Senior Administrative Assistant

Full-time position available with the Parks & Recreation Department, Natural Resources Management Division located at 3515 NE 33rd Terrace
Salary Range: $20.48-$30.71/hour
Normal Work Days/Hours: Monday - Friday 7:00 a.m. - 3:30 p.m.
Application Deadline Date: November 6, 2024


Responsibilities

• Performs Edits (errors and adjustments) and performs audits in our payroll systems (Nova Time and Peoplesoft).
• Coordinates or facilitates specialized programs and performs routine operational tasks.
• Orders office supplies (as needed) and offers suggestions.
• Remedies operational defects (as directed), and assists other departments and sections within our department (as needed) by performing special duties when required.
• Maintains a variety of records/
• Aids with filing invoices, and organizes confidential personnel files, records, and creating reports as required.
• Supports in the development, installation and execution of our section's policies, procedures.
• Communicates with and schedules interviews with potential applicants and offers IT support to our operation.
• Performs special assignments and submits reports based on such assignments.
• Consults administrative superior on matters of general policy.
• Maintains good networking and interpersonal skills and receives and handles difficult complaints by being resourceful and offering information to interested person(s) and group(s).
• Prepares correspondence to some of the most frequently asked questions.
• Exhibits the ability to consult with individuals in person, through written communication, or through telecommunication where we're inquiring services, corresponding to complaints, resolving disputes, etc.
• Analyzes revenues and expenditure.
• Reviews budget estimates and assists in the determination of appropriations to be recommended by superiors.
• Analyzes divisional procedures to conserve funds.
• Inputs requisitions, checks statuses of those requisitions processed, and requests payment of invoices through the Department's Finance Section by way of written communication, telecommunication and through inter-office mail.

Qualifications

REQUIRES an accredited Bachelor's degree; OR an equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice.


Other Information

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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