NEW YORK DIVISION OF THE BUDGET
Albany, New York, United States
BUDGET AND POLICY ANALYST Advance your career in government finance, management, and public policy at the New York State Division of the Budget (DOB)! DOB develops, negotiates, and implements one of the largest government budgets in the country, which provides the fiscal roadmap for State programs, policies, and services. We are seeking motivated analysts and critical thinkers to join our team. DOB analysts rely on their skills for creative problem solving, attention to detail, and comprehensive communication to respond to emerging challenges, identify and develop solutions, and ensure the fiscal health of the State. The Human Services, Housing, and Intergovernmental Relations Unit (HIU) is responsible for multiple functions, including oversight of local government finances. HIU also oversees the Office of Temporary and Disability Assistance, the Office of Children and Family Services, the Department of Labor, State housing programs, the Division of Human Rights, and the Division of Veterans Affairs. Responsibilities Budget and Policy Analysts at DOB are typically involved in: • Developing in-depth knowledge of program areas, including detailed analysis of broader trends (e.g trends in the policy area, budgetary and spending trends, economic trends and implications, etc.), potential impacts on program operations, and collaborating with counterparts to understand agency and program operations, issues, and challenges. • Drafting recommendations and materials to guide decision-making, including articulating nuanced issues, illustrating trends and projections, and synthesizing data. • Managing the State’s Financial Plan including by projecting and monitoring spending trends, identifying challenges, and working with counterparts to mitigate fiscal risks. On the Local Government Team within HIU, the Budget and Policy Analyst will be involved in: • Tracking, analyzing, and reporting on the f iscal health and various needs of the State’s nearly 1,600 counties, cities, towns, and villages, including New York City. • Helping to oversee $800 million in annual local aid, manage shared services grants through the Department of State, and delivering on the goals of maintaining services and reducing property taxes via re-engineering local government operations. • Addressing local government issues and challenges, including analysis, solutions, and project coordination for the Financial Restructuring Board for Local Governments. Qualifications • Ability to work both independently and collaboratively with diverse stakeholders. Human Services, Housing, and Intergovernmental Relations Unit Salary: $53,404-63,266 Reference #24-03 • Fluency in Excel formulas and functions, and other Microsoft applications. • Strong written, visual, and verbal communication skills. • The ability to handle multiple competing assignments at a time. The ideal candidate will have analytic ability and a willingness to learn. Key skills for this role include objectivity, f lexibility, and adaptability. Mandatory overtime may be required. Benefits of Working at DOB Learn about DOB’s benefits: including health and wellness perks; work-life balance programs; and learning and development opportunities at https://www.budget.ny.gov/employment/benefits.html. Experience of Working at DOB Entry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it’s like to work at DOB, check out DOB’s Employment video series. How to Apply To be considered for this or future positions with DOB, please complete the Online Employment Application and select “Budget Fellow” as the Title Applying For. Select Local Inter-Governmental Relations in the Professional Interests section for this specific vacancy. Applications are held in DOB’s resume database for three months, after which candidates may reapply to be considered for future opportunities. If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact personnel@budget.ny.gov. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER The Division of the Budget is proud to be an equal opportunity employer. We celebrate diversity and encourage women, people o f color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expressi on, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to provide religious accommodations during the hiring process for those in need. If you have a disability or spe cial need that requires a reasonable accommodation, please send a request to personnel@budget.ny.gov. Executive Order 161 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you be fore such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
Apr 25, 2024
BUDGET AND POLICY ANALYST Advance your career in government finance, management, and public policy at the New York State Division of the Budget (DOB)! DOB develops, negotiates, and implements one of the largest government budgets in the country, which provides the fiscal roadmap for State programs, policies, and services. We are seeking motivated analysts and critical thinkers to join our team. DOB analysts rely on their skills for creative problem solving, attention to detail, and comprehensive communication to respond to emerging challenges, identify and develop solutions, and ensure the fiscal health of the State. The Human Services, Housing, and Intergovernmental Relations Unit (HIU) is responsible for multiple functions, including oversight of local government finances. HIU also oversees the Office of Temporary and Disability Assistance, the Office of Children and Family Services, the Department of Labor, State housing programs, the Division of Human Rights, and the Division of Veterans Affairs. Responsibilities Budget and Policy Analysts at DOB are typically involved in: • Developing in-depth knowledge of program areas, including detailed analysis of broader trends (e.g trends in the policy area, budgetary and spending trends, economic trends and implications, etc.), potential impacts on program operations, and collaborating with counterparts to understand agency and program operations, issues, and challenges. • Drafting recommendations and materials to guide decision-making, including articulating nuanced issues, illustrating trends and projections, and synthesizing data. • Managing the State’s Financial Plan including by projecting and monitoring spending trends, identifying challenges, and working with counterparts to mitigate fiscal risks. On the Local Government Team within HIU, the Budget and Policy Analyst will be involved in: • Tracking, analyzing, and reporting on the f iscal health and various needs of the State’s nearly 1,600 counties, cities, towns, and villages, including New York City. • Helping to oversee $800 million in annual local aid, manage shared services grants through the Department of State, and delivering on the goals of maintaining services and reducing property taxes via re-engineering local government operations. • Addressing local government issues and challenges, including analysis, solutions, and project coordination for the Financial Restructuring Board for Local Governments. Qualifications • Ability to work both independently and collaboratively with diverse stakeholders. Human Services, Housing, and Intergovernmental Relations Unit Salary: $53,404-63,266 Reference #24-03 • Fluency in Excel formulas and functions, and other Microsoft applications. • Strong written, visual, and verbal communication skills. • The ability to handle multiple competing assignments at a time. The ideal candidate will have analytic ability and a willingness to learn. Key skills for this role include objectivity, f lexibility, and adaptability. Mandatory overtime may be required. Benefits of Working at DOB Learn about DOB’s benefits: including health and wellness perks; work-life balance programs; and learning and development opportunities at https://www.budget.ny.gov/employment/benefits.html. Experience of Working at DOB Entry level analysts benefit from the knowledge and mentoring of seasoned staff while learning policy development and implementation. For more on what it’s like to work at DOB, check out DOB’s Employment video series. How to Apply To be considered for this or future positions with DOB, please complete the Online Employment Application and select “Budget Fellow” as the Title Applying For. Select Local Inter-Governmental Relations in the Professional Interests section for this specific vacancy. Applications are held in DOB’s resume database for three months, after which candidates may reapply to be considered for future opportunities. If you require assistance in applying for employment with the DOB, or if you have any questions about working for DOB, please contact personnel@budget.ny.gov. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER The Division of the Budget is proud to be an equal opportunity employer. We celebrate diversity and encourage women, people o f color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expressi on, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law. We are happy to provide religious accommodations during the hiring process for those in need. If you have a disability or spe cial need that requires a reasonable accommodation, please send a request to personnel@budget.ny.gov. Executive Order 161 Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you be fore such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.
Minimum Qualifications Education and/or Equivalent Experience: Bachelors degree in Business, Economic, Public Affairs, or any utility regulatory process development field plus five (5) years of related work experience. Masters degree may substitute for experience up to two (2) years. Licenses and Certifications Required: None. Notes to Applicants Austin Energy’s Government and Regulatory Relations unit seeks an experienced and self-motivated individual to lead and assist with legislative strategies and regulatory activities. The candidate filling this position will serve as coordinator across Austin Energy and the broader Texas stakeholder community for a wide range of ERCOT market and regulatory policy issues. They will also be responsible for planning, developing and implementing Austin Energy’s strategic plans and policies related to regulation of the utility industry in Texas. IMPORTANT INFORMATION : Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. WHEN COMPLETING THE CITY OF AUSTIN APPLICATION : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. Any gaps in employment must have an explanation and dates of unemployment. Please be sure that your application is a reflection of your entire work history. Resumes will not be accepted. Statements such as “see resume” will not be accepted. You may use “N/A” for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions must reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. We reserve the right to verify high school and college education for the top candidate(s). If you have any questions regarding your City of Austin employment application, please use the official website of the City of Austin as reference. www.austintexas.gov VETERAN INTERVIEW PREFERENCE : Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference. CRIMINAL HISTORY BACKGROUND CHECK : The top candidate will be subject to a minimum 7 year criminal history background check. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range Commensurate Hours Monday through Friday. 8:00 a.m. to 5:00 p.m. (Evenings and Weekends as needed). Job Close Date 05/14/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin TX 78723; Hybrid Preferred Qualifications Familiarity with ERCOT market rules and experience operating in the ERCOT stakeholder process. Experience preparing legislative bill analyses on electric utility policy issues in Texas. Experience preparing testimony for administrative hearings on electric utility issues. Experience in rule makings and administrative processes before the Public Utility Commission of Texas. Ability to travel to more than one work location as part of regular job duties. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Design and coordinate legislative strategies with appropriate staff to improve Austin Energy’s competitive position in the industry Serve as Austin Energy’s liaison with industry, cooperatives, municipalities, new market entrants, and environmental and consumer organizations Analyze and monitor state and federal regulatory and legislative trends as implemented throughout the industry Oversee, monitor and participate in the state regulatory authorities processes including rule changes, workshops and projects Perform economic analyses of state and federal operational and financial reports related to the industry Testify as an expert witness in proceedings and workshops before the state regulatory authority, as required Review financial and economic analyses related to the industry, e.g. unbundling costs, stranded cost, decommissioning expense funding and other regulatory studies Develop and/or utilize financial and/or econometric computer models for use in studies and reports Serve as liaison with the technical staff of the state regulatory agency Provide research on regulatory related issues, analyze strategic alternatives and recommend strategic policy. Responsibilities - Supervisor and/or Leadership Exercised: * May lead teams of personnel. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Advanced knowledge of regulatory processes at the state, federal and local level Basic understanding of revenue requirements, rate design and rate filing requirements Knowledge of utility regulation issues Basic understanding of municipal utility finance and accounting Knowledge of competitive business practices and analysis Ability to understand and implement performance based measurements Ability to complete detailed analysis Ability to work independently and in teams Ability to review materials to be submitted for regulatory proceedings Skill in preparing and analyzing economic and statistical reports Skill in communicating effectively, orally and in writing Skill in using computers and related software applications Skill in preparing professional reports, papers, and articles for publication. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are a Bachelors degree in Business, Economic, Public Affairs, or any utility regulatory process development field plus five (5) years of related work experience. Masters degree may substitute for experience up to two (2) years. Do you meet this requirement? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Please describe your experience in drafting and reviewing testimony, regulatory comments and legislative bill analysis related to the Texas electric market industry. (Open Ended Question) * Describe your knowledge and experience with strategic issues facing electric utilities and the ERCOT market as well as engaging in the ERCOT stakeholder process. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. Yes Optional & Required Documents Required Documents Optional Documents
Apr 17, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Bachelors degree in Business, Economic, Public Affairs, or any utility regulatory process development field plus five (5) years of related work experience. Masters degree may substitute for experience up to two (2) years. Licenses and Certifications Required: None. Notes to Applicants Austin Energy’s Government and Regulatory Relations unit seeks an experienced and self-motivated individual to lead and assist with legislative strategies and regulatory activities. The candidate filling this position will serve as coordinator across Austin Energy and the broader Texas stakeholder community for a wide range of ERCOT market and regulatory policy issues. They will also be responsible for planning, developing and implementing Austin Energy’s strategic plans and policies related to regulation of the utility industry in Texas. IMPORTANT INFORMATION : Working with Austin Energy provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. Please click HERE for more information. WHEN COMPLETING THE CITY OF AUSTIN APPLICATION : The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure that your application is a reflection of your entire work history. A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Describe your specific experience for each position. Include all job duties, responsibilities, and employment dates. Any gaps in employment must have an explanation and dates of unemployment. Please be sure that your application is a reflection of your entire work history. Resumes will not be accepted. Statements such as “see resume” will not be accepted. You may use “N/A” for fields that are not applicable. Starting salary will be based on overall relevant experience from your employment application. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions must reference the employment history listed in the employment history section. Once the requisition has closed, the application cannot be changed to update work history, supplemental questions, or any other information. We reserve the right to verify high school and college education for the top candidate(s). If you have any questions regarding your City of Austin employment application, please use the official website of the City of Austin as reference. www.austintexas.gov VETERAN INTERVIEW PREFERENCE : Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference. CRIMINAL HISTORY BACKGROUND CHECK : The top candidate will be subject to a minimum 7 year criminal history background check. TRAVEL : If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range Commensurate Hours Monday through Friday. 8:00 a.m. to 5:00 p.m. (Evenings and Weekends as needed). Job Close Date 05/14/2024 Type of Posting External Department Austin Energy Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4815 Mueller Blvd, Austin TX 78723; Hybrid Preferred Qualifications Familiarity with ERCOT market rules and experience operating in the ERCOT stakeholder process. Experience preparing legislative bill analyses on electric utility policy issues in Texas. Experience preparing testimony for administrative hearings on electric utility issues. Experience in rule makings and administrative processes before the Public Utility Commission of Texas. Ability to travel to more than one work location as part of regular job duties. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Design and coordinate legislative strategies with appropriate staff to improve Austin Energy’s competitive position in the industry Serve as Austin Energy’s liaison with industry, cooperatives, municipalities, new market entrants, and environmental and consumer organizations Analyze and monitor state and federal regulatory and legislative trends as implemented throughout the industry Oversee, monitor and participate in the state regulatory authorities processes including rule changes, workshops and projects Perform economic analyses of state and federal operational and financial reports related to the industry Testify as an expert witness in proceedings and workshops before the state regulatory authority, as required Review financial and economic analyses related to the industry, e.g. unbundling costs, stranded cost, decommissioning expense funding and other regulatory studies Develop and/or utilize financial and/or econometric computer models for use in studies and reports Serve as liaison with the technical staff of the state regulatory agency Provide research on regulatory related issues, analyze strategic alternatives and recommend strategic policy. Responsibilities - Supervisor and/or Leadership Exercised: * May lead teams of personnel. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Advanced knowledge of regulatory processes at the state, federal and local level Basic understanding of revenue requirements, rate design and rate filing requirements Knowledge of utility regulation issues Basic understanding of municipal utility finance and accounting Knowledge of competitive business practices and analysis Ability to understand and implement performance based measurements Ability to complete detailed analysis Ability to work independently and in teams Ability to review materials to be submitted for regulatory proceedings Skill in preparing and analyzing economic and statistical reports Skill in communicating effectively, orally and in writing Skill in using computers and related software applications Skill in preparing professional reports, papers, and articles for publication. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications of this position are a Bachelors degree in Business, Economic, Public Affairs, or any utility regulatory process development field plus five (5) years of related work experience. Masters degree may substitute for experience up to two (2) years. Do you meet this requirement? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable). (Open Ended Question) * Please describe your experience in drafting and reviewing testimony, regulatory comments and legislative bill analysis related to the Texas electric market industry. (Open Ended Question) * Describe your knowledge and experience with strategic issues facing electric utilities and the ERCOT market as well as engaging in the ERCOT stakeholder process. (Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. Yes Optional & Required Documents Required Documents Optional Documents
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Executive Assistant to the Vice President for Student Affairs Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, April 11th @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is directly responsible to the Vice President for Student Affairs (VPSA), providing administrative and analytical support. Primary functions of this role include scheduling and calendar management, direct communication with staff and students, and project management. The incumbent is responsible for direct interaction with students, students’ families, upper-level campus administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate sensitive information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent provides lead work direction to an ASC II and works collaboratively with staff throughout the division on multiple projects supporting division and university priorities and activities. FLSA : Exempt (not eligible for overtime) Anticipated Hiring Range : $4,379 per month - $6,000 per month CSU Classification Salary Range : $ 4,379 per month - $ 7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular/Probationary Time Base : Full-Time Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. with the ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed) Department Information Student Affairs - Where the Students Come First. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information visit https://www.csus.edu/student-affairs/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public. Experience in appointment and meeting scheduling, with the ability to effectively manage time and priorities. Experience in travel and event planning, including purchasing and using excellent organizational and collaboration skills. Experience in workflow and/or project management with the ability to effectively organize, multitask, delegate, and timely and appropriate follow up. Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.) Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks. Ability to work independently and as a member of a highly collegial and productive team. Ability to interpret policies, procedures, and other institutional commiques and summarize them and/or communicate them effectively to others in writing or verbally with tact and diligence. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector). Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel, PowerPoint and Teams. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment. Direct experience and knowledge of working in an educational and/or university environment. Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel) and Visio (workflow processing). Documents Needed to Apply Resume and Cover Letter. Failure to provide these documents may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Working Title: Executive Assistant to the Vice President for Student Affairs Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, April 11th @ 11:55pm PT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary This position is directly responsible to the Vice President for Student Affairs (VPSA), providing administrative and analytical support. Primary functions of this role include scheduling and calendar management, direct communication with staff and students, and project management. The incumbent is responsible for direct interaction with students, students’ families, upper-level campus administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent will receive and disseminate sensitive information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent provides lead work direction to an ASC II and works collaboratively with staff throughout the division on multiple projects supporting division and university priorities and activities. FLSA : Exempt (not eligible for overtime) Anticipated Hiring Range : $4,379 per month - $6,000 per month CSU Classification Salary Range : $ 4,379 per month - $ 7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular/Probationary Time Base : Full-Time Work Hours : Monday - Friday 8:00 a.m. - 5:00 p.m. with the ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed) Department Information Student Affairs - Where the Students Come First. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information visit https://www.csus.edu/student-affairs/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information. Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public. Experience in appointment and meeting scheduling, with the ability to effectively manage time and priorities. Experience in travel and event planning, including purchasing and using excellent organizational and collaboration skills. Experience in workflow and/or project management with the ability to effectively organize, multitask, delegate, and timely and appropriate follow up. Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.) Ability to work in a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks. Ability to work independently and as a member of a highly collegial and productive team. Ability to interpret policies, procedures, and other institutional commiques and summarize them and/or communicate them effectively to others in writing or verbally with tact and diligence. Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector). Proficiency in Microsoft Office software with advanced skills in Microsoft Word, Outlook, Excel, PowerPoint and Teams. Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications Baccalaureate, associate degree, administration certificate or other equivalent credentials or experience. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment. Direct experience and knowledge of working in an educational and/or university environment. Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel) and Visio (workflow processing). Documents Needed to Apply Resume and Cover Letter. Failure to provide these documents may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrative Analyst/Specialist - Exempt III Hours: Full-time / Temporary FLSA: Exempt Anticipated Hiring Salary Range: $7,184 to $8,334 mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: April 1, 2024 Recruitment Status: Extended This is a full-time, temporary position through May 2025, with the potential of renewal based on budget and/or operational needs. ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. ABOUT CSU COAST: The CSU Council on Ocean Affairs, Science & Technology (COAST) is the CSU’s systemwide consortium for ocean and coastal research, education, and workforce development. COAST integrates systemwide expertise and resources to advance our knowledge of ocean and coastal systems, train students, and inform decision-making. It is a dynamic and robust community of hundreds of CSU faculty members, researchers, and students from diverse disciplines actively working to answer questions about our oceans and coasts and address our most pressing challenges. The scope of COAST includes the open and coastal ocean, coastal zones, and coastal watersheds. At its core, COAST provides several critical functions that serve the CSU, the state of California, and national and international communities: Support ocean and coastal research. Provides a community for researchers with ocean and coastal interests from across the CSU. Develops current and future ocean and coastal scientists, scholars, and leaders. Communicates the best available science to stakeholders to promote evidence-based decision-making and policy development. Of specific importance to this position is the State Science Information Needs Program (SSINP), which COAST established in 2019. SSINP directly and exclusively supports the state of California’s highest priority needs for ocean and coastal scientific information in a timely and actionable manner. To date, SSINP is funded by state of California appropriations to the CSU totaling $8M and awards have supported research on climate change, microplastics, mitigation and restoration, ocean acidification, sea-level rise, and sustainable aquaculture and fisheries. As a member of the COAST staff, the incumbent must be committed to COAST’s overarching priorities of advancing our knowledge of ocean and coastal systems, supporting faculty and student research and success, and creating a more inclusive and diverse marine science community. PURPOSE : Under the general supervision of COAST Director, the Science Policy Specialist will lead COAST’s efforts at local, state and national levels to engage policy and decision-makers including resource management agency staff, legislative members and staff, nonprofit organizations, philanthropy, and industry. The incumbent will advance COAST’s parallel, complementary goals of 1) securing external funding to support solution-oriented scientific research and 2) serving as a primary resource for guidance and expertise to promote evidence-based decision-making and policy development. The incumbent will communicate the activities, successes and impact of COAST and its members to stakeholders and the public; work to position COAST and its members to leverage state, federal, and private funding opportunities; and secure additional resources to support COAST programmatic activities. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : 1. Strategic engagement In collaboration with the Director, develop a strategy and lead efforts to increase recognition of COAST as a primary resource for informed decision-making and workforce development and increase public awareness of the research capacity of the CSU. Develop and maintain relationships with government officials and staff through meetings, events, and outreach materials. Independently or in collaboration with other organizations, convene scientific panels to brief government officials on relevant topics. Develop public-facing content for the COAST website and social media. Coordinate with the CSU Office of Advocacy and State Relations in Sacramento, CSUMB government relations staff, and government relations staff at other CSU campuses. Analyze policies and actions relevant to COAST and develop appropriate response strategies as needed. Plan and execute the annual California Ocean Day luncheon featuring CSU researchers. Attend ocean-related events to increase awareness of COAST and engage stakeholders. 2. Solution-oriented scientific research Interface with local, state, and federal government to identify their highest priority needs for ocean and coastal scientific information to support evidence-based decision-making and policy development. Lead the State Science Information Needs Program, including developing Requests for Proposals in collaboration with agency representatives, other executive branch staff, and legislative members and staff; overseeing competitions for funding, including a rigorous review process; and managing awards. Report as needed to COAST leadership, the CSU Chancellor’s Office and the state. 3. Diverse funding streams In consultation with the Director, develop a strategy and lead efforts to diversify COAST’s funding portfolio. Position COAST members for funding and advocate for involvement of CSU faculty members and students in initiatives that provide opportunities for cutting-edge research, education, and workforce development, particularly at the state level. Represent COAST’s interests and goals at state and national levels and interface with policy makers and resource managers. Analyze and distill relevant policies and opportunities for distribution to members. Write proposals and coordinate with state agencies and others in support of COAST’s mission, goals, and activities. Oversee development of CSU ocean- and coastal-related faculty member database. 4. Programmatic support and project management Participate in monthly COAST Executive Committee calls and semi-annual retreats, COAST Annual Meeting, and other virtual or in-person meetings as needed. Assist in meeting and event planning with emphasis on overall goals and strategy. Develop content for the COAST Annual Report. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Extensive and in-depth knowledge of and ability to apply expertise to ocean and coastal research and education, including general practices and applicable internal policies and procedures. Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on COAST and the CSU. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas. Extensive and in-depth knowledge in project management. Ability to interpret and integrate complex data and information to formulate appropriate courses of action that have broad and far-reaching impact. Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system. Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives. MINIMUM QUALIFICATIONS : Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS REQUIRED : Experience in government relations including strong working knowledge of and/or experience working in or with California state legislative and executive branches; strong working knowledge of state-level legislative and budget processes; strong working knowledge of natural resource management state agencies (e.g., CA Department of Fish and Wildlife, CA Coastal Commission, CA Ocean Protection Council, and Ocean Science Trust) as well as federal agencies (e.g., Army Corps of Engineers, National Oceanic and Atmospheric Administration, US Geological Survey) and NGOs. Ability to thrive in a dynamic, fast-paced environment and to quickly adapt to shifts in plans and priorities; work independently with a high degree of flexibility; be an advocate for COAST and the CSU without introducing personal interests or biases; distill complex issues into concise and understandable language; effectively communicate with high-level and diverse contacts inside and outside of the CSU system; establish and maintain professional working relationships and deal effectively with a broad range of people and situations. Excellent interpersonal skills and a high degree of professionalism; excellent verbal and written communication skills, particularly with vocabulary and grammar. Excellent time management, organizational skills, and attention to detail. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Demonstrable knowledge of ocean and coastal science OR ocean and coastal policy issues. M.S. and/or Ph.D. in biology, ocean science, environmental studies, environmental policy, environmental law (J.D.) or related discipline. Substantial and broad knowledge of ocean and coastal-related public and private entities including their mission, funding priorities and organizational structure. Ability to write proposals and funding requests in support of COAST activities. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. The incumbent may participate in the CSUMB-Voluntary-Remote-Work-Program (VRWP) . PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Incumbent will ideally be located in Sacramento or the surrounding area and must be able to participate in in-person meetings in Sacramento frequently and travel throughout the state as needed. Travel to the Chancellor’s Office in Long Beach is required at least once per year and may be more frequent. Travel to CSU campuses and off-campus locations is also required. Occasional evenings and/or weekend work may be required. Incumbent must be able to travel and attend meetings in-person. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. Hybrid/Remote work will be considered for this position in the state of California only. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the online application, cover letter, resume and a writing sample must be received by Human Resources by 5:00 p.m. on the priority screen date found at csumb.edu/jobs to be guaranteed a review. The writing sample should be about one page and should ideally focus on a policy or scientific issue and demonstrate your ability to effectively communicate with a non-technical audience. Citations may be included if appropriate and the reference list will not count toward the length of the writing sampl e. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library ( map ). All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Feb 22 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Classification: Administrative Analyst/Specialist - Exempt III Hours: Full-time / Temporary FLSA: Exempt Anticipated Hiring Salary Range: $7,184 to $8,334 mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: April 1, 2024 Recruitment Status: Extended This is a full-time, temporary position through May 2025, with the potential of renewal based on budget and/or operational needs. ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. ABOUT CSU COAST: The CSU Council on Ocean Affairs, Science & Technology (COAST) is the CSU’s systemwide consortium for ocean and coastal research, education, and workforce development. COAST integrates systemwide expertise and resources to advance our knowledge of ocean and coastal systems, train students, and inform decision-making. It is a dynamic and robust community of hundreds of CSU faculty members, researchers, and students from diverse disciplines actively working to answer questions about our oceans and coasts and address our most pressing challenges. The scope of COAST includes the open and coastal ocean, coastal zones, and coastal watersheds. At its core, COAST provides several critical functions that serve the CSU, the state of California, and national and international communities: Support ocean and coastal research. Provides a community for researchers with ocean and coastal interests from across the CSU. Develops current and future ocean and coastal scientists, scholars, and leaders. Communicates the best available science to stakeholders to promote evidence-based decision-making and policy development. Of specific importance to this position is the State Science Information Needs Program (SSINP), which COAST established in 2019. SSINP directly and exclusively supports the state of California’s highest priority needs for ocean and coastal scientific information in a timely and actionable manner. To date, SSINP is funded by state of California appropriations to the CSU totaling $8M and awards have supported research on climate change, microplastics, mitigation and restoration, ocean acidification, sea-level rise, and sustainable aquaculture and fisheries. As a member of the COAST staff, the incumbent must be committed to COAST’s overarching priorities of advancing our knowledge of ocean and coastal systems, supporting faculty and student research and success, and creating a more inclusive and diverse marine science community. PURPOSE : Under the general supervision of COAST Director, the Science Policy Specialist will lead COAST’s efforts at local, state and national levels to engage policy and decision-makers including resource management agency staff, legislative members and staff, nonprofit organizations, philanthropy, and industry. The incumbent will advance COAST’s parallel, complementary goals of 1) securing external funding to support solution-oriented scientific research and 2) serving as a primary resource for guidance and expertise to promote evidence-based decision-making and policy development. The incumbent will communicate the activities, successes and impact of COAST and its members to stakeholders and the public; work to position COAST and its members to leverage state, federal, and private funding opportunities; and secure additional resources to support COAST programmatic activities. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : 1. Strategic engagement In collaboration with the Director, develop a strategy and lead efforts to increase recognition of COAST as a primary resource for informed decision-making and workforce development and increase public awareness of the research capacity of the CSU. Develop and maintain relationships with government officials and staff through meetings, events, and outreach materials. Independently or in collaboration with other organizations, convene scientific panels to brief government officials on relevant topics. Develop public-facing content for the COAST website and social media. Coordinate with the CSU Office of Advocacy and State Relations in Sacramento, CSUMB government relations staff, and government relations staff at other CSU campuses. Analyze policies and actions relevant to COAST and develop appropriate response strategies as needed. Plan and execute the annual California Ocean Day luncheon featuring CSU researchers. Attend ocean-related events to increase awareness of COAST and engage stakeholders. 2. Solution-oriented scientific research Interface with local, state, and federal government to identify their highest priority needs for ocean and coastal scientific information to support evidence-based decision-making and policy development. Lead the State Science Information Needs Program, including developing Requests for Proposals in collaboration with agency representatives, other executive branch staff, and legislative members and staff; overseeing competitions for funding, including a rigorous review process; and managing awards. Report as needed to COAST leadership, the CSU Chancellor’s Office and the state. 3. Diverse funding streams In consultation with the Director, develop a strategy and lead efforts to diversify COAST’s funding portfolio. Position COAST members for funding and advocate for involvement of CSU faculty members and students in initiatives that provide opportunities for cutting-edge research, education, and workforce development, particularly at the state level. Represent COAST’s interests and goals at state and national levels and interface with policy makers and resource managers. Analyze and distill relevant policies and opportunities for distribution to members. Write proposals and coordinate with state agencies and others in support of COAST’s mission, goals, and activities. Oversee development of CSU ocean- and coastal-related faculty member database. 4. Programmatic support and project management Participate in monthly COAST Executive Committee calls and semi-annual retreats, COAST Annual Meeting, and other virtual or in-person meetings as needed. Assist in meeting and event planning with emphasis on overall goals and strategy. Develop content for the COAST Annual Report. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Extensive and in-depth knowledge of and ability to apply expertise to ocean and coastal research and education, including general practices and applicable internal policies and procedures. Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on COAST and the CSU. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas. Extensive and in-depth knowledge in project management. Ability to interpret and integrate complex data and information to formulate appropriate courses of action that have broad and far-reaching impact. Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system. Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives. MINIMUM QUALIFICATIONS : Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS REQUIRED : Experience in government relations including strong working knowledge of and/or experience working in or with California state legislative and executive branches; strong working knowledge of state-level legislative and budget processes; strong working knowledge of natural resource management state agencies (e.g., CA Department of Fish and Wildlife, CA Coastal Commission, CA Ocean Protection Council, and Ocean Science Trust) as well as federal agencies (e.g., Army Corps of Engineers, National Oceanic and Atmospheric Administration, US Geological Survey) and NGOs. Ability to thrive in a dynamic, fast-paced environment and to quickly adapt to shifts in plans and priorities; work independently with a high degree of flexibility; be an advocate for COAST and the CSU without introducing personal interests or biases; distill complex issues into concise and understandable language; effectively communicate with high-level and diverse contacts inside and outside of the CSU system; establish and maintain professional working relationships and deal effectively with a broad range of people and situations. Excellent interpersonal skills and a high degree of professionalism; excellent verbal and written communication skills, particularly with vocabulary and grammar. Excellent time management, organizational skills, and attention to detail. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Demonstrable knowledge of ocean and coastal science OR ocean and coastal policy issues. M.S. and/or Ph.D. in biology, ocean science, environmental studies, environmental policy, environmental law (J.D.) or related discipline. Substantial and broad knowledge of ocean and coastal-related public and private entities including their mission, funding priorities and organizational structure. Ability to write proposals and funding requests in support of COAST activities. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. The incumbent may participate in the CSUMB-Voluntary-Remote-Work-Program (VRWP) . PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Incumbent will ideally be located in Sacramento or the surrounding area and must be able to participate in in-person meetings in Sacramento frequently and travel throughout the state as needed. Travel to the Chancellor’s Office in Long Beach is required at least once per year and may be more frequent. Travel to CSU campuses and off-campus locations is also required. Occasional evenings and/or weekend work may be required. Incumbent must be able to travel and attend meetings in-person. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. Hybrid/Remote work will be considered for this position in the state of California only. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the online application, cover letter, resume and a writing sample must be received by Human Resources by 5:00 p.m. on the priority screen date found at csumb.edu/jobs to be guaranteed a review. The writing sample should be about one page and should ideally focus on a policy or scientific issue and demonstrate your ability to effectively communicate with a non-technical audience. Citations may be included if appropriate and the reference list will not count toward the length of the writing sampl e. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library ( map ). All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Feb 22 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Events and Marketing Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Career & Leadership Development Appointment Type This is a one year probationary position. Time Base Full-Time Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,925.00 - $5,473.00 Per Month ($59,100.00 - $65,676.00 Annually) Salary is commensurate with experience. Position Summary The Division of Graduate Studies and Career Development (GSCD) offers several signature undergraduate and graduate student experiences connecting students to opportunities, including large-scale career fairs, graduate school research and competitions, and other associated division events. Reporting to the Director of Career & Leadership Development, the Events & Marketing Specialist will support the planning, logistics, marketing, communication, and execution of division events. Event coordination includes, but is not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, On-Campus Interview Programs, Employer Information Sessions, Grad Preview Week, Graduate Research Competition, Graduate Research & Creative Work Showcase, and Distinguished Achievement Award Ceremony which involves aspects of scheduling, room reservations, ordering supplies, marketing/outreach, event registration, check in/out procedures and evaluation. The incumbent will assign tasks and train student assistant(s) assigned to assist with event coordination and marketing. The incumbent proactively seeks new and innovative methods for providing enhanced event planning and communication services to our students, faculty, graduate faculty, employer partners, and on-campus recruiters. The incumbent serves on cross-functional center teams, assisting with strategic planning initiatives and maintaining key liaison relationships with campus constituents. Position Information Graduate Studies & Career Development Event Planning & Coordination Work with the Associate Dean and supervisor to plan, coordinate, promote, and execute all aspects of major, campus-wide career, graduate studies, and division events. Oversee planning and scheduling of major division events and programs, including , but not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, Graduate Research & Creative Works Showcase, the CSU Research Competition, and Grad Slam. Coordinate all logistical aspects of the events, including venue arrangements, equipment, and catering; collaborate with division leadership to establish goals, timelines, work assignments, and budgets for events. Recruit graduate student participants for graduate events; collaborate with academic departments and faculty to identify and encourage potential participants. Provide on-site support during the events, and lead the division team in event-related tasks, e.g., check-in, setup, and other event related tasks. Create and maintain event schedules to share with the division team, employers, graduate faculty, campus partners, etc. Prepare and implement detailed production timelines, task lists, and day-of-event program sheets. Coordinate department participation in programs and events including, but not limited to, New Student Orientation, Gator Fest, student life events, and special tabling events. Work collaboratively with other department staff in planning specialized events. Marketing and Communication Develop and maintain a marketing and communications calendar for the division. Collaborate with Graphic Designer on promotional and marketing collateral for various division events. Ensure that social media and website content related to division events, programs, services, etc., is up-to-date and accurate. Use Handshake to manage content for event details, announcements and registration. Prepare and distribute graduate event announcements to the graduate student & faculty community, send formal invitations to selected campus partners. Utilize email marketing platforms, campus flyers, and social media to increase event visibility. Collaborate with University Communications to coordinate publicity and maximize event awareness, as well as maintain a consistent University message and branding. Employer Engagement Work with employers to develop marketing strategies for enhancement of employer presence on campus, which includes, but not limited to: campus recruitment, job postings, internships, career fairs, and class/organization presentations. Actively communicate concerns or requests for additional information to employers on a consistent basis. Promote positive employer relationships and assist employers in setting up Handshake profile; contact employers by phone or email; host and/or visit local businesses, government, and organizations to develop opportunities. Maintain up-to-date knowledge of recruiting and market trends to share regularly with all staff members. Use trends and assessment data to conceptualize, propose, and initiate new and innovative solutions to best engage with employers, manage events, and reach departmental goals. Research the SF Bay Area market to identify new employment market niches and opportunities to meet the needs of SF State students. Participate actively in various local, state, regional, and national organizations such as chambers of commerce, societies of human resource management, NACE, alumni chapters, etc. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe work practices for oneself, others and the office environment Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree, or an equivalent combination of education and experience in the preferred areas of study to include business, marketing and communications Professional demeanor and customer-focused approach Must have strong written and verbal communication skills in order to establish and maintain working relationships with students, employers and the office/campus community Able to compile, write and present reports Demonstrated experience in day-to-day administration, evaluation and improvement of programs, preferably in a university environment or business perspective Experience with databases-including data entry, records management and reporting-is essential Requires competency in the following computer programs: Microsoft Windows, Word, Excel and PowerPoint Familiar with current social media platforms and their effectiveness in promoting services and products to targeted audiences Capable of working under pressure to meet deadlines and to handle multiple tasks and projects simultaneously Attention to detail Strong communication skills for communicating processes and policies Strong phone and e-mail etiquette Outstanding customer service skills to meet the needs of students, employers and SFSU staff Ability to develop and maintain effective professional relationships Strong initiative and ability to work independently Ability to communicate effectively with a diverse student population Environmental/Physical/Special The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. The incumbent is a student advocate for the Office of Career & Leadership Development, the Division of Graduate Studies & Career Development, and the Academic Affairs cabinet area. Some travel to sites off-campus and work on weekends and evenings may be required. Extended periods of the day may be spent in an office, working at a desk on a computer, or at meetings. The incumbent facilitates presentations on a regular basis. Must be able to safely lift 20 pounds. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Events and Marketing Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Career & Leadership Development Appointment Type This is a one year probationary position. Time Base Full-Time Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $4,925.00 - $5,473.00 Per Month ($59,100.00 - $65,676.00 Annually) Salary is commensurate with experience. Position Summary The Division of Graduate Studies and Career Development (GSCD) offers several signature undergraduate and graduate student experiences connecting students to opportunities, including large-scale career fairs, graduate school research and competitions, and other associated division events. Reporting to the Director of Career & Leadership Development, the Events & Marketing Specialist will support the planning, logistics, marketing, communication, and execution of division events. Event coordination includes, but is not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, On-Campus Interview Programs, Employer Information Sessions, Grad Preview Week, Graduate Research Competition, Graduate Research & Creative Work Showcase, and Distinguished Achievement Award Ceremony which involves aspects of scheduling, room reservations, ordering supplies, marketing/outreach, event registration, check in/out procedures and evaluation. The incumbent will assign tasks and train student assistant(s) assigned to assist with event coordination and marketing. The incumbent proactively seeks new and innovative methods for providing enhanced event planning and communication services to our students, faculty, graduate faculty, employer partners, and on-campus recruiters. The incumbent serves on cross-functional center teams, assisting with strategic planning initiatives and maintaining key liaison relationships with campus constituents. Position Information Graduate Studies & Career Development Event Planning & Coordination Work with the Associate Dean and supervisor to plan, coordinate, promote, and execute all aspects of major, campus-wide career, graduate studies, and division events. Oversee planning and scheduling of major division events and programs, including , but not limited to, Part-Time Job Fairs, Grad School Fair, Career Fairs, Graduate Research & Creative Works Showcase, the CSU Research Competition, and Grad Slam. Coordinate all logistical aspects of the events, including venue arrangements, equipment, and catering; collaborate with division leadership to establish goals, timelines, work assignments, and budgets for events. Recruit graduate student participants for graduate events; collaborate with academic departments and faculty to identify and encourage potential participants. Provide on-site support during the events, and lead the division team in event-related tasks, e.g., check-in, setup, and other event related tasks. Create and maintain event schedules to share with the division team, employers, graduate faculty, campus partners, etc. Prepare and implement detailed production timelines, task lists, and day-of-event program sheets. Coordinate department participation in programs and events including, but not limited to, New Student Orientation, Gator Fest, student life events, and special tabling events. Work collaboratively with other department staff in planning specialized events. Marketing and Communication Develop and maintain a marketing and communications calendar for the division. Collaborate with Graphic Designer on promotional and marketing collateral for various division events. Ensure that social media and website content related to division events, programs, services, etc., is up-to-date and accurate. Use Handshake to manage content for event details, announcements and registration. Prepare and distribute graduate event announcements to the graduate student & faculty community, send formal invitations to selected campus partners. Utilize email marketing platforms, campus flyers, and social media to increase event visibility. Collaborate with University Communications to coordinate publicity and maximize event awareness, as well as maintain a consistent University message and branding. Employer Engagement Work with employers to develop marketing strategies for enhancement of employer presence on campus, which includes, but not limited to: campus recruitment, job postings, internships, career fairs, and class/organization presentations. Actively communicate concerns or requests for additional information to employers on a consistent basis. Promote positive employer relationships and assist employers in setting up Handshake profile; contact employers by phone or email; host and/or visit local businesses, government, and organizations to develop opportunities. Maintain up-to-date knowledge of recruiting and market trends to share regularly with all staff members. Use trends and assessment data to conceptualize, propose, and initiate new and innovative solutions to best engage with employers, manage events, and reach departmental goals. Research the SF Bay Area market to identify new employment market niches and opportunities to meet the needs of SF State students. Participate actively in various local, state, regional, and national organizations such as chambers of commerce, societies of human resource management, NACE, alumni chapters, etc. Other duties as assigned At All Times Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D). Demonstrate safe work practices for oneself, others and the office environment Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Bachelor’s degree, or an equivalent combination of education and experience in the preferred areas of study to include business, marketing and communications Professional demeanor and customer-focused approach Must have strong written and verbal communication skills in order to establish and maintain working relationships with students, employers and the office/campus community Able to compile, write and present reports Demonstrated experience in day-to-day administration, evaluation and improvement of programs, preferably in a university environment or business perspective Experience with databases-including data entry, records management and reporting-is essential Requires competency in the following computer programs: Microsoft Windows, Word, Excel and PowerPoint Familiar with current social media platforms and their effectiveness in promoting services and products to targeted audiences Capable of working under pressure to meet deadlines and to handle multiple tasks and projects simultaneously Attention to detail Strong communication skills for communicating processes and policies Strong phone and e-mail etiquette Outstanding customer service skills to meet the needs of students, employers and SFSU staff Ability to develop and maintain effective professional relationships Strong initiative and ability to work independently Ability to communicate effectively with a diverse student population Environmental/Physical/Special The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. The incumbent is a student advocate for the Office of Career & Leadership Development, the Division of Graduate Studies & Career Development, and the Academic Affairs cabinet area. Some travel to sites off-campus and work on weekends and evenings may be required. Extended periods of the day may be spent in an office, working at a desk on a computer, or at meetings. The incumbent facilitates presentations on a regular basis. Must be able to safely lift 20 pounds. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Working Title: Senior Pre-Award Specialist, Sponsored Research & Programs Department Name: Office of Sponsored Research & Programs Division: Academic Affairs Classification Title: Administrative Analyst/Specialist - Exempt II Classification Salary Range: $5,273 - $9,537 per month The anticipated hiring range for this position is $7,000 - $7,350 per month. The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general direction of the Director of the Office of Sponsored Research and Programs (OSRP), the Senior Pre-Award Specialist is responsible for reviewing and implementing funders’ guidelines in proposal preparation; creating budgets and budget justifications, accurately completing related internal documents and agency forms; routing of proposals to campus signatories via Cayuse for university approval; the successful submission of proposals to federal, state, and other external funders; submission of reports and action items to agencies related to awarded proposals; serves as committee member for research-related events; participates in training and outreach to the campus community, assists with the annual audit and other audits, and other duties as required. Overview of Duties and Responsibilities: Work with CSUDH principal investigators to identify and apply for external grant funding Analyze and evaluate proposals, generate and/or review budgets and route for institutional approval Collect required compliance documents and review for completeness and accuracy Assist in identifying, developing, and delivering training to CSUDH faculty and staff on grant-related topics Represent ORSP at on/off campus meetings, symposia, and conferences when required Minimum Qualifications: Education: A bachelor’s degree and/or equivalent training. Experience: Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, equivalent to four years. Knowledge, Skills, and Abilities: Thorough knowledge of federal, state, local, and non-profit funding sources. Thorough knowledge of proposal preparation policies and submission guidelines and pre and post award rules and regulations. Ability to understand web-based proposal preparation and submission software; use of Adobe Professional software for purposes of grant application preparation and submission and a familiarity with Cayuse. Skill in the timely submission of multiple proposals to disparate external agencies under deadline pressure and personal skills to interact effectively with faculty, administrators and staff. Preferred Qualifications: Certified Research Administrator (CRA, CPRA) Preferred Education: A bachelor’s degree and/or equivalent training from an accredited college or university, preferably in Business Administration or a related field. Preferred Experience: At least four years of experience in the administration of grants and contracts in a university setting. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Mar 05 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 22, 2024
Working Title: Senior Pre-Award Specialist, Sponsored Research & Programs Department Name: Office of Sponsored Research & Programs Division: Academic Affairs Classification Title: Administrative Analyst/Specialist - Exempt II Classification Salary Range: $5,273 - $9,537 per month The anticipated hiring range for this position is $7,000 - $7,350 per month. The final salary is dependent upon qualifications and experience. About the Department/Position: Under the general direction of the Director of the Office of Sponsored Research and Programs (OSRP), the Senior Pre-Award Specialist is responsible for reviewing and implementing funders’ guidelines in proposal preparation; creating budgets and budget justifications, accurately completing related internal documents and agency forms; routing of proposals to campus signatories via Cayuse for university approval; the successful submission of proposals to federal, state, and other external funders; submission of reports and action items to agencies related to awarded proposals; serves as committee member for research-related events; participates in training and outreach to the campus community, assists with the annual audit and other audits, and other duties as required. Overview of Duties and Responsibilities: Work with CSUDH principal investigators to identify and apply for external grant funding Analyze and evaluate proposals, generate and/or review budgets and route for institutional approval Collect required compliance documents and review for completeness and accuracy Assist in identifying, developing, and delivering training to CSUDH faculty and staff on grant-related topics Represent ORSP at on/off campus meetings, symposia, and conferences when required Minimum Qualifications: Education: A bachelor’s degree and/or equivalent training. Experience: Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, equivalent to four years. Knowledge, Skills, and Abilities: Thorough knowledge of federal, state, local, and non-profit funding sources. Thorough knowledge of proposal preparation policies and submission guidelines and pre and post award rules and regulations. Ability to understand web-based proposal preparation and submission software; use of Adobe Professional software for purposes of grant application preparation and submission and a familiarity with Cayuse. Skill in the timely submission of multiple proposals to disparate external agencies under deadline pressure and personal skills to interact effectively with faculty, administrators and staff. Preferred Qualifications: Certified Research Administrator (CRA, CPRA) Preferred Education: A bachelor’s degree and/or equivalent training from an accredited college or university, preferably in Business Administration or a related field. Preferred Experience: At least four years of experience in the administration of grants and contracts in a university setting. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Mar 05 2024 Pacific Standard Time Applications close: Closing Date/Time:
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION Grants Administration Analyst (Business Services Analyst) This position is scheduled to receive salary range increases on the following dates : Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an open eligible list that will be used to fill current and future Business Services Analyst positions. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY This recruitment will be open for a minimum of five (5) business days and will remain open until 11:59 pm on Thursday, May 9, 2024. Qualified applicants are encouraged to apply immediately. COUNTY EXECUTIVE OFFICE The County of Orange , County Executive Office implements policies of the Board of Supervisors, supports County departments, oversees the County's infrastructure and real estate assets, prepares the annual County budget, and assists the public. County Executive Officer Frank Kim is the highest-ranking appointed executive in the County and works with members of the Board of Supervisors and their staff, elected and appointed department heads and the County's 18,000 employees to oversee the provision of essential government services through 22 departments. The County Executive Office is organized into six divisions: County Operations, Finance, Human Resource Services, Information Technology, Real Estate, and Government & Community Relations. Office Of Legislative Affairs The County Executive Office of Legislative Affairs (CEO-LA) is responsible for protecting the County’s interests in Sacramento and Washington, D.C., serving as the primary communication link between the Board of Supervisors, county departments, and the County’s state and federal elected officials and their staff. CEO-LA directs the County’s legislative advocacy strategies with its state and federal lobbyists to deliver positive outcomes on legislation that benefits the County, defeat legislation that hurts the County, and secure millions of state and federal grant funding to provide the critical services to our residents. These core functions are managed through the Legislative Affairs Program and the Grants Administration Program. CEO-LA also serves as the liaison between the Board of Supervisors and county departments for the Grants Administration Program, state and federal funding advocacy order to deliver the core services and infrastructure projects on which our residents rely. While county departments are primarily responsible for identifying and applying for state and federal grant opportunities aligned with their business needs, the County Executive Office is ultimately accountable to the Board for this work and continues to rapidly realign and centralize these functions. The Opportunity As part of the Government and Community Relations division of the County Executive Office (CEO) within the Office of Legislative Affairs, the Grants Administration Analyst reports to the Legislative Affairs Director. The incumbent will play a critical leadership role in the ongoing strategic alignment to fully leverage current and future state and federal funding opportunities with the County Budget Office, the Deputy CEO and CEO-LA. This position will focus on centralizing the grants applications and awards process across county departments to identify trends, make recommendations and ultimately help drive business outcomes by increasing the rate of successful awarding of state and federal grant opportunities. Key responsibilities include: Managing the County's Grants Administration Program. This includes reviewing all county department grant application and award requests for compliance with the Grants Policy, compiling and filing the Grants Report Agenda Staff Report (ASR) for all regular Board of Supervisors meetings. Leading the development, training, and implementation of the Countywide Grants Management Software Module within new Opengov bidding system to address all aspects of grant lifecycle management, including the review, application, award, and metrics reporting of the County’s grants. Managing the County’s Unique Entity Identifier (UEI) requirements via the federal System for Award Management System (SAMS.gov) for all departments, and track and ensure consistency with all those maintained at the County of Orange level. Analyzing existing information to provide recommendations or guidance to other departments to facilitate their federal grant processes. Act as an “Authorized Grant Administrator” for all federal grants in the system for the County of Orange’s UEI. Act as the subject matter expert on the UEI and SAM processes and develop and maintain associated policies and trainings for all applicable County staff. Researching proposed Federal and/or State budget proposals to identify impact to County programs, finances and/or operations, and developing recommendations for County advocacy strategies. Serving as the client lead for county department grants coordinators. This includes managing their ongoing training and development on the County Grants Program Policies and Procedures, developing County-sponsored budget requests to secure grant funding and/or pilot programs for key County priorities and initiatives, and sharing Notices of Funding Opportunities and maintaining a tracking database for measurable results. Communicating recommendations accurately and concisely on budget proposals and funding opportunities that impact the County, consistent with County and Board priorities. Key audiences include: The Board of Supervisors and/or their Executive Aides. County Executive Officer and Executive Team. County department directors and program managers. County legislative delegation members and their staff. Collaborating on development of the biannual County Legislative Platform that aligns with County strategic goals for successful legislative and funding advocacy.Collaborating with Legislative Affairs team on administrative compliance, reporting and other projects.Responding timely to requests for information from Board offices, the County Executive Officer and Executive Team, and county departments.Developing internal planning documents to track progress and outcomes of department projects within required deadlines.Managing or assisting with high profile and/or sensitive department-wide assignments, as needed, and other duties as assigned to support the County’s legislative and grants programs. Desirable Qualifications and Core Competencies The ideal candidate will have a minimum of three (3) years of experience working with budgets and grants in a non-profit, government agency or a company that works closely with government agencies. Knowledge and understanding of the County budget process, including the state budget funding process for critical and/or mandated programs, will be considered a significant asset. The ideal candidate will have extensive knowledge, skills, and abilities in the following core competencies: Technical Knowledge | Technical Experience Performing program, organizational, or administrative analysis, policy analysis, and other high-level work. Aligning organizational vision with County strategic goals and department business objectives. Evaluating progress and resolving issues related to the project areas or work assignment. Applying functional knowledge/skill to solve problems and reach sound solutions. Providing high quality, technically sound recommendations. Identifying opportunities to partner with other stakeholders to advance the County’s objectives. Maintaining confidentiality and discretion when dealing with sensitive information and issues. Leadership | Supervision Supervisory principles, practices and techniques including employee development, coordinating deadlines, prioritizing work demands, training, and assigning/monitoring work. Making well-informed and objective decisions by understanding the impact and implications on organizational goals. Effectively organizing and planning work tasks to ensure high productivity and efficiency. Working independently and managing time wisely in order to effectively prioritize multiple competing tasks. Building and managing positive forward focused customer-oriented work environments. Utilizing good judgment and diplomacy in dealing with difficult and sensitive situations. Demonstrating strong political savvy. Identifying and using resources to promptly and successfully complete projects and overcome challenges. Promoting flexibility by planning for the effects of organizational change. Actively promoting teamwork by creating a culture and environment that supports individual and team empowerment. Demonstrating ability and commitment to leading employees to meet goals and objectives while identifying and cultivating their talents. Confronting conflict directly and objectively with a goal of resolution for all parties. Consistently applying high ethical standards of behavior to work assignments, decision making and associations. Verbal Communication | Written Communication Communicating effectively and professionally both verbally and in writing with individuals at all levels of the organization, and internal and external partners, including communicating core ideas to elected officials and County executives. Presenting ideas and complex material clearly, concisely, logically, and persuasively both in writing and orally. Establishing and cultivating effective working relationships with various staff members, community agencies, stakeholders, and resources. Strong customer service skills including responsiveness, active listening, attention to detail, collaboration, adaptability and conflict resolution. Promoting open, candid information sharing across organizational boundaries. Ensuring timely, appropriate communication with internal and external stakeholders. Sharing technical knowledge with others routinely and proactively. Planning Skills | Organization Skills Facilitating and coordinating projects and teams by providing project leadership, technical direction, advice, and recommendations. Planning, prioritizing and managing time to effectively and consistently meet project deadlines. Anticipating necessary resources for project completion and integrating change smoothly. Communicating any project delays well in advance and allocating sufficient time to strategize to minimize delay impacts. Exhibiting cost consciousness and conserving departmental and/or County resources. Delegating work to project team members, establishing expectations, and monitoring activities. Analytical Skills | Problem Solving Demonstrating initiative by identifying new opportunities, barriers that hinder success and unneeded bureaucracy. Making sound business decisions based on limited, complex, or contradicting information and relevant public service ethical principles. Integrating new ideas and contemporary approaches to problem solving. Gathering, analyzing, and applying information skillfully. Exhibiting innovation and creativity in identifying and resolving problems as they occur. Working effectively in group problem solving situations. Recognizing potential adverse consequences of actions and recommending alternative solutions. Incorporating educated risk management and mitigation strategies into planning. Results Oriented Setting challenging, measurable project goals that are aligned with broad County strategies and departmental business objectives. Reengineering business processes to improve organizational effectiveness, streamline operations and meet current and future business needs. Investigating and adopting best practices where possible. Demonstrating accountability for personal performance and goal achievement and maintaining sufficient content and knowledge to perform all aspects of the job effectively. Anticipating and meeting customer needs, balancing short- and long-term goals. Achieving expected quality and quantity of results, and appropriate focus on outcomes. Applying contemporary technical concepts to communications. Accomplishing day-to-day operational and administrative assignments while demonstrating appropriate sense of urgency MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications and the physical, mental, environmental, and working conditions for the Business Services Analyst. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.). RECRUITMENT PROCESS Application Screening (Refer/Non-Refer) Human Resource Services (HRS) will screen all applications and supplemental responses will be screened for the qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the bulletin will be referred to the next step. Structured Oral Interview | SOI (Weighted 100%) Candidates will be interviewed and rated by a panel of subject manner experts. Each candidate's rating will be based on responses to a series of structured questions designed to elicit the candidate's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Please note: The information you provide on your application and/or response to the supplemental questions may be used as a scoring device, so please be thorough and complete in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Center for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Katie Koreneff at (714) 834-3306 or Kathryn.Koreneff-Dale@ocgov.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/9/2024 11:59 PM Pacific
May 03, 2024
Full Time
CAREER DESCRIPTION Grants Administration Analyst (Business Services Analyst) This position is scheduled to receive salary range increases on the following dates : Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an open eligible list that will be used to fill current and future Business Services Analyst positions. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY This recruitment will be open for a minimum of five (5) business days and will remain open until 11:59 pm on Thursday, May 9, 2024. Qualified applicants are encouraged to apply immediately. COUNTY EXECUTIVE OFFICE The County of Orange , County Executive Office implements policies of the Board of Supervisors, supports County departments, oversees the County's infrastructure and real estate assets, prepares the annual County budget, and assists the public. County Executive Officer Frank Kim is the highest-ranking appointed executive in the County and works with members of the Board of Supervisors and their staff, elected and appointed department heads and the County's 18,000 employees to oversee the provision of essential government services through 22 departments. The County Executive Office is organized into six divisions: County Operations, Finance, Human Resource Services, Information Technology, Real Estate, and Government & Community Relations. Office Of Legislative Affairs The County Executive Office of Legislative Affairs (CEO-LA) is responsible for protecting the County’s interests in Sacramento and Washington, D.C., serving as the primary communication link between the Board of Supervisors, county departments, and the County’s state and federal elected officials and their staff. CEO-LA directs the County’s legislative advocacy strategies with its state and federal lobbyists to deliver positive outcomes on legislation that benefits the County, defeat legislation that hurts the County, and secure millions of state and federal grant funding to provide the critical services to our residents. These core functions are managed through the Legislative Affairs Program and the Grants Administration Program. CEO-LA also serves as the liaison between the Board of Supervisors and county departments for the Grants Administration Program, state and federal funding advocacy order to deliver the core services and infrastructure projects on which our residents rely. While county departments are primarily responsible for identifying and applying for state and federal grant opportunities aligned with their business needs, the County Executive Office is ultimately accountable to the Board for this work and continues to rapidly realign and centralize these functions. The Opportunity As part of the Government and Community Relations division of the County Executive Office (CEO) within the Office of Legislative Affairs, the Grants Administration Analyst reports to the Legislative Affairs Director. The incumbent will play a critical leadership role in the ongoing strategic alignment to fully leverage current and future state and federal funding opportunities with the County Budget Office, the Deputy CEO and CEO-LA. This position will focus on centralizing the grants applications and awards process across county departments to identify trends, make recommendations and ultimately help drive business outcomes by increasing the rate of successful awarding of state and federal grant opportunities. Key responsibilities include: Managing the County's Grants Administration Program. This includes reviewing all county department grant application and award requests for compliance with the Grants Policy, compiling and filing the Grants Report Agenda Staff Report (ASR) for all regular Board of Supervisors meetings. Leading the development, training, and implementation of the Countywide Grants Management Software Module within new Opengov bidding system to address all aspects of grant lifecycle management, including the review, application, award, and metrics reporting of the County’s grants. Managing the County’s Unique Entity Identifier (UEI) requirements via the federal System for Award Management System (SAMS.gov) for all departments, and track and ensure consistency with all those maintained at the County of Orange level. Analyzing existing information to provide recommendations or guidance to other departments to facilitate their federal grant processes. Act as an “Authorized Grant Administrator” for all federal grants in the system for the County of Orange’s UEI. Act as the subject matter expert on the UEI and SAM processes and develop and maintain associated policies and trainings for all applicable County staff. Researching proposed Federal and/or State budget proposals to identify impact to County programs, finances and/or operations, and developing recommendations for County advocacy strategies. Serving as the client lead for county department grants coordinators. This includes managing their ongoing training and development on the County Grants Program Policies and Procedures, developing County-sponsored budget requests to secure grant funding and/or pilot programs for key County priorities and initiatives, and sharing Notices of Funding Opportunities and maintaining a tracking database for measurable results. Communicating recommendations accurately and concisely on budget proposals and funding opportunities that impact the County, consistent with County and Board priorities. Key audiences include: The Board of Supervisors and/or their Executive Aides. County Executive Officer and Executive Team. County department directors and program managers. County legislative delegation members and their staff. Collaborating on development of the biannual County Legislative Platform that aligns with County strategic goals for successful legislative and funding advocacy.Collaborating with Legislative Affairs team on administrative compliance, reporting and other projects.Responding timely to requests for information from Board offices, the County Executive Officer and Executive Team, and county departments.Developing internal planning documents to track progress and outcomes of department projects within required deadlines.Managing or assisting with high profile and/or sensitive department-wide assignments, as needed, and other duties as assigned to support the County’s legislative and grants programs. Desirable Qualifications and Core Competencies The ideal candidate will have a minimum of three (3) years of experience working with budgets and grants in a non-profit, government agency or a company that works closely with government agencies. Knowledge and understanding of the County budget process, including the state budget funding process for critical and/or mandated programs, will be considered a significant asset. The ideal candidate will have extensive knowledge, skills, and abilities in the following core competencies: Technical Knowledge | Technical Experience Performing program, organizational, or administrative analysis, policy analysis, and other high-level work. Aligning organizational vision with County strategic goals and department business objectives. Evaluating progress and resolving issues related to the project areas or work assignment. Applying functional knowledge/skill to solve problems and reach sound solutions. Providing high quality, technically sound recommendations. Identifying opportunities to partner with other stakeholders to advance the County’s objectives. Maintaining confidentiality and discretion when dealing with sensitive information and issues. Leadership | Supervision Supervisory principles, practices and techniques including employee development, coordinating deadlines, prioritizing work demands, training, and assigning/monitoring work. Making well-informed and objective decisions by understanding the impact and implications on organizational goals. Effectively organizing and planning work tasks to ensure high productivity and efficiency. Working independently and managing time wisely in order to effectively prioritize multiple competing tasks. Building and managing positive forward focused customer-oriented work environments. Utilizing good judgment and diplomacy in dealing with difficult and sensitive situations. Demonstrating strong political savvy. Identifying and using resources to promptly and successfully complete projects and overcome challenges. Promoting flexibility by planning for the effects of organizational change. Actively promoting teamwork by creating a culture and environment that supports individual and team empowerment. Demonstrating ability and commitment to leading employees to meet goals and objectives while identifying and cultivating their talents. Confronting conflict directly and objectively with a goal of resolution for all parties. Consistently applying high ethical standards of behavior to work assignments, decision making and associations. Verbal Communication | Written Communication Communicating effectively and professionally both verbally and in writing with individuals at all levels of the organization, and internal and external partners, including communicating core ideas to elected officials and County executives. Presenting ideas and complex material clearly, concisely, logically, and persuasively both in writing and orally. Establishing and cultivating effective working relationships with various staff members, community agencies, stakeholders, and resources. Strong customer service skills including responsiveness, active listening, attention to detail, collaboration, adaptability and conflict resolution. Promoting open, candid information sharing across organizational boundaries. Ensuring timely, appropriate communication with internal and external stakeholders. Sharing technical knowledge with others routinely and proactively. Planning Skills | Organization Skills Facilitating and coordinating projects and teams by providing project leadership, technical direction, advice, and recommendations. Planning, prioritizing and managing time to effectively and consistently meet project deadlines. Anticipating necessary resources for project completion and integrating change smoothly. Communicating any project delays well in advance and allocating sufficient time to strategize to minimize delay impacts. Exhibiting cost consciousness and conserving departmental and/or County resources. Delegating work to project team members, establishing expectations, and monitoring activities. Analytical Skills | Problem Solving Demonstrating initiative by identifying new opportunities, barriers that hinder success and unneeded bureaucracy. Making sound business decisions based on limited, complex, or contradicting information and relevant public service ethical principles. Integrating new ideas and contemporary approaches to problem solving. Gathering, analyzing, and applying information skillfully. Exhibiting innovation and creativity in identifying and resolving problems as they occur. Working effectively in group problem solving situations. Recognizing potential adverse consequences of actions and recommending alternative solutions. Incorporating educated risk management and mitigation strategies into planning. Results Oriented Setting challenging, measurable project goals that are aligned with broad County strategies and departmental business objectives. Reengineering business processes to improve organizational effectiveness, streamline operations and meet current and future business needs. Investigating and adopting best practices where possible. Demonstrating accountability for personal performance and goal achievement and maintaining sufficient content and knowledge to perform all aspects of the job effectively. Anticipating and meeting customer needs, balancing short- and long-term goals. Achieving expected quality and quantity of results, and appropriate focus on outcomes. Applying contemporary technical concepts to communications. Accomplishing day-to-day operational and administrative assignments while demonstrating appropriate sense of urgency MINIMUM QUALIFICATIONS Click here to learn more about the minimum qualifications and the physical, mental, environmental, and working conditions for the Business Services Analyst. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.). RECRUITMENT PROCESS Application Screening (Refer/Non-Refer) Human Resource Services (HRS) will screen all applications and supplemental responses will be screened for the qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the bulletin will be referred to the next step. Structured Oral Interview | SOI (Weighted 100%) Candidates will be interviewed and rated by a panel of subject manner experts. Each candidate's rating will be based on responses to a series of structured questions designed to elicit the candidate's qualifications for the job. Based on the Department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedure. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Please note: The information you provide on your application and/or response to the supplemental questions may be used as a scoring device, so please be thorough and complete in your response. "See Resume" is not a qualifying response and will not be scored in lieu of the required information. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Center for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Katie Koreneff at (714) 834-3306 or Kathryn.Koreneff-Dale@ocgov.com . EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Administrative Management * In addition to the County's standard suite of benefits -- such as a variety of health plan options, sick and vacation time and paid holidays -- we also offer an excellent array of benefits such as: Retirement: Benefits are provided through the Orange County Employees' Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information . Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program *Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans. Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/9/2024 11:59 PM Pacific
Introduction THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. SUPPLEMENTAL QUESTIONNAIRE: A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Application or Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00p.m. on the Last Day for Filing. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION THE AGENCY The Alameda County Social Services Agency is comprised of 2,400 men and women working collectively and in partnership with community-based organizations to serve the needs of the community. Services are provided through five departments: Agency Administration and Finance, Adult and Aging Services, Children and Family Services, Workforce and Benefit Administration and Policy Office. The Agency assists approximately 11.3 percent of Alameda County's residents. Benefits programs contribute over $278 million to the local economy through cash assistance and CalFresh (formerly known as Food Stamps). Every month, more than 52,000 people receive CalWORKs (assistance for families with children), CalFresh and General Assistance. Every month health insurance is made available to more than 78,000 people through the Medi-Cal program. More than 11,000 frail, elderly and disabled individuals receive in-home care, adult protection and support managing their affairs monthly and 16,000 seniors will receive services through the Area Agency on Aging throughout the year. 3,700 children are in foster care. More than 1,600 reports of child abuse or neglect are filed with SSA each month. Emergency shelter is made available to 415 people nightly. THE POSITION Under general supervision, to administer adult, youth, and/or dislocated worker workforce development programs; to supervise staff engaged in activities related to workforce development; to develop workforce development programs; and to do related work as required. The Career Development Specialist II is expected to work with partners in the County’s Workforce System, including employers, educators, government agencies, community-based organizations, and community groups in planning and developing public and private workforce development initiatives and programs. IDEAL CANDIDATE In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: Strong knowledge and application of concepts related to economic development , employment and training , and/or public assistance programs with great understanding of industry needs - talent, skill sets, labor pools, and infrastructures. Continuously maintains up-to-date knowledge of labor market trends and economic forecasts. Building and sustaining collaborative relationships through connecting employers, service providers and the workforce to facilitate the mutual accomplishment of workforce development and community economic development goals while engaging and managing preparations necessary to avert or respond rapidly to economic transitions; representing the gateway to the Workforce System. Setting high goals for personal and group accomplishment and developing measurement methods to monitor progress toward goals. Identifying & understanding complex problems and concepts, applying logical thinking and quantitative methods of gathering and analyzing information, making decisions and exercising good judgment based on available data, designing solutions to problems , formulating and articulating action plans proactively and collaboratively . Thinking strategically , determining long-term goals and identifying the best approach to achieve those goals. Leading projects and/or work groups by inspiring and advising subordinates , facilitating goal accomplishment and tracking and evaluating performance to ensure success. Flexibility and responsiveness to ensure high quality and maximum effectiveness with regard to managing major economic transitions and meeting the needs of businesses and workers and adjusting appropriately to work within various partnerships and networks. Eloquently communicating ideas and collaborating with diverse groups with competing needs and interests while inspiring confidence and building support within and outside the organization. Approaching and solving problems with a focus on high standards for quality and a strong commitment to workforce services. Combining ideas in unique ways and exploring situations from multiple perspectives while quickly calculating risks and initiating action to achieve a recognized benefit between stakeholders. Managing a variety of complex workforce development/economic development projects while charting a course of action that effectively and efficiently assists the organization and its stakeholders in fulfilling its goals and objectives. MINIMUM QUALIFICATIONS Either I Education: The equivalent to graduation from an accredited four-year university (180 quarter units or 120 semesters units) with major coursework in business or public administration, counseling, planning, social or behavioral science or a closely related field. (Additional administrative experience as outlined below may be substituted for the education on a year-for-year basis.) AND Experience: The equivalent of two years of full experience as a Career Development Specialist I or higher employment services classification in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.) Or II The equivalent of three years of full-time experience as an administrator or supervisor of workforce development programs with major responsibility for program coordination, labor market analysis, and/or project administration in a recognized public or non-profit social services agency, workforce development agency, or community-based organization. Special Requirement: License: Possession of a valid California Motor Vehicle Operator's license is required. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Applicable state, federal and local laws, regulations and funding sources related to economic development, welfare-to-work, and public employment and training programs. • Organizational and administrative concepts pertinent to employment and training, economic development, and/or public assistance program. • Contract negotiation and administration. • Employee supervision and training techniques. • Sources of public and private funding for workforce development programs. • Remedial, career educational and training resources. • Proven employment and training and career advancement strategies for public assistance recipients, and unemployed, underemployed adults and youth. • Local labor market and economic forecasts. Ability to: • Develop working relationships with the County’s workforce system stakeholders, including employers, educators, government agencies, non-profit organizations, and community groups. • Convene, facilitate and broker working relationships for the purposes of enhancing the County’s workforce development efforts. • Supervise, evaluate and train subordinate staff. • Leverage resources across key partners and stakeholders. • Collaborate with potential partners within SSA and other County departments • Efficiently administer workforce development programs. • Write and speak effectively. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF the following steps: 1) A review of applicants' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. 3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . RECRUITMENT AND SELECTION PLAN Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE RECRUITMENT PLAN: Deadline for Filing: 5:00PM, Monday, May 6, 2024 Review of Minimum Qualifications: May 20, 2024 Review of Supplemental Questionnaire for Best Qualified Week of June 10, 2024 *Oral Examination: Week of July 8, 2024 Notification of Results: Week of July 22, 2024 TENTATIVE SELECTION PLAN: Departmental Hiring Interviews: Week of July 8, 2024 *If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxesNoreply@jobaps.comand noreplyalamedacountyhr@acgov.orgare routed to unmonitored mailboxes. If you have questions, please go to our website atwww.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Montrice Goodman| Human Resources Analyst Human Resource Services, County of Alameda (510) 208-3954 | Montrice.Goodman2@acgov.org www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 5/6/2024 5:00:00 PM
Apr 10, 2024
Full Time
Introduction THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. SUPPLEMENTAL QUESTIONNAIRE: A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Application or Supplemental Questionnaire will result in disqualification. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00p.m. on the Last Day for Filing. Applications and Supplemental Questionnaires will only be accepted on-line. DESCRIPTION THE AGENCY The Alameda County Social Services Agency is comprised of 2,400 men and women working collectively and in partnership with community-based organizations to serve the needs of the community. Services are provided through five departments: Agency Administration and Finance, Adult and Aging Services, Children and Family Services, Workforce and Benefit Administration and Policy Office. The Agency assists approximately 11.3 percent of Alameda County's residents. Benefits programs contribute over $278 million to the local economy through cash assistance and CalFresh (formerly known as Food Stamps). Every month, more than 52,000 people receive CalWORKs (assistance for families with children), CalFresh and General Assistance. Every month health insurance is made available to more than 78,000 people through the Medi-Cal program. More than 11,000 frail, elderly and disabled individuals receive in-home care, adult protection and support managing their affairs monthly and 16,000 seniors will receive services through the Area Agency on Aging throughout the year. 3,700 children are in foster care. More than 1,600 reports of child abuse or neglect are filed with SSA each month. Emergency shelter is made available to 415 people nightly. THE POSITION Under general supervision, to administer adult, youth, and/or dislocated worker workforce development programs; to supervise staff engaged in activities related to workforce development; to develop workforce development programs; and to do related work as required. The Career Development Specialist II is expected to work with partners in the County’s Workforce System, including employers, educators, government agencies, community-based organizations, and community groups in planning and developing public and private workforce development initiatives and programs. IDEAL CANDIDATE In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas: Strong knowledge and application of concepts related to economic development , employment and training , and/or public assistance programs with great understanding of industry needs - talent, skill sets, labor pools, and infrastructures. Continuously maintains up-to-date knowledge of labor market trends and economic forecasts. Building and sustaining collaborative relationships through connecting employers, service providers and the workforce to facilitate the mutual accomplishment of workforce development and community economic development goals while engaging and managing preparations necessary to avert or respond rapidly to economic transitions; representing the gateway to the Workforce System. Setting high goals for personal and group accomplishment and developing measurement methods to monitor progress toward goals. Identifying & understanding complex problems and concepts, applying logical thinking and quantitative methods of gathering and analyzing information, making decisions and exercising good judgment based on available data, designing solutions to problems , formulating and articulating action plans proactively and collaboratively . Thinking strategically , determining long-term goals and identifying the best approach to achieve those goals. Leading projects and/or work groups by inspiring and advising subordinates , facilitating goal accomplishment and tracking and evaluating performance to ensure success. Flexibility and responsiveness to ensure high quality and maximum effectiveness with regard to managing major economic transitions and meeting the needs of businesses and workers and adjusting appropriately to work within various partnerships and networks. Eloquently communicating ideas and collaborating with diverse groups with competing needs and interests while inspiring confidence and building support within and outside the organization. Approaching and solving problems with a focus on high standards for quality and a strong commitment to workforce services. Combining ideas in unique ways and exploring situations from multiple perspectives while quickly calculating risks and initiating action to achieve a recognized benefit between stakeholders. Managing a variety of complex workforce development/economic development projects while charting a course of action that effectively and efficiently assists the organization and its stakeholders in fulfilling its goals and objectives. MINIMUM QUALIFICATIONS Either I Education: The equivalent to graduation from an accredited four-year university (180 quarter units or 120 semesters units) with major coursework in business or public administration, counseling, planning, social or behavioral science or a closely related field. (Additional administrative experience as outlined below may be substituted for the education on a year-for-year basis.) AND Experience: The equivalent of two years of full experience as a Career Development Specialist I or higher employment services classification in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.) Or II The equivalent of three years of full-time experience as an administrator or supervisor of workforce development programs with major responsibility for program coordination, labor market analysis, and/or project administration in a recognized public or non-profit social services agency, workforce development agency, or community-based organization. Special Requirement: License: Possession of a valid California Motor Vehicle Operator's license is required. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS The most suitably qualified candidates will possess the following competencies: Knowledge of: • Applicable state, federal and local laws, regulations and funding sources related to economic development, welfare-to-work, and public employment and training programs. • Organizational and administrative concepts pertinent to employment and training, economic development, and/or public assistance program. • Contract negotiation and administration. • Employee supervision and training techniques. • Sources of public and private funding for workforce development programs. • Remedial, career educational and training resources. • Proven employment and training and career advancement strategies for public assistance recipients, and unemployed, underemployed adults and youth. • Local labor market and economic forecasts. Ability to: • Develop working relationships with the County’s workforce system stakeholders, including employers, educators, government agencies, non-profit organizations, and community groups. • Convene, facilitate and broker working relationships for the purposes of enhancing the County’s workforce development efforts. • Supervise, evaluate and train subordinate staff. • Leverage resources across key partners and stakeholders. • Collaborate with potential partners within SSA and other County departments • Efficiently administer workforce development programs. • Write and speak effectively. EXAMINATION COMPONENTS THE EXAMINATION WILL CONSIST OF the following steps: 1) A review of applicants' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. 3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises. Candidates must attain a qualifying rating on each portion of this recruitment. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs . RECRUITMENT AND SELECTION PLAN Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency. TENTATIVE RECRUITMENT PLAN: Deadline for Filing: 5:00PM, Monday, May 6, 2024 Review of Minimum Qualifications: May 20, 2024 Review of Supplemental Questionnaire for Best Qualified Week of June 10, 2024 *Oral Examination: Week of July 8, 2024 Notification of Results: Week of July 22, 2024 TENTATIVE SELECTION PLAN: Departmental Hiring Interviews: Week of July 8, 2024 *If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification. WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing . Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs . BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @jobaps.com, @acgov.org, Noreplyalamedacountyhr@acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. NOTE: All notices are generated through an automated email notification system. Replies to the email boxesNoreply@jobaps.comand noreplyalamedacountyhr@acgov.orgare routed to unmonitored mailboxes. If you have questions, please go to our website atwww.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied. Montrice Goodman| Human Resources Analyst Human Resource Services, County of Alameda (510) 208-3954 | Montrice.Goodman2@acgov.org www.acgov.org/hrs DISASTER SERVICE WORKER All Alameda County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to report to work as ordered in the event of an emergency. EQUAL EMPLOYMENT OPPORTUNITY Alameda County has a diverse workforce, that is representative of the communities we serve and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment. Closing Date/Time: 5/6/2024 5:00:00 PM
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Contract Specialist I Classification Title: Administrative Analyst/Specialist Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, March 21, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general direction from the Procurement & Contract Services Manager/Chief Procurement Officer, this position performs routine (journey-level) contract management work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. The Contract Specialist I may seek guidance from others when addressing non-routine problems. Additionally, this role may assist other staff in performing work of greater complexity. The Contract Specialist I is accountable for ensuring that the University's delegated authority is effectively implemented and administered in strict adherence to CSU Policies, as well as all pertinent state and federal laws and regulations. An incumbent will provide support to more tenured Contract Specialists in preparing, processing, and managing various contract documents. This includes, but is not restricted to, Academic Internship and Service Learning Site Agreements (IN-SL), Interagency Agreements (IA), License Agreements (LA), Revenue Agreements, Athletic Travel Agreements (AT), Memorandums of Understanding (MOU), task order releases under Job Order Contracts (JOC), Task Order Construction Agreements (TOCA), Task Order Service Agreements (TOSA), and additional contracting and/or procurement related duties as required by the University. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $4,379 per month - $4,771 per month CSU Classification Salary Range : $4,379 per month - $7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday 7:30 AM - 4:00 PM. A partial telecommute schedule may be available, subject to management approval, after a training period to be determined. Department Information The University's Procurement & Contract Services Department provides the campus community with cost efficient and effective services for all acquisitions and contracting needs. https://www.csus.edu/administration-business-affairs/internal/procurement-contracts/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience, Knowledge, Skills, Abilities Proficient in overseeing the entire contract lifecycle, including drafting, revising, approving, filing, and distributing contracts ensuring adherence to insurance, bonding, and legal prerequisites. Experience in utilizing both manual and electronic methods to manage contract terms and conditions, along with the proficient application of contract-related policies and procedures to guarantee accurate compliance and execution. Experience providing comprehensive contracting support within a fast-paced, high-volume, work setting, while effectively addressing inquiries from diverse stakeholders. Experience collaborating with multidisciplinary teams to accomplish strategic goals and initiatives. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Ability to resolve customer complaints and concerns. Knowledge of contract documents and specifications. Ability to analyze and interpret financial data and prepare financial reports, statements, and/or projections. Ability to analyze and solve problems. General knowledge of procurement rules and regulations. Ability to make administrative/procedural decisions and judgments. Creative cost analysis skills. Skill in the negotiation and establishment of contractual arrangements for goods and services. Ability to assess contract compliance and product/service quality. Proficiency in Microsoft Word, Excel, Outlook, Teams; Adobe, and e-signature programs. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Preferred Qualifications Knowledge of government and/or educational institution procurement and contracting policies and procedures including but not limited to student placement and internship agreements, interagency agreements, public works, and revenue agreements. Knowledge of California State Contracting Manual in addition to State and Federal laws and regulations regarding procurement and contracts. Four years of contracting experience within Higher Education. Documents Needed to Apply Resume and cover letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from the State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship, and creative activity ; justice, diversity, equity, and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching, and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability-related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 09, 2024
Working Title: Contract Specialist I Classification Title: Administrative Analyst/Specialist Exempt I Posting Details Priority Application Date (Posting will remain open until filled): Thursday, March 21, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general direction from the Procurement & Contract Services Manager/Chief Procurement Officer, this position performs routine (journey-level) contract management work. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. The Contract Specialist I may seek guidance from others when addressing non-routine problems. Additionally, this role may assist other staff in performing work of greater complexity. The Contract Specialist I is accountable for ensuring that the University's delegated authority is effectively implemented and administered in strict adherence to CSU Policies, as well as all pertinent state and federal laws and regulations. An incumbent will provide support to more tenured Contract Specialists in preparing, processing, and managing various contract documents. This includes, but is not restricted to, Academic Internship and Service Learning Site Agreements (IN-SL), Interagency Agreements (IA), License Agreements (LA), Revenue Agreements, Athletic Travel Agreements (AT), Memorandums of Understanding (MOU), task order releases under Job Order Contracts (JOC), Task Order Construction Agreements (TOCA), Task Order Service Agreements (TOSA), and additional contracting and/or procurement related duties as required by the University. FLSA : Exempt (Not eligible for overtime compensation) Anticipated Hiring Range : $4,379 per month - $4,771 per month CSU Classification Salary Range : $4,379 per month - $7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday 7:30 AM - 4:00 PM. A partial telecommute schedule may be available, subject to management approval, after a training period to be determined. Department Information The University's Procurement & Contract Services Department provides the campus community with cost efficient and effective services for all acquisitions and contracting needs. https://www.csus.edu/administration-business-affairs/internal/procurement-contracts/ Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications Experience, Knowledge, Skills, Abilities Proficient in overseeing the entire contract lifecycle, including drafting, revising, approving, filing, and distributing contracts ensuring adherence to insurance, bonding, and legal prerequisites. Experience in utilizing both manual and electronic methods to manage contract terms and conditions, along with the proficient application of contract-related policies and procedures to guarantee accurate compliance and execution. Experience providing comprehensive contracting support within a fast-paced, high-volume, work setting, while effectively addressing inquiries from diverse stakeholders. Experience collaborating with multidisciplinary teams to accomplish strategic goals and initiatives. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Ability to resolve customer complaints and concerns. Knowledge of contract documents and specifications. Ability to analyze and interpret financial data and prepare financial reports, statements, and/or projections. Ability to analyze and solve problems. General knowledge of procurement rules and regulations. Ability to make administrative/procedural decisions and judgments. Creative cost analysis skills. Skill in the negotiation and establishment of contractual arrangements for goods and services. Ability to assess contract compliance and product/service quality. Proficiency in Microsoft Word, Excel, Outlook, Teams; Adobe, and e-signature programs. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Preferred Qualifications Knowledge of government and/or educational institution procurement and contracting policies and procedures including but not limited to student placement and internship agreements, interagency agreements, public works, and revenue agreements. Knowledge of California State Contracting Manual in addition to State and Federal laws and regulations regarding procurement and contracts. Four years of contracting experience within Higher Education. Documents Needed to Apply Resume and cover letter Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from the State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship, and creative activity ; justice, diversity, equity, and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching, and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability-related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Exempt Anticipated Hiring Amount: $5,022- $6,127 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Office of Research and Sponsored Programs (ORSP) is located within the Office of Research (OR) which is part of central Academic Affairs. ORSP provides leadership and support to the University's academic units, i.e., the colleges, schools and departments, as well as to individuals and groups of faculty. ORSP provides assistance to faculty and staff to obtain externally funded research support. The office is a central source of information on federal and government agencies, foundations, and corporations which support research. ORSP provides assistance in all pre-award and post-award phases of grants and contracts from development and planning up to the point of project implementation. This includes assistance in identifying potential external funding sources; conceptualizing programs; proposal planning and development; developing budgets; completing applications; developing and reviewing contracts; assisting with the University's approval process; assisting in negotiations with sponsoring agencies; and assuring compliance with all applicable federal and state regulations. DUTIES AND RESPONSIBILITIES Grant and Contract proposal planning, preparation, submission, and completion Development: Work in coordination with Deans, Associate Deans, Department Chairs, and budget analysts to develop grant resources and identify and communicate sources of internal and external funding. Provide support to faculty and staff in communicating with potential sponsor agency representatives: prepare and revise proposal budgets and budget justifications: complete all sponsor agency forms and assurances, proposal editing as allowed by sponsor deadline; assembly of proposal components, and submission of the proposal through mail/courier, sponsor portal or other electronic means. Provide technical review of terms and conditions of all sponsored contracts for adherence to University, CPP Foundation, and Uniform Guidance guidelines; write and review contracts, subcontracts, and amendments to contracts with corporations, state and federal agencies, collaborating universities, and private foundations. Assure compliance with applicable sponsor guidelines, laws, and regulations such as the Uniform Guidance/OMS circulars and FARs. Compliance: Provide support to faculty, staff, and administrators in completing the University’s approval process; Complete all assurance requirements for grants and contracts, Maintain professional expertise and ensure compliance with federal regulations, policies and/or requirements, in particular with Office of Management and Budget (OMB) Circulars: A 110 ("Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, and Other Non Profit Organizations"); A-122 ("Cost Principles for Non Profit Organizations"); A 133 ("Audits of States, Local Governments, and Non Profit Organizations" Negotiation: Manages, reviews and negotiates grants, contracts, subcontracts, cooperative agreements and clinical trial agreements with federal agencies, state, county, city, private agencies. Conduct complex and high-level negotiations with representatives of corporations, state and federal agencies, and private foundations to revise and finalize contracts; coordinate with Foundation staff to ensure terms and conditions are acceptable to the University and the CPP Foundation; exhibit diplomacy and tact in representing the University to external agencies. Execution: Follow up promptly with contracting agencies and organizations to ensure timely processing; provide final negotiated contract, subcontract, agreement, and amendment documents to the Foundation for signature on behalf of the University. Follow up with faculty and staff: Ensure extensions and amendments are developed, reviewed and properly approved, along with appropriate budgets, well in advance of contract termination deadlines. Education: Provide recommendations for ORSP website development to enhance its user-friendly assistance on funding opportunities, processes, boilerplate documents, and other informational tools for submission success; provide workshops and one-on-one sessions to faculty and staff interested in applying for and managing grants and contracts; provide information and assist the Director of ORSP with cross training of other ORSP staff to ensure adequate backup. Resubmission: Work with applicants to address reviewer comments, revise proposal and budget/budget justification; appropriately target resubmission grant/contract proposal so that sponsor deadline is met. Identify, disseminate, and promote funding opportunities Review electronic & print resources that publicize funding opportunities and disseminate those opportunities to appropriate faculty/staff on campus Conducts research to identify funding resources; identifies and matches opportunities to faculty interest. Promote high probability funding opportunities to the campus community using a variety of different strategies. Assist faculty in the analysis of funding announcements and to determine the appropriateness of the application. Disseminate information on the mission, goals, and funding opportunities for specific sponsor agency assignments. Follow-up regularly on the funding opportunities that are disseminated and provide additional information as necessary. Maintain and report on applicant interests and funding search systems. Engage in and arrange external relations and training activities Initiate and implement ORSP outreach activities designed to increase and acknowledge sponsored program activity, including regular ORSP-sponsored workshops, on-campus federal agency workshops, etc. Serve on University and project committees and task forces as requested/approved. Advise on the development of new partnerships both internal and external to the university. Participate in Foundation and grant team meetings. Actively participate in training and self-development regarding the Office of Management and Budget (0MB) Uniform Guidance compliance Acquire and disseminate current knowledge on grants and contracts processes Review and disseminate relevant information to applicants and ORSP staff on Foundation, University and CSU System policies and programs, application procedures, and regulations of sponsor agencies; This can include budgeting techniques, budgeting software, and electronic submission methods for specific sponsor agencies. Review publications containing external funding proposal development information and distribute to appropriate faculty and staff. Provide data for ORSP management information system, reports, and publications Prepare information for ORSP transmittals and deadline calendar. Conduct status checks on pending proposals to update the proposal information management system. Review and edit entries in the proposal information management system and other tracking systems for regular and annual reports QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Advanced degree preferred Knowledge of post-award processes Familiarity with CSU system and Cal Poly Pomona Foundation policies Experience in contract development and negotiation Understanding of Federal Acquisition Regulations (FARs) Ability to prepare budgets, budget justifications, and proposal outlines Strong communication skills for interaction with faculty, staff, and external agencies Demonstrated expertise in public and business administration, fiscal management, and problem-solving Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,022 and maximum $9,083 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: May 02 2024 Pacific Daylight Time Applications close: May 16 2024 Pacific Daylight Time Closing Date/Time:
May 03, 2024
Type of Appointment : Full-Time, Probationary Collective Bargaining Unit : California State University Employees Union - Unit 9 Job Classification : Administrative Analyst/Specialist - Exempt Anticipated Hiring Amount: $5,022- $6,127 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT The Office of Research and Sponsored Programs (ORSP) is located within the Office of Research (OR) which is part of central Academic Affairs. ORSP provides leadership and support to the University's academic units, i.e., the colleges, schools and departments, as well as to individuals and groups of faculty. ORSP provides assistance to faculty and staff to obtain externally funded research support. The office is a central source of information on federal and government agencies, foundations, and corporations which support research. ORSP provides assistance in all pre-award and post-award phases of grants and contracts from development and planning up to the point of project implementation. This includes assistance in identifying potential external funding sources; conceptualizing programs; proposal planning and development; developing budgets; completing applications; developing and reviewing contracts; assisting with the University's approval process; assisting in negotiations with sponsoring agencies; and assuring compliance with all applicable federal and state regulations. DUTIES AND RESPONSIBILITIES Grant and Contract proposal planning, preparation, submission, and completion Development: Work in coordination with Deans, Associate Deans, Department Chairs, and budget analysts to develop grant resources and identify and communicate sources of internal and external funding. Provide support to faculty and staff in communicating with potential sponsor agency representatives: prepare and revise proposal budgets and budget justifications: complete all sponsor agency forms and assurances, proposal editing as allowed by sponsor deadline; assembly of proposal components, and submission of the proposal through mail/courier, sponsor portal or other electronic means. Provide technical review of terms and conditions of all sponsored contracts for adherence to University, CPP Foundation, and Uniform Guidance guidelines; write and review contracts, subcontracts, and amendments to contracts with corporations, state and federal agencies, collaborating universities, and private foundations. Assure compliance with applicable sponsor guidelines, laws, and regulations such as the Uniform Guidance/OMS circulars and FARs. Compliance: Provide support to faculty, staff, and administrators in completing the University’s approval process; Complete all assurance requirements for grants and contracts, Maintain professional expertise and ensure compliance with federal regulations, policies and/or requirements, in particular with Office of Management and Budget (OMB) Circulars: A 110 ("Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, and Other Non Profit Organizations"); A-122 ("Cost Principles for Non Profit Organizations"); A 133 ("Audits of States, Local Governments, and Non Profit Organizations" Negotiation: Manages, reviews and negotiates grants, contracts, subcontracts, cooperative agreements and clinical trial agreements with federal agencies, state, county, city, private agencies. Conduct complex and high-level negotiations with representatives of corporations, state and federal agencies, and private foundations to revise and finalize contracts; coordinate with Foundation staff to ensure terms and conditions are acceptable to the University and the CPP Foundation; exhibit diplomacy and tact in representing the University to external agencies. Execution: Follow up promptly with contracting agencies and organizations to ensure timely processing; provide final negotiated contract, subcontract, agreement, and amendment documents to the Foundation for signature on behalf of the University. Follow up with faculty and staff: Ensure extensions and amendments are developed, reviewed and properly approved, along with appropriate budgets, well in advance of contract termination deadlines. Education: Provide recommendations for ORSP website development to enhance its user-friendly assistance on funding opportunities, processes, boilerplate documents, and other informational tools for submission success; provide workshops and one-on-one sessions to faculty and staff interested in applying for and managing grants and contracts; provide information and assist the Director of ORSP with cross training of other ORSP staff to ensure adequate backup. Resubmission: Work with applicants to address reviewer comments, revise proposal and budget/budget justification; appropriately target resubmission grant/contract proposal so that sponsor deadline is met. Identify, disseminate, and promote funding opportunities Review electronic & print resources that publicize funding opportunities and disseminate those opportunities to appropriate faculty/staff on campus Conducts research to identify funding resources; identifies and matches opportunities to faculty interest. Promote high probability funding opportunities to the campus community using a variety of different strategies. Assist faculty in the analysis of funding announcements and to determine the appropriateness of the application. Disseminate information on the mission, goals, and funding opportunities for specific sponsor agency assignments. Follow-up regularly on the funding opportunities that are disseminated and provide additional information as necessary. Maintain and report on applicant interests and funding search systems. Engage in and arrange external relations and training activities Initiate and implement ORSP outreach activities designed to increase and acknowledge sponsored program activity, including regular ORSP-sponsored workshops, on-campus federal agency workshops, etc. Serve on University and project committees and task forces as requested/approved. Advise on the development of new partnerships both internal and external to the university. Participate in Foundation and grant team meetings. Actively participate in training and self-development regarding the Office of Management and Budget (0MB) Uniform Guidance compliance Acquire and disseminate current knowledge on grants and contracts processes Review and disseminate relevant information to applicants and ORSP staff on Foundation, University and CSU System policies and programs, application procedures, and regulations of sponsor agencies; This can include budgeting techniques, budgeting software, and electronic submission methods for specific sponsor agencies. Review publications containing external funding proposal development information and distribute to appropriate faculty and staff. Provide data for ORSP management information system, reports, and publications Prepare information for ORSP transmittals and deadline calendar. Conduct status checks on pending proposals to update the proposal information management system. Review and edit entries in the proposal information management system and other tracking systems for regular and annual reports QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Advanced degree preferred Knowledge of post-award processes Familiarity with CSU system and Cal Poly Pomona Foundation policies Experience in contract development and negotiation Understanding of Federal Acquisition Regulations (FARs) Ability to prepare budgets, budget justifications, and proposal outlines Strong communication skills for interaction with faculty, staff, and external agencies Demonstrated expertise in public and business administration, fiscal management, and problem-solving Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/. Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Conflict of Interest This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml. Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster. CSU Classification Salary Range This position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $5,022 and maximum $9,083 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position. Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices. EEO Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement. Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: May 02 2024 Pacific Daylight Time Applications close: May 16 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Channel Islands
1 University Dr, Camarillo, CA 93012, USA
Division of Academic Affairs Administrator III RESPONSIBILITIES & DUTIES: Community Partnerships and Fieldwork: In partnership with the Dean, initiates, cultivates, and supports regional community partnerships with PK-12 schools and school districts, county offices of education, community colleges, regional universities, early childhood centers and organizations, government, other non-profit organizations, and the private sector. Collaborates with business partners in the achievement of university goals that support the university and school’s mission. Initiates grant applications and secures funding with LEAs (Local Educational Agencies) and ensures effective implementation of all partnership grants in support of educator residencies, and other related initiatives. Oversees the placement of students for fieldwork, internships, residencies, and related community engagement and partners with relevant Academic Department Chairs and staff. Leads and provides ongoing oversight for residency partnerships by working with relevant individuals to organize professional development for principals, university liaisons, mentor teachers, early childhood center directors, and other relevant professionals. Continuous Improvement, Accreditation, and Assessment: Oversees continuous academic improvement and accreditation with and for regional, state, and national institutions, and assessment of all academic programs in collaboration with Assessment Analyst, Academic Department Chairs, and relevant faculty and staff. These agencies include but are not limited to California Commission on Teacher Credentialing (CTC) and WSUC (WASC Senior College and University Commission). Under the direction of the Dean, leads faculty, staff, and administrators in identifying, designing, developing, and implementing strategies, tools, and processes for a comprehensive assessment plan that meets accreditation standards, including the supervision of accreditation website for accurate reporting. Promotes faculty and staff development to support effective assessment, continuous improvement, and accreditation practices (e.g., training, advising, best practices). Promotes programmatic assessment in a manner that ensures continuous quality improvements (e.g., use of data from course and faculty evaluations, student signature assignments, programmatic effectiveness, surveys, etc.). Oversees the preparation and dissemination of assessment data, and related policies and procedures (e.g., accreditation data and reporting, embedded assessments in the academic calendar, student and faculty handbooks, annual reports). Oversees the completion and use of programmatic information for different internal and external community partners using multiple communication platforms. Supports and guides assessment research and scholarship. Recruitment, Admissions, Advising, and Student Success: In support of SOE, manages undergraduate and graduate marketing, recruitment, admissions, retention, and completion processes in collaboration with CSUCI Admissions Office and Registrar, SOE department chairs, and counselors. Works with the counselors to enact comprehensive programs that provide “cradle through career” support for students, including effective recruitment and academic advising for all aspects of the student experience (e.g., prospective student guidance and evaluation, current student advising and field placement, and credentials completion support). Oversees the coordination of SOE’s support of students, including collaboration with CSUCI departments and programs such as CSUCI CARE (Campus Access, Retention, and Equity) Team, SOE Department Chairs, Coordinators, Faculty, and Counselors as relevant. Collaboratively assesses SOE needs, and develops and implements policies, procedures, and strategic plans related to student success to ensure alignment with SOE and institutional mission, vision, and values as well as compliance with federal and state regulations. This includes implementing a variety of CSUCI and SOE policies, protocols, trainings, and resources to inform the SOE community and relevant constituents to ensure informed and collaborative student support. Specific to undergraduate, credentials, and graduate programs, collaborates with Academic Department Chairs and the counselors to organize systems of support for each program to ensure CI students are fully prepared for their programs, including recruitment, admissions, coursework, credential exams, comprehensive exams, thesis, and/or dissertation. Takes an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participates at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Performs other duties as assigned. REQUIREMENTS OF POSITION: A Ph.D., Ed.D., or other terminal degree in education-related field with experience [HR1] in PK-12 teaching and higher education teaching and administration (e.g., coordinator, director, committee chair, department chair, and/or associate dean). Must qualify on appointment for tenure at level of Associate Professor or Professor, with Professor as preferable. Strong decision-making skills and the ability to work under pressure with competing demands; ability to be proactive, flexible, and collaborative as a leader and senior administrator to set and accomplish strategic goals and priorities and to cultivate a collegial environment. Quantitative and qualitative analytical skills; strong written and oral communication, strong organizational abilities; fluency with digital tools; understanding of systems and organizational leadership. Desirable Qualifications: Bilingual (English/Spanish). Credential in teaching, counseling, and/or educational leadership in California or state with credentials reciprocity. Familiarity and/or experience with institutions serving historically underrepresented students. Familiarity with California Commission on Teacher Credentialing policies, procedures, programs, and credentials and other accrediting agencies. Familiarity with collective bargaining and management of union contracts. Experience with policy development, personnel management, enrollment management, and/or budgets. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $11,667-$13,334 per month Advertised: Dec 05 2023 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Division of Academic Affairs Administrator III RESPONSIBILITIES & DUTIES: Community Partnerships and Fieldwork: In partnership with the Dean, initiates, cultivates, and supports regional community partnerships with PK-12 schools and school districts, county offices of education, community colleges, regional universities, early childhood centers and organizations, government, other non-profit organizations, and the private sector. Collaborates with business partners in the achievement of university goals that support the university and school’s mission. Initiates grant applications and secures funding with LEAs (Local Educational Agencies) and ensures effective implementation of all partnership grants in support of educator residencies, and other related initiatives. Oversees the placement of students for fieldwork, internships, residencies, and related community engagement and partners with relevant Academic Department Chairs and staff. Leads and provides ongoing oversight for residency partnerships by working with relevant individuals to organize professional development for principals, university liaisons, mentor teachers, early childhood center directors, and other relevant professionals. Continuous Improvement, Accreditation, and Assessment: Oversees continuous academic improvement and accreditation with and for regional, state, and national institutions, and assessment of all academic programs in collaboration with Assessment Analyst, Academic Department Chairs, and relevant faculty and staff. These agencies include but are not limited to California Commission on Teacher Credentialing (CTC) and WSUC (WASC Senior College and University Commission). Under the direction of the Dean, leads faculty, staff, and administrators in identifying, designing, developing, and implementing strategies, tools, and processes for a comprehensive assessment plan that meets accreditation standards, including the supervision of accreditation website for accurate reporting. Promotes faculty and staff development to support effective assessment, continuous improvement, and accreditation practices (e.g., training, advising, best practices). Promotes programmatic assessment in a manner that ensures continuous quality improvements (e.g., use of data from course and faculty evaluations, student signature assignments, programmatic effectiveness, surveys, etc.). Oversees the preparation and dissemination of assessment data, and related policies and procedures (e.g., accreditation data and reporting, embedded assessments in the academic calendar, student and faculty handbooks, annual reports). Oversees the completion and use of programmatic information for different internal and external community partners using multiple communication platforms. Supports and guides assessment research and scholarship. Recruitment, Admissions, Advising, and Student Success: In support of SOE, manages undergraduate and graduate marketing, recruitment, admissions, retention, and completion processes in collaboration with CSUCI Admissions Office and Registrar, SOE department chairs, and counselors. Works with the counselors to enact comprehensive programs that provide “cradle through career” support for students, including effective recruitment and academic advising for all aspects of the student experience (e.g., prospective student guidance and evaluation, current student advising and field placement, and credentials completion support). Oversees the coordination of SOE’s support of students, including collaboration with CSUCI departments and programs such as CSUCI CARE (Campus Access, Retention, and Equity) Team, SOE Department Chairs, Coordinators, Faculty, and Counselors as relevant. Collaboratively assesses SOE needs, and develops and implements policies, procedures, and strategic plans related to student success to ensure alignment with SOE and institutional mission, vision, and values as well as compliance with federal and state regulations. This includes implementing a variety of CSUCI and SOE policies, protocols, trainings, and resources to inform the SOE community and relevant constituents to ensure informed and collaborative student support. Specific to undergraduate, credentials, and graduate programs, collaborates with Academic Department Chairs and the counselors to organize systems of support for each program to ensure CI students are fully prepared for their programs, including recruitment, admissions, coursework, credential exams, comprehensive exams, thesis, and/or dissertation. Takes an active role in helping to embed the values of diversity, equity, and inclusion in all aspects of University work, in every division, and participates at least once annually in professional and/or leadership development opportunities that will contribute to campus efforts to advance racial and social justice in and through education at CSUCI and beyond. Performs other duties as assigned. REQUIREMENTS OF POSITION: A Ph.D., Ed.D., or other terminal degree in education-related field with experience [HR1] in PK-12 teaching and higher education teaching and administration (e.g., coordinator, director, committee chair, department chair, and/or associate dean). Must qualify on appointment for tenure at level of Associate Professor or Professor, with Professor as preferable. Strong decision-making skills and the ability to work under pressure with competing demands; ability to be proactive, flexible, and collaborative as a leader and senior administrator to set and accomplish strategic goals and priorities and to cultivate a collegial environment. Quantitative and qualitative analytical skills; strong written and oral communication, strong organizational abilities; fluency with digital tools; understanding of systems and organizational leadership. Desirable Qualifications: Bilingual (English/Spanish). Credential in teaching, counseling, and/or educational leadership in California or state with credentials reciprocity. Familiarity and/or experience with institutions serving historically underrepresented students. Familiarity with California Commission on Teacher Credentialing policies, procedures, programs, and credentials and other accrediting agencies. Familiarity with collective bargaining and management of union contracts. Experience with policy development, personnel management, enrollment management, and/or budgets. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Hiring Range: $11,667-$13,334 per month Advertised: Dec 05 2023 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Student Services Professional III Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $5,025 - $5,305* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: May 8, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Director of Student Engagement & Leadership Development (SELD) and the daily work oversight of the Associated Students (AS) Senior Coordinator of Governance and Operations (G&O); the AS Coordinator for Programs and Communications (P&C) performs a wide range of complex student services professional work including advising and providing guidance for Associated Students. The P&C develops and presents a wide range of student programming related documents, reports, and assessments for the AS, and makes recommendations based on data analysis, including co-curricular learning outcomes for both student employees and participants. This position is responsible for advising, developing, overseeing, and supporting the programmatic and marketing operations of student assistants employed by the Associated Students and makes independent decisions on day-to-day operations, and interprets and applies specialized policies and procedures. Work is performed independently under general direction related to the goals of the position. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Serves as the primary advisor and supervisor to the students on the AS Programming Board, Farmers Market Student Assistants, and Otter Media Station managers (students). Serves as the professional staff liaison between AS and University Affairs Performances and Events (UACE), University Police, and Risk Management. Represents AS at weekly campus-wide service provider/event planning meetings. Acts as a liaison and collaborates with various campus departments on individual and thematic programming initiatives on behalf of AS. Contributes to risk management, programmatic oversight and emergency response. Provides secondary programming advising to the AS College Senators. Provides student activity support and advising for AS involvement in larger campus-wide programmatic initiative on campus such as Welcome Back Week (Fall and Spring), Open House, Orientations, Otter Days, RAFT Weekend, etc. Oversees the development, accuracy and effectiveness of all AS publications, web sites, social media, advertisements, promotional items and communication initiatives. Serves as the primary advisor to and oversees the activities of the student assistants on the AS Marketing and Communications team. In coordination with the AS Senior Coordinator for G&O, the AS President, and the Director of SELD, plans leadership development and team building activities and retreats for the AS student leaders, and contributes to departmental leadership and professional development initiatives. Provides training and advising to AS student employees and volunteers in event planning, contracting, event execution, risk management, advertising and budgeting. Facilitates student-centered self-governance, ethical behavior and financial stewardship. Applies CSU, CSUMB, Student Life, SELD, and AS operating policies and procedures in helping to develop, organize, prioritize, and monitor programmatic operations for the AS; provides daily work supervision to assigned student staff, evaluates their performance, establishes work agendas in accordance with deadlines and monitors work to completion, making appropriate recommendations as needed; ability to problem solve during planning and events; and manage complex programming and events. Briefs the Director of SELD and the AS Senior Coordinator for G&O regarding progress of routine work and special projects. Provides analyses, training, guidance, and oversight of the fiscal and budgetary practices of the AS committees, Otter Media, Farmers Market, and other special projects in collaboration with the Director of SELD, the AS Senior Coordinator for G&O and the SELD Analyst. Evaluates and reviews all expenditures of those committees to ensure that the AS is following sound fiscal practices and is in compliance with applicable CSU and AS policies. Provides direct supervision and programming advising to the Otter Media Station Managers and volunteers. Supports the management of the space, tracking of inventory, provides oversight and guidance regarding events and booking requests, and oversees the scheduling of volunteers and service learners. Has oversight for the hiring, training, and evaluation of OM Station Managers. Conducts regular assessments of AS programming, the co-curricular learning outcomes adopted by the University, and the development of various competencies that support the career readiness of assigned student staff. Employs data obtained through these assessments to make programmatic, personnel, and operational adjustments and enhancements that support greater AS effectiveness and efficiency of the programs and communications provided to the CSUMB student body. Attends seminars and conferences to maintain program and professional development. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Working knowledge of the principles of individual and group behavior; procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. MINIMUM QUALIFICATIONS: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. PREFERRED QUALIFICATIONS : Three years of demonstrated experience related to the field of student activities, associated student government, even management and coordination, administrative management, university auxiliaries/incorporated boards, etc. including experience supervising students; with software such as Microsoft Suite, Oracle/PeopleSoft, ClickUp, Adobe Suite; and working knowledge of social media and marketing across various platforms. Knowledge of California State University policies, Title 5, Chancellor’s Office executive orders, Gloria Romero Open Meetings Act, Parliamentary Procedure. Technical fluency with Banner, Microsoft Office Professional Suite, Oracle-People Soft CSU Common Management System or equivalent information system, Hyperion, or similar report generation software; and Google mail and calendaring. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property; access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ); access to controlled or hazardous substances. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 15.5, of the Donahue Higher Education Act, Section 67380 Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. Requires evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Apr 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 24, 2024
Classification: Student Services Professional III Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $5,025 - $5,305* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: May 8, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Director of Student Engagement & Leadership Development (SELD) and the daily work oversight of the Associated Students (AS) Senior Coordinator of Governance and Operations (G&O); the AS Coordinator for Programs and Communications (P&C) performs a wide range of complex student services professional work including advising and providing guidance for Associated Students. The P&C develops and presents a wide range of student programming related documents, reports, and assessments for the AS, and makes recommendations based on data analysis, including co-curricular learning outcomes for both student employees and participants. This position is responsible for advising, developing, overseeing, and supporting the programmatic and marketing operations of student assistants employed by the Associated Students and makes independent decisions on day-to-day operations, and interprets and applies specialized policies and procedures. Work is performed independently under general direction related to the goals of the position. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Serves as the primary advisor and supervisor to the students on the AS Programming Board, Farmers Market Student Assistants, and Otter Media Station managers (students). Serves as the professional staff liaison between AS and University Affairs Performances and Events (UACE), University Police, and Risk Management. Represents AS at weekly campus-wide service provider/event planning meetings. Acts as a liaison and collaborates with various campus departments on individual and thematic programming initiatives on behalf of AS. Contributes to risk management, programmatic oversight and emergency response. Provides secondary programming advising to the AS College Senators. Provides student activity support and advising for AS involvement in larger campus-wide programmatic initiative on campus such as Welcome Back Week (Fall and Spring), Open House, Orientations, Otter Days, RAFT Weekend, etc. Oversees the development, accuracy and effectiveness of all AS publications, web sites, social media, advertisements, promotional items and communication initiatives. Serves as the primary advisor to and oversees the activities of the student assistants on the AS Marketing and Communications team. In coordination with the AS Senior Coordinator for G&O, the AS President, and the Director of SELD, plans leadership development and team building activities and retreats for the AS student leaders, and contributes to departmental leadership and professional development initiatives. Provides training and advising to AS student employees and volunteers in event planning, contracting, event execution, risk management, advertising and budgeting. Facilitates student-centered self-governance, ethical behavior and financial stewardship. Applies CSU, CSUMB, Student Life, SELD, and AS operating policies and procedures in helping to develop, organize, prioritize, and monitor programmatic operations for the AS; provides daily work supervision to assigned student staff, evaluates their performance, establishes work agendas in accordance with deadlines and monitors work to completion, making appropriate recommendations as needed; ability to problem solve during planning and events; and manage complex programming and events. Briefs the Director of SELD and the AS Senior Coordinator for G&O regarding progress of routine work and special projects. Provides analyses, training, guidance, and oversight of the fiscal and budgetary practices of the AS committees, Otter Media, Farmers Market, and other special projects in collaboration with the Director of SELD, the AS Senior Coordinator for G&O and the SELD Analyst. Evaluates and reviews all expenditures of those committees to ensure that the AS is following sound fiscal practices and is in compliance with applicable CSU and AS policies. Provides direct supervision and programming advising to the Otter Media Station Managers and volunteers. Supports the management of the space, tracking of inventory, provides oversight and guidance regarding events and booking requests, and oversees the scheduling of volunteers and service learners. Has oversight for the hiring, training, and evaluation of OM Station Managers. Conducts regular assessments of AS programming, the co-curricular learning outcomes adopted by the University, and the development of various competencies that support the career readiness of assigned student staff. Employs data obtained through these assessments to make programmatic, personnel, and operational adjustments and enhancements that support greater AS effectiveness and efficiency of the programs and communications provided to the CSUMB student body. Attends seminars and conferences to maintain program and professional development. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Working knowledge of the principles of individual and group behavior; procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. MINIMUM QUALIFICATIONS: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. PREFERRED QUALIFICATIONS : Three years of demonstrated experience related to the field of student activities, associated student government, even management and coordination, administrative management, university auxiliaries/incorporated boards, etc. including experience supervising students; with software such as Microsoft Suite, Oracle/PeopleSoft, ClickUp, Adobe Suite; and working knowledge of social media and marketing across various platforms. Knowledge of California State University policies, Title 5, Chancellor’s Office executive orders, Gloria Romero Open Meetings Act, Parliamentary Procedure. Technical fluency with Banner, Microsoft Office Professional Suite, Oracle-People Soft CSU Common Management System or equivalent information system, Hyperion, or similar report generation software; and Google mail and calendaring. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property; access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ); access to controlled or hazardous substances. This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 15.5, of the Donahue Higher Education Act, Section 67380 Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. Requires evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Apr 23 2024 Pacific Daylight Time Applications close: Closing Date/Time: