain working files, engaged learning designated class files, risk management files, and databases and generate reports as necessary; Coordinate engaged learning sections of the BroncoSERV database and website in collaboration with CCE and CPP staff along with CSU technical support advisors (BroncoSERV is Cal Poly Pomona's portion of the California State University's - S-4 community engagement database project) Develop an assessment plan for engaged learning opportunities, implement, evaluate, and report data outcomes publicly to CCE partners. Evaluate current campus-wide engaged learning processes to ensure that all academic departments are aware of EO 1064 and build partnerships with Academic Departments (advisors, Department chairs, faculty) to streamline engaged learning processes. Develop and implement a marketing plan to promote engaged learning programs, create marketing materials (e.g., flyers) to promote opportunities, policies, and procedures, and develop and make available metrics demonstrating success. Maintain and enhance the CCE engaged learning webpages, update webpage with current information, forms, articles, workshop calendar, signature internship opportunities, graphics and links to national partners' websites Contribute to the CCE newsletter, annual report, and other publications as necessary and assist the Lead Coordinator and other CCE staff members as needed regarding the Center's programs, events, and projects. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, programs, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects, including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. Preferred Qualifications Master's Degree preferred. Total of five years of progressively responsible experience preferred. Additional knowledge of software (not mentioned above) is desirable, but not required, e.g., PeopleSoft, S4, MailChimp, Canva or other graphic design software. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $4,379 and maximum $7,922 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page. Advertised: May 02 2024 Pacific Daylight Time Applications close: May 16 2024 Pacific Daylight Time Closing Date/Time:
May 03, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/ Specialist Anticipated Hiring Amount: $3,379 - $4,831 per month Work Hours : Monday - Friday 8:00 am-5:00 pm THE DEPARTMENT The Center for Community Engagement (CCE) is a support unit within the Office of Academic Innovation, Division of Academic Affairs, The CCE coordinates four programs: Community Engaged-Learning, Academic Internships, Cooperative Education and Civic Engagement & Volunteer Service. The CCE advances the educational mission of Cal Poly Pomona to cultivate student success "through a diverse culture of experiential learning, discovery, and innovation" by curating opportunities for students to engage in experiential learning, discovery and innovation. Specifically, the CCE's mission is to develop a culture of meaningful engagement in the spirit of "learn by doing" through sustainable partnerships between community and industry and the university, faculty, staff, and students. It provides the university and community with a broad range of resources and support, including class and community presentations, training workshops, conferences, one-on-one assistance, mini-grants, and a resource library. DUTIES AND RESPONSIBILITIES Coordinate, under the general direction of the Lead Coordinator, the administrative aspects of the CCE's engaged learning programs, including Service Learning and Curricular Community Engaged Learning. Make recommendations to the Lead Coordinator for budget allocations for engaged learning initiatives. Participate in the planning and development of programmatic goals related to engaged learning opportunities on campus and within the CSU. Coordinate CCE's Faculty Fellows Program, which is composed of faculty who are developing new and/or enhancing existing engaged learning courses. Coordinate mini-grant engaged learning program for faculty. Coordinate application and selection process for awarding grant money to engaged faculty for research, teaching, conferences, travel and/or projects. In partnership with the Faculty Associate, developed a faculty newsletter and engaged in learning workshops focused on community partnership development, risk management, and developing learning outcomes. Develop and implement a plan to expand engaged learning opportunities to include all interested campus departments, identifying metrics for data collection and risk management by academic units. Provide information on programs and resources related to engaged learning, and inform faculty businesses/organizations, and students of CPP protocols. Serve as main point of contact on campus for students, organizations, faculty, staff, and campus partners regarding engaged learning inquiries. Coordinate, under general direction, community partner relations. Match community partners with faculty, manage risk management agreements, assess existing partnerships and the impact of engaged learning on community partners and student learning, analyze results, and recommend changes to the CCE Lead Coordinator. Implement risk management policies for CCE-engaged learning opportunities, including required site visits, liability waivers, and student consent forms; update risk management forms in an accessible format as necessary, and store all risk management forms in an electronic format. Obtain signatures on engaged learning placement site agreements and maintain a database of agreements for validity and expiration. Increase campus-wide awareness of engaged learning opportunities and conduct workshops and information sessions for faculty, students, and industry partners. Develop and implement a plan to expand the number of engaged learning opportunities and document the growth of available opportunities. Correspond with program stakeholders as appropriate, oversee filing, databases, and records and documentation for accurate and concise reports and documents. Develop and maintain working files, engaged learning designated class files, risk management files, and databases and generate reports as necessary; Coordinate engaged learning sections of the BroncoSERV database and website in collaboration with CCE and CPP staff along with CSU technical support advisors (BroncoSERV is Cal Poly Pomona's portion of the California State University's - S-4 community engagement database project) Develop an assessment plan for engaged learning opportunities, implement, evaluate, and report data outcomes publicly to CCE partners. Evaluate current campus-wide engaged learning processes to ensure that all academic departments are aware of EO 1064 and build partnerships with Academic Departments (advisors, Department chairs, faculty) to streamline engaged learning processes. Develop and implement a marketing plan to promote engaged learning programs, create marketing materials (e.g., flyers) to promote opportunities, policies, and procedures, and develop and make available metrics demonstrating success. Maintain and enhance the CCE engaged learning webpages, update webpage with current information, forms, articles, workshop calendar, signature internship opportunities, graphics and links to national partners' websites Contribute to the CCE newsletter, annual report, and other publications as necessary and assist the Lead Coordinator and other CCE staff members as needed regarding the Center's programs, events, and projects. QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, programs, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects, including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. Preferred Qualifications Master's Degree preferred. Total of five years of progressively responsible experience preferred. Additional knowledge of software (not mentioned above) is desirable, but not required, e.g., PeopleSoft, S4, MailChimp, Canva or other graphic design software. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . CSU Classification This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $4,379 and maximum $7,922 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. More information is available at: https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml. EEO Cal Poly Pomona is an Equal Opportunity Employer. The University subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdf and at https://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf . Equity, Diversity, and Inclusion At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success. We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community. More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page. Advertised: May 02 2024 Pacific Daylight Time Applications close: May 16 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Student Services Professional III Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $5,025 - $5,305* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: May 8, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Director of Student Engagement & Leadership Development (SELD) and the daily work oversight of the Associated Students (AS) Senior Coordinator of Governance and Operations (G&O); the AS Coordinator for Programs and Communications (P&C) performs a wide range of complex student services professional work including advising and providing guidance for Associated Students. The P&C develops and presents a wide range of student programming related documents, reports, and assessments for the AS, and makes recommendations based on data analysis, including co-curricular learning outcomes for both student employees and participants. This position is responsible for advising, developing, overseeing, and supporting the programmatic and marketing operations of student assistants employed by the Associated Students and makes independent decisions on day-to-day operations, and interprets and applies specialized policies and procedures. Work is performed independently under general direction related to the goals of the position. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Serves as the primary advisor and supervisor to the students on the AS Programming Board, Farmers Market Student Assistants, and Otter Media Station managers (students). Serves as the professional staff liaison between AS and University Affairs Performances and Events (UACE), University Police, and Risk Management. Represents AS at weekly campus-wide service provider/event planning meetings. Acts as a liaison and collaborates with various campus departments on individual and thematic programming initiatives on behalf of AS. Contributes to risk management, programmatic oversight and emergency response. Provides secondary programming advising to the AS College Senators. Provides student activity support and advising for AS involvement in larger campus-wide programmatic initiative on campus such as Welcome Back Week (Fall and Spring), Open House, Orientations, Otter Days, RAFT Weekend, etc. Oversees the development, accuracy and effectiveness of all AS publications, web sites, social media, advertisements, promotional items and communication initiatives. Serves as the primary advisor to and oversees the activities of the student assistants on the AS Marketing and Communications team. In coordination with the AS Senior Coordinator for G&O, the AS President, and the Director of SELD, plans leadership development and team building activities and retreats for the AS student leaders, and contributes to departmental leadership and professional development initiatives. Provides training and advising to AS student employees and volunteers in event planning, contracting, event execution, risk management, advertising and budgeting. Facilitates student-centered self-governance, ethical behavior and financial stewardship. Applies CSU, CSUMB, Student Life, SELD, and AS operating policies and procedures in helping to develop, organize, prioritize, and monitor programmatic operations for the AS; provides daily work supervision to assigned student staff, evaluates their performance, establishes work agendas in accordance with deadlines and monitors work to completion, making appropriate recommendations as needed; ability to problem solve during planning and events; and manage complex programming and events. Briefs the Director of SELD and the AS Senior Coordinator for G&O regarding progress of routine work and special projects. Provides analyses, training, guidance, and oversight of the fiscal and budgetary practices of the AS committees, Otter Media, Farmers Market, and other special projects in collaboration with the Director of SELD, the AS Senior Coordinator for G&O and the SELD Analyst. Evaluates and reviews all expenditures of those committees to ensure that the AS is following sound fiscal practices and is in compliance with applicable CSU and AS policies. Provides direct supervision and programming advising to the Otter Media Station Managers and volunteers. Supports the management of the space, tracking of inventory, provides oversight and guidance regarding events and booking requests, and oversees the scheduling of volunteers and service learners. Has oversight for the hiring, training, and evaluation of OM Station Managers. Conducts regular assessments of AS programming, the co-curricular learning outcomes adopted by the University, and the development of various competencies that support the career readiness of assigned student staff. Employs data obtained through these assessments to make programmatic, personnel, and operational adjustments and enhancements that support greater AS effectiveness and efficiency of the programs and communications provided to the CSUMB student body. Attends seminars and conferences to maintain program and professional development. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Working knowledge of the principles of individual and group behavior; procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. MINIMUM QUALIFICATIONS: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. PREFERRED QUALIFICATIONS : Three years of demonstrated experience related to the field of student activities, associated student government, even management and coordination, administrative management, university auxiliaries/incorporated boards, etc. including experience supervising students; with software such as Microsoft Suite, Oracle/PeopleSoft, ClickUp, Adobe Suite; and working knowledge of social media and marketing across various platforms. Knowledge of California State University policies, Title 5, Chancellor’s Office executive orders, Gloria Romero Open Meetings Act, Parliamentary Procedure. Technical fluency with Banner, Microsoft Office Professional Suite, Oracle-People Soft CSU Common Management System or equivalent information system, Hyperion, or similar report generation software; and Google mail and calendaring. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property; access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ); access to controlled or hazardous substances. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 15.5, of the Donahue Higher Education Act, Section 67380 Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. Requires evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Apr 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 24, 2024
Classification: Student Services Professional III Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $5,025 - $5,305* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: May 8, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Director of Student Engagement & Leadership Development (SELD) and the daily work oversight of the Associated Students (AS) Senior Coordinator of Governance and Operations (G&O); the AS Coordinator for Programs and Communications (P&C) performs a wide range of complex student services professional work including advising and providing guidance for Associated Students. The P&C develops and presents a wide range of student programming related documents, reports, and assessments for the AS, and makes recommendations based on data analysis, including co-curricular learning outcomes for both student employees and participants. This position is responsible for advising, developing, overseeing, and supporting the programmatic and marketing operations of student assistants employed by the Associated Students and makes independent decisions on day-to-day operations, and interprets and applies specialized policies and procedures. Work is performed independently under general direction related to the goals of the position. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Serves as the primary advisor and supervisor to the students on the AS Programming Board, Farmers Market Student Assistants, and Otter Media Station managers (students). Serves as the professional staff liaison between AS and University Affairs Performances and Events (UACE), University Police, and Risk Management. Represents AS at weekly campus-wide service provider/event planning meetings. Acts as a liaison and collaborates with various campus departments on individual and thematic programming initiatives on behalf of AS. Contributes to risk management, programmatic oversight and emergency response. Provides secondary programming advising to the AS College Senators. Provides student activity support and advising for AS involvement in larger campus-wide programmatic initiative on campus such as Welcome Back Week (Fall and Spring), Open House, Orientations, Otter Days, RAFT Weekend, etc. Oversees the development, accuracy and effectiveness of all AS publications, web sites, social media, advertisements, promotional items and communication initiatives. Serves as the primary advisor to and oversees the activities of the student assistants on the AS Marketing and Communications team. In coordination with the AS Senior Coordinator for G&O, the AS President, and the Director of SELD, plans leadership development and team building activities and retreats for the AS student leaders, and contributes to departmental leadership and professional development initiatives. Provides training and advising to AS student employees and volunteers in event planning, contracting, event execution, risk management, advertising and budgeting. Facilitates student-centered self-governance, ethical behavior and financial stewardship. Applies CSU, CSUMB, Student Life, SELD, and AS operating policies and procedures in helping to develop, organize, prioritize, and monitor programmatic operations for the AS; provides daily work supervision to assigned student staff, evaluates their performance, establishes work agendas in accordance with deadlines and monitors work to completion, making appropriate recommendations as needed; ability to problem solve during planning and events; and manage complex programming and events. Briefs the Director of SELD and the AS Senior Coordinator for G&O regarding progress of routine work and special projects. Provides analyses, training, guidance, and oversight of the fiscal and budgetary practices of the AS committees, Otter Media, Farmers Market, and other special projects in collaboration with the Director of SELD, the AS Senior Coordinator for G&O and the SELD Analyst. Evaluates and reviews all expenditures of those committees to ensure that the AS is following sound fiscal practices and is in compliance with applicable CSU and AS policies. Provides direct supervision and programming advising to the Otter Media Station Managers and volunteers. Supports the management of the space, tracking of inventory, provides oversight and guidance regarding events and booking requests, and oversees the scheduling of volunteers and service learners. Has oversight for the hiring, training, and evaluation of OM Station Managers. Conducts regular assessments of AS programming, the co-curricular learning outcomes adopted by the University, and the development of various competencies that support the career readiness of assigned student staff. Employs data obtained through these assessments to make programmatic, personnel, and operational adjustments and enhancements that support greater AS effectiveness and efficiency of the programs and communications provided to the CSUMB student body. Attends seminars and conferences to maintain program and professional development. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Working knowledge of the principles of individual and group behavior; procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. MINIMUM QUALIFICATIONS: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. PREFERRED QUALIFICATIONS : Three years of demonstrated experience related to the field of student activities, associated student government, even management and coordination, administrative management, university auxiliaries/incorporated boards, etc. including experience supervising students; with software such as Microsoft Suite, Oracle/PeopleSoft, ClickUp, Adobe Suite; and working knowledge of social media and marketing across various platforms. Knowledge of California State University policies, Title 5, Chancellor’s Office executive orders, Gloria Romero Open Meetings Act, Parliamentary Procedure. Technical fluency with Banner, Microsoft Office Professional Suite, Oracle-People Soft CSU Common Management System or equivalent information system, Hyperion, or similar report generation software; and Google mail and calendaring. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property; access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ); access to controlled or hazardous substances. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 15.5, of the Donahue Higher Education Act, Section 67380 Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. Requires evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Apr 23 2024 Pacific Daylight Time Applications close: Closing Date/Time: