Description
RECREATION SPECIALIST(Job Code 9327)
Hours: 5 to 25 hours/week. Casual non-benefited employees are limited to working no more than twenty-five (25) hours per week and no more than 900 hours in a fiscal year (July 1-June 30). Seasonal non-benefited employees are limited to working no more than six (6) consecutive months and no more than 900 hours in a fiscal year (July 1-June 30).The City of Sunnyvale Recreation Services Division is seeking multiple specialist staff to assist in the following work units: 1) Marketing & Events; 2) Arts and Senior Center; 3) Youth & Teens; and 4) Youth & Family Resources. We serve youth, adults and older adults and have opportunities for flexible working hours (mornings, lunchtime, afternoons, after school, evenings, weekends). Individuals may choose to work one assignment or multiple assignments and flexible work hours are possible to accommodate other employment, school schedules and/or other commitments.
Essential Job Functions
(May include, but are not limited to, the following):
All units:- Plans, organizes, implements, leads, and assists in one or more recreation, community event and volunteer programs, activities, and/or systems at one or multiple sites
- Plans, develops and provides recreation program work and/or researches excursion sites
- communicates status of activities and services to appropriate personnel
- Supervise participants and volunteers during programs/activities
- Assists in ordering supplies and materials for projects and activities
- Assists in reserving needed program rooms, facilities and equipment
- Assists in training, staff development, orientation, guidance and supervision to assigned recreation assistant staff; provides input to performance evaluations
- Monitors facility use; conducts safety checks, opens, collect fees (if applicable), staffs, closes, and secures buildings for events/programs and assists in the supervision and preparation of the facility and amenities for patron use.
- Acts as a City representative, in person and over the phone, to patrons and the public concerning questions, problems, concerns, and activities in the provision of recreation program operations, activities and services.
- Documents all incidents involving injury, behavioral problems and/or any unusual events; communicates as appropriate to supervisor, parent/guardians and others.
- Ensures the safety of the public and staff at all times by inspecting, patrolling, monitoring, and instructing on the safe use of program facilities, equipment, and supplies; maintains a safe, clean, and tidy environment; reports unsafe conditions or illegal activities.
- Assists and participates in recreation services special events, including setting up and taking down equipment and materials and facilitating activities.
- Develops and prepares brochures, flyers, newsletters and other materials
- Participates in Public Service Announcements.
- Take attendance and administer/organize other paperwork and forms as needed
- Interact and communicate effectively with children, parents, caregivers, volunteers and City staff
- Other duties as assigned
- Provides excellent customer service while supporting Recreation Center front desk by answering phone calls, responding to emails and registering participants for programs/services Admin, Marketing & Events Unit:
- Creates marketing material to promote the Recreation Services recreation and social services programs successfully
- Maintains, enhances and provides content for social media pages on Facebook, Instagram and NextDoor
- Plans logistics for special events, including communicating with committee staff members, volunteers, vendors, artists and performers; ordering and organizing supplies and attending planning meetings and discussions
- Tracks and keep record of special event supply purchases
- Assists at Special Events, including greeting the public and answering questions; helping with set-up and clean-up; and supporting vendors, partners, artists and performers by addressing equipment, technical, and other needs
Aquatics, Sports & Facilities Unit- Creates marketing material to promote aquatics, Indoor Sports Center and facility rentals
- Provides direct support of programs, including greeting the public and answering questions; helping with set-up and clean-up; and supporting site staff with participant supervision or executing lesson plans and other needs
- Handle all situations arising in the gym or aquatic facility including, but not limited to, customer service, emergencies, and facilities-related issues.
- Substitute as a basketball official, recreation attendant, Baylands Park Gate attendant or swim instructor (on an as needed basis)
Arts & Senior Center Unit- Creates marketing material to promote arts, Senior Center and social services programs
- Plans logistics for special events, including communicating with committee staff members, volunteers and contractors; ordering and organizing supplies and attending planning meetings and discussions
- Provides direct support of programs, including greeting the public and answering questions; helping with set-up and clean-up; and supporting site staff with participant supervision or executing lesson plans and other needs
- Assist the Public Art Coordinator with cataloging, public outreach, data collection and working directly with artists
- Provides excellent customer service while supporting Senior Center front desk by answering phone calls, responding to emails and registering participants for programs/services
Youth & Teens Unit- Creates marketing material to promote youth, teen and social services programs
- Maintains, enhances and provides support to programs ran within the unit
- Plans logistics for special events, including communicating with committee staff members, volunteers and vendors; ordering and organizing supplies and attending planning meetings and discussions
- Tracks and keep record of program supply purchases and assists with monitoring program budget
- Provides direct support of programs, including greeting the public and answering questions; helping with set-up and clean-up; and supporting site staff with participant supervision or executing lesson plans and other needs
- Assists the Coordinators with creating staff work schedules and/or staff trainings
Youth & Family Resources Unit:- Staff and support Columbia Neighborhood Center (CNC) programs and services
- Assist with program/service and partnership development through research, benchmarking and brainstorm sessions with staff
- Assist with data collection and analysis
- Assist with outreach information development and other written materials/brochures
- Provides excellent customer service while supporting front lobby by answering phone calls, responding to emails and registering participants for programs/services as needed
- Assist Therapeutic Recreation programs and activities
WORKING CONDITIONSPosition requires regular sitting, standing, walking, reaching, kneeling, bending, squatting and stooping in the performance of activities. The position also requires grasping, repetitive hand movement and fine coordination. Additionally, the position requires near and far vision in reading reports and work-related documents and using a computer. Acute hearing is required when providing personal customer service. The need to lift, drag and push, pull objects weighing up to 10 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.
Minimum Qualifications
- Minimum age is 18 years old
- Two (2) years or two (2) summers of experience in specific program area (recreation, after school, health & fitness) or population (youth, adults, older adults, special population) identified above
Licenses/Certificates: Possession and continued maintenance of a valid class C California driver's license and a safe driving record or the ability to supply alternate transportation as approved by the appointing authority.
DESIRABLE QUALIFICATIONS- High School Diploma or GED
- Possess a valid CA Class C driver's license and a safe driving record
- Bilingual in Spanish, Mandarin or Farsi
- Willingness to obtain First Aid/CPR Certification (paid training)
- College courses in Recreation, Parks, Tourism, Hospitality, Marketing/Communications, Visual Arts, Performing Arts, Theater Arts, Social Work, Education, Sociology, Kinesiology, Public Administration or a closely related field
- Experience working directly with the public in a recreation or education setting
- Experience with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook)
- Experience interacting with the public
- Ability to follow oral and written instructions
- Experience with staff/volunteer supervision or support
Application and Selection Process
If you are interested in this opportunity, please submit a completed application and responses to the supplemental questions to the Department of Human Resources.
City application forms, completed in full and responses to the supplemental questions are required. Candidates are asked to fully describe any training, education, experience and/or skills relevant to this position.
Resumes are not accepted in lieu of the application, please do not indicate "see resume." Electronic applications may be submitted online through the City's employment page; go to Sunnyvale.ca.gov, Search: Jobs. Late or incomplete applications will also not be accepted. Please submit application materials as soon as possible to be considered for this position as this job posting may close without notice.
SELECTION PROCESS: Applications competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education.
Qualified applicants will be invited to participate in an interview.
Applications are reviewed on an ongoing basis and information regarding next steps in the recruitment process will be sent via email. Please check your email regularly for status updates . You may contact Faye Brand at fbrand@sunnyvale.ca.gov or 408-730-3015 for application updates. Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly- hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.
ADDITIONAL INFORMATION
For more information regarding this employment opportunity, contact Jessica Truong, Recreation Coordinator 1, at 408-730-7350 or by email to jtruong@sunnyvale.ca.gov . For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email: fbrand@sunnyvale.ca.gov .
The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.
The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.
No City benefits are offered with this Temporary Position.
Closing Date/Time: Continuous
