CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Support Coordinator II for the Center for Teaching and Learning Classification Title: ASC II Posting Details Priority Application Deadline: M onday, October 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II works independently under the lead work direction of the Assistant to the Director and the general direction of the Director of the Center for Teaching and Learning in support of departmental operations, performing administrative duties of considerable scope and complexity requiring initiative and judgment. The incumbent's responsibilities include but are not limited to: overseeing and tracking budget expenditures and transfers for grants; coordinating events; providing front desk reception; assisting visitors and acting as the department liaison to internal and external customers; scheduling and maintaining the Director's calendar; acting as an internal and external resource for the Center for Teaching and Learning, Teaching Institute, Visiting Scholars Program and Pedagogy Enhancement Awards. Incumbent may provide lead work direction to student assistants. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range :$3,865 per month - $4685 per month CSU Classification Salary Range : $3,865 - $6,336 per month Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : M-F 8-5 Department Information The mission of the Center of Teaching and Learning at Sacramento State is to empower the teaching and learning community by providing mentoring and supporting evidence-based and inclusive practices that engage teaching excellence to enhance and transform student learning experiences. https://www.csus.edu/academic-affairs/center-teaching-learning/ Minimum Qualifications Entry to this classification requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: 1. Experience performing clerical and administrative support functions in an office environment. Knowledge/Skills/Abilities: 2. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 3. Excellent communication skills (written and verbal). 4. Strong interpersonal skills to interact effectively with internal and external constituents. 5. Excellent customer service skills. (e.g. to work with administrators, faculty, staff, and students) 6. Ability to perform event planning/coordination duties. 7. Expertise in using office software packages, technology, and systems. 8. Ability to maintain and edit website. 9. Organizational and time management skills to prioritize, multi-task and meet deadlines. 10. Strong detail-oriented skills with high level of accuracy. 11. Ability to maintain confidentiality. Conditions of Employment - Ability to successfully pass a background check. Preferred Qualifications 1. Experience working in a higher education environment. 2. Knowledge of grants and related processes and procedures. 3. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 19 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Administrative Support Coordinator II for the Center for Teaching and Learning Classification Title: ASC II Posting Details Priority Application Deadline: M onday, October 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II works independently under the lead work direction of the Assistant to the Director and the general direction of the Director of the Center for Teaching and Learning in support of departmental operations, performing administrative duties of considerable scope and complexity requiring initiative and judgment. The incumbent's responsibilities include but are not limited to: overseeing and tracking budget expenditures and transfers for grants; coordinating events; providing front desk reception; assisting visitors and acting as the department liaison to internal and external customers; scheduling and maintaining the Director's calendar; acting as an internal and external resource for the Center for Teaching and Learning, Teaching Institute, Visiting Scholars Program and Pedagogy Enhancement Awards. Incumbent may provide lead work direction to student assistants. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range :$3,865 per month - $4685 per month CSU Classification Salary Range : $3,865 - $6,336 per month Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : M-F 8-5 Department Information The mission of the Center of Teaching and Learning at Sacramento State is to empower the teaching and learning community by providing mentoring and supporting evidence-based and inclusive practices that engage teaching excellence to enhance and transform student learning experiences. https://www.csus.edu/academic-affairs/center-teaching-learning/ Minimum Qualifications Entry to this classification requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: 1. Experience performing clerical and administrative support functions in an office environment. Knowledge/Skills/Abilities: 2. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 3. Excellent communication skills (written and verbal). 4. Strong interpersonal skills to interact effectively with internal and external constituents. 5. Excellent customer service skills. (e.g. to work with administrators, faculty, staff, and students) 6. Ability to perform event planning/coordination duties. 7. Expertise in using office software packages, technology, and systems. 8. Ability to maintain and edit website. 9. Organizational and time management skills to prioritize, multi-task and meet deadlines. 10. Strong detail-oriented skills with high level of accuracy. 11. Ability to maintain confidentiality. Conditions of Employment - Ability to successfully pass a background check. Preferred Qualifications 1. Experience working in a higher education environment. 2. Knowledge of grants and related processes and procedures. 3. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 19 2023 Pacific Daylight Time Applications close: Closing Date/Time:
WAKE COUNTY, NC
Raleigh, North Carolina, United States
What You'll Be Doing Join #TeamWake as the Assistant Director of Compliance and Administrative Services! The Assistant Director, Compliance and Administrative Services manages public health projects and ensures strategic use of data to support public health programming. This position provides administrative guidance to program staff, supports compliance with public health best practices, and coordinates operations in alignment with Wake County Health and Human Services department goals. Responsibilities of the Assistant Director include: Utilizes data to inform Public Health programming and develop strategies for program enhancement Plans agenda items for leadership meetings and assists Program Managers with county administrative processes such as human resource functions, budget planning, and finance requests Manages Public Health projects for multiple programs - projects include: spending plan creation, compiling budget information, organizing the use of Public Health resources, coordinating internship for public health, community partner requests and any other projects as assigned Collaborates with Public Health program staff to lead projects from inception to completion About Our Team Wake County Health and Human Services (WCHHS) is the consolidation of programs and services that include social services, public health, job search assistance, child support, and transportation. Our mission, in partnership with the community, is to facilitate full access to high quality and effective health and human services for Wake County residents. In addition to our numerous standard programs, Wake County Health and Human Services (WCHHS) is engaged in a number of special initiatives that are impacting services and programs throughout our entire agency. Whether legislated down from the changing regulations on the Federal or State level or bubbling up from the entrepreneurial spirit of our staff, you can always look forward to Wake County Health and Human Services implementing new and exciting enhancements to our services and programs. The Basics (Required Education and Experience) Bachelor's degree in Healthcare Administration, Business Administration or related field Five years of job-related experience Equivalent education and experience are accepted Beyond the Basics (Preferred Education and Experience) Master’s Degree in Public Health, Healthcare Administration, Business Administration, or related field 3 years supervisory experience How Will We Know You're 'The One'? Leads, directs and reviews the work of team members in order to accomplish operational plans and results Influences others regarding the area of responsibility’s practices and approaches Responsible for making moderate to significant improvements of processes, systems or standards to enhance performance of Division Introduces new ideas and creative solutions to stimulate discussion and thinking in both internal and external situations About This Position Location: Human Services Center Sunnybrook Raleigh, NC 27610 Employment Type: Regular Work Schedule: Mon-Fri, 8:30am - 5:15pm Hiring Range: $82,862 - $116,002 Market Range: 82,862.00 - 149,143.00 Posting Closing Date: 7:00 pm on 5/9/2024 What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
Apr 26, 2024
What You'll Be Doing Join #TeamWake as the Assistant Director of Compliance and Administrative Services! The Assistant Director, Compliance and Administrative Services manages public health projects and ensures strategic use of data to support public health programming. This position provides administrative guidance to program staff, supports compliance with public health best practices, and coordinates operations in alignment with Wake County Health and Human Services department goals. Responsibilities of the Assistant Director include: Utilizes data to inform Public Health programming and develop strategies for program enhancement Plans agenda items for leadership meetings and assists Program Managers with county administrative processes such as human resource functions, budget planning, and finance requests Manages Public Health projects for multiple programs - projects include: spending plan creation, compiling budget information, organizing the use of Public Health resources, coordinating internship for public health, community partner requests and any other projects as assigned Collaborates with Public Health program staff to lead projects from inception to completion About Our Team Wake County Health and Human Services (WCHHS) is the consolidation of programs and services that include social services, public health, job search assistance, child support, and transportation. Our mission, in partnership with the community, is to facilitate full access to high quality and effective health and human services for Wake County residents. In addition to our numerous standard programs, Wake County Health and Human Services (WCHHS) is engaged in a number of special initiatives that are impacting services and programs throughout our entire agency. Whether legislated down from the changing regulations on the Federal or State level or bubbling up from the entrepreneurial spirit of our staff, you can always look forward to Wake County Health and Human Services implementing new and exciting enhancements to our services and programs. The Basics (Required Education and Experience) Bachelor's degree in Healthcare Administration, Business Administration or related field Five years of job-related experience Equivalent education and experience are accepted Beyond the Basics (Preferred Education and Experience) Master’s Degree in Public Health, Healthcare Administration, Business Administration, or related field 3 years supervisory experience How Will We Know You're 'The One'? Leads, directs and reviews the work of team members in order to accomplish operational plans and results Influences others regarding the area of responsibility’s practices and approaches Responsible for making moderate to significant improvements of processes, systems or standards to enhance performance of Division Introduces new ideas and creative solutions to stimulate discussion and thinking in both internal and external situations About This Position Location: Human Services Center Sunnybrook Raleigh, NC 27610 Employment Type: Regular Work Schedule: Mon-Fri, 8:30am - 5:15pm Hiring Range: $82,862 - $116,002 Market Range: 82,862.00 - 149,143.00 Posting Closing Date: 7:00 pm on 5/9/2024 What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
City of Portland, Oregon
Portland, Oregon, United States
The Position Do you enjoy creating accessible training experiences and documents? Are you a detail-oriented individual who appreciates creating and documenting effective processes? Ready to build your experience in employee training and development? If you answered “yes” to these questions, please consider applying to the Training and Development Program Assistant role at t he Portland Water Bureau . About the Position Job Appointment: Casual Work Schedule: Approximately 20 hours per week with scheduling flexibility. Note: This Community Service Aide (CSA II) position has a maximum of 1,400 hours in a calendar year. Work Location: This position will work at the Portland Building, 1120 SW 5 th Ave., Portland, OR 97204. This is a hybrid position. Benefits : This position is not eligible for benefits Union Representation : This position is not represented by a union Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to submit a resume and respond to supplemental questions for this application. Position Summary The Portland Water Bureau seeks to hire a Training and Development Program Assistant (Community Service Aide II) to support employee engagement and development related to the Bureau’s Business Services. The Business Services group houses many of the bureau’s core employee-focused functions, including - Human resources Communications and outreach Equity and policy Employee experience and development Strategic planning As a Training and Development Program Assistant (CSA II), you will: Assist in the administration, delivery, and documentation of employee programs and trainings. Support the coordination of virtual and in-person programming to include ‘lunch and learn’ style experiences, immersive multi-day employee experience programming, job shadow programming, and New Employee Welcome. Coordinate evaluation tools and processes for employee programs and trainings. Support the bureau-wide implementation of LinkedIn Learning, including promoting the program, communicating the value and evolving opportunity to the workforce, coordinating the employee experience with the platform, and developing recommended learning pathways. Perform administrative tasks and other duties as assigned independently. We value diverse perspectives and life experiences and aspire to hire and support people who reflect the diversity of the people of Portland. People of color, LGBTQ I A+ and other identities, people with disabilities, and veterans are encouraged to apply. Employees are guided by the shared values of public service, customers, communication, and equity. We work hard every day to share the stories about how our investments in the water system ensure safe and abundant water for generations to come. Your unique perspective and lived experience will help shape our work and strengthen our organization. About the Portland Water Bureau: The Portland Water Bureau serves water to nearly a million people in the Portland area. Portland’s water system includes two great water sources, 53 tanks and reservoirs, and 2,200 miles of pipes. The bureau employs approximately 600 people in a variety of professions including maintenance and construction, engineering and design, water treatment and resource protection, customer service and communications, and much more. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. Black, Indigenous, People of Color, and people with disabilities, are encouraged to apply for this position. Our mission: We serve excellent water every minute of every day. Our vision: The water our community loves is safe and abundant for generations to come. Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult-and essential-work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. More Information about the Portland Water Bureau . Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the recruiter! We will review the job announcement and discuss what a typical day looks like for this position. We will also devote time to answer any questions you may have about the application process and/or the position. Monday, May 13, 2024, 5:30PM-6:30PM Pacific Time (US and Canada) Zoom Meeting Link: https://us06web.zoom.us/j/86948089428 Have a question? Contact Information: Vanessa Valdez, Recruiter Bureau of Human Resources Vanessa.Valdez@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of technology and software, such as Microsoft Office & Office 365, or others. Knowledge and experience assisting in creating, designing or delivering training content for adult learners. Knowledge of and experience with the tools and techniques for project planning and management. Strong communication skills, both verbal and i n writing Ability to communicate and collaborate with individuals from a variety of different backgrounds and communication styles. Preferred Qualifications The following qualifications are helpful, but not required : Volunteer or employment experience with some aspect of Portland’s diverse civic engagement system or similar Ability to use online tools for conducting feedback and evaluation processes, such as Microsoft Forms and Survey Monkey Previous administrative support experience The Recruitment Process Step 1: Apply online between April 29, 2024 - May 13, 2024 Required Application Materials: Resume Supplemental Questions Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc) Application Tips Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 20, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their résumé and supplemental questions, weighted 100%. Your résumé and supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Week of May 27, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Late May 2024 Hiring bureau will review and select candidates for an interview Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June 2024 Step 6: Start Date: Late June - Early July 2024 A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change.* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status. The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers. More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031. Health Care (Medical, Vision and Dental) Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office. Retirement Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) The City currently pays the employee's share of the retirement contribution. Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) Sick Leave Casual employees accrue sick leave as outlined in the City of Portland protected sick time law. Family Medical Leave In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons. Closing Date/Time: 5/20/2024 11:59 PM Pacific
Apr 30, 2024
Full Time
The Position Do you enjoy creating accessible training experiences and documents? Are you a detail-oriented individual who appreciates creating and documenting effective processes? Ready to build your experience in employee training and development? If you answered “yes” to these questions, please consider applying to the Training and Development Program Assistant role at t he Portland Water Bureau . About the Position Job Appointment: Casual Work Schedule: Approximately 20 hours per week with scheduling flexibility. Note: This Community Service Aide (CSA II) position has a maximum of 1,400 hours in a calendar year. Work Location: This position will work at the Portland Building, 1120 SW 5 th Ave., Portland, OR 97204. This is a hybrid position. Benefits : This position is not eligible for benefits Union Representation : This position is not represented by a union Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to submit a resume and respond to supplemental questions for this application. Position Summary The Portland Water Bureau seeks to hire a Training and Development Program Assistant (Community Service Aide II) to support employee engagement and development related to the Bureau’s Business Services. The Business Services group houses many of the bureau’s core employee-focused functions, including - Human resources Communications and outreach Equity and policy Employee experience and development Strategic planning As a Training and Development Program Assistant (CSA II), you will: Assist in the administration, delivery, and documentation of employee programs and trainings. Support the coordination of virtual and in-person programming to include ‘lunch and learn’ style experiences, immersive multi-day employee experience programming, job shadow programming, and New Employee Welcome. Coordinate evaluation tools and processes for employee programs and trainings. Support the bureau-wide implementation of LinkedIn Learning, including promoting the program, communicating the value and evolving opportunity to the workforce, coordinating the employee experience with the platform, and developing recommended learning pathways. Perform administrative tasks and other duties as assigned independently. We value diverse perspectives and life experiences and aspire to hire and support people who reflect the diversity of the people of Portland. People of color, LGBTQ I A+ and other identities, people with disabilities, and veterans are encouraged to apply. Employees are guided by the shared values of public service, customers, communication, and equity. We work hard every day to share the stories about how our investments in the water system ensure safe and abundant water for generations to come. Your unique perspective and lived experience will help shape our work and strengthen our organization. About the Portland Water Bureau: The Portland Water Bureau serves water to nearly a million people in the Portland area. Portland’s water system includes two great water sources, 53 tanks and reservoirs, and 2,200 miles of pipes. The bureau employs approximately 600 people in a variety of professions including maintenance and construction, engineering and design, water treatment and resource protection, customer service and communications, and much more. The bureau values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. Black, Indigenous, People of Color, and people with disabilities, are encouraged to apply for this position. Our mission: We serve excellent water every minute of every day. Our vision: The water our community loves is safe and abundant for generations to come. Our equity commitment: We work to uproot systemic inequities and their impacts on our employees and the people we serve. We commit to the difficult-and essential-work of transforming Water Bureau policies, practices, and culture to better serve historically and currently oppressed communities. More Information about the Portland Water Bureau . Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the recruiter! We will review the job announcement and discuss what a typical day looks like for this position. We will also devote time to answer any questions you may have about the application process and/or the position. Monday, May 13, 2024, 5:30PM-6:30PM Pacific Time (US and Canada) Zoom Meeting Link: https://us06web.zoom.us/j/86948089428 Have a question? Contact Information: Vanessa Valdez, Recruiter Bureau of Human Resources Vanessa.Valdez@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of technology and software, such as Microsoft Office & Office 365, or others. Knowledge and experience assisting in creating, designing or delivering training content for adult learners. Knowledge of and experience with the tools and techniques for project planning and management. Strong communication skills, both verbal and i n writing Ability to communicate and collaborate with individuals from a variety of different backgrounds and communication styles. Preferred Qualifications The following qualifications are helpful, but not required : Volunteer or employment experience with some aspect of Portland’s diverse civic engagement system or similar Ability to use online tools for conducting feedback and evaluation processes, such as Microsoft Forms and Survey Monkey Previous administrative support experience The Recruitment Process Step 1: Apply online between April 29, 2024 - May 13, 2024 Required Application Materials: Resume Supplemental Questions Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc) Application Tips Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 20, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their résumé and supplemental questions, weighted 100%. Your résumé and supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Week of May 27, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): Late May 2024 Hiring bureau will review and select candidates for an interview Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: June 2024 Step 6: Start Date: Late June - Early July 2024 A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change.* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer This summary outlines the benefit programs, actual benefits may vary depending on bargaining unit and employment status. The City of Portland offers a comprehensive benefit package that is competitive with other private and public sector employers. More detailed information can be obtained by calling the Health & Financial Benefits Office at 503-823-6031. Health Care (Medical, Vision and Dental) Casual employees can become eligible for health benefits (medical, dental & vision) through Affordable Care Act (ACA) employer provisions if they meet the necessary paid hours requirement, as determined by the Health & Financial Benefits Office. Retirement Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP) The City currently pays the employee's share of the retirement contribution. Employees who are OPSRP members are vested after five years of contributions or when they reach age 65 (age 60 for police and fire.) Sick Leave Casual employees accrue sick leave as outlined in the City of Portland protected sick time law. Family Medical Leave In accordance with federal and state law, and the City policy for family medical leave, the City grants family and medical leave to eligible employees for certain family and medical related reasons. Closing Date/Time: 5/20/2024 11:59 PM Pacific
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Lucas College of Business Dean, the Executive Assistant to the Dean provides executive administrative support to the Dean and Associate Deans, serving as a central support for the Lucas College and Graduate School offices. This senior administrative analyst interfaces with a wide variety of stakeholders to the college and acts as a liaison with the University administration and units across campus as required. This position also maintains cooperative working relationships within a diverse multicultural environment, Dean’s stakeholders, especially externally with potential donors, business and community leaders, both domestically and internationally. The incumbent also oversees and coordinates key events in relation to advisory board and donor development. Key Responsibilities Acts as a liaison with the University Administration and units such as Faculty Services, Advancement, and other colleges and departments as required, and interfaces with a wide variety of stakeholders including senior members of the administration, dean’s advisory board, alumni, community and business leaders, potential donors, government agencies and international organizations. Provides interpretation and analysis of Presidential Directives, Academic Senate policies or other university and CSU policies to the Lucas College Dean and Associate Deans, and serves as an advisor for the college departments, units, and offices on policy interpretation. Conducts research on policies, as necessary, to inform Dean’s and college management team’s decision-making. Receives, generates, and transmits reports, papers and other general correspondence that relate to planning, development, and decision making within the Lucas College. Analyzes and prepares supporting materials as needed. Acts as front line support to the Dean. Manages the Dean's calendar, meeting arrangements and appointments. Attend meetings to capture meeting minutes, as directed by Dean. Responsible for the day-to-day coordination of timeliness and deadlines for the Dean. Responsible for coordinating all Dean’s and Dean’s guest travel arrangements. Creates monthly alumni “Business Briefs” newsletter and coordinates distribution with alumni relations Works with donors by trying to understand the history and background of donor collegial affiliations. Working with Development Officers and as directed by the Dean to prepare proposals, impact reports and maintains donor pipeline records. Advises Development Officers of potential donor collaborative Lucas College events and social or speaking opportunities. Facilitates innovative donor engagement and/or event interest with college faculty staff and students. Provides general administrative and logistical support to Development Officers, which includes but is not limited to: meeting/travel arrangements, drafting high level correspondence and briefings, and providing event support. Provides a diverse range of support to the Director of Accreditation, including facilitating faculty forums and online surveys to collect necessary data. Analyzes and prepares supporting materials as needed. Manages AACSB Accreditation review team visit logistics and provides high-level support to the team for the duration of the review period. Provides the same level of support and management to the AACSB Accreditation mock-review team visit. Manages the overall LCoB lecturer evaluation processes (both annual and cumulative) using the University activity reporting database (currently eFaculty). Create cases for all Cumulative evaluations in the reporting database. Arrange Cumulative college deadlines calendar with the Associate Dean of Undergraduate Programs. Knowledge, Skills & Abilities Ability to effectively establish and maintain cooperative working relationships within a very diverse multicultural environment, especially externally with potential donors and business and community leaders, both domestically and internationally. Strong analytical, oral and written communication skills are essential. Ability to initiate, compose and appropriately format correspondence and reports. Ability to perform accurately in a detail-oriented environment. Ability to interface externally with senior business management, government agencies, community and international leaders, and must possess excellent customer service and public relations skills. Ability to analyze data and make accurate projections. Ability to make sound independent decisions and exercise sound judgment. Must possess excellent customer service and public relations skills. Ability to set priorities to maximize the Dean's effectiveness and time-management, balancing external and internal demands. Ability to respond to difficult inquiries or complaints from the University. Working knowledge of software applications, such as MS Office. Proficient in use of SJSU applications (e.g. Financial Transaction Services (FTS), MySJSU, and SJSU@Work, Zoom, DocuSign or current software applications). Ability to respond to difficult inquiries or complaints from the University. Ability to maintain composure in high-stress situations. Ability to address problems and develop solutions. Ability to communicate with constituents in a professional and respectful manner. Required Qualifications A bachelor's degree and/or equivalent training. Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Equivalent of eight years of experience of administrative support to senior level managers/C-Suite. Excellent technical office skills - develop presentation materials, create & analyze spreadsheets, merge data, and calendaring using tools such as Microsoft Word, Excel, PowerPoint, Google mail and calendar, and/or other applications. Demonstrated organizational skills. Experience high level administrative support with ability to maintain confidentiality and work independently. Proficient in preparing high level written and electronic correspondence. Excellent oral and written communication skills. Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,582/month - $7,000/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: January 29, 2024 through February 12. 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jan 29 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job Summary Reporting to the Lucas College of Business Dean, the Executive Assistant to the Dean provides executive administrative support to the Dean and Associate Deans, serving as a central support for the Lucas College and Graduate School offices. This senior administrative analyst interfaces with a wide variety of stakeholders to the college and acts as a liaison with the University administration and units across campus as required. This position also maintains cooperative working relationships within a diverse multicultural environment, Dean’s stakeholders, especially externally with potential donors, business and community leaders, both domestically and internationally. The incumbent also oversees and coordinates key events in relation to advisory board and donor development. Key Responsibilities Acts as a liaison with the University Administration and units such as Faculty Services, Advancement, and other colleges and departments as required, and interfaces with a wide variety of stakeholders including senior members of the administration, dean’s advisory board, alumni, community and business leaders, potential donors, government agencies and international organizations. Provides interpretation and analysis of Presidential Directives, Academic Senate policies or other university and CSU policies to the Lucas College Dean and Associate Deans, and serves as an advisor for the college departments, units, and offices on policy interpretation. Conducts research on policies, as necessary, to inform Dean’s and college management team’s decision-making. Receives, generates, and transmits reports, papers and other general correspondence that relate to planning, development, and decision making within the Lucas College. Analyzes and prepares supporting materials as needed. Acts as front line support to the Dean. Manages the Dean's calendar, meeting arrangements and appointments. Attend meetings to capture meeting minutes, as directed by Dean. Responsible for the day-to-day coordination of timeliness and deadlines for the Dean. Responsible for coordinating all Dean’s and Dean’s guest travel arrangements. Creates monthly alumni “Business Briefs” newsletter and coordinates distribution with alumni relations Works with donors by trying to understand the history and background of donor collegial affiliations. Working with Development Officers and as directed by the Dean to prepare proposals, impact reports and maintains donor pipeline records. Advises Development Officers of potential donor collaborative Lucas College events and social or speaking opportunities. Facilitates innovative donor engagement and/or event interest with college faculty staff and students. Provides general administrative and logistical support to Development Officers, which includes but is not limited to: meeting/travel arrangements, drafting high level correspondence and briefings, and providing event support. Provides a diverse range of support to the Director of Accreditation, including facilitating faculty forums and online surveys to collect necessary data. Analyzes and prepares supporting materials as needed. Manages AACSB Accreditation review team visit logistics and provides high-level support to the team for the duration of the review period. Provides the same level of support and management to the AACSB Accreditation mock-review team visit. Manages the overall LCoB lecturer evaluation processes (both annual and cumulative) using the University activity reporting database (currently eFaculty). Create cases for all Cumulative evaluations in the reporting database. Arrange Cumulative college deadlines calendar with the Associate Dean of Undergraduate Programs. Knowledge, Skills & Abilities Ability to effectively establish and maintain cooperative working relationships within a very diverse multicultural environment, especially externally with potential donors and business and community leaders, both domestically and internationally. Strong analytical, oral and written communication skills are essential. Ability to initiate, compose and appropriately format correspondence and reports. Ability to perform accurately in a detail-oriented environment. Ability to interface externally with senior business management, government agencies, community and international leaders, and must possess excellent customer service and public relations skills. Ability to analyze data and make accurate projections. Ability to make sound independent decisions and exercise sound judgment. Must possess excellent customer service and public relations skills. Ability to set priorities to maximize the Dean's effectiveness and time-management, balancing external and internal demands. Ability to respond to difficult inquiries or complaints from the University. Working knowledge of software applications, such as MS Office. Proficient in use of SJSU applications (e.g. Financial Transaction Services (FTS), MySJSU, and SJSU@Work, Zoom, DocuSign or current software applications). Ability to respond to difficult inquiries or complaints from the University. Ability to maintain composure in high-stress situations. Ability to address problems and develop solutions. Ability to communicate with constituents in a professional and respectful manner. Required Qualifications A bachelor's degree and/or equivalent training. Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Equivalent of eight years of experience of administrative support to senior level managers/C-Suite. Excellent technical office skills - develop presentation materials, create & analyze spreadsheets, merge data, and calendaring using tools such as Microsoft Word, Excel, PowerPoint, Google mail and calendar, and/or other applications. Demonstrated organizational skills. Experience high level administrative support with ability to maintain confidentiality and work independently. Proficient in preparing high level written and electronic correspondence. Excellent oral and written communication skills. Compensation Classification: Administrative Analyst/Specialist - Exempt II Anticipated Hiring Range: $6,582/month - $7,000/month CSU Salary Range: $5,022/month - $9,083/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: January 29, 2024 through February 12. 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jan 29 2024 Pacific Standard Time Applications close: Closing Date/Time:
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary The Executive Director (ED) for Academic Programs and Planning reports directly to the Associate Vice Provost for Academic Innovations and Programs (AVP-AIP). In this capacity, the ED-APP is responsible for integrating the planning efforts that are mobilized by program review and localized in the units reporting to the ED-APP. Furthermore, the ED-APP connects these efforts with the university's strategic planning. The ED-APP has direct responsibility for the following: • Academic program planning, including management of the approval process and assistance to colleges/departments in the development of all degree, subprogram, blended 4+1, certificate, or other academic proposals. • Academic program modifications, such as elevation, degree title, CIP code, degree designation, and modality changes, • Academic program suspensions and discontinuations. • Department name change proposals. • Developing and implementing of academic policies consistent with Cal Poly, the CSU Chancellor's Office, Title 5 and other requirements, as well as complying with CSU accountability reporting. • Managing program reviews, program accreditations, certifications, and the university's regional WSCUC accreditation. • Overseeing the administration and continuous improvement of university-level assessment and support for program-level assessment within Academic Affairs. • In collaboration with AVP-AIP oversee Associate Dean Council meetings. • Serving on Academic Senate and other University committees, as assigned by the Provost’s Office, and generally promoting effective shared governance. • Working with various entities on campus to continuously improve the program review and assessment processes. • Overseeing the preparation of Cal Poly’s annual CSU Academic Master Plan. • Overseeing the approval process for new or removed Associate Degree for Transfer pathways. • Overseeing the CSU degree, transfer model curriculum, and WSCUC databases. The ED-APP also oversees the employees in Academic Programs and Planning Office: The ED-APP has overall responsibility for the day-to-day management, organization, and direction of the personnel and operations of the Academic Programs and Planning Office including General Education and Instructionally Related Activities (IRA). The ED-APP determines resource requirements and timelines to meet unit, department, division, and campus objectives and monitors and prioritizes department initiatives and delivery of services. The ED-APP also serves the campus as the Accreditation Liaison Officer (ALO) to WSCUC. The ED-APP interacts and works in a variety of ways with the following on a regular basis: The Chancellor's Office, WSCUC (WASC Senior Colleges and Universities Commission), the President's Office, Provost’s Office, Management Staff, Student Affairs Staff, Admissions, the Office of the Registrar, College Deans and Associate Deans, College Department Chairs/Heads, Faculty, Assistant Vice Provost for University Advising, Assistant Vice President for International Programs, Executive Director of Institutional Research, Dean of the University Library, Director of Center for Teaching, Learning, and Technology, Exec Director of Office of Writing and Learning, Dean of Graduate Education, Dean of Extended, Professional and Continuing Education, leaders across other units including Library, Academic Assessment Council (AAC), WSCUC core competencies assessment leadership groups, Chair of the Academic Senate, Chairs and members of Academic Senate Committees, and Reviewers for Program Review. Department Summary The office of Academic Programs and Planning (APP) is responsible for: planning of all academic degree programs, program review, program and institutional WSCUC accreditation, academic assessment, institutional accountability, and the development and implementation of academic policy. Academic Programs also manages General Education and Instructionally Related Activities (IRA). Key Qualifications Development and implementation of academic policies consistent with Cal Poly, CSU Chancellor's Office, WSCUC, and state requirements; oversight of reporting to meet CSU accountability requirements. Coordinates policies, procedures, and strategic directions with the Office of the Provost and the Office of the Senior Vice Provost, AP of AIP, University Advising; the Dean of Extended, Professional and Continuing Education, the University Registrar, the Exec. Director of Institutional Research, the Dean of the University Library, the Dean of Graduate Education. Oversees content of Academic Programs website, including the list of academic policies. Administrative oversight of university-level and program level assessment , including the GE and Core Competency Assessment plans, the National Surveys of Student Engagement, CLA+, and program improvement. Coordination with the Academic Senate, CTLT, Institutional Research, and other relevant agencies to keep current with latest assessment trends and instruments and meet the WSCUC requirements. Manages the processes of accreditation and academic program review; working with the departments, colleges, Academic Senate and CTLT to continuously improve the program review process. Overall responsibility for the day-to-day management, organization, and direction of the personnel and operations of the Academic Programs and Planning Office. Determine resource requirements and timelines to meet unit, department, division, and campus objectives. Monitor and prioritize department initiatives and delivery of services. Lead personnel to effectively meet department, division, and university objectives and strategic initiatives. Academic program planning and development, including management of the approval process and assistance to colleges/departments in the development of all academic program and subprogram proposals. Advise faculty, chairs, directors, and deans on development of their program proposals. Monitor the review of new program proposals by the Academic Senate and the Chancellor's Office. Manages the University's regional WSCUC accreditation. Attend WSCUC liaison officers’ meetings to receive information and participate in policy. Oversees preparation of annual accreditation reports to WSCUC. Serve as academic policy adviser for degree program changes ( including the suspension or discontinuation of degree programs). Academic program related communication with the Chancellor's Office as well as the preparation and submission of the Annual Academic Plan. Review and analyze all academic program and subprogram proposals. Recommend approval or disapproval to the Provost’s Office. Serves as appropriate administrator for Academic Programs and Planning for personnel issues and actions, assessing and negotiating effectively with others to resolve conflicts or deviations. Recruits, trains, manages, evaluates, and retains professional staff. Mentor and lead staff to develop necessary competencies and skills . Communicate approval of new academic programs to multiple campus areas (Office of the Registrar, Admissions, Academic Personnel, Institutional Research, Financial Aid, Marketing & Communications, etc.). Reviews program review and accreditation self-study reports. Analyzes recommendations of visiting teams and coordinates recommendations with curriculum development and program review. Works with the Provost Office, colleges, Academic Senate, CTLT, IR and others to improve the Program Review process and keep current with assessment trends and instruments. Serve on Academic Senate and University committees as appropriate. Liaison with General Education Chair and Governance Board. Education and Experience Earned doctoral degree or higher and eight or more years of professional experience in higher education. A successful record of teaching, scholarship, and service as a Full or Associate Professor. Salary and Benefits Anticipated Hiring Range: $150,000-$160,000 annually. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. How to Apply To apply, please visit: http://jobs.calpoly.edu/ , apply to Requisition #536485. Please upload the following required materials as part of the electronic application: (1) a cover letter addressing the required and preferred qualifications (2) current resume/curriculum vitae (3) a statement of diversity and inclusion that addresses your experience and commitment to advancing diversity, equity, and inclusion in your current or previous roles Applicants with complete files by the Review Begin Date, April 5, 2024, will be given full consideration. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 23, 2024
Job Summary The Executive Director (ED) for Academic Programs and Planning reports directly to the Associate Vice Provost for Academic Innovations and Programs (AVP-AIP). In this capacity, the ED-APP is responsible for integrating the planning efforts that are mobilized by program review and localized in the units reporting to the ED-APP. Furthermore, the ED-APP connects these efforts with the university's strategic planning. The ED-APP has direct responsibility for the following: • Academic program planning, including management of the approval process and assistance to colleges/departments in the development of all degree, subprogram, blended 4+1, certificate, or other academic proposals. • Academic program modifications, such as elevation, degree title, CIP code, degree designation, and modality changes, • Academic program suspensions and discontinuations. • Department name change proposals. • Developing and implementing of academic policies consistent with Cal Poly, the CSU Chancellor's Office, Title 5 and other requirements, as well as complying with CSU accountability reporting. • Managing program reviews, program accreditations, certifications, and the university's regional WSCUC accreditation. • Overseeing the administration and continuous improvement of university-level assessment and support for program-level assessment within Academic Affairs. • In collaboration with AVP-AIP oversee Associate Dean Council meetings. • Serving on Academic Senate and other University committees, as assigned by the Provost’s Office, and generally promoting effective shared governance. • Working with various entities on campus to continuously improve the program review and assessment processes. • Overseeing the preparation of Cal Poly’s annual CSU Academic Master Plan. • Overseeing the approval process for new or removed Associate Degree for Transfer pathways. • Overseeing the CSU degree, transfer model curriculum, and WSCUC databases. The ED-APP also oversees the employees in Academic Programs and Planning Office: The ED-APP has overall responsibility for the day-to-day management, organization, and direction of the personnel and operations of the Academic Programs and Planning Office including General Education and Instructionally Related Activities (IRA). The ED-APP determines resource requirements and timelines to meet unit, department, division, and campus objectives and monitors and prioritizes department initiatives and delivery of services. The ED-APP also serves the campus as the Accreditation Liaison Officer (ALO) to WSCUC. The ED-APP interacts and works in a variety of ways with the following on a regular basis: The Chancellor's Office, WSCUC (WASC Senior Colleges and Universities Commission), the President's Office, Provost’s Office, Management Staff, Student Affairs Staff, Admissions, the Office of the Registrar, College Deans and Associate Deans, College Department Chairs/Heads, Faculty, Assistant Vice Provost for University Advising, Assistant Vice President for International Programs, Executive Director of Institutional Research, Dean of the University Library, Director of Center for Teaching, Learning, and Technology, Exec Director of Office of Writing and Learning, Dean of Graduate Education, Dean of Extended, Professional and Continuing Education, leaders across other units including Library, Academic Assessment Council (AAC), WSCUC core competencies assessment leadership groups, Chair of the Academic Senate, Chairs and members of Academic Senate Committees, and Reviewers for Program Review. Department Summary The office of Academic Programs and Planning (APP) is responsible for: planning of all academic degree programs, program review, program and institutional WSCUC accreditation, academic assessment, institutional accountability, and the development and implementation of academic policy. Academic Programs also manages General Education and Instructionally Related Activities (IRA). Key Qualifications Development and implementation of academic policies consistent with Cal Poly, CSU Chancellor's Office, WSCUC, and state requirements; oversight of reporting to meet CSU accountability requirements. Coordinates policies, procedures, and strategic directions with the Office of the Provost and the Office of the Senior Vice Provost, AP of AIP, University Advising; the Dean of Extended, Professional and Continuing Education, the University Registrar, the Exec. Director of Institutional Research, the Dean of the University Library, the Dean of Graduate Education. Oversees content of Academic Programs website, including the list of academic policies. Administrative oversight of university-level and program level assessment , including the GE and Core Competency Assessment plans, the National Surveys of Student Engagement, CLA+, and program improvement. Coordination with the Academic Senate, CTLT, Institutional Research, and other relevant agencies to keep current with latest assessment trends and instruments and meet the WSCUC requirements. Manages the processes of accreditation and academic program review; working with the departments, colleges, Academic Senate and CTLT to continuously improve the program review process. Overall responsibility for the day-to-day management, organization, and direction of the personnel and operations of the Academic Programs and Planning Office. Determine resource requirements and timelines to meet unit, department, division, and campus objectives. Monitor and prioritize department initiatives and delivery of services. Lead personnel to effectively meet department, division, and university objectives and strategic initiatives. Academic program planning and development, including management of the approval process and assistance to colleges/departments in the development of all academic program and subprogram proposals. Advise faculty, chairs, directors, and deans on development of their program proposals. Monitor the review of new program proposals by the Academic Senate and the Chancellor's Office. Manages the University's regional WSCUC accreditation. Attend WSCUC liaison officers’ meetings to receive information and participate in policy. Oversees preparation of annual accreditation reports to WSCUC. Serve as academic policy adviser for degree program changes ( including the suspension or discontinuation of degree programs). Academic program related communication with the Chancellor's Office as well as the preparation and submission of the Annual Academic Plan. Review and analyze all academic program and subprogram proposals. Recommend approval or disapproval to the Provost’s Office. Serves as appropriate administrator for Academic Programs and Planning for personnel issues and actions, assessing and negotiating effectively with others to resolve conflicts or deviations. Recruits, trains, manages, evaluates, and retains professional staff. Mentor and lead staff to develop necessary competencies and skills . Communicate approval of new academic programs to multiple campus areas (Office of the Registrar, Admissions, Academic Personnel, Institutional Research, Financial Aid, Marketing & Communications, etc.). Reviews program review and accreditation self-study reports. Analyzes recommendations of visiting teams and coordinates recommendations with curriculum development and program review. Works with the Provost Office, colleges, Academic Senate, CTLT, IR and others to improve the Program Review process and keep current with assessment trends and instruments. Serve on Academic Senate and University committees as appropriate. Liaison with General Education Chair and Governance Board. Education and Experience Earned doctoral degree or higher and eight or more years of professional experience in higher education. A successful record of teaching, scholarship, and service as a Full or Associate Professor. Salary and Benefits Anticipated Hiring Range: $150,000-$160,000 annually. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. How to Apply To apply, please visit: http://jobs.calpoly.edu/ , apply to Requisition #536485. Please upload the following required materials as part of the electronic application: (1) a cover letter addressing the required and preferred qualifications (2) current resume/curriculum vitae (3) a statement of diversity and inclusion that addresses your experience and commitment to advancing diversity, equity, and inclusion in your current or previous roles Applicants with complete files by the Review Begin Date, April 5, 2024, will be given full consideration. Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF RIVERSIDE, CA
Riverside, CA, United States
The Position The City of Riverside's is looking for a dynamic individual to join their team to fill multiple vacancies in the Planning Division of the Community and Economic Development Department. The eligibility list established may be used to fill the current and/or upcoming vacancies within these classifications for up to six (6) months including upcoming vacancies. The Community & Economic Development Department is seeking the best and brightest planning professionals to join their Advance Planning, Current Planning, Historic Preservation, and Public Information teams committed to building a world-class City. The work environment is team-oriented, fast-paced, challenging, rewarding, and fun. The City values innovation, initiative, customer service, collaboration and community engagement. An ideal candidate, has experience in case review and evaluation, working with applicants, writing staff reposts and is comfortable with providing the public with information. Assistant Planner ($5,184.00 -$6,949.00 Monthly) This is the entry level professional classification in the Planning Series. Assistant Planner performs semi-professional level work in the field of urban planning. Typical work responsibilities include case writing, analysis, and public information, requiring the application of fundamental planning principles. Assignments are of moderate difficulty and within the design and procedural framework established by higher level management staff; however, as experience is acquired, the employee performs with substantial independence. Associate Planner ($6,210.00 - $8,322.00 Monthly) This is the journey level professional class in the Planning Series. Positions in this class are normally filled by advancement from the entry level professional classification of Assistant Planner or, when filled from the outside, require prior professional planning work experience. Work involves complex duties with increasing responsibility related to urban planning issues as professional knowledge and skills improve. The Associate Planner provides general guidance and direction to Assistant Planners, Planning Technicians and other administrative support staff. Work Performed Assistant Planner Duties may include, but are not limited to, the following: Provide customer service to the general public by providing information on Zoning and General Plan matters and development related case processing information; Perform office support relating to planning and permitting. Research, analyze and interpret social, economic, population and land use data and trends; Prepare written and graphic reports, for moderate to complex projects, and make recommendations on special studies pertaining to land use, zoning, housing, environmental and other planning matters; Research and draft ordinances for review with supervisor; Meet, communicate, and engage with property owners/applicants to answer questions related to their property and applications; Review re-zoning, variances, conditional use permits, design review, and other similar planning related applications; Prepare reports on planning applications and make recommendations on development permits; Review buildings plans, parcel maps, and subdivision proposals for compliance with appropriate regulations; Conduct field evaluations and assessments and provide feedback and information clarification; Prepare legal notices for public hearings; Prepare, compile, organize, and present reports and recommendations, with supervisor input, to the Development Review Committee, Planning Commission, and City Council; Perform other duties as assigned. Associate Planner Duties may include, but are not limited to, the following: Provide customer service to the general public by providing information on Zoning and General Plan matters and development related case processing information; Perform office support tasks relating to planning and permitting; Research, analyze and interpret complex social, economic, population and land use data and trends; Research and prepare new policies and processes to implement as part of Planning applications; Prepare written and graphic reports, for complex projects, and make recommendation on special studies pertaining to land use, zoning, housing, environmental and other planning matters; Research and draft ordinances for review with supervisor; Meet, communicate, and engage with property owners/applicants to answer questions related to their property and applications; Review General Plan Amendments, Specific Plan Amendments, re-zoning, variances, conditional use permits, design review, and other similar planning related applications; Prepare reports on complex planning applications and make recommendations on development permits; Prepare draft documents and required public notices, reports, and memos related to CEQA. Review buildings plans, parcel maps, and subdivision proposals for compliance with appropriate regulations; Conduct field evaluations and assessments and provide feedback and information clarification; Prepare legal notices to public hearings; Prepare, compile, organize, and present reports and recommendations for complex projects, with supervisor input, to the Development Review Committee, Planning Commission and City Council; Provide general guidance, training, and direction for Assistant Planner, Planning Technicians, and other administrative planning support staff; Perform other duties as assigned. Qualifications Assistant Planner: Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in planning or a related field. Experience: One year of experience in a professional planning environment. Licenses and Certifications: Possession of, or ability to obtain, a valid appropriate Class "C" California Motor Vehicle Operator's License. Associate Planner: Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in Planning or a closely related field. Experience: Two years of experience in a professional planning environment. Licenses and Certifications: Possession of, or ability to obtain, a valid appropriate Class "C" Motor Vehicle Operator's License. Highly Desired Qualifications: Experience managing City/Municipal (Current, Advanced, Historic Preservation) projects. Working knowledge of the California Environmental Quality Act. Experience in conveying Historic Preservation related information to the public. Experience applying the Secretary of the Interior's Standards for the Treatment of Historic Properties. Selection Process DOCUMENTS REQUIRED AT THE TIME OF APPLICATION : Completed Employment Application Completed Supplemental Questions Resume IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS: If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment. The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification. It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment. Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination. NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list. EDUCATIONAL REQUIREMENTS: Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university. Education obtained outside the United States (US) require one of the following options: A. An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . B. An advanced-level degree from an accredited US college or university. All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement. THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
Mar 08, 2024
Full Time
The Position The City of Riverside's is looking for a dynamic individual to join their team to fill multiple vacancies in the Planning Division of the Community and Economic Development Department. The eligibility list established may be used to fill the current and/or upcoming vacancies within these classifications for up to six (6) months including upcoming vacancies. The Community & Economic Development Department is seeking the best and brightest planning professionals to join their Advance Planning, Current Planning, Historic Preservation, and Public Information teams committed to building a world-class City. The work environment is team-oriented, fast-paced, challenging, rewarding, and fun. The City values innovation, initiative, customer service, collaboration and community engagement. An ideal candidate, has experience in case review and evaluation, working with applicants, writing staff reposts and is comfortable with providing the public with information. Assistant Planner ($5,184.00 -$6,949.00 Monthly) This is the entry level professional classification in the Planning Series. Assistant Planner performs semi-professional level work in the field of urban planning. Typical work responsibilities include case writing, analysis, and public information, requiring the application of fundamental planning principles. Assignments are of moderate difficulty and within the design and procedural framework established by higher level management staff; however, as experience is acquired, the employee performs with substantial independence. Associate Planner ($6,210.00 - $8,322.00 Monthly) This is the journey level professional class in the Planning Series. Positions in this class are normally filled by advancement from the entry level professional classification of Assistant Planner or, when filled from the outside, require prior professional planning work experience. Work involves complex duties with increasing responsibility related to urban planning issues as professional knowledge and skills improve. The Associate Planner provides general guidance and direction to Assistant Planners, Planning Technicians and other administrative support staff. Work Performed Assistant Planner Duties may include, but are not limited to, the following: Provide customer service to the general public by providing information on Zoning and General Plan matters and development related case processing information; Perform office support relating to planning and permitting. Research, analyze and interpret social, economic, population and land use data and trends; Prepare written and graphic reports, for moderate to complex projects, and make recommendations on special studies pertaining to land use, zoning, housing, environmental and other planning matters; Research and draft ordinances for review with supervisor; Meet, communicate, and engage with property owners/applicants to answer questions related to their property and applications; Review re-zoning, variances, conditional use permits, design review, and other similar planning related applications; Prepare reports on planning applications and make recommendations on development permits; Review buildings plans, parcel maps, and subdivision proposals for compliance with appropriate regulations; Conduct field evaluations and assessments and provide feedback and information clarification; Prepare legal notices for public hearings; Prepare, compile, organize, and present reports and recommendations, with supervisor input, to the Development Review Committee, Planning Commission, and City Council; Perform other duties as assigned. Associate Planner Duties may include, but are not limited to, the following: Provide customer service to the general public by providing information on Zoning and General Plan matters and development related case processing information; Perform office support tasks relating to planning and permitting; Research, analyze and interpret complex social, economic, population and land use data and trends; Research and prepare new policies and processes to implement as part of Planning applications; Prepare written and graphic reports, for complex projects, and make recommendation on special studies pertaining to land use, zoning, housing, environmental and other planning matters; Research and draft ordinances for review with supervisor; Meet, communicate, and engage with property owners/applicants to answer questions related to their property and applications; Review General Plan Amendments, Specific Plan Amendments, re-zoning, variances, conditional use permits, design review, and other similar planning related applications; Prepare reports on complex planning applications and make recommendations on development permits; Prepare draft documents and required public notices, reports, and memos related to CEQA. Review buildings plans, parcel maps, and subdivision proposals for compliance with appropriate regulations; Conduct field evaluations and assessments and provide feedback and information clarification; Prepare legal notices to public hearings; Prepare, compile, organize, and present reports and recommendations for complex projects, with supervisor input, to the Development Review Committee, Planning Commission and City Council; Provide general guidance, training, and direction for Assistant Planner, Planning Technicians, and other administrative planning support staff; Perform other duties as assigned. Qualifications Assistant Planner: Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in planning or a related field. Experience: One year of experience in a professional planning environment. Licenses and Certifications: Possession of, or ability to obtain, a valid appropriate Class "C" California Motor Vehicle Operator's License. Associate Planner: Education: Equivalent to a Bachelor's degree from an accredited college or university with major coursework in Planning or a closely related field. Experience: Two years of experience in a professional planning environment. Licenses and Certifications: Possession of, or ability to obtain, a valid appropriate Class "C" Motor Vehicle Operator's License. Highly Desired Qualifications: Experience managing City/Municipal (Current, Advanced, Historic Preservation) projects. Working knowledge of the California Environmental Quality Act. Experience in conveying Historic Preservation related information to the public. Experience applying the Secretary of the Interior's Standards for the Treatment of Historic Properties. Selection Process DOCUMENTS REQUIRED AT THE TIME OF APPLICATION : Completed Employment Application Completed Supplemental Questions Resume IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS: If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment. The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification. It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment. Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination. NOTE : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list. EDUCATIONAL REQUIREMENTS: Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university. Education obtained outside the United States (US) require one of the following options: A. An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ . B. An advanced-level degree from an accredited US college or university. All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement. THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.
Director of Housing and Community Services
City of McKinney, TX
Please follow this link to view the full brochure: https://www.affionpublic.com/position/director-of-housing-and-community-services/
About McKinney, TX
McKinney is Unique by nature. Located on the northeastern corner of the Dallas-Fort Worth Metroplex and the county seat of Collin County, McKinney’s is one of the fastest-growing communities in North Texas with a build-out population of more than 350,000. The spirit of McKinney is embodied in the heart of proud community members: thriving historic downtown, cultural diversity, charming neighborhoods, business-friendly environment and natural assets.
McKinney’s culture and recreation scene is as unique as the rest of the community. We offer a rich combination of family-fun events, a vibrant arts scene, parks and open spaces and a historic past living seamlessly with a vibrant future. City events and programs present a broad spectrum of cultural and recreational opportunities that enrich the quality of life for residents and visitors.
In McKinney, we build relationships to make a strong and resilient community. Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2014, our community was named “The #1 Best Place to Live in America.” Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist.
Recognitions
Named on the Top Workplaces USA list by USA TODAY 2024
Quality of Life Award by the McKinney Community Development Corporation, 2023
McKinney Ranked Second Safest City in the U.S. for 2022; SmartAsset
The #1 Best Place to Live in America, 2014
City Government
The McKinney City Council has seven members. Four council members are elected to single-member districts, and two council members and the mayor are elected at large. City Council generally meets twice a month.
Our Core Values
City of McKinney employees are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by consultative, servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization (HPO).
Housing and Community Development Department
The Housing and Community Development Department has four divisions.
The Community Services Division invests in quality of life for McKinney residents through grants, activities and programs.
The Housing Services Division oversees the development and preservation of quality, affordable and accessible housing, and the development of viable communities throughout McKinney.
The Neighborhood Services Division promotes a sense of community by providing resources, workshops and events to support neighborhoods, HOAs and homeowners.
The Collin County Transit Program provides subsidized transit services for senior, disabled, and low-income residents of McKinney, Melissa, Celina, Prosper, Princeton, Lowry Crossing.
The City Council has established housing as a strategic priority and the Department is working on several exciting initiatives to better support the community. In addition to federal and state funding, community services and housing initiatives in McKinney are supported by three local funding sources including the general fund, McKinney Housing Finance Corporation and the McKinney Community Development Corporation.
The Position
The Community Development & Housing Director leads a department comprised of administrative, technical and professional staff. The Director is ultimately responsible for overseeing all functions of the department, including but not limited to the professional development of staff, grant administration, housing programs, CDBG administration, transit and neighborhood services. This position reports to the Assistant City Manager, and coordinates activities with other City departments and outside agencies, providing responsible and administrative support to the City Manager.
This position serves as the central point of contact for information on Community Development, Housing, Neighborhoods and Transit.
Duties, Functions, and Responsibilities
Possesses a vision for how the Housing and Community Development Department integrates with the City of McKinney; communicate and inspire others to work towards this vision.
Manages the follow-through and implementation for Council directed housing programs and policies.
Leads the team that works cooperatively with the local community on Council driven projects and neighborhood issues.
Works with other City departments to coordinate City homelessness response and programs.
Member of the City’s Executive Leadership Team, responsible for organizational strategy.
Directs and manages the development and implementation of departmental goals, objectives, policies and priorities for each assigned service and/or operational area; oversees the development and implementation of policies and plans related to departmental services and operations.
Acts as data and information source for all things related to Community Development Block Grant, Neighborhoods, Transit, Housing and related grant programs.
Oversees that staff that administer Community Development Block Grant (CDBG), Federal Transit Authority (FTA) and other State and Federal grant programs as assigned.
Represents the City on multi-agency committees and boards. Serves when needed as a member of a task force or committee composed of city, county, state or private groups.
Assumes management responsibility for services and operations of the City’s federally funded CDBG and FTA programs. Ensures programs adhere to City, FTA and HUD rules, regulations and guidelines.
Oversees the development and administration of the city’s annual Community Development (Community Services, Housing Services, and Housing Finance Corporation) and Grant fund, budgets, monitors and approves expenditures. Stays abreast of regulatory requirements for acquisition and disposal of grant assets.
Attends professional conferences and seminars to stay abreast of changes and trends in the planning and development field.
Knowledge, Skills, and Abilities
Excellent relationship building skills including conflict resolution and interpersonal skills.
Strategic thinker who is able to connect different sources and resources in a creative manner to further housing initiatives and community services.
Teambuilder who can lead, plan, organize and coach employees and community stakeholders.
Strong written and verbal communication skills, including the ability to explain and educate complicated projects and analyses.
Understanding of federal, state and local laws pertaining to a wide variety of housing and community development topics.
Ability to elicit community input and support in determining and meeting community needs.
Ability to organize, direct and implement programs in Community Development, Housing, Neighborhoods and Transit.
Analytical thinker. Ability to review, classify, categorize, prioritize, evaluate, audit, assess and/or analyze data and/or information. Capability to align external programs, data and resources with Council goals and objectives.
Ability to utilize a variety of advisory data and information, such as various federal, state and local laws related to grants, grant manuals, contract specifications, request for proposals, master plans, city ordinances, policy manuals, city budget, legislative and industrial publications and reports.
Education and Experience
A Bachelor's degree in Business Administration, Accounting, Finance or closely related field supplemented by five (5) years of progressive municipal or nonprofit management experience, including at least two years at the senior management level is required. A Master’s degree in Public Administration, or closely related field, with management and leadership experience that involves grants, transit and/or other community development initiatives is preferred. An equivalent combination of training, experience, or education may be considered.
The Ideal Candidate
The ideal candidate must be able to build and maintain professional relationships with a wide variety of people, including City Council, City Management, various committees and boards, federal, state and local agencies, internal staff, and within the community.
The ideal candidate needs to be a strategic leader that is passionate about community and community service. The candidate will utilize strong collaboration and negotiating skills to motivate and inspire staff to strive for excellence. Strong customer service skills, empathy, public relations techniques, and advanced written and oral communication skills are imperative.
The ideal candidate should be a creative servant leader, who possesses a record of accomplishment in community service activities. The ideal candidate should have knowledge and experience with federal, state and local laws pertaining to a wide variety of housing and community development topics.
Salary
The City of McKinney is offering a competitive salary commensurate with experience and a comprehensive benefits package. Relocation assistance will also be available for the successful out-of-area candidate.
How to Apply
Applicants should forward a cover letter and resume to:
resumes@affionpublic.com Reference: MTXDHCS
Affion Public
PO Box 794
Hershey, PA 17033
888.321.4922
www.affionpublic.com
*The deadline to receive resumes is May 17, 2024*
The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.
Apr 19, 2024
Full Time
Director of Housing and Community Services
City of McKinney, TX
Please follow this link to view the full brochure: https://www.affionpublic.com/position/director-of-housing-and-community-services/
About McKinney, TX
McKinney is Unique by nature. Located on the northeastern corner of the Dallas-Fort Worth Metroplex and the county seat of Collin County, McKinney’s is one of the fastest-growing communities in North Texas with a build-out population of more than 350,000. The spirit of McKinney is embodied in the heart of proud community members: thriving historic downtown, cultural diversity, charming neighborhoods, business-friendly environment and natural assets.
McKinney’s culture and recreation scene is as unique as the rest of the community. We offer a rich combination of family-fun events, a vibrant arts scene, parks and open spaces and a historic past living seamlessly with a vibrant future. City events and programs present a broad spectrum of cultural and recreational opportunities that enrich the quality of life for residents and visitors.
In McKinney, we build relationships to make a strong and resilient community. Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. In 2014, our community was named “The #1 Best Place to Live in America.” Although proud of that honor, everyone on our team is committed to making McKinney an even better place to live, work and raise a family. That’s why we exist.
Recognitions
Named on the Top Workplaces USA list by USA TODAY 2024
Quality of Life Award by the McKinney Community Development Corporation, 2023
McKinney Ranked Second Safest City in the U.S. for 2022; SmartAsset
The #1 Best Place to Live in America, 2014
City Government
The McKinney City Council has seven members. Four council members are elected to single-member districts, and two council members and the mayor are elected at large. City Council generally meets twice a month.
Our Core Values
City of McKinney employees are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by consultative, servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization (HPO).
Housing and Community Development Department
The Housing and Community Development Department has four divisions.
The Community Services Division invests in quality of life for McKinney residents through grants, activities and programs.
The Housing Services Division oversees the development and preservation of quality, affordable and accessible housing, and the development of viable communities throughout McKinney.
The Neighborhood Services Division promotes a sense of community by providing resources, workshops and events to support neighborhoods, HOAs and homeowners.
The Collin County Transit Program provides subsidized transit services for senior, disabled, and low-income residents of McKinney, Melissa, Celina, Prosper, Princeton, Lowry Crossing.
The City Council has established housing as a strategic priority and the Department is working on several exciting initiatives to better support the community. In addition to federal and state funding, community services and housing initiatives in McKinney are supported by three local funding sources including the general fund, McKinney Housing Finance Corporation and the McKinney Community Development Corporation.
The Position
The Community Development & Housing Director leads a department comprised of administrative, technical and professional staff. The Director is ultimately responsible for overseeing all functions of the department, including but not limited to the professional development of staff, grant administration, housing programs, CDBG administration, transit and neighborhood services. This position reports to the Assistant City Manager, and coordinates activities with other City departments and outside agencies, providing responsible and administrative support to the City Manager.
This position serves as the central point of contact for information on Community Development, Housing, Neighborhoods and Transit.
Duties, Functions, and Responsibilities
Possesses a vision for how the Housing and Community Development Department integrates with the City of McKinney; communicate and inspire others to work towards this vision.
Manages the follow-through and implementation for Council directed housing programs and policies.
Leads the team that works cooperatively with the local community on Council driven projects and neighborhood issues.
Works with other City departments to coordinate City homelessness response and programs.
Member of the City’s Executive Leadership Team, responsible for organizational strategy.
Directs and manages the development and implementation of departmental goals, objectives, policies and priorities for each assigned service and/or operational area; oversees the development and implementation of policies and plans related to departmental services and operations.
Acts as data and information source for all things related to Community Development Block Grant, Neighborhoods, Transit, Housing and related grant programs.
Oversees that staff that administer Community Development Block Grant (CDBG), Federal Transit Authority (FTA) and other State and Federal grant programs as assigned.
Represents the City on multi-agency committees and boards. Serves when needed as a member of a task force or committee composed of city, county, state or private groups.
Assumes management responsibility for services and operations of the City’s federally funded CDBG and FTA programs. Ensures programs adhere to City, FTA and HUD rules, regulations and guidelines.
Oversees the development and administration of the city’s annual Community Development (Community Services, Housing Services, and Housing Finance Corporation) and Grant fund, budgets, monitors and approves expenditures. Stays abreast of regulatory requirements for acquisition and disposal of grant assets.
Attends professional conferences and seminars to stay abreast of changes and trends in the planning and development field.
Knowledge, Skills, and Abilities
Excellent relationship building skills including conflict resolution and interpersonal skills.
Strategic thinker who is able to connect different sources and resources in a creative manner to further housing initiatives and community services.
Teambuilder who can lead, plan, organize and coach employees and community stakeholders.
Strong written and verbal communication skills, including the ability to explain and educate complicated projects and analyses.
Understanding of federal, state and local laws pertaining to a wide variety of housing and community development topics.
Ability to elicit community input and support in determining and meeting community needs.
Ability to organize, direct and implement programs in Community Development, Housing, Neighborhoods and Transit.
Analytical thinker. Ability to review, classify, categorize, prioritize, evaluate, audit, assess and/or analyze data and/or information. Capability to align external programs, data and resources with Council goals and objectives.
Ability to utilize a variety of advisory data and information, such as various federal, state and local laws related to grants, grant manuals, contract specifications, request for proposals, master plans, city ordinances, policy manuals, city budget, legislative and industrial publications and reports.
Education and Experience
A Bachelor's degree in Business Administration, Accounting, Finance or closely related field supplemented by five (5) years of progressive municipal or nonprofit management experience, including at least two years at the senior management level is required. A Master’s degree in Public Administration, or closely related field, with management and leadership experience that involves grants, transit and/or other community development initiatives is preferred. An equivalent combination of training, experience, or education may be considered.
The Ideal Candidate
The ideal candidate must be able to build and maintain professional relationships with a wide variety of people, including City Council, City Management, various committees and boards, federal, state and local agencies, internal staff, and within the community.
The ideal candidate needs to be a strategic leader that is passionate about community and community service. The candidate will utilize strong collaboration and negotiating skills to motivate and inspire staff to strive for excellence. Strong customer service skills, empathy, public relations techniques, and advanced written and oral communication skills are imperative.
The ideal candidate should be a creative servant leader, who possesses a record of accomplishment in community service activities. The ideal candidate should have knowledge and experience with federal, state and local laws pertaining to a wide variety of housing and community development topics.
Salary
The City of McKinney is offering a competitive salary commensurate with experience and a comprehensive benefits package. Relocation assistance will also be available for the successful out-of-area candidate.
How to Apply
Applicants should forward a cover letter and resume to:
resumes@affionpublic.com Reference: MTXDHCS
Affion Public
PO Box 794
Hershey, PA 17033
888.321.4922
www.affionpublic.com
*The deadline to receive resumes is May 17, 2024*
The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION OC COMMUNITY RESOURCES STAFF SPECIALIST (STAFF SPECIALIST) SALARY INFORMATION In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment is being held to establish an Open eligible list to fill current and future Staff Specialist positions within OC Community Resources (OCCR). The current vacancies are in the following Programs: OCCR Administrative Services, OC Parks, OC Community Services, and OC Housing & Community Development. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately, as the deadline to apply is Thursday, May 2, 2024 at 11:59 PM (PT). THE COUNTY The County of Orange California's third most-populous county, with more than 3 million residents and 34 cities. It is one of the region's largest employers, with a workforce of about 16,000. Working for the County offers a variety of opportunities for career development and growth and the job satisfaction of serving the public and contributing to efforts that make a difference in people's lives Click here to learn more about the County of Orange. OC COMMUNITY RESOURCES (OCCR) OC Community Resources is a multi-faceted department comprised of five programs: OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries. OC ANIMAL CARE OC Animal Care provides refuge for animals in the contract cities and unincorporated areas of Orange County, offers adoption services, promotes community outreach and education on responsible pet ownership, and enforces Federal, State, and local animal control laws. OC COMMUNITY SERVICES OC Community Services is comprised of the Workforce & Economic Development Division (WEDD), Office on Aging (OoA), and Veterans Service Office (VSO). WEDD is primarily responsible for administering programs and activities of the Workforce Innovation and Opportunity Act (WIOA) assisting job seekers and employers with various no cost services. Office on Aging serves as the lead advocate for approximately 680,000 seniors 60 years and older residing in the county. Veterans Service Office actively pursues the rights of veterans and dependents of the United States Armed Forces to receive Department of Veterans Affairs benefits they have earned for their military service. OC HOUSING AND COMMUNITY DEVELOPMENT OC Housing and Community Development administers the County’s affordable housing development, community development, rental assistance through the Orange County Housing Authority, and housing successor agency programs/activities. This includes oversight for financing of multi-family affordable rental housing developments, first time home buyer programs, administration of the rental assistance program and the distribution of Federal Community Development Block Grant (CDBG), HOME Investment Partnership Act (HOME) and Emergency Solutions Grant (ESG) for public facility and improvement, public service, and housing rehabilitation. The Division also provides administration of the County’s Housing Successor Agency. OC PARKS OC Parks encompasses regional, wilderness and historical facilities, as well as coastal areas throughout the County of Orange in California. Featuring 60,000 acres of parkland, open space and shoreline, Orange County's award-winning parks and programs are enjoyed by millions of residents and visitors each year, in ways as diverse as the parks themselves. OC PUBLIC LIBRARIES OC Public Libraries provides safe and easy access to libraries for the community, offers a broad spectrum of materials in multiple formats and provides the community with the best access to the collection, and delivers knowledgeable, friendly, and experienced staff to support the information needs of the community. CAREER DESCRIPTION This recruitment is open to the public and being held to establish an eligible list to fill vacancies in the Staff Specialist classification and specialty assignments through our various programs. The positions are in the following OC Community Resources Programs: OC Community Resources (OCCR) Administrative Services - Budget and Finance, Facilities, Contracts and Procurement, Business Office, Strategic Operations, Public Communications , and Administrative Support OC Parks - OC Parks Operation, Business and Administrative Support and other specialized areas such as Project Assistant, Resource Specialist, Communications, Archaeology & Paleontology Preparation, Planning and Design OC Animal Care - OC Animal Care Administrative Support OC Community Services (OCCS) - Special Programs Coordinator, Business Solutions, Contracts, Public Communications, Facilities and Program Operations, and Administrative Support OC Housing & Community Development - Housing and Community Development Administrative Support OC Public Libraries (OCPL) - Library Administrative Support THE OPPORTUNITIES The Staff Specialist position provides a variety of administrative, financial, facilities, contracts and procurement support, case management, and/or project management support to the OC Community Resources Programs. Successful candidates' assignments will require intermediate to advanced computer skills, a professional demeanor, excellent communications skills, and the ability to problem-solve. The opportunity may be in any of the following areas. Duties for each assignment are described below: Administrative Services Support The Staff Specialist assigned to support Administrative Services will be responsible for data collecting for the preparation of complex statistical reports, coordination of small to medium size special projects including projects funded by specific grants, updating policies and procedures, assisting with Request for Proposals (RFP), managing capital assets, handling various employee services, and coordinating employee service events. The position requires experience in using County systems such as County-wide Agenda Management System (CAMS) for Agenda Staff Reports (ASRs), CAPS+, OC Expediter requisition, SharePoint, OCIT requests, and/or CAS facility work orders. Budget and Finance The Staff Specialist assigned to Budget and Finance will be responsible to assist in fiscal management, fund allocation and performance monitoring in accordance with established operational procedures, establishment and management of projects, and support in the development of annual budgets. The incumbent will also assist in the coordination of financial reporting annual budget, fiscal monitoring, financial forecasts, and preparation of the annual Strategic Financial plan. The work may also include payroll, procurement, accounts payable, accounts receivable, accounting, reconciliations, and other specialized work within the Finance Services unit. Public Communications/Public Information Office The Staff Specialist assigned to communications will be responsible for providing public relations, customer care, graphic design, copy writing, public information, event website administration, social media, reservations and awards services to our programs and stakeholders. Facilities Management The Staff Specialist assigned to Facilities Management will support various OCCR Facilities. The position will assist with contract management, contract inspection and quality, and new contract identification and development. The position will also be responsible for obtaining, maintaining, and monitoring all services contracts necessary for the maintenance and/or repair of OCCR Facilities. Grant Support and Special Programs The Staff Specialist assigned to Grant Support and Special Programs will have experience in grants management and special programs. This position will require the knowledge to assist with the development, implementation, and/or monitoring of human service programs and assist with ensuring program compliance with all legislation, policies and procedures, and regulations. Additionally, this position will be responsible for assisting in managing budgets, reviewing invoices, coordinating service delivery, providing direct services, and monitoring various grants and contracts while complying with the requirements as set forth by the administration and Federal and State funding. This position shall provide input into program and policy decision-making, developing and implementing procedures, assisting in efforts of staff who are not direct report, including outside contractors, and assisting in ensuring the achievement of program objectives. Procurement Staff Specialist The Staff Specialist assigned to Procurement will be responsible for supporting solicitations and contract management. The incumbent would assist with various procurement and contract assignments such as support on solicitations, negotiations, requisition management, insurance monitoring, contract accounting and document management, entry level procurement transactions, etc. OC Housing & Community Development Staff Specialist The Staff Specialist assigned to the Housing & Community Development Divisions will be responsible for providing administrative and technical support to the Department. The incumbent should demonstrate strong technical and analytical organizational skills and be able to independently operate and initiate in order to complete multiple tasks. The incumbent will be responsible for providing administrative support for general business functions including budgetary and fiscal management, ASR preparation and coordination, requisition and invoice management, as well as technical support assisting with administration funding and resources including the Supportive Housing Notice of Funding Availability, Community Development Block Grant, HOME Investment Partnerships Program, Project-Based Vouchers and compliance and environmental review and monitoring. OC Parks Specialty Positions Project Assistant, Planning & Design Division The Project Assistant assigned to OC Parks Planning & Design Division will perform professional office and field work to assist project managers with planning, design, and construction of parks and recreation projects. Responsibilities include preparation of graphics and written documents (e.g., reports, exhibits, plans, specifications, estimates) for park facilities. The incumbent will assist the planning and design staff with reviewing, planning, and designing construction documents. Field work will be required approximately once a week and may consist of climbing trails, walking, hiking rocky or uneven paths, stooping, and squatting. Archaeology & Paleontology Preparation Specialist The Archaeology & Paleontology Preparation Specialist assigned to OC Parks will be responsible for the supervision of Orange County’s archaeological and paleontological preparation and volunteer operations at the Cooper Lab and Clark Regional Park’s Interpretive Center and for the implementation of projects under the direction of the Archaeology and Paleontology Curators. The incumbent will research, analyze, and implement industry best practices to prepare artifacts, fossils, and other specimens or materials for identification, curation, research, display, and storage. Resource Specialist, Interpretive Programming The Resource Specialist assigned to OC Parks will be responsible for independently developing and delivering engaging audience-centered interpretive programming, exhibits, public events, and media for a park facility, manage day-to-day park operations, and participate in natural resource management activities. This position will require the knowledge and skills to work within an OC Parks facility with increased ecological diversity, acreage, complexity, attendance, development, visitor impact, resource management responsibilities, community involvement, stakeholders, and resource value. In addition, this position may supervise various OC Parks employees and volunteers. The incumbent will be working in the field, specifically in an environment that includes wildlife, and will walk and bike moderate distances on steep uneven terrain. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will demonstrate knowledge and experience in the following core competencies: TECHNICAL EXPERTISE Interpreting and understanding federal, state, and local legislation, policies, regulations and issues that pertain to the technical and service aspects of the assignment Demonstrating effective technical writing skills to develop ASRs and other technical documents Demonstrating computer skills and maintaining up-to-date knowledge of various information systems, software, etc. Reviewing and auditing financial or mathematical calculations Handling confidential and sensitive information Demonstrating intermediate to expert proficiency with Microsoft Office programs (Outlook, Excel, Word, Access, PowerPoint) Exercising discretion when conducting analysis of issues and data to support program policy and decision-making Performing program, organizational, administrative or legislative analysis for high-level assignments Providing assistance for contracted services including program and policy development, case file and data management, and performance and policy development to ensure compliance EFFECTIVE COMMUNICATION Presenting ideas and complex material clearly, concisely, logically, and persuasively both verbally and in writing Speaking and writing effectively using correct grammar in order to clearly and articulately convey complex information Working effectively and interacting with department staff, other agencies, vendors, and the public Actively listening to others to gain a full understanding of critical information Providing work-in-progress status updates proactively and informs others when work is completed INTERPERSONAL SKILLS Adapting to change and different processes quickly and positively Working collaboratively on a team to produce work tasks Effectively handling customer questions and complaints Seeking to provide the highest quality service to all customers ORGANIZATION AND PLANNING Performing work timely and accurately in a high volume and fast paced environment Possessing strong organizational and planning skills that allow them to be highly productive and efficient to meet deadlines Working independently and effectively to prioritize multiple, competing tasks LEADERSHIP/SUPERVISION Creating a positive work environment in which all are motivated to do their best Conveying confidence and optimism in the group's ability to overcome obstacles and accomplish its goals Giving importance to critical work and coaches to ensure learning PROBLEM SOLVING Proactively seeking ways to contribute to the department's goals and missions Achieving results by taking initiative and identifies solutions to problems that are identified Using analytical abilities to problem solve and creatively seek alternative solutions Formulating and presenting recommendations following analysis SPECIFIC TECHNICAL EXPERTISE FOR OC PARKS PROJECT ASSISTANT Demonstrating intermediate or advance skills with Adobe Creative Suite (Photoshop, Illustrator, InDesign) Demonstrating intermediate skill for Auto CAD 2024 Familiarity and beginner knowledge with Geographic Information Systems (GIS) mapping techniques ARCHAEOLOGY & PALEONTOLOGY PREPARATION SPECIALIST Demonstrating work experience preparing artifacts, fossils, and other specimens related to archaeological, paleontological, historical, geological, or related collections Possessing leadership or supervisory experience with volunteers and/or interns RESOURCE SPECIALIST Demonstrating experience designing and implementing interpretive or informal education programming Demonstrating work experience developing temporary and permanent interpretive exhibits, displays, media and panels for nature centers, parks and trails Demonstrating advanced public speaking and the ability to communicate with park visitors, stakeholders, volunteers and partner organizations. Possessing leadership or supervisory experience with the supervision and training of volunteers and managing volunteer stewardship projects MINIMUM QUALIFICATIONS Please click here to view the minimum qualifications for Staff Specialist . RECRUITMENT PROCESS Human Resource Services (HRS) screens all applications to identify the candidates who meet the qualifications for the position based on the skills required to meet the needs of the County of Orange. After the initial screening, those who meet the minimum qualifications will be referred on to an Online Examination. Online Examination | (Weighted 100%) Candidates will be invited to participate in an online examination related to the essential job functions. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. E MAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Rula Dabit at 714.480.2884 or by email at Rula.Dabit@occr.ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/2/2024 11:59 PM Pacific
Apr 19, 2024
Full Time
CAREER DESCRIPTION OC COMMUNITY RESOURCES STAFF SPECIALIST (STAFF SPECIALIST) SALARY INFORMATION In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 28, 2024 - 4.25% increase Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment is being held to establish an Open eligible list to fill current and future Staff Specialist positions within OC Community Resources (OCCR). The current vacancies are in the following Programs: OCCR Administrative Services, OC Parks, OC Community Services, and OC Housing & Community Development. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately, as the deadline to apply is Thursday, May 2, 2024 at 11:59 PM (PT). THE COUNTY The County of Orange California's third most-populous county, with more than 3 million residents and 34 cities. It is one of the region's largest employers, with a workforce of about 16,000. Working for the County offers a variety of opportunities for career development and growth and the job satisfaction of serving the public and contributing to efforts that make a difference in people's lives Click here to learn more about the County of Orange. OC COMMUNITY RESOURCES (OCCR) OC Community Resources is a multi-faceted department comprised of five programs: OC Animal Care, OC Community Services, OC Housing & Community Development, OC Parks, and OC Public Libraries. OC ANIMAL CARE OC Animal Care provides refuge for animals in the contract cities and unincorporated areas of Orange County, offers adoption services, promotes community outreach and education on responsible pet ownership, and enforces Federal, State, and local animal control laws. OC COMMUNITY SERVICES OC Community Services is comprised of the Workforce & Economic Development Division (WEDD), Office on Aging (OoA), and Veterans Service Office (VSO). WEDD is primarily responsible for administering programs and activities of the Workforce Innovation and Opportunity Act (WIOA) assisting job seekers and employers with various no cost services. Office on Aging serves as the lead advocate for approximately 680,000 seniors 60 years and older residing in the county. Veterans Service Office actively pursues the rights of veterans and dependents of the United States Armed Forces to receive Department of Veterans Affairs benefits they have earned for their military service. OC HOUSING AND COMMUNITY DEVELOPMENT OC Housing and Community Development administers the County’s affordable housing development, community development, rental assistance through the Orange County Housing Authority, and housing successor agency programs/activities. This includes oversight for financing of multi-family affordable rental housing developments, first time home buyer programs, administration of the rental assistance program and the distribution of Federal Community Development Block Grant (CDBG), HOME Investment Partnership Act (HOME) and Emergency Solutions Grant (ESG) for public facility and improvement, public service, and housing rehabilitation. The Division also provides administration of the County’s Housing Successor Agency. OC PARKS OC Parks encompasses regional, wilderness and historical facilities, as well as coastal areas throughout the County of Orange in California. Featuring 60,000 acres of parkland, open space and shoreline, Orange County's award-winning parks and programs are enjoyed by millions of residents and visitors each year, in ways as diverse as the parks themselves. OC PUBLIC LIBRARIES OC Public Libraries provides safe and easy access to libraries for the community, offers a broad spectrum of materials in multiple formats and provides the community with the best access to the collection, and delivers knowledgeable, friendly, and experienced staff to support the information needs of the community. CAREER DESCRIPTION This recruitment is open to the public and being held to establish an eligible list to fill vacancies in the Staff Specialist classification and specialty assignments through our various programs. The positions are in the following OC Community Resources Programs: OC Community Resources (OCCR) Administrative Services - Budget and Finance, Facilities, Contracts and Procurement, Business Office, Strategic Operations, Public Communications , and Administrative Support OC Parks - OC Parks Operation, Business and Administrative Support and other specialized areas such as Project Assistant, Resource Specialist, Communications, Archaeology & Paleontology Preparation, Planning and Design OC Animal Care - OC Animal Care Administrative Support OC Community Services (OCCS) - Special Programs Coordinator, Business Solutions, Contracts, Public Communications, Facilities and Program Operations, and Administrative Support OC Housing & Community Development - Housing and Community Development Administrative Support OC Public Libraries (OCPL) - Library Administrative Support THE OPPORTUNITIES The Staff Specialist position provides a variety of administrative, financial, facilities, contracts and procurement support, case management, and/or project management support to the OC Community Resources Programs. Successful candidates' assignments will require intermediate to advanced computer skills, a professional demeanor, excellent communications skills, and the ability to problem-solve. The opportunity may be in any of the following areas. Duties for each assignment are described below: Administrative Services Support The Staff Specialist assigned to support Administrative Services will be responsible for data collecting for the preparation of complex statistical reports, coordination of small to medium size special projects including projects funded by specific grants, updating policies and procedures, assisting with Request for Proposals (RFP), managing capital assets, handling various employee services, and coordinating employee service events. The position requires experience in using County systems such as County-wide Agenda Management System (CAMS) for Agenda Staff Reports (ASRs), CAPS+, OC Expediter requisition, SharePoint, OCIT requests, and/or CAS facility work orders. Budget and Finance The Staff Specialist assigned to Budget and Finance will be responsible to assist in fiscal management, fund allocation and performance monitoring in accordance with established operational procedures, establishment and management of projects, and support in the development of annual budgets. The incumbent will also assist in the coordination of financial reporting annual budget, fiscal monitoring, financial forecasts, and preparation of the annual Strategic Financial plan. The work may also include payroll, procurement, accounts payable, accounts receivable, accounting, reconciliations, and other specialized work within the Finance Services unit. Public Communications/Public Information Office The Staff Specialist assigned to communications will be responsible for providing public relations, customer care, graphic design, copy writing, public information, event website administration, social media, reservations and awards services to our programs and stakeholders. Facilities Management The Staff Specialist assigned to Facilities Management will support various OCCR Facilities. The position will assist with contract management, contract inspection and quality, and new contract identification and development. The position will also be responsible for obtaining, maintaining, and monitoring all services contracts necessary for the maintenance and/or repair of OCCR Facilities. Grant Support and Special Programs The Staff Specialist assigned to Grant Support and Special Programs will have experience in grants management and special programs. This position will require the knowledge to assist with the development, implementation, and/or monitoring of human service programs and assist with ensuring program compliance with all legislation, policies and procedures, and regulations. Additionally, this position will be responsible for assisting in managing budgets, reviewing invoices, coordinating service delivery, providing direct services, and monitoring various grants and contracts while complying with the requirements as set forth by the administration and Federal and State funding. This position shall provide input into program and policy decision-making, developing and implementing procedures, assisting in efforts of staff who are not direct report, including outside contractors, and assisting in ensuring the achievement of program objectives. Procurement Staff Specialist The Staff Specialist assigned to Procurement will be responsible for supporting solicitations and contract management. The incumbent would assist with various procurement and contract assignments such as support on solicitations, negotiations, requisition management, insurance monitoring, contract accounting and document management, entry level procurement transactions, etc. OC Housing & Community Development Staff Specialist The Staff Specialist assigned to the Housing & Community Development Divisions will be responsible for providing administrative and technical support to the Department. The incumbent should demonstrate strong technical and analytical organizational skills and be able to independently operate and initiate in order to complete multiple tasks. The incumbent will be responsible for providing administrative support for general business functions including budgetary and fiscal management, ASR preparation and coordination, requisition and invoice management, as well as technical support assisting with administration funding and resources including the Supportive Housing Notice of Funding Availability, Community Development Block Grant, HOME Investment Partnerships Program, Project-Based Vouchers and compliance and environmental review and monitoring. OC Parks Specialty Positions Project Assistant, Planning & Design Division The Project Assistant assigned to OC Parks Planning & Design Division will perform professional office and field work to assist project managers with planning, design, and construction of parks and recreation projects. Responsibilities include preparation of graphics and written documents (e.g., reports, exhibits, plans, specifications, estimates) for park facilities. The incumbent will assist the planning and design staff with reviewing, planning, and designing construction documents. Field work will be required approximately once a week and may consist of climbing trails, walking, hiking rocky or uneven paths, stooping, and squatting. Archaeology & Paleontology Preparation Specialist The Archaeology & Paleontology Preparation Specialist assigned to OC Parks will be responsible for the supervision of Orange County’s archaeological and paleontological preparation and volunteer operations at the Cooper Lab and Clark Regional Park’s Interpretive Center and for the implementation of projects under the direction of the Archaeology and Paleontology Curators. The incumbent will research, analyze, and implement industry best practices to prepare artifacts, fossils, and other specimens or materials for identification, curation, research, display, and storage. Resource Specialist, Interpretive Programming The Resource Specialist assigned to OC Parks will be responsible for independently developing and delivering engaging audience-centered interpretive programming, exhibits, public events, and media for a park facility, manage day-to-day park operations, and participate in natural resource management activities. This position will require the knowledge and skills to work within an OC Parks facility with increased ecological diversity, acreage, complexity, attendance, development, visitor impact, resource management responsibilities, community involvement, stakeholders, and resource value. In addition, this position may supervise various OC Parks employees and volunteers. The incumbent will be working in the field, specifically in an environment that includes wildlife, and will walk and bike moderate distances on steep uneven terrain. DESIRABLE QUALIFICATIONS & CORE COMPETENCIES The ideal candidate will demonstrate knowledge and experience in the following core competencies: TECHNICAL EXPERTISE Interpreting and understanding federal, state, and local legislation, policies, regulations and issues that pertain to the technical and service aspects of the assignment Demonstrating effective technical writing skills to develop ASRs and other technical documents Demonstrating computer skills and maintaining up-to-date knowledge of various information systems, software, etc. Reviewing and auditing financial or mathematical calculations Handling confidential and sensitive information Demonstrating intermediate to expert proficiency with Microsoft Office programs (Outlook, Excel, Word, Access, PowerPoint) Exercising discretion when conducting analysis of issues and data to support program policy and decision-making Performing program, organizational, administrative or legislative analysis for high-level assignments Providing assistance for contracted services including program and policy development, case file and data management, and performance and policy development to ensure compliance EFFECTIVE COMMUNICATION Presenting ideas and complex material clearly, concisely, logically, and persuasively both verbally and in writing Speaking and writing effectively using correct grammar in order to clearly and articulately convey complex information Working effectively and interacting with department staff, other agencies, vendors, and the public Actively listening to others to gain a full understanding of critical information Providing work-in-progress status updates proactively and informs others when work is completed INTERPERSONAL SKILLS Adapting to change and different processes quickly and positively Working collaboratively on a team to produce work tasks Effectively handling customer questions and complaints Seeking to provide the highest quality service to all customers ORGANIZATION AND PLANNING Performing work timely and accurately in a high volume and fast paced environment Possessing strong organizational and planning skills that allow them to be highly productive and efficient to meet deadlines Working independently and effectively to prioritize multiple, competing tasks LEADERSHIP/SUPERVISION Creating a positive work environment in which all are motivated to do their best Conveying confidence and optimism in the group's ability to overcome obstacles and accomplish its goals Giving importance to critical work and coaches to ensure learning PROBLEM SOLVING Proactively seeking ways to contribute to the department's goals and missions Achieving results by taking initiative and identifies solutions to problems that are identified Using analytical abilities to problem solve and creatively seek alternative solutions Formulating and presenting recommendations following analysis SPECIFIC TECHNICAL EXPERTISE FOR OC PARKS PROJECT ASSISTANT Demonstrating intermediate or advance skills with Adobe Creative Suite (Photoshop, Illustrator, InDesign) Demonstrating intermediate skill for Auto CAD 2024 Familiarity and beginner knowledge with Geographic Information Systems (GIS) mapping techniques ARCHAEOLOGY & PALEONTOLOGY PREPARATION SPECIALIST Demonstrating work experience preparing artifacts, fossils, and other specimens related to archaeological, paleontological, historical, geological, or related collections Possessing leadership or supervisory experience with volunteers and/or interns RESOURCE SPECIALIST Demonstrating experience designing and implementing interpretive or informal education programming Demonstrating work experience developing temporary and permanent interpretive exhibits, displays, media and panels for nature centers, parks and trails Demonstrating advanced public speaking and the ability to communicate with park visitors, stakeholders, volunteers and partner organizations. Possessing leadership or supervisory experience with the supervision and training of volunteers and managing volunteer stewardship projects MINIMUM QUALIFICATIONS Please click here to view the minimum qualifications for Staff Specialist . RECRUITMENT PROCESS Human Resource Services (HRS) screens all applications to identify the candidates who meet the qualifications for the position based on the skills required to meet the needs of the County of Orange. After the initial screening, those who meet the minimum qualifications will be referred on to an Online Examination. Online Examination | (Weighted 100%) Candidates will be invited to participate in an online examination related to the essential job functions. Only the most successful candidates will be referred to the next step in the recruitment process. Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies. Veterans Employment Preference The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. ADDITIONAL INFORMATION Please see below for important information regarding COVID-19 related requirements. Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. E MAIL NOTIFICATION Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, contact Rula Dabit at 714.480.2884 or by email at Rula.Dabit@occr.ocgov.com. EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 5/2/2024 11:59 PM Pacific
City of Sacramento, CA
Sacramento, California, United States
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. The Community Development Department is seeking an experienced leader as the Assistant Director to support and assist the department director in the management and direction of the department. The Assistant Director oversees administrative operations and programs within the department; collaborates with division managers on strategic planning; and coordinates activities with other departments, outside agencies, and other stakeholders. IDEAL CANDIDATE STATEMENT The ideal candidate will possess extensive knowledge of the administrative and operational requirements of the Community Development Department. The ideal candidate will be experienced in financial planning, budgeting, strategic decision-making, and local government personnel practices. The ideal candidate will desire to continue the development the department’s culture that focuses on diversity, equity, and inclusion with outstanding customer service. The ideal candidate will have exceptional interpersonal and communication skills including an aptitude for delivering reliable, responsive, and tactful responses to internal and external stakeholders. The ideal candidate will have a continuous improvement mindset. The Assistant Director assists the department director in the management and direction of the operations of a department. This position interfaces with City Officials, Department and Division Managers, Boards and Commissions, City Council and other agencies; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; ensures that projects and services are adhering to established plans, standards, and procedures; reviews all project activities, processes, and services; creates and implements policies governing the department's function, and assists in policy decisions that may have citywide impact; and designs and establishes outcome measures, customer service methods and processes. DISTINGUISHING CHARACTERISTICS This management level classification may be populated with multiple incumbents citywide who exercise a broad range of authority over complex projects or programs. The Assistant Director operates from general directives or broadly defined missions as they relate to the Department's goals and objectives. This classification is distinguished from the director of the department in that the latter provides executive direction and oversight, and is the principal administrator of the department. The Assistant Director is authorized by the department director to act on their behalf on all aspects of department operations. This position differs from division manager classifications in that the latter oversee the operations of a division within a department, while the Assistant Director is responsible for all divisions within a department and has a broader scope of contact. SUPERVISION RECEIVED AND EXERCISED Limited direction is provided by the director of a department. The incumbent may supervise professional, technical, and/or support staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Plans, organizes, manages, leads, and evaluates the overall operations of the department. Under direction of the department director, has authority for support of all department staff. Meets with the department director, division managers, and other key department staff to share information and discuss issues regarding projects, policies and programs, and to determine priorities and resource management issues on a regular basis. Develops priorities, approach, and strategies regarding organizational development/ improvement initiatives; develops, plans, and implements Department goals and objectives in accordance with the core purpose, mission, vision, and values of the organization; develops, recommends, and administers policies and procedures; identifies, develops, and implements initiatives to improve service delivery with other City departments and public/regional agencies. Directs the provision of services that implements and enforces state laws and local ordinances/codes pertaining to field of department. Reviews legislation and assures compliance with laws, regulations, statutes, and codes that impact department operations. Selects, assigns, trains, directs, and evaluates subordinate staff, including subordinate managers, supervisors, professionals, and others; discusses, negotiates, and resolves personnel issues/ conflicts with staff, unions, and labor relations. Provides consultation and oversight to the Department's strategic planning efforts and participates in planning/design teams to develop direction, recommendations, and strategies for department development and improvement initiatives. Negotiates, arbitrates, and revolves program, project, and policy issues/conflicts with other departments and community/ business stakeholders. Attends City Council meetings; meets with the City Manager's Office and City Council regarding new programs, project/program status, sensitive/controversial issues; coordinates assigned activities with City Officials, other City departments, and outside agencies as appropriate; participates on committees and boards, and in community activities as assigned; outreach to community and industry, attends meetings, conferences, and workshops. Analyzes fiscal data to identify and project resource needs; recommends needed resources. Prepares complex statistical and narrative program reports, correspondence, and other documents. Directs the provision of services to safeguard the interest of the general public. Other duties may be performed as required; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Federal, state, and local laws, standards, regulations, and policies pertaining to departmental operations. Technology and its application to efficient City operations. Principles of supervision, organization and administration. Budget preparation and administration. Skill in: Strategic organizational planning and management. Public speaking and meeting facilitation. Leadership and mediation. Ability to: Plan, direct, and supervise division operations and activities. Analyze facts and exercise sound judgment in decision-making. Communicate effectively both orally and in writing. Assimilate and integrate the concerns, needs and desires of citizens, neighborhood associations, the development industry, and other City management. Establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural backgrounds regardless of race, religion, age, sex, disability, or political affiliation. EXPERIENCE AND EDUCATION Experience: Seven years of progressively responsible professional administrative and analytical experience in municipal government, including five years of project management and supervision. -AND- Education: A Bachelor's degree from an accredited college with major coursework in public or business administration, political science, economics, urban or regional planning, engineering, or other related field. A Master's degree in one of these fields is desirable. Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting . If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 5/10/2024 11:59 PM Pacific
Apr 20, 2024
Full Time
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. The Community Development Department is seeking an experienced leader as the Assistant Director to support and assist the department director in the management and direction of the department. The Assistant Director oversees administrative operations and programs within the department; collaborates with division managers on strategic planning; and coordinates activities with other departments, outside agencies, and other stakeholders. IDEAL CANDIDATE STATEMENT The ideal candidate will possess extensive knowledge of the administrative and operational requirements of the Community Development Department. The ideal candidate will be experienced in financial planning, budgeting, strategic decision-making, and local government personnel practices. The ideal candidate will desire to continue the development the department’s culture that focuses on diversity, equity, and inclusion with outstanding customer service. The ideal candidate will have exceptional interpersonal and communication skills including an aptitude for delivering reliable, responsive, and tactful responses to internal and external stakeholders. The ideal candidate will have a continuous improvement mindset. The Assistant Director assists the department director in the management and direction of the operations of a department. This position interfaces with City Officials, Department and Division Managers, Boards and Commissions, City Council and other agencies; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; ensures that projects and services are adhering to established plans, standards, and procedures; reviews all project activities, processes, and services; creates and implements policies governing the department's function, and assists in policy decisions that may have citywide impact; and designs and establishes outcome measures, customer service methods and processes. DISTINGUISHING CHARACTERISTICS This management level classification may be populated with multiple incumbents citywide who exercise a broad range of authority over complex projects or programs. The Assistant Director operates from general directives or broadly defined missions as they relate to the Department's goals and objectives. This classification is distinguished from the director of the department in that the latter provides executive direction and oversight, and is the principal administrator of the department. The Assistant Director is authorized by the department director to act on their behalf on all aspects of department operations. This position differs from division manager classifications in that the latter oversee the operations of a division within a department, while the Assistant Director is responsible for all divisions within a department and has a broader scope of contact. SUPERVISION RECEIVED AND EXERCISED Limited direction is provided by the director of a department. The incumbent may supervise professional, technical, and/or support staff. ESSENTIAL DUTIES AND RESPONSIBILITIES Plans, organizes, manages, leads, and evaluates the overall operations of the department. Under direction of the department director, has authority for support of all department staff. Meets with the department director, division managers, and other key department staff to share information and discuss issues regarding projects, policies and programs, and to determine priorities and resource management issues on a regular basis. Develops priorities, approach, and strategies regarding organizational development/ improvement initiatives; develops, plans, and implements Department goals and objectives in accordance with the core purpose, mission, vision, and values of the organization; develops, recommends, and administers policies and procedures; identifies, develops, and implements initiatives to improve service delivery with other City departments and public/regional agencies. Directs the provision of services that implements and enforces state laws and local ordinances/codes pertaining to field of department. Reviews legislation and assures compliance with laws, regulations, statutes, and codes that impact department operations. Selects, assigns, trains, directs, and evaluates subordinate staff, including subordinate managers, supervisors, professionals, and others; discusses, negotiates, and resolves personnel issues/ conflicts with staff, unions, and labor relations. Provides consultation and oversight to the Department's strategic planning efforts and participates in planning/design teams to develop direction, recommendations, and strategies for department development and improvement initiatives. Negotiates, arbitrates, and revolves program, project, and policy issues/conflicts with other departments and community/ business stakeholders. Attends City Council meetings; meets with the City Manager's Office and City Council regarding new programs, project/program status, sensitive/controversial issues; coordinates assigned activities with City Officials, other City departments, and outside agencies as appropriate; participates on committees and boards, and in community activities as assigned; outreach to community and industry, attends meetings, conferences, and workshops. Analyzes fiscal data to identify and project resource needs; recommends needed resources. Prepares complex statistical and narrative program reports, correspondence, and other documents. Directs the provision of services to safeguard the interest of the general public. Other duties may be performed as required; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Federal, state, and local laws, standards, regulations, and policies pertaining to departmental operations. Technology and its application to efficient City operations. Principles of supervision, organization and administration. Budget preparation and administration. Skill in: Strategic organizational planning and management. Public speaking and meeting facilitation. Leadership and mediation. Ability to: Plan, direct, and supervise division operations and activities. Analyze facts and exercise sound judgment in decision-making. Communicate effectively both orally and in writing. Assimilate and integrate the concerns, needs and desires of citizens, neighborhood associations, the development industry, and other City management. Establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural backgrounds regardless of race, religion, age, sex, disability, or political affiliation. EXPERIENCE AND EDUCATION Experience: Seven years of progressively responsible professional administrative and analytical experience in municipal government, including five years of project management and supervision. -AND- Education: A Bachelor's degree from an accredited college with major coursework in public or business administration, political science, economics, urban or regional planning, engineering, or other related field. A Master's degree in one of these fields is desirable. Substitution: Additional qualifying experience may be substituted for the required education on a year-for-year basis. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Driver License: Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis. THE SELECTION PROCEDURE Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. 2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process. 3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting . If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 5/10/2024 11:59 PM Pacific
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Assistant to the AVP & Dean of Students SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Division of Student Life Appointment Type This is a one-year probationary position. Time Base Full-time (1.0) Work Schedule Monday through Friday; from 8:00am to 5:00pm Anticipated Hiring Range $5,850.00 - $6,129.00 Per Month ($70,200 - $73,548.00 Annually) Salary is commensurate with experience. Position Summary The Administrative Analyst/Specialist II in the Division of Student Life (DSL) and Dean of Students (DOS) Office is responsible for providing senior-level organizational management and administrative/clerical support to the areas supervised by the Associate Vice President (AVP) for Student Life and Dean of Students and providing administrative support for the Associate Dean and Assistant Dean of Students. The incumbent’s duties and responsibilities are performed independently under the general supervision of the AVP & DOS within established department guidelines and policies. This position makes decisions based on precedent, adherence to policy and guidelines, and in consultation with the AVP & DOS in unusual or unique circumstances. This position calls for a maturity in judgment and the ability to work with a diversity of students, faculty, staff, parents, alumni, and several other various constituents. Position Information Office Management & Divisional Operations Manages and supports the administrative operations, programs, and services of the Division of Student Life (DSL) and the Dean of Students (DOS) Office. Support administrative operations for key divisional areas/departments throughout seasonal student life programming (e.g., new student orientation, GatorFest!, student staff onboarding, etc.) including: Provides planning, leadership, and oversight to sharing policies and procedures related to the division and office areas, divisional purchasing/procurement, divisional staff travel, student and staff payroll, office management, and program support. Serving as the Procurement liaison for the Division; maintaining status updates on contracts and procurement policies to facilitate timely approvals and vendor contracts ahead of DSL events, programs, and contract renewals. Provide administrative support for a centralized calendar of divisional events and programs, share and distribute divisional marketing, communications, and student messaging. Provide administrative support of office and campus special events, set-up event equipment and decorations, order food and beverages and supplies, prepare agendas, and other documents/presentations. Refer a volume of student, parent, faculty, and staff inquiries to appropriate departments and collaborate with departments and campus partners on programs, initiatives, and issues. Assist with Deceased Student Protocol and Notification. Assist with coordinating, drafting, and sending memos for DSL operations. Supervise one or more student assistant(s) and provide on-going training and coaching. Serve as back-up to verify I-9 Employment Eligibility Verification for all SFSU students, update Student Center Indicators, and maintain verification files. Administer conduct and grade qualification checks for Associated Students (AS) current and potential board members. Assist with property inventory for the division and office. Troubleshoot telephone, computer, and/or printer issues and ensure systems are properly functioning. Communication & Collaboration Coordination Assists the AVP & DOS and the Leadership Team (managers and directors of DSL) in day-to-day operations, communications, meetings, memos, minutes, and divisional initiatives. Works collaboratively with the departments within the DSL and DOS areas, SAEM, and University faculty and staff to enhance interdepartmental, intradepartmental, and interpersonal communications and decision making. Acts as a liaison between the departments within the DSL and DOS areas and the Office of the Vice President for SAE. Support strategic coordination on AVP & DOS, Associate Dean and Assistant Dean priorities and communications. Communicates with University partners and community stakeholders in consultation with and on behalf of the AVP & DOS. Represents the AVP & DOS at various meetings and workshops and maintains a welcoming and professional demeanor and office environment. Takes initiative and identifies opportunities to relieve the AVP & DOS of non-critical tasks and issues in collaboration with the Associate Dean and Assistant Dean of Students. Prepares meeting files and weekly, monthly, quarterly, or annually reports as requested. Update and maintain divisional and office-specific associated websites. Manage divisional and office-specific marketing materials and social media profiles and digital brand. Budget and Personnel Matters Oversight Acting as the lead professional when recommending policies relating to cash handling, purchase card (P-Card) transactions, requisitions, drafting University budget reports, and hospitality requests for the Division of Student Life (DSL). Interprets budget and human resources policies and makes recommendations to the AVP & DOS and managers/directors within the DSL & DOS areas. Assists with DSL area P-Card holders with account management, expense reports, purchase coordination, and cross-department purchasing strategies. Reviews human resource protocols, paperwork, and procedures for continuity within the division. Oversight and development of a fiscal management system for the DSL & DOS areas. Keeps updated checks and balances on all associated DSL & DOS accounts. Prepares the DSL & DOS annual budget requests, mid-year financial status reports, and all other mandatory reports. Reviews proposed expenditure plans to determine cost allowance and to ensure compliance with University and CSU system policies and procedures. Performs research and recommends solutions to any budgetary problems and human resources issues that might arise and ensures effectiveness of those solutions. Reconciles and tracks office credit card purchases and expense reports. Prepares and track memos, purchase orders, payment requests, expense reports and other departmental forms and documents. Oversees the collection and deposits of revenue. Planning & Event Oversight Provides support for DOS & DSL events, programs, and initiatives, including fiscal, planning, event implementation, and assessment. Provides support to students and departments regarding organization management and event planning policies and procedures. Regularly conducts assessments and surveys creating feedback to provide information to analyze quality of programs, services, satisfaction, and needs assessment. Conducts research on benchmarking and best practices and drafts relevant reports. At all times Demonstrates behaviors that are in line with the User Friends Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) Demonstrates safe work practices for oneself, others, and the office environment. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor’s degree highly preferred. 3-5 years of experience in a higher education or academic setting. Senior and/or executive level administrative support experience. Experience providing excellent customer service in higher education. Bilingual skills highly desirable. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the DSL and DOS office. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands and multiple priorities are involved. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of operational and fiscal analysis and techniques. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Demonstrated ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Ability to work with representatives from within and outside the university and handle potentially sensitive situations. Ability to train others on new skills and procedures and provide lead work direction. Ability to keep calm under pressure in a variety of situations and circumstances. Familiarity with Oracle Campus Solutions (CS), OnBase, Qualtrics, Drupal, PeopleSoft, and Maxient. Environmental/Physical/Special The incumbent’s duties and responsibilities are performed within established department guidelines and policies. The incumbent has administrative and budgetary influence over key policies, procedures, objectives, short-term and long-term goals of the department. The incumbent makes decisions based on precedent, adherence to policy and guidelines, and on consultation basis in unusual or unique circumstances with the AVP & Dean of Students and University partners. The incumbent serves as a key contact for all departments reporting to the AVP & Dean of Students. The incumbent manages sensitive information and situations in a confidential manner. The position calls for a maturity in judgment and ability to work with a diverse group of students, faculty, and staff. Occasional night or weekend work may be needed, on an adjusted work schedule. The incumbent performs project leadership and coordination with other administrative support staff in the DOS area. The incumbent provides administrative support to the AVP & Dean of Students including calendar management, purchases, departmental budgets, human resources and project assistance. The incumbent supervises student personnel. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Jan 17 2024 Pacific Standard Time Applications close: Closing Date/Time:
SIERRA JOINT COMMUNITY COLLEGE DISTRICT
Rocklin, California, United States
Description Sierra College has committed to foundationally re-engineer its programs and services using Guided Pathways to increase student achievement, ensure student equity, and effect timely goal completion. Under administrative direction of the Assistant Superintendent/Vice President of Student Services, this position provides critical technical and professional leadership in matters related to the library and academic support services, with a keen strategic and systemic focus on student diversity, equity, inclusion, and success. This position centralizes equity-mindedness in collaboration with deans, program directors, and managers to align student academic support services with departments, divisions, centers, and institutional guided pathways. This position will supervise, support, motivate, and evaluate faculty members, managers, and support staff in related programs, services, and within the Library/Learning Resource Center (LRC) and other assigned areas to affect the mission of the District. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich diverse backgrounds that make up the campus community. The Dean of Library, Learning Resources must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities, various sexual orientations, individuals from historically underrepresented communities, and other groups to ensure the District provides strategies for success, as well as proactive, student-centered practices and policies committed to eliminating equity gaps. Examples Of Functions and Tasks ESSENTIAL RESPONSIBILITIES: Provides strategic leadership for, as well as oversight and administration of: the Library, including, but not limited to, the College archives, and the Sierra College Press; the Learning Resource Center and Academic Support services, including Tutoring and the Writing Center.Provides innovative leadership in the development, execution, evaluation and improvement of the library, and academic support strategies that result in increased student success and equity, goal attainment, and successful transition into the workforce or on to a 4-year college or university.Provides leadership for and coordination of skill development curriculum.Ensures the planning and delivery of a robust system of academic support that leads to increased student achievement, the closing of equity gaps, and a campus culture that supports and represents diversity, equity, and inclusion.Manages and coordinates the library and learning commons operations, programs, and activities.Coordinates, monitors and provides leadership for the programs, activities and use of the LRCWorks collaboratively with the Student Services administrative team, under direction of the Vice President, to effectively pursue Guided Pathways, Interest Area-based support, and student equity at scale across the District.Fosters and maintains collegial and collaborative working relationships with division faculty, managers, and staff in all areas, and represents the District in the professional and local community in matters related to areas of responsibility.Manages, mentors, evaluates, and supports assigned staff, faculty, and managers across all areas of responsibilities.Coordinates, maintains, and oversees budgets and annual planning for all areas of responsibility.Works collaboratively with colleagues and on interdepartmental teams to. Improve student access by contributing to help develop responsive, timely student-centered services; Increase cultural programming and culturally responsive activities, events and support services designed to further the success of diverse students and create an inclusive and equity-minded campus; Provide activities and data-informed interventions to increase access, persistence, completion and achievement rates. Maintains currency and knowledge of legal and academic regulations, as well as accreditation standards, as they relate to areas of responsibility.Other duties as assigned: specific assignments are subject to change and flexible depending on the needs of the Student Services Division and initiatives of the District. Minimum Qualifications MINIMUM QUALIFICATIONS - The following describes the education, experience, knowledge, skills and abilities required to enter the job and successfully perform the assigned duties. Education and Experience Guidelines: A master’s degree in any field from an accredited institution and at least one year of experience related to the duties of the position is required. A master’s degree in library science, Library and Information Science, or the equivalent from an accredited institution is preferred. Knowledge of: Laws and regulations pertinent to the administration of the areas of responsibility; Laws and regulations pertinent to the administration of library/learning resources in the California community colleges; Instructional practices, culturally-responsive curriculum development, and program approval processes; Student success, equity, engagement, and completion strategies; Current higher education, retention and success trends, issues, strategies, regulations and compliance in the state, regionally, nationally, and internationally; Current best practices and trends for providing library and academic support services in a community college or similar setting; Collaborative problem solving and conflict resolution techniques; Accounting and budgeting methods, audit procedures, statistics, and data interpretation; Management concepts and practices, including organizational and motivational techniques; Personnel management practices and techniques of supervision and staff evaluation; Role of higher education, specifically community colleges in supporting marginalized populations; Employment processes and collective bargaining processes; Data collection and report writing; Student technology needs; National and State trends and innovative technologies relevant to assigned program areas; Proposal writing and grantsmanship; Facility management techniques and processes; Research methods and techniques; Public speaking skills; Methods to successfully support individuals with varying backgrounds, which includes persons with disabilities, various gender identities, various sexual orientations, individuals from historically underrepresented communities and other groups; and Trauma-informed and culturally-responsive practices. Ability to: Plan, organize, direct, and coordinate the work of assigned staff; • Apply an equity-minded framework and ensure programs, services and processes are designed and delivered to meet the varying needs of all students; Supervise, support, and evaluate faculty, classified, and managerial employees; Communicate effectively orally and in writing; Read and analyze technical and professional journals, textbooks and other pertinent material; Conduct research, interpret data, and report results; Provide visionary and change management leadership, under executive direction; Promote, design, and implement integrated, comprehensive solutions involving a diverse, collaborative body of stakeholders and a culture of participatory governance; Bridge gap between instruction and student services; Foster a culture of innovation; Conduct ongoing research of best practices and monitor operations for efficiency and effectiveness; Facilitate difficult conversations to effect student-centric and systemic change; Analyze and assess related programs, policies, and operational needs and make systemic recommendations for improvement; Identify and respond to sensitive organizational issues, concerns, and needs; Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; Prepare and administer complex budgets and reports; Adhere to critical deadlines while working with frequent interruptions; Inspire and promote diversity, equity, and inclusion. Establish and maintain effective working relationships; Develop measurable outcomes and apply assessment strategies; Compile data and prepare accurate reports; Commit to diversity, equity, inclusion, and student success; To interact and work effectively with a diverse population utilizing exceptional interpersonal and intercultural skills; Present effectively to small and large groups; Perform effectively under the pressure of deadlines and other administrative demands; Plan and manage in an environment of shared governance; Apply patience, tact, empathy, and courtesy in supporting students, staff, and the general public; Exercise sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed primarily in a standard office setting. Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision : See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing : Hear in the normal audio range with or without correction. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Required documents: A Sierra College application, A resume, and A cover letter of no more than 4 pages that addresses: Please describe the transferable experience, knowledge, skills and abilities you possess to serve in this role. What culturally-inclusive/equity-minded practices/strategies would you incorporate into this role? Please describe your evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning), sexual orientations, gender identity and expressions as these factors relate to the need for equity-minded practices within the classroom and in the campus community. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subjec t to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: 6/25/2023 11:59 PM Pacific
Mar 05, 2024
Full Time
Description Sierra College has committed to foundationally re-engineer its programs and services using Guided Pathways to increase student achievement, ensure student equity, and effect timely goal completion. Under administrative direction of the Assistant Superintendent/Vice President of Student Services, this position provides critical technical and professional leadership in matters related to the library and academic support services, with a keen strategic and systemic focus on student diversity, equity, inclusion, and success. This position centralizes equity-mindedness in collaboration with deans, program directors, and managers to align student academic support services with departments, divisions, centers, and institutional guided pathways. This position will supervise, support, motivate, and evaluate faculty members, managers, and support staff in related programs, services, and within the Library/Learning Resource Center (LRC) and other assigned areas to affect the mission of the District. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich diverse backgrounds that make up the campus community. The Dean of Library, Learning Resources must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities, various sexual orientations, individuals from historically underrepresented communities, and other groups to ensure the District provides strategies for success, as well as proactive, student-centered practices and policies committed to eliminating equity gaps. Examples Of Functions and Tasks ESSENTIAL RESPONSIBILITIES: Provides strategic leadership for, as well as oversight and administration of: the Library, including, but not limited to, the College archives, and the Sierra College Press; the Learning Resource Center and Academic Support services, including Tutoring and the Writing Center.Provides innovative leadership in the development, execution, evaluation and improvement of the library, and academic support strategies that result in increased student success and equity, goal attainment, and successful transition into the workforce or on to a 4-year college or university.Provides leadership for and coordination of skill development curriculum.Ensures the planning and delivery of a robust system of academic support that leads to increased student achievement, the closing of equity gaps, and a campus culture that supports and represents diversity, equity, and inclusion.Manages and coordinates the library and learning commons operations, programs, and activities.Coordinates, monitors and provides leadership for the programs, activities and use of the LRCWorks collaboratively with the Student Services administrative team, under direction of the Vice President, to effectively pursue Guided Pathways, Interest Area-based support, and student equity at scale across the District.Fosters and maintains collegial and collaborative working relationships with division faculty, managers, and staff in all areas, and represents the District in the professional and local community in matters related to areas of responsibility.Manages, mentors, evaluates, and supports assigned staff, faculty, and managers across all areas of responsibilities.Coordinates, maintains, and oversees budgets and annual planning for all areas of responsibility.Works collaboratively with colleagues and on interdepartmental teams to. Improve student access by contributing to help develop responsive, timely student-centered services; Increase cultural programming and culturally responsive activities, events and support services designed to further the success of diverse students and create an inclusive and equity-minded campus; Provide activities and data-informed interventions to increase access, persistence, completion and achievement rates. Maintains currency and knowledge of legal and academic regulations, as well as accreditation standards, as they relate to areas of responsibility.Other duties as assigned: specific assignments are subject to change and flexible depending on the needs of the Student Services Division and initiatives of the District. Minimum Qualifications MINIMUM QUALIFICATIONS - The following describes the education, experience, knowledge, skills and abilities required to enter the job and successfully perform the assigned duties. Education and Experience Guidelines: A master’s degree in any field from an accredited institution and at least one year of experience related to the duties of the position is required. A master’s degree in library science, Library and Information Science, or the equivalent from an accredited institution is preferred. Knowledge of: Laws and regulations pertinent to the administration of the areas of responsibility; Laws and regulations pertinent to the administration of library/learning resources in the California community colleges; Instructional practices, culturally-responsive curriculum development, and program approval processes; Student success, equity, engagement, and completion strategies; Current higher education, retention and success trends, issues, strategies, regulations and compliance in the state, regionally, nationally, and internationally; Current best practices and trends for providing library and academic support services in a community college or similar setting; Collaborative problem solving and conflict resolution techniques; Accounting and budgeting methods, audit procedures, statistics, and data interpretation; Management concepts and practices, including organizational and motivational techniques; Personnel management practices and techniques of supervision and staff evaluation; Role of higher education, specifically community colleges in supporting marginalized populations; Employment processes and collective bargaining processes; Data collection and report writing; Student technology needs; National and State trends and innovative technologies relevant to assigned program areas; Proposal writing and grantsmanship; Facility management techniques and processes; Research methods and techniques; Public speaking skills; Methods to successfully support individuals with varying backgrounds, which includes persons with disabilities, various gender identities, various sexual orientations, individuals from historically underrepresented communities and other groups; and Trauma-informed and culturally-responsive practices. Ability to: Plan, organize, direct, and coordinate the work of assigned staff; • Apply an equity-minded framework and ensure programs, services and processes are designed and delivered to meet the varying needs of all students; Supervise, support, and evaluate faculty, classified, and managerial employees; Communicate effectively orally and in writing; Read and analyze technical and professional journals, textbooks and other pertinent material; Conduct research, interpret data, and report results; Provide visionary and change management leadership, under executive direction; Promote, design, and implement integrated, comprehensive solutions involving a diverse, collaborative body of stakeholders and a culture of participatory governance; Bridge gap between instruction and student services; Foster a culture of innovation; Conduct ongoing research of best practices and monitor operations for efficiency and effectiveness; Facilitate difficult conversations to effect student-centric and systemic change; Analyze and assess related programs, policies, and operational needs and make systemic recommendations for improvement; Identify and respond to sensitive organizational issues, concerns, and needs; Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; Prepare and administer complex budgets and reports; Adhere to critical deadlines while working with frequent interruptions; Inspire and promote diversity, equity, and inclusion. Establish and maintain effective working relationships; Develop measurable outcomes and apply assessment strategies; Compile data and prepare accurate reports; Commit to diversity, equity, inclusion, and student success; To interact and work effectively with a diverse population utilizing exceptional interpersonal and intercultural skills; Present effectively to small and large groups; Perform effectively under the pressure of deadlines and other administrative demands; Plan and manage in an environment of shared governance; Apply patience, tact, empathy, and courtesy in supporting students, staff, and the general public; Exercise sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff. PHYSICAL DEMANDS AND WORKING ENVIRONMENT - The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment : Work is performed primarily in a standard office setting. Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision : See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing : Hear in the normal audio range with or without correction. Supplemental Information WHY SIERRA? One of Aspen Institute’s Top 150 Community Colleges in the nation The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc. Public Employee’s Retirement System (PERS) 17 paid holidays (including extended time off during the winter break) 12 accrued paid vacation days per year (vacation accrual increases over time) Competitive benefits package Flexible work schedules may be available Currently during summers, some employee groups participate in 4x10 schedules Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 16,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at three centers located in Grass Valley, Tahoe/Truckee, and Roseville. Our District prides itself on academic excellence. Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all. As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 16,500 students per term, where approximately: 24% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American, 2% are Filipino, 6% are Asian-American, 7% are multiracial and 55% are White. The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students. Need Help With Your Online Account? Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday. Required documents: A Sierra College application, A resume, and A cover letter of no more than 4 pages that addresses: Please describe the transferable experience, knowledge, skills and abilities you possess to serve in this role. What culturally-inclusive/equity-minded practices/strategies would you incorporate into this role? Please describe your evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning), sexual orientations, gender identity and expressions as these factors relate to the need for equity-minded practices within the classroom and in the campus community. Helpful Tip: Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities. Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any). Please see the Sierra College website for additional helpful tips and tools for prospective applicants . Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews). Terms and Conditions of Employment: Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department. *Sierra Community College District currently operates campuses in Rocklin, Roseville, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subjec t to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time. EEO / TITLE IX EMPLOYER Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students. Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu . Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105. If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider. TTY/VCO/HCO to Voice English 1-800-735-2929 Spanish 1-800-855-3000 Voice to TTY/VCO/HCO English 1-800-735-2922 Spanish 1-800-855-3000 From or to Speech-to- Speech English & Spanish 1-800-854-7784 Sierra Community College offers benefit packages to full-time employees including: family coverage health, dental and vision insurance, Public Employee's Retirement System (PERS) OR State Teachers Retirement System (STRS) retirement, income protection, life insurance, sick leave, vacation, and holidays as provided according to District policy. Closing Date/Time: 6/25/2023 11:59 PM Pacific
CITY OF SAN LUIS, AZ
San Luis, Arizona, United States
ABOUT THE POSITION YOUR FUTURE BEGINS HERE! Join one of the fastest-growing cities in Arizona and the youngest in Yuma County! The City of San Luis is seeking a collaborative, creative leader to assist the Director of Development Services. As the Assistant Director of Development Services, you will: Assist the Director of Development Services with developing, planning, and implementing Department goals and objectives; develop and implement long and short-term strategic plans; recommend and administer policies and procedures. Assist with coordinating Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; and prepare and present staff reports and other necessary correspondence. Assist with directing, overseeing, and participating in the development of the Department's annual work plan; assign work activities, projecting, and programs; monitor workflow; review and evaluate work products, methods, and procedures. Assist with supervising and participating in the development and administration of the Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures. Select, train, motivate, and evaluate personnel; provide a high level of leadership; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards as necessary for efficient and professional operations of the Department. Represent the Department to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Research and prepare technical and administrative reports and studies; prepare written correspondence as necessary. Assist with planning, organizing, directing, and evaluating all operations relating to building safety/inspection, plan review, planning, zoning, code enforcement, and community and economic development. Act as the City's primary authority on building, planning, and zoning issues and ensure coordination of activities and services between various departments, public and private agencies, organizations, and individuals. Assist with identification of significant issues affecting City growth and development and recommending appropriate action related to policy changes and code amendments. Assist architects, engineers, developers, contractors, and the general public with the development review process. Perform plan reviews on commercial and residential projects as required for the issuance of building permits; performs complex building inspections. Assist with overseeing the processing of subdivision plants, rezoning applications, and requests for variances. Interface with the Planning Commission and Board of Adjustment and coordinates activities. Performs duties of the Director in his/her absence. IDEAL CANDIDATE Will have the knowledge of: Principles and practices of leadership, motivation, team building, and conflict resolution. Pertinent local, state and federal laws, rules, and regulations. Organizational and management practices as applied to the analysis and evaluation of programs. Principles and practices of organization, administration, and human resource management. Principles and practices of budget preparation and administration. Principles and practices of municipal building, planning and zoning administration. Principles and practices of community development, business development and retention, and financing programs. Review and evaluation of residential and commercial plans and specifications. Methods and techniques of building inspection. Will possess the ability to: Plan, direct, and control the administration and operations of the Department. Prepare and administer department budgets. Develop and implement department policies and procedures. Supervise, train, and evaluate assigned personnel. Establish and maintain cooperative working relationships with City employees, officials, and representatives from other local, state and Federal agencies. Assess and prioritize multiple tasks, projects and demands. Gain cooperation through discussion and persuasion. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Interpret and apply federal, state, local, and department policies, procedures, laws and regulations. Represent the City's interests before boards and commissions of local agencies and special water and sewer districts as directed by the City Manager. Identify and respond to public and City Council issues and concerns. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Perform complex plan review and building inspections. Pass an extensive background check including polygraph examination. MINIMUM REQUIREMENTS Education, Training and Experience: A bachelor’s degree in Urban Planning, Architecture, Engineering, Business or Public Administration, or closely related field; AND Five (5) years management or professional administrative experience in planning, building safety or economic development OR Job-related experience may substitute for the required education on a year-for-year basis. Residency in the United States and within 25 miles of the City of San Luis. Licenses and Certifications : must be maintained throughout employment. A valid Arizona driver’s license at the time of appointment and Desired/Preferred: Possession of certification as a Building Official issued by the International Code Council (ICC). Bilingual in Spanish. San Luis residency. SUPPLEMENTAL INFORMATION The City of San Luis is committed to Professional Growth and Career Development - Current employees may be given preferred consideration if they meet the position's minimum requirements. OPEN UNTIL FILLED - Applications Received by 5:00 pm on December 10 , 2023 will be reviewed and considered Candidates deemed to have the most relevant backgrounds will be invited to participate in the interview/assessment process. The City of San Luis offers the following benefits to all full-time City employees: MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by 90Degree Benefits. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department. ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System. Employee Contribution - 12.03% Employer Contribution - 12.03% ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD) Employee Contribution - .014% Employer Contribution - .014% SOCIAL SECURITY AND MEDICARE- FICA (Social Security Tax) - Employee Contribution - 6.20% Medicare - Employee Contribution - 1.4500%. PAID TIME OFF (PTO) - Vacation Leave Accruals (Based on years of service and accrued on bi-weekly basis) Less than 6 years - 3.08 hrs. 6 - 11 years - 4.62 hrs. 11 years or more- 6.16 hrs. Sick Leave - 3.69 hrs. LIFE INSURANCE - The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard. Basic Life Benefit - $50,000.00 AD&D Benefit - $50,000.00 DISABILITY INSURANCE - Disability insurance is available to all employees who work 30 or more hours per week. Short-Term Disability - Coverage begins on the 15th day of injury or sickness. Duration of Benefits - 180 days Benefits Percentage- 66.67% Waiting Period - 14 days Maximum Weekly Benefit: $2,000.00 WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees.
Mar 08, 2024
Full Time
ABOUT THE POSITION YOUR FUTURE BEGINS HERE! Join one of the fastest-growing cities in Arizona and the youngest in Yuma County! The City of San Luis is seeking a collaborative, creative leader to assist the Director of Development Services. As the Assistant Director of Development Services, you will: Assist the Director of Development Services with developing, planning, and implementing Department goals and objectives; develop and implement long and short-term strategic plans; recommend and administer policies and procedures. Assist with coordinating Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; and prepare and present staff reports and other necessary correspondence. Assist with directing, overseeing, and participating in the development of the Department's annual work plan; assign work activities, projecting, and programs; monitor workflow; review and evaluate work products, methods, and procedures. Assist with supervising and participating in the development and administration of the Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures. Select, train, motivate, and evaluate personnel; provide a high level of leadership; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards as necessary for efficient and professional operations of the Department. Represent the Department to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary. Research and prepare technical and administrative reports and studies; prepare written correspondence as necessary. Assist with planning, organizing, directing, and evaluating all operations relating to building safety/inspection, plan review, planning, zoning, code enforcement, and community and economic development. Act as the City's primary authority on building, planning, and zoning issues and ensure coordination of activities and services between various departments, public and private agencies, organizations, and individuals. Assist with identification of significant issues affecting City growth and development and recommending appropriate action related to policy changes and code amendments. Assist architects, engineers, developers, contractors, and the general public with the development review process. Perform plan reviews on commercial and residential projects as required for the issuance of building permits; performs complex building inspections. Assist with overseeing the processing of subdivision plants, rezoning applications, and requests for variances. Interface with the Planning Commission and Board of Adjustment and coordinates activities. Performs duties of the Director in his/her absence. IDEAL CANDIDATE Will have the knowledge of: Principles and practices of leadership, motivation, team building, and conflict resolution. Pertinent local, state and federal laws, rules, and regulations. Organizational and management practices as applied to the analysis and evaluation of programs. Principles and practices of organization, administration, and human resource management. Principles and practices of budget preparation and administration. Principles and practices of municipal building, planning and zoning administration. Principles and practices of community development, business development and retention, and financing programs. Review and evaluation of residential and commercial plans and specifications. Methods and techniques of building inspection. Will possess the ability to: Plan, direct, and control the administration and operations of the Department. Prepare and administer department budgets. Develop and implement department policies and procedures. Supervise, train, and evaluate assigned personnel. Establish and maintain cooperative working relationships with City employees, officials, and representatives from other local, state and Federal agencies. Assess and prioritize multiple tasks, projects and demands. Gain cooperation through discussion and persuasion. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Interpret and apply federal, state, local, and department policies, procedures, laws and regulations. Represent the City's interests before boards and commissions of local agencies and special water and sewer districts as directed by the City Manager. Identify and respond to public and City Council issues and concerns. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Perform complex plan review and building inspections. Pass an extensive background check including polygraph examination. MINIMUM REQUIREMENTS Education, Training and Experience: A bachelor’s degree in Urban Planning, Architecture, Engineering, Business or Public Administration, or closely related field; AND Five (5) years management or professional administrative experience in planning, building safety or economic development OR Job-related experience may substitute for the required education on a year-for-year basis. Residency in the United States and within 25 miles of the City of San Luis. Licenses and Certifications : must be maintained throughout employment. A valid Arizona driver’s license at the time of appointment and Desired/Preferred: Possession of certification as a Building Official issued by the International Code Council (ICC). Bilingual in Spanish. San Luis residency. SUPPLEMENTAL INFORMATION The City of San Luis is committed to Professional Growth and Career Development - Current employees may be given preferred consideration if they meet the position's minimum requirements. OPEN UNTIL FILLED - Applications Received by 5:00 pm on December 10 , 2023 will be reviewed and considered Candidates deemed to have the most relevant backgrounds will be invited to participate in the interview/assessment process. The City of San Luis offers the following benefits to all full-time City employees: MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by 90Degree Benefits. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department. ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System. Employee Contribution - 12.03% Employer Contribution - 12.03% ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD) Employee Contribution - .014% Employer Contribution - .014% SOCIAL SECURITY AND MEDICARE- FICA (Social Security Tax) - Employee Contribution - 6.20% Medicare - Employee Contribution - 1.4500%. PAID TIME OFF (PTO) - Vacation Leave Accruals (Based on years of service and accrued on bi-weekly basis) Less than 6 years - 3.08 hrs. 6 - 11 years - 4.62 hrs. 11 years or more- 6.16 hrs. Sick Leave - 3.69 hrs. LIFE INSURANCE - The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard. Basic Life Benefit - $50,000.00 AD&D Benefit - $50,000.00 DISABILITY INSURANCE - Disability insurance is available to all employees who work 30 or more hours per week. Short-Term Disability - Coverage begins on the 15th day of injury or sickness. Duration of Benefits - 180 days Benefits Percentage- 66.67% Waiting Period - 14 days Maximum Weekly Benefit: $2,000.00 WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees.
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $8,110 - $8,333 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 5, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The Assistant Director is responsible for performing high-quality, customer-focused pre-award services. Responsible for day-to-day management of operations; managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Responsible for pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures, applying specialized knowledge. Develops and manages grant portfolio analytics. Develops training resources for department staff on a variety of internal and external requirements; conducts funding workshops for faculty on a variety of topics including campus proposal process, finding funding, developing proposal ideas, proposal elements, budgeting, sponsor requirements and more. Provide day-to-day training and mentoring of staff, analyzing proficiency and readiness for more complex assignments, on-going monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with principal investigators, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development. Seen as an expert and technical advisor within the department. Required to exercise independent judgment and discretion when working with faculty, funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements. Expert negotiation skills with the ability to achieve consensus, optimize the University’s and Corporation’s objectives, and ensure that effective and cooperative working relationships are maintained with PIs, campus departments and sponsors. Represents Sponsored Programs in a positive manner to PIs, University personnel and funding agencies. Provides support and direction to pre-award Sponsored Programs staff and post-award Corporation staff with emphasis on the delivery of customer service to faculty, staff and other constituents. Develop and implement training resources and professional development curricula for identified needs areas and in conjunction with targeted funding opportunities and sponsors for departmental staff and campus faculty. Manages internal funding competition(s), including the allocated budget(s), for faculty to promote research, scholarship and creative activities that will lead to external funding. Generally assists the Director of Sponsored Programs on special projects and assignments. Leads the office when the Director is unavailable. Pre-Award : Provide comprehensive, customer service-oriented pre-award support researchers and staff. Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development; meets with faculty to introduce them to the sponsored program arena and provide one-on-one, personalized service, including brainstorming/program activities at the conceptual state. Conducts interviews with faculty to determine areas of interests and assist faculty in locating the funding sources most specifically targeted to the program area. Collaborate to identify and support campus research priority areas. Plan and strategize for future major campus funding opportunities. Support new research area development and strategic planning Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Cultivates and maintains positive working relationships with external sponsor agencies. Guides faculty to appropriate agency contacts to discuss proposals prior to submissions. Assists faculty in developing competitive proposals. Collaborates with faculty to develop a proposal budget appropriate to the objectives as stated in the proposal and consistent with the policies of the University, Corporation, and the sponsor agency. Identifies and facilitates solutions to potential administrative issues prior to formal proposal approval from the University and Corporation.Maintains current knowledge and understanding of research administration topics as well as proficiency on technology related to proposal submission. Trains, advises and guides the Sponsored Programs Office staff including creation/update of procedures and training materials. Participates in presentations, workshops and outreach to the campus community regarding funding opportunities, proposal submission and processes. Interpret regulatory and sponsor requirements and the development, implementation and application of policies and procedures related to pre-award sponsored program activities. Post-Award - Programmatic: In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the Principal Investigator (PI) once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures; provides guidance with fiscal, personnel, payroll, purchasing, insurance and other administrative matters. Assists with grant/contract audit requests preparation and resolution related to pre-award and sponsor audits. Prepares, analyzes and negotiates complex contractual documents on behalf of the Corporation; ensures that terms and conditions are acceptable to the University and the Corporation; Prepares and negotiates subaward and subcontract documents with subcontractors or subrecipients, ensuring compliance with federal regulations and/or funding source regulations. Assures compliance with project fiscal and program reporting requirements; supervises final report, termination procedures and programmatic closeout. Communicates with Corporation’s Post Award and HR Managers for problem-solving and to facilitate efficient processes. Collaborate on issues and establish interdepartmental policies and procedures related to the pre- and post-award administration of sponsored programs activities. Other Functions : In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting, Perform data cleanup in eRA systems and quality assurance for reports as needed. Research available technological solutions as business needs arise. Attend trainings and workshops; review publications containing grants development information Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development. Position will be directly involved in department planning and needs assessment. May take a lead role in the development and/or delivery of departmental or inter-departmental training or a task force focused on process or system improvements for the Corporation and/or University as a whole Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures. Uses independent professional judgment in situations that are different from the typical daily experience and develops solutions to issues where no clear regulatory guidance or policy exist using good judgment and analytical skills . Has the ability to determine when regulations have room for interpretation and apply sound judgment in determining solutions to complex issues where no clear guidance in regulations exists. Ability to proactively research, analyze and evaluate a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems, as well as independently prepare analytical documentation in clear, concise format for review. Demonstrates substantial judgment in the analysis and interpretation process and may serve as a key contact for overly complex programs. Self-directed and actively shares their expertise in providing clarification and developing solutions for their staff and with other employees in the division. Ability to utilize funding opportunity databases (e.g. PIVOT), sponsor websites and proposal systems and other eRA systems (e.g. Kuali Research) to find, analyze and provide recommendations to Director and faculty seek funding opportunities. Knowledge, experience and expertise in planning, managing, and submitting proposals to funding sources with varying terms and conditions. Strong mathematical/analytical skills using Excel; develop skills over time to include complex calculations across multiple funding sources and the ability to prepare and present complex proposal budgets to principal investigators. Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies. Takes initiative to share their expertise through mentoring or providing training to Sponsored Programs staff and/or project staff, and or Corporation staff. Routinely engages with other professional colleagues to assist with problem resolution for staff as well as others within the department. Ability to demonstrate excellent oral and written communication skills. Understands the culture of CSUMB and Corporation and has developed effective communication strategies when communicating with principal investigators, university administrators, CSUMB/Corporation staff, and agency representatives. Effectively uses all communication methods and uses expertise as well as persuasion and negotiating skills to build consensus. Demonstrated ability to establish partnering relationships with faculty and project staff resulting in enhanced communication and understanding of the programmatic as well as the fiscal aspects of the funds Ability to work in a fast-paced environment, overseeing multiple deadlines and tasks with tact and diplomacy under pressure. Ability to prioritize, plan and organize tasks with the ability to independently develop solutions, seeking consultation with other department professionals as needed. Knowledge of and highly skilled in utilizing internal and external information systems and accounting applications in analysis, research and reporting activities and other projects and regularly shares this expertise within the department and across Sponsored Programs. Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders. This one could also be combined with the gray sections Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes. Skilled in: Highly developed communication (oral and written), time management, problem resolution and organizational skills. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrator, Corporation personnel and representatives of various organizations and agencies. Advanced experience working in research administration with an emphasis in pre-award Proficient with PC, Microsoft Suite, information technologies such as Internet and email and financial , and electronic research administration systems. Ability to: Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations in a collaborative manner. Ability to work under the pressure inherent in meeting numerous, conflicting deadlines. MINIMUM QUALIFICATIONS : Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. CRA Certification Five years experience in research administration. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: authority to commit financial resources of the university through contracts greater than $10,000 control over campus business processes, either through functional roles or system security access This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Oct 06 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $8,110 - $8,333 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 5, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The Assistant Director is responsible for performing high-quality, customer-focused pre-award services. Responsible for day-to-day management of operations; managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Responsible for pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures, applying specialized knowledge. Develops and manages grant portfolio analytics. Develops training resources for department staff on a variety of internal and external requirements; conducts funding workshops for faculty on a variety of topics including campus proposal process, finding funding, developing proposal ideas, proposal elements, budgeting, sponsor requirements and more. Provide day-to-day training and mentoring of staff, analyzing proficiency and readiness for more complex assignments, on-going monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with principal investigators, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development. Seen as an expert and technical advisor within the department. Required to exercise independent judgment and discretion when working with faculty, funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements. Expert negotiation skills with the ability to achieve consensus, optimize the University’s and Corporation’s objectives, and ensure that effective and cooperative working relationships are maintained with PIs, campus departments and sponsors. Represents Sponsored Programs in a positive manner to PIs, University personnel and funding agencies. Provides support and direction to pre-award Sponsored Programs staff and post-award Corporation staff with emphasis on the delivery of customer service to faculty, staff and other constituents. Develop and implement training resources and professional development curricula for identified needs areas and in conjunction with targeted funding opportunities and sponsors for departmental staff and campus faculty. Manages internal funding competition(s), including the allocated budget(s), for faculty to promote research, scholarship and creative activities that will lead to external funding. Generally assists the Director of Sponsored Programs on special projects and assignments. Leads the office when the Director is unavailable. Pre-Award : Provide comprehensive, customer service-oriented pre-award support researchers and staff. Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development; meets with faculty to introduce them to the sponsored program arena and provide one-on-one, personalized service, including brainstorming/program activities at the conceptual state. Conducts interviews with faculty to determine areas of interests and assist faculty in locating the funding sources most specifically targeted to the program area. Collaborate to identify and support campus research priority areas. Plan and strategize for future major campus funding opportunities. Support new research area development and strategic planning Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Cultivates and maintains positive working relationships with external sponsor agencies. Guides faculty to appropriate agency contacts to discuss proposals prior to submissions. Assists faculty in developing competitive proposals. Collaborates with faculty to develop a proposal budget appropriate to the objectives as stated in the proposal and consistent with the policies of the University, Corporation, and the sponsor agency. Identifies and facilitates solutions to potential administrative issues prior to formal proposal approval from the University and Corporation.Maintains current knowledge and understanding of research administration topics as well as proficiency on technology related to proposal submission. Trains, advises and guides the Sponsored Programs Office staff including creation/update of procedures and training materials. Participates in presentations, workshops and outreach to the campus community regarding funding opportunities, proposal submission and processes. Interpret regulatory and sponsor requirements and the development, implementation and application of policies and procedures related to pre-award sponsored program activities. Post-Award - Programmatic: In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the Principal Investigator (PI) once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures; provides guidance with fiscal, personnel, payroll, purchasing, insurance and other administrative matters. Assists with grant/contract audit requests preparation and resolution related to pre-award and sponsor audits. Prepares, analyzes and negotiates complex contractual documents on behalf of the Corporation; ensures that terms and conditions are acceptable to the University and the Corporation; Prepares and negotiates subaward and subcontract documents with subcontractors or subrecipients, ensuring compliance with federal regulations and/or funding source regulations. Assures compliance with project fiscal and program reporting requirements; supervises final report, termination procedures and programmatic closeout. Communicates with Corporation’s Post Award and HR Managers for problem-solving and to facilitate efficient processes. Collaborate on issues and establish interdepartmental policies and procedures related to the pre- and post-award administration of sponsored programs activities. Other Functions : In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting, Perform data cleanup in eRA systems and quality assurance for reports as needed. Research available technological solutions as business needs arise. Attend trainings and workshops; review publications containing grants development information Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development. Position will be directly involved in department planning and needs assessment. May take a lead role in the development and/or delivery of departmental or inter-departmental training or a task force focused on process or system improvements for the Corporation and/or University as a whole Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures. Uses independent professional judgment in situations that are different from the typical daily experience and develops solutions to issues where no clear regulatory guidance or policy exist using good judgment and analytical skills . Has the ability to determine when regulations have room for interpretation and apply sound judgment in determining solutions to complex issues where no clear guidance in regulations exists. Ability to proactively research, analyze and evaluate a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems, as well as independently prepare analytical documentation in clear, concise format for review. Demonstrates substantial judgment in the analysis and interpretation process and may serve as a key contact for overly complex programs. Self-directed and actively shares their expertise in providing clarification and developing solutions for their staff and with other employees in the division. Ability to utilize funding opportunity databases (e.g. PIVOT), sponsor websites and proposal systems and other eRA systems (e.g. Kuali Research) to find, analyze and provide recommendations to Director and faculty seek funding opportunities. Knowledge, experience and expertise in planning, managing, and submitting proposals to funding sources with varying terms and conditions. Strong mathematical/analytical skills using Excel; develop skills over time to include complex calculations across multiple funding sources and the ability to prepare and present complex proposal budgets to principal investigators. Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies. Takes initiative to share their expertise through mentoring or providing training to Sponsored Programs staff and/or project staff, and or Corporation staff. Routinely engages with other professional colleagues to assist with problem resolution for staff as well as others within the department. Ability to demonstrate excellent oral and written communication skills. Understands the culture of CSUMB and Corporation and has developed effective communication strategies when communicating with principal investigators, university administrators, CSUMB/Corporation staff, and agency representatives. Effectively uses all communication methods and uses expertise as well as persuasion and negotiating skills to build consensus. Demonstrated ability to establish partnering relationships with faculty and project staff resulting in enhanced communication and understanding of the programmatic as well as the fiscal aspects of the funds Ability to work in a fast-paced environment, overseeing multiple deadlines and tasks with tact and diplomacy under pressure. Ability to prioritize, plan and organize tasks with the ability to independently develop solutions, seeking consultation with other department professionals as needed. Knowledge of and highly skilled in utilizing internal and external information systems and accounting applications in analysis, research and reporting activities and other projects and regularly shares this expertise within the department and across Sponsored Programs. Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders. This one could also be combined with the gray sections Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes. Skilled in: Highly developed communication (oral and written), time management, problem resolution and organizational skills. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrator, Corporation personnel and representatives of various organizations and agencies. Advanced experience working in research administration with an emphasis in pre-award Proficient with PC, Microsoft Suite, information technologies such as Internet and email and financial , and electronic research administration systems. Ability to: Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations in a collaborative manner. Ability to work under the pressure inherent in meeting numerous, conflicting deadlines. MINIMUM QUALIFICATIONS : Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. CRA Certification Five years experience in research administration. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: authority to commit financial resources of the university through contracts greater than $10,000 control over campus business processes, either through functional roles or system security access This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Oct 06 2023 Pacific Daylight Time Applications close: Closing Date/Time:
CITY OF FRESNO, CA
Fresno, California, United States
Position Description The Department of Public Utilities is currently recruiting for two Assistant Director positions to oversee the Wastewater and Water Divisions. The Water Division incumbent is responsible for the daily operations of the Division and works directly with Division Managers. This position includes oversight of: three surface water treatment facilities; 270 municipal wells; groundwater wellhead treatment facilities; approximately 1,900- miles of water transmission and distribution systems; regulatory compliance; annual budget preparation and rate development; development of various organizational programs; water resource management and long-range planning. The Assistant Director for the Wastewater Division is responsible for the daily operations of the division and works directly with division managers. This position includes oversight of: the Fresno-Clovis Regional Wastewater Reclamation Facility and North Fresno Wastewater Reclamation Facility; an ELAP accredited environmental laboratory; 1,600 miles of sanitary sewer, 15 lift stations and 24,000 access structures; 182 full-time employees with a large variety of functions; regulatory compliance; pretreatment program; annual budget preparation; rate development; development of various organizational programs; wastewater resource management; and long-range planning. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to public utilities and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. These are unclassified positions in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule Compensation and Benefits The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best- funded public systems in California and the nation. The City does not participate in Social Security. Health Insurance: The City maintains a PPO plan through the City of Fresno Health and Welfare Trust. The City contributes toward the current monthly premium for medical, prescription, dental, and vision for employee and dependents. Flexible Spending Account Program: The City maintains IRS Section 125 Plan that includes spending accounts for health care and dependent care. Auto Allowance: Dependent upon provisions set forth in Administrative Order 2-2. Deferred Compensation: 457 plan available which allows tax contribution up to IRS determined limits. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Heath Reimbursement Arrangement account. Annual Leave: Accrue 15.50 hours per month, with cash out provisions. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Deferred Retirement Option Program (DROP): DROP is an optional, voluntary program that allows for retirement benefits deposited in a special savings account within the Retirement System while continuing to work for the City of Fresno. To participate, must be at least age 50 with 5 years of service. Benefits include: ownership of DROP account monies; compound interest earnings; and alternative distribution options. The Requirements Possession of a Professional Engineer license; AND five (5) years of progressively responsible leadership and management experience in a large public utility providing water, sewer, solid waste, or planning services. OR A Bachelor's Degree from an accredited college or university in engineering, sciences, business or public administration, planning, architecture or related field; AND six (6) years of progressively responsible leadership and management experience in a large public utility providing water, sewer, solid waste or planning services. Additional qualifying experience may be substituted for education on a year for year basis, up to a maximum of two years. Possession, at time of appointment and continued maintenance, of a valid California Driver License is required. Candidates for this position should have demonstrated in-depth knowledge of the day- to-day operations of public utility services; strong management and planning skills; the ability to communicate effectively with executive management, technical resources and partner agency liaisons; a thorough understanding of compliance with legal mandates; possess the ability to implement and sustain a comprehensive information and technology environment by developing and implementing strategic plans for continuous expansion and improvement of utility services. An appreciation of diversity and the strength it brings to the workplace is essential. How To Apply If you are interested in this outstanding opportunity, please submit a letter of interest, resume, and five references and verification of education to: Leshea Tarver, Sr HR/Risk Analyst Email: leshea.tarver@fresno.gov Or apply on-line at: www.fresno.gov/jobs This recruitment is Open Until Filled. Selection Process We will select a group of candidates to participate in the interview process depending on their qualifications. Other Information The Department of Public Utilities (DPU) provides reliable, efficient, low-cost water, wastewater, and solid waste services to Fresno. DPU strives to provide the highest level of service through innovative technology, extensive planning efforts, process improvement, employee development, and teamwork. To accomplish those goals, the 2024 Fiscal Year Budget includes funding for 612 full-time positions with $388.7 million allotted for all activities. Our department is organized into four divisions: -Administration/Utility Planning and Engineering - Coordinates all utility services, including oversight and support for each operating division. -Water Division - Manages operates the City of Fresno's water system, delivering drinking water to about 500,000 customers. -Wastewater Management - Provides wastewater collection, treatment, and reclamation services. -Solid Waste - Collects and manages green waste, refuse, and recyclables across the entire city. Our Organization The City of Fresno is the fifth-largest city in the state of California and is a full- service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large but does not serve on the City Council. However, the Mayor does have veto power over specific actions taken by the seven councilmembers. Councilmembers appoint a City Attorney and City Clerk. Meanwhile, the Mayor appoints a City Manager responsible for assigning all other department heads, including Public Utilities, among many others. Overall, our mission is to deliver high-quality utility services in a professional, efficient, and environmentally responsible manner to ensure the health and safety of our community. Our Community As the only California city located between two National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing options are lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno. Residents enjoy various social, cultural, and athletic activities in an affordable and clean community environment. Equal Opportunity Employer We welcome applicants of any race, gender, religion, ancestry or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno web site. Closing Date/Time: 11/30/2024
Mar 07, 2024
Full Time
Position Description The Department of Public Utilities is currently recruiting for two Assistant Director positions to oversee the Wastewater and Water Divisions. The Water Division incumbent is responsible for the daily operations of the Division and works directly with Division Managers. This position includes oversight of: three surface water treatment facilities; 270 municipal wells; groundwater wellhead treatment facilities; approximately 1,900- miles of water transmission and distribution systems; regulatory compliance; annual budget preparation and rate development; development of various organizational programs; water resource management and long-range planning. The Assistant Director for the Wastewater Division is responsible for the daily operations of the division and works directly with division managers. This position includes oversight of: the Fresno-Clovis Regional Wastewater Reclamation Facility and North Fresno Wastewater Reclamation Facility; an ELAP accredited environmental laboratory; 1,600 miles of sanitary sewer, 15 lift stations and 24,000 access structures; 182 full-time employees with a large variety of functions; regulatory compliance; pretreatment program; annual budget preparation; rate development; development of various organizational programs; wastewater resource management; and long-range planning. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to public utilities and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. These are unclassified positions in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule Compensation and Benefits The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best- funded public systems in California and the nation. The City does not participate in Social Security. Health Insurance: The City maintains a PPO plan through the City of Fresno Health and Welfare Trust. The City contributes toward the current monthly premium for medical, prescription, dental, and vision for employee and dependents. Flexible Spending Account Program: The City maintains IRS Section 125 Plan that includes spending accounts for health care and dependent care. Auto Allowance: Dependent upon provisions set forth in Administrative Order 2-2. Deferred Compensation: 457 plan available which allows tax contribution up to IRS determined limits. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Heath Reimbursement Arrangement account. Annual Leave: Accrue 15.50 hours per month, with cash out provisions. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Deferred Retirement Option Program (DROP): DROP is an optional, voluntary program that allows for retirement benefits deposited in a special savings account within the Retirement System while continuing to work for the City of Fresno. To participate, must be at least age 50 with 5 years of service. Benefits include: ownership of DROP account monies; compound interest earnings; and alternative distribution options. The Requirements Possession of a Professional Engineer license; AND five (5) years of progressively responsible leadership and management experience in a large public utility providing water, sewer, solid waste, or planning services. OR A Bachelor's Degree from an accredited college or university in engineering, sciences, business or public administration, planning, architecture or related field; AND six (6) years of progressively responsible leadership and management experience in a large public utility providing water, sewer, solid waste or planning services. Additional qualifying experience may be substituted for education on a year for year basis, up to a maximum of two years. Possession, at time of appointment and continued maintenance, of a valid California Driver License is required. Candidates for this position should have demonstrated in-depth knowledge of the day- to-day operations of public utility services; strong management and planning skills; the ability to communicate effectively with executive management, technical resources and partner agency liaisons; a thorough understanding of compliance with legal mandates; possess the ability to implement and sustain a comprehensive information and technology environment by developing and implementing strategic plans for continuous expansion and improvement of utility services. An appreciation of diversity and the strength it brings to the workplace is essential. How To Apply If you are interested in this outstanding opportunity, please submit a letter of interest, resume, and five references and verification of education to: Leshea Tarver, Sr HR/Risk Analyst Email: leshea.tarver@fresno.gov Or apply on-line at: www.fresno.gov/jobs This recruitment is Open Until Filled. Selection Process We will select a group of candidates to participate in the interview process depending on their qualifications. Other Information The Department of Public Utilities (DPU) provides reliable, efficient, low-cost water, wastewater, and solid waste services to Fresno. DPU strives to provide the highest level of service through innovative technology, extensive planning efforts, process improvement, employee development, and teamwork. To accomplish those goals, the 2024 Fiscal Year Budget includes funding for 612 full-time positions with $388.7 million allotted for all activities. Our department is organized into four divisions: -Administration/Utility Planning and Engineering - Coordinates all utility services, including oversight and support for each operating division. -Water Division - Manages operates the City of Fresno's water system, delivering drinking water to about 500,000 customers. -Wastewater Management - Provides wastewater collection, treatment, and reclamation services. -Solid Waste - Collects and manages green waste, refuse, and recyclables across the entire city. Our Organization The City of Fresno is the fifth-largest city in the state of California and is a full- service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large but does not serve on the City Council. However, the Mayor does have veto power over specific actions taken by the seven councilmembers. Councilmembers appoint a City Attorney and City Clerk. Meanwhile, the Mayor appoints a City Manager responsible for assigning all other department heads, including Public Utilities, among many others. Overall, our mission is to deliver high-quality utility services in a professional, efficient, and environmentally responsible manner to ensure the health and safety of our community. Our Community As the only California city located between two National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing options are lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno. Residents enjoy various social, cultural, and athletic activities in an affordable and clean community environment. Equal Opportunity Employer We welcome applicants of any race, gender, religion, ancestry or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno web site. Closing Date/Time: 11/30/2024
Sonoma County, CA
Santa Rosa, California, United States
Position Information THIS RECRUITMENT IS PROMOTIONAL ONLY. YOU MUST PRESENTLY BE A FULL- OR PART-TIME REGULAR OR PROBATIONARY COUNTY OF SONOMA, COMMUNITY DEVELOPMENT COMMISSION, SONOMA COUNTY FAIRGROUNDS, OR SONOMA COUNTY WATER AGENCY EMPLOYEE IN ORDER TO APPLY FOR THIS POSITION. The Department of Health Services has requested a department promotional certification to fill an Assistant Director of Health Services position. Only qualified permanent and/or probationary Department employees on the eligible list may be eligible for referral to the department for the advertised position. Reporting to the Director of Health Services and working in partnership with the Public and Behavioral Health Division Directors, this position will assist the Director with planning, organizing, and overseeing department-wide operations and services; administer health regulations and programs to attain financial stability; serve as a liaison with various county, state, federal, and community agencies; and serve as a lead member of the department's Executive Management Team. The Assistant Director will assist the Director in developing department-wide fiscal and operational priorities, procedures, and goals; direct budget development and justify the department's capital improvement program for consistency with county and department goals, procedures, and resources; assist the Director in ensuring appropriate use and expenditure of public funds; and provide internal administrative policy guidance and direction to the Division Directors on behalf of the Director when so assigned. The successful candidate can look forward to: Leading the department's implementation of high-quality health care, treatment, and services Guiding the department to attain a strengths-based work culture and to thrive fiscally Coordinating the development of health quality improvement efforts to improve the delivery of services department-wide Working collaboratively on projects that impact other County departments, as well as undertaking special assignments on behalf of the department Building solid working relationships with crucial stakeholders within the department, the County, and the community Ensuring department programs and processes are equity-centered with respect to healthcare service delivery The ideal candidate will have a strong desire to serve the community; possess governmental administrative, fiscal, and budgeting experience; and have strong analytical, critical thinking, and problem-solving skills. In addition, the ideal candidate will: Be action and results-oriented, with the ability to successfully manage multiple projects and initiatives to a successful outcome Act as an initiator, seeing new possibilities for combining opportunities and resources to adjust the department's organizational structure and workforce Have a sophisticated understanding of the budgeting process and healthcare finances, including accurate forecasting, strategic cost containment, and accurate and timely reporting Possess experience serving as a leader in strengthening service models and delivering quality, evidence-based services in collaboration with community partners Exhibit superior communication skills and have the ability to clearly and concisely present information to a broad range of audiences The ability to work independently and be skilled at keeping the Director appropriately informed Possess strong negotiation skills to develop mutually beneficial solutions to problems APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Any combination of education and training which would provide the opportunity to acquire the knowledge and abilities listed. Normally, graduation from an accredited college or university with a degree in health care administration, public administration, hospital administration, business administration or a closely related field would provide such opportunity. Possession of a Masters degree is desirable. Experience: Any combination of experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, four years of increasingly responsible management experience in a large organization, including program planning and evaluation, budget management, personnel management and performance evaluation, policy development and provision of community services would provide such opportunity. Experience managing a health services organization or large division of such an organization is highly desirable. Knowledge, Skills, and Abilities Thorough knowledge of: the social and economic problems affecting public services; communication and conflict resolution; principles and practices of budget and fiscal management, supervision, training, and administration of public services; principles and techniques of statistical and quantitative management analysis; grant sources; public information and contract administration; intergovernmental relationships and regulations affecting delivery of public services. Considerable knowledge of: the principles, practices, and methods used in public service programs; program planning, evaluation and monitoring; principles and application of cost accounting and public funding, research methods and techniques; and personnel management. Knowledge of: federal, state and local laws, ordinances, rules and regulations relating to the management and operations of public service programs; research methodology, report writing and basic statistics. Ability to: plan, organize and direct comprehensive public service programs; understand, interpret and explain laws, regulations and policies governing public service programs and operations; develop goals and objectives; supervise and evaluate the performance of subordinate managers, medical and administrative staff; identify and analyze administrative problems and implement operational changes; present and direct in-service training programs; analyze problems and adopt an effective course of action; organize inter-departmental operations; assist in the preparation and justification of the department's budget; establish and maintain cooperative working relationships; communicate effectively both verbally and in writing; coordinate and integrate program components in a cohesive and effective service delivery system; secure cooperation and teamwork among professionals and support staff. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation may be required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: BH HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 5/7/2024 11:59 PM Pacific
May 01, 2024
Full Time
Position Information THIS RECRUITMENT IS PROMOTIONAL ONLY. YOU MUST PRESENTLY BE A FULL- OR PART-TIME REGULAR OR PROBATIONARY COUNTY OF SONOMA, COMMUNITY DEVELOPMENT COMMISSION, SONOMA COUNTY FAIRGROUNDS, OR SONOMA COUNTY WATER AGENCY EMPLOYEE IN ORDER TO APPLY FOR THIS POSITION. The Department of Health Services has requested a department promotional certification to fill an Assistant Director of Health Services position. Only qualified permanent and/or probationary Department employees on the eligible list may be eligible for referral to the department for the advertised position. Reporting to the Director of Health Services and working in partnership with the Public and Behavioral Health Division Directors, this position will assist the Director with planning, organizing, and overseeing department-wide operations and services; administer health regulations and programs to attain financial stability; serve as a liaison with various county, state, federal, and community agencies; and serve as a lead member of the department's Executive Management Team. The Assistant Director will assist the Director in developing department-wide fiscal and operational priorities, procedures, and goals; direct budget development and justify the department's capital improvement program for consistency with county and department goals, procedures, and resources; assist the Director in ensuring appropriate use and expenditure of public funds; and provide internal administrative policy guidance and direction to the Division Directors on behalf of the Director when so assigned. The successful candidate can look forward to: Leading the department's implementation of high-quality health care, treatment, and services Guiding the department to attain a strengths-based work culture and to thrive fiscally Coordinating the development of health quality improvement efforts to improve the delivery of services department-wide Working collaboratively on projects that impact other County departments, as well as undertaking special assignments on behalf of the department Building solid working relationships with crucial stakeholders within the department, the County, and the community Ensuring department programs and processes are equity-centered with respect to healthcare service delivery The ideal candidate will have a strong desire to serve the community; possess governmental administrative, fiscal, and budgeting experience; and have strong analytical, critical thinking, and problem-solving skills. In addition, the ideal candidate will: Be action and results-oriented, with the ability to successfully manage multiple projects and initiatives to a successful outcome Act as an initiator, seeing new possibilities for combining opportunities and resources to adjust the department's organizational structure and workforce Have a sophisticated understanding of the budgeting process and healthcare finances, including accurate forecasting, strategic cost containment, and accurate and timely reporting Possess experience serving as a leader in strengthening service models and delivering quality, evidence-based services in collaboration with community partners Exhibit superior communication skills and have the ability to clearly and concisely present information to a broad range of audiences The ability to work independently and be skilled at keeping the Director appropriately informed Possess strong negotiation skills to develop mutually beneficial solutions to problems APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education: Any combination of education and training which would provide the opportunity to acquire the knowledge and abilities listed. Normally, graduation from an accredited college or university with a degree in health care administration, public administration, hospital administration, business administration or a closely related field would provide such opportunity. Possession of a Masters degree is desirable. Experience: Any combination of experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, four years of increasingly responsible management experience in a large organization, including program planning and evaluation, budget management, personnel management and performance evaluation, policy development and provision of community services would provide such opportunity. Experience managing a health services organization or large division of such an organization is highly desirable. Knowledge, Skills, and Abilities Thorough knowledge of: the social and economic problems affecting public services; communication and conflict resolution; principles and practices of budget and fiscal management, supervision, training, and administration of public services; principles and techniques of statistical and quantitative management analysis; grant sources; public information and contract administration; intergovernmental relationships and regulations affecting delivery of public services. Considerable knowledge of: the principles, practices, and methods used in public service programs; program planning, evaluation and monitoring; principles and application of cost accounting and public funding, research methods and techniques; and personnel management. Knowledge of: federal, state and local laws, ordinances, rules and regulations relating to the management and operations of public service programs; research methodology, report writing and basic statistics. Ability to: plan, organize and direct comprehensive public service programs; understand, interpret and explain laws, regulations and policies governing public service programs and operations; develop goals and objectives; supervise and evaluate the performance of subordinate managers, medical and administrative staff; identify and analyze administrative problems and implement operational changes; present and direct in-service training programs; analyze problems and adopt an effective course of action; organize inter-departmental operations; assist in the preparation and justification of the department's budget; establish and maintain cooperative working relationships; communicate effectively both verbally and in writing; coordinate and integrate program components in a cohesive and effective service delivery system; secure cooperation and teamwork among professionals and support staff. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation may be required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: BH HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: MANAGEMENT* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County paid premium contribution. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 5/7/2024 11:59 PM Pacific
Assistant City Manager City of Bozeman, MT
Please follow this link to view the full brochure: https://www.affionpublic.com/position/assistant-city-manager-bozeman-mt-2024/
About Bozeman, MT
Nestled in the Rocky Mountains, with a population of 53,923 in the 2020 Census, the City of Bozeman has topped the charts for fastest growing micropolitans in the U.S. and now officially holds the status of “metropolitan” community. Spurred on by rapid growth the city touts a robust economy, world class university, and a thriving international airport.
Home to Montana State University, Bozeman is a dynamic growing community. The City's economy is supported by regional trade, tourism, higher education, and many high-growth industries such as photonics and optics, outdoor recreation, bioscience, manufacturing, technology, and healthcare. The region has drawn numerous tech start-ups looking for a Silicon Valley alternative, and Bozeman has become the high-tech center for the state.
Bozeman is a welcoming, diverse community that has received numerous awards and accolades over the years, including Time Magazine’s, "World's Greatest Places 2023,” and the 2023 Livability Top 100 List of Best Places to Live In The U.S.!
Bozeman is an ideal location for outdoor enthusiasts, from hiking and skiing to mountain biking and fishing, Bozeman offers a variety of outdoor recreation amenities. Bozeman residents are within easy distance of several cross country and downhill ski centers and trails in the region. The City of Bozeman parks system consists of 42 public parks, 52 miles of trails, numerous sports fields and open spaces, ice rinks, off-leash dog parks, and three community garden areas. Yellowstone National Park is just 90 minutes from Bozeman and offers an endless variety of activities and stunning vistas.
Government
The City of Bozeman operates under a city commission-city manager form of government. The City Commission is composed of four members and a Mayor who are all elected at-large. At every regular city election, a mayor is elected for a term of four years and serves as a Deputy Mayor and a Commissioner for the first two years of the term and Mayor for the balance of the term.
The Position
The Assistant City Manager provides leadership and assists in the direction of organizational management, and administrative operations and activities of the City Manager. The work is performed under the direction of the City Manager, but extensive leeway is granted for the exercise of independent judgment and initiative. Supervision is exercised over City Department Heads, and other administrative support personnel. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with the City Manager, Department and Division Heads, other supervisory personnel and City employees, the City Commission, government officials, and the general public. The principal duties of this class are performed in a general office environment.
Responsibilities and Duties
Performs a variety of administrative duties in support of the City Manager in the execution of prescribed ordinances, resolutions, and regulations, including implementing all policies set forth, and serving as the acting City Manager in the absence of the City Manager
Plans, directs, and supervises the City’s organizational management and administration, as assigned by the City Manager, and ensures all operations are executed in accordance with prescribed policies, procedures, and codes of ethics
Develops goals, plans, and measurements for the identification and evaluation of the City’s problems and deficiencies, and assumes lead staff responsibility in managing City improvement and/or development projects
Confers with the City Manager and elected City officials, Department and Division heads, and other supervisory personnel to discuss, identify, and assess their organizational, management, administrative, budget and financial problems and needs, including working with City departments on work plans and budgets
Provides effective professional liaison between the City Manager’s Office and other City personnel, the general public, local businesses, and other Federal, State, and local agencies
Researches special projects or assignments for the City Manager, and oversees project assignments to ensure successful completion
Participates in the organization of special task forces and projects designed to address organizational management, administrative and community problems and needs as directed by the City Manager
Collaborates with the City Manager, City Commission and City department and division heads in the development of recommendations for enhancing City operations and services, including assuming lead staff responsibility in management studies aimed at improving the efficiency and effectiveness of City operations
Participates in the development and management of the City’s annual budget and capital improvement plan in accordance with policies established by the City Commission
Communicates with all related personnel in efforts to encourage, motivate, promote leadership, and encourage teamwork in accomplishing set forth objectives
Works with both elected and appointed City officials to solve internal organizational problems within Departments and Divisions and across departmental and jurisdictional lines
Provides assistance to both elected and appointed City officials in program development and coordination of intergovernmental policies, programs, and operations
Knowledge, Skills, and Abilities
Comprehensive knowledge of public management, organization, and administrative theories, principles, and techniques at local government level
Ability to establish and maintain effective working relationships with the City Manager, City Commission, Division and Department heads and other supervisory personnel, other City employees, and the general public
Comprehensive knowledge of the basic laws, ordinances, and regulations underlying City government, including State and City Codes, administrative regulations, and IMCA Code of Ethics
Comprehensive knowledge of City government finance and administration, including State and National laws affecting the operations of the City
Education and Experience
Qualified applicants will have a Bachelor's degree in Public Administration, Business Administration, or a closely related field and at least seven years’ experience in public management, preferably in the public sector at the local level of any government; ICMA involvement is preferred. Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work will be considered.
The Ideal Candidate
The ideal candidate will work closely with the City Manager to carry out the City Council’s initiatives and set the tone and vision for the employees of the city. The ideal candidate will be an established or up-and-coming leader with strong knowledge of public administration principles and experience in fiscal planning, strategic planning and organizational development; experience working in a university town and/or a growing community will be beneficial.
The ideal candidate must exhibit strong coordination and relationship-building skills in working with the entire organization and set a positive example of competence, professionalism, energy, and work ethic to the organization and community.
The ideal candidate will be a professional leader who has the capacity and interest to be an effective mentor and inspires staff to achieve excellence. Effective communication along with strong collaboration and team building skills will be necessary for this individual to be successful. Advanced written and oral communication skills are imperative.
Salary
The salary range for this position is between $184,000 to $202,000 commensurate with experience along with a comprehensive benefits package that includes 15% additional compensation that may be used to supplement housing costs or deposited into a supplemental retirement plan. Relocation expenses will be reimbursed up to $10,000. Temporary housing may also be available for the successful candidate, if coming from out of the area.
How to Apply
Interested applicants should forward a cover letter and resume to: resumes@affionpublic.com Reference: BOZACM24 Affion Public PO Box 794 Hershey, PA 17033 888.321.4922 www.affionpublic.com *The deadline to receive resumes is May 15, 2024*
The City of Bozeman is an Equal Employment Opportunity Employer.
Apr 17, 2024
Full Time
Assistant City Manager City of Bozeman, MT
Please follow this link to view the full brochure: https://www.affionpublic.com/position/assistant-city-manager-bozeman-mt-2024/
About Bozeman, MT
Nestled in the Rocky Mountains, with a population of 53,923 in the 2020 Census, the City of Bozeman has topped the charts for fastest growing micropolitans in the U.S. and now officially holds the status of “metropolitan” community. Spurred on by rapid growth the city touts a robust economy, world class university, and a thriving international airport.
Home to Montana State University, Bozeman is a dynamic growing community. The City's economy is supported by regional trade, tourism, higher education, and many high-growth industries such as photonics and optics, outdoor recreation, bioscience, manufacturing, technology, and healthcare. The region has drawn numerous tech start-ups looking for a Silicon Valley alternative, and Bozeman has become the high-tech center for the state.
Bozeman is a welcoming, diverse community that has received numerous awards and accolades over the years, including Time Magazine’s, "World's Greatest Places 2023,” and the 2023 Livability Top 100 List of Best Places to Live In The U.S.!
Bozeman is an ideal location for outdoor enthusiasts, from hiking and skiing to mountain biking and fishing, Bozeman offers a variety of outdoor recreation amenities. Bozeman residents are within easy distance of several cross country and downhill ski centers and trails in the region. The City of Bozeman parks system consists of 42 public parks, 52 miles of trails, numerous sports fields and open spaces, ice rinks, off-leash dog parks, and three community garden areas. Yellowstone National Park is just 90 minutes from Bozeman and offers an endless variety of activities and stunning vistas.
Government
The City of Bozeman operates under a city commission-city manager form of government. The City Commission is composed of four members and a Mayor who are all elected at-large. At every regular city election, a mayor is elected for a term of four years and serves as a Deputy Mayor and a Commissioner for the first two years of the term and Mayor for the balance of the term.
The Position
The Assistant City Manager provides leadership and assists in the direction of organizational management, and administrative operations and activities of the City Manager. The work is performed under the direction of the City Manager, but extensive leeway is granted for the exercise of independent judgment and initiative. Supervision is exercised over City Department Heads, and other administrative support personnel. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with the City Manager, Department and Division Heads, other supervisory personnel and City employees, the City Commission, government officials, and the general public. The principal duties of this class are performed in a general office environment.
Responsibilities and Duties
Performs a variety of administrative duties in support of the City Manager in the execution of prescribed ordinances, resolutions, and regulations, including implementing all policies set forth, and serving as the acting City Manager in the absence of the City Manager
Plans, directs, and supervises the City’s organizational management and administration, as assigned by the City Manager, and ensures all operations are executed in accordance with prescribed policies, procedures, and codes of ethics
Develops goals, plans, and measurements for the identification and evaluation of the City’s problems and deficiencies, and assumes lead staff responsibility in managing City improvement and/or development projects
Confers with the City Manager and elected City officials, Department and Division heads, and other supervisory personnel to discuss, identify, and assess their organizational, management, administrative, budget and financial problems and needs, including working with City departments on work plans and budgets
Provides effective professional liaison between the City Manager’s Office and other City personnel, the general public, local businesses, and other Federal, State, and local agencies
Researches special projects or assignments for the City Manager, and oversees project assignments to ensure successful completion
Participates in the organization of special task forces and projects designed to address organizational management, administrative and community problems and needs as directed by the City Manager
Collaborates with the City Manager, City Commission and City department and division heads in the development of recommendations for enhancing City operations and services, including assuming lead staff responsibility in management studies aimed at improving the efficiency and effectiveness of City operations
Participates in the development and management of the City’s annual budget and capital improvement plan in accordance with policies established by the City Commission
Communicates with all related personnel in efforts to encourage, motivate, promote leadership, and encourage teamwork in accomplishing set forth objectives
Works with both elected and appointed City officials to solve internal organizational problems within Departments and Divisions and across departmental and jurisdictional lines
Provides assistance to both elected and appointed City officials in program development and coordination of intergovernmental policies, programs, and operations
Knowledge, Skills, and Abilities
Comprehensive knowledge of public management, organization, and administrative theories, principles, and techniques at local government level
Ability to establish and maintain effective working relationships with the City Manager, City Commission, Division and Department heads and other supervisory personnel, other City employees, and the general public
Comprehensive knowledge of the basic laws, ordinances, and regulations underlying City government, including State and City Codes, administrative regulations, and IMCA Code of Ethics
Comprehensive knowledge of City government finance and administration, including State and National laws affecting the operations of the City
Education and Experience
Qualified applicants will have a Bachelor's degree in Public Administration, Business Administration, or a closely related field and at least seven years’ experience in public management, preferably in the public sector at the local level of any government; ICMA involvement is preferred. Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work will be considered.
The Ideal Candidate
The ideal candidate will work closely with the City Manager to carry out the City Council’s initiatives and set the tone and vision for the employees of the city. The ideal candidate will be an established or up-and-coming leader with strong knowledge of public administration principles and experience in fiscal planning, strategic planning and organizational development; experience working in a university town and/or a growing community will be beneficial.
The ideal candidate must exhibit strong coordination and relationship-building skills in working with the entire organization and set a positive example of competence, professionalism, energy, and work ethic to the organization and community.
The ideal candidate will be a professional leader who has the capacity and interest to be an effective mentor and inspires staff to achieve excellence. Effective communication along with strong collaboration and team building skills will be necessary for this individual to be successful. Advanced written and oral communication skills are imperative.
Salary
The salary range for this position is between $184,000 to $202,000 commensurate with experience along with a comprehensive benefits package that includes 15% additional compensation that may be used to supplement housing costs or deposited into a supplemental retirement plan. Relocation expenses will be reimbursed up to $10,000. Temporary housing may also be available for the successful candidate, if coming from out of the area.
How to Apply
Interested applicants should forward a cover letter and resume to: resumes@affionpublic.com Reference: BOZACM24 Affion Public PO Box 794 Hershey, PA 17033 888.321.4922 www.affionpublic.com *The deadline to receive resumes is May 15, 2024*
The City of Bozeman is an Equal Employment Opportunity Employer.
City of Tacoma, WA
Tacoma, Washington, United States
Position Description ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 The City of Tacoma (City), Environmental Services (ES) Department, is recruiting for the Appointive position of Assistant Division Manager in the Laboratory Group within the Science and Engineering Division. The Science and Engineering Division provides engineering, planning, program management and laboratory services for the City's Wastewater, Surface Water and Solid Waste utilities. The major areas of focus include collection system pipes, wastewater treatment plants, pumping stations, regional drainage facilities, landfill facilities, stormwater systems, sampling and analyses, environmental cleanup projects, and regulatory compliance both as a regulator and a regulated entity. The Science and Engineering Division is comprised of the following five core sections, in addition to administrative and technical services support groups: Environmental Services Laboratory, Environmental Programs, Asset Management, Capital Delivery, and Special Programs Group. The ES Lab’s mission is to provide high-quality analytical lab services for the City’s and regional partners responding to environmental regulations, supporting research and developing solutions to environmental problems facing the greater Tacoma area and Puget Sound. This position provides management and technical oversight for the Environmental Services Laboratory at CUW. This position has final responsibility for lab quality assurance, work product timeliness, lab safety, laboratory equipment and supplies, staff development and training, operational budget, and spending approvals within the laboratory. This position is directly responsible or influential in meeting a number of key environmental regulations by performing analyses of environmental samples for the Clean Water Act, Resource Conservation and Recovery Act, Comprehensive Environmental Response Compensation and Liability Act, Model Toxics Control Act, and hazardous waste designation rules. Laboratory results are used to inform environmental decisions within the regulations that may lead to cleanup of environmental sites, capital improvements, mitigation activities, and waste disposal decisions. Responsible for managing the CUW laboratory operational and capital budget (4.8 million biennial budget) within allotments. Proper resourcing ensures the lab is able to perform required work necessary to demonstrate compliance, enlighten pollutant source tracing, inform operational effectiveness and compliance for two WWTPs, and inform long term trend monitoring of clean-up sites and strategies to reduce and address pollutant loading in stormwater and wastewater. The below video links provide an overview of the award winning, exciting, and diverse engineering projects we often work on: Point Defiance Stormwater Treatment Facility Project Stormwater Sampling Overview The applicant selected for this position will co-locate with a group of dynamic and creative engineers, scientists, and technicians all housed at Tacoma's Center for Urban Waters facility situated adjacent to Tacoma's Thea Foss Waterway in downtown Tacoma. For more information on the unique Center for Urban Waters professional environment visit the following web site: https://www.urbanwaters.org/ As the Assistant Division Manager for the Laboratory Group, you will: Provide leadership, plan, and manage the work of the Laboratory Group with approximately 17 direct reports. Oversee all laboratory operations; ensuring timely and accurate analytical results that support City enforcement and monitoring requirements. Maintain all required and appropriate laboratory certifications and accreditations. Direct all laboratory quality assurance activities including Standard Operating Procedure (SOP) development, ensure the Laboratory Quality Assurance Manual is up to date and maintained to include current practices. Direct and coordinate laboratory data management activities, Laboratory Information Management System (LIMS), data management planning and strategic software and hardware planning and acquisition. Responsible for laboratory safety, health, and environmental control issues, including compliance with State and Federal laws relating to the Chemical Hygiene Plan, Occupation Health and Safety (OSHA/WISHA) regulations, Resource Conservation and Recovery Act (RCRA) hazardous waste and Ecology Dangerous waste disposal regulations. Manage the laboratory budget and monitor expenditures to result in a non-negative balance at the end of each biennium. Work with budget staff to set appropriate allotments. Approve laboratory staff schedules, leave use, training/travel requests, and purchasing requests. Analytical support of the NPDES Phase 1 Municipal Stormwater Permit and federal Consent Decree for the long-term monitoring of the Thea Foss Waterway Superfund Site. Develop staff to implement and to support the Division and Department programs and initiatives, especially focused on meeting Tacoma 2025 goals. Coordinate with other City work groups, divisions and departments. Make presentations to City Council, Committees, Governmental Partners and the Public. Participate in the development of the vision / strategic approach to support the Environmental Services Strategic Plan 2018-2025. Participate in the Division biennial budget process. Our Ideal Candidate will be a person who exemplifies the following traits: Strong personal motivation and drive - an energetic and committed self-starter. Excellent interpersonal communication skills. A dynamic leader who motivates others, with exceptional team building and performance leadership skills. A strategic thinker who knows how to paint a picture of the Department's vision and strategy and creates and sustains a climate where people are motivated to do their best to help the organization achieve its objectives. High-performing customer service and conflict management skill sets Interest in personal growth and development. Experience with enhancing diversity, equity and inclusion in the workplace. Other Responsibilities: Oversee the preparation of laboratory reports related to local, state, and federal regulatory compliance. Keep current with the latest technologies and management techniques, federal, state, and local rules, and regulations and laws related to wastewater and stormwater monitoring and analysis; Confer with other Environmental Services Assistant Division Managers to coordinate work efforts whenever necessary or desirable. Attend management and technical training seminars and workshops. Physical Requirements and Working Conditions: Office and laboratory environment, occasional travel to a variety of locations to conduct work and may be exposed to typical hazards encountered at such work sites. Subject to emergency calls during off-duty hours. WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Medical coverage for eligible employees, spouses and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. Paid holidays. A great pension plan. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications MINIMUM EDUCATION AND EXPERIENCE Bachelor's degree in engineering, business or public administration or directly related field. AND Six years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME *Equivalency: 1 year of experience = 1 year of education LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter, or evidence of equivalent mobility. Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at (253) 591.5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
Apr 20, 2024
Full Time
Position Description ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 The City of Tacoma (City), Environmental Services (ES) Department, is recruiting for the Appointive position of Assistant Division Manager in the Laboratory Group within the Science and Engineering Division. The Science and Engineering Division provides engineering, planning, program management and laboratory services for the City's Wastewater, Surface Water and Solid Waste utilities. The major areas of focus include collection system pipes, wastewater treatment plants, pumping stations, regional drainage facilities, landfill facilities, stormwater systems, sampling and analyses, environmental cleanup projects, and regulatory compliance both as a regulator and a regulated entity. The Science and Engineering Division is comprised of the following five core sections, in addition to administrative and technical services support groups: Environmental Services Laboratory, Environmental Programs, Asset Management, Capital Delivery, and Special Programs Group. The ES Lab’s mission is to provide high-quality analytical lab services for the City’s and regional partners responding to environmental regulations, supporting research and developing solutions to environmental problems facing the greater Tacoma area and Puget Sound. This position provides management and technical oversight for the Environmental Services Laboratory at CUW. This position has final responsibility for lab quality assurance, work product timeliness, lab safety, laboratory equipment and supplies, staff development and training, operational budget, and spending approvals within the laboratory. This position is directly responsible or influential in meeting a number of key environmental regulations by performing analyses of environmental samples for the Clean Water Act, Resource Conservation and Recovery Act, Comprehensive Environmental Response Compensation and Liability Act, Model Toxics Control Act, and hazardous waste designation rules. Laboratory results are used to inform environmental decisions within the regulations that may lead to cleanup of environmental sites, capital improvements, mitigation activities, and waste disposal decisions. Responsible for managing the CUW laboratory operational and capital budget (4.8 million biennial budget) within allotments. Proper resourcing ensures the lab is able to perform required work necessary to demonstrate compliance, enlighten pollutant source tracing, inform operational effectiveness and compliance for two WWTPs, and inform long term trend monitoring of clean-up sites and strategies to reduce and address pollutant loading in stormwater and wastewater. The below video links provide an overview of the award winning, exciting, and diverse engineering projects we often work on: Point Defiance Stormwater Treatment Facility Project Stormwater Sampling Overview The applicant selected for this position will co-locate with a group of dynamic and creative engineers, scientists, and technicians all housed at Tacoma's Center for Urban Waters facility situated adjacent to Tacoma's Thea Foss Waterway in downtown Tacoma. For more information on the unique Center for Urban Waters professional environment visit the following web site: https://www.urbanwaters.org/ As the Assistant Division Manager for the Laboratory Group, you will: Provide leadership, plan, and manage the work of the Laboratory Group with approximately 17 direct reports. Oversee all laboratory operations; ensuring timely and accurate analytical results that support City enforcement and monitoring requirements. Maintain all required and appropriate laboratory certifications and accreditations. Direct all laboratory quality assurance activities including Standard Operating Procedure (SOP) development, ensure the Laboratory Quality Assurance Manual is up to date and maintained to include current practices. Direct and coordinate laboratory data management activities, Laboratory Information Management System (LIMS), data management planning and strategic software and hardware planning and acquisition. Responsible for laboratory safety, health, and environmental control issues, including compliance with State and Federal laws relating to the Chemical Hygiene Plan, Occupation Health and Safety (OSHA/WISHA) regulations, Resource Conservation and Recovery Act (RCRA) hazardous waste and Ecology Dangerous waste disposal regulations. Manage the laboratory budget and monitor expenditures to result in a non-negative balance at the end of each biennium. Work with budget staff to set appropriate allotments. Approve laboratory staff schedules, leave use, training/travel requests, and purchasing requests. Analytical support of the NPDES Phase 1 Municipal Stormwater Permit and federal Consent Decree for the long-term monitoring of the Thea Foss Waterway Superfund Site. Develop staff to implement and to support the Division and Department programs and initiatives, especially focused on meeting Tacoma 2025 goals. Coordinate with other City work groups, divisions and departments. Make presentations to City Council, Committees, Governmental Partners and the Public. Participate in the development of the vision / strategic approach to support the Environmental Services Strategic Plan 2018-2025. Participate in the Division biennial budget process. Our Ideal Candidate will be a person who exemplifies the following traits: Strong personal motivation and drive - an energetic and committed self-starter. Excellent interpersonal communication skills. A dynamic leader who motivates others, with exceptional team building and performance leadership skills. A strategic thinker who knows how to paint a picture of the Department's vision and strategy and creates and sustains a climate where people are motivated to do their best to help the organization achieve its objectives. High-performing customer service and conflict management skill sets Interest in personal growth and development. Experience with enhancing diversity, equity and inclusion in the workplace. Other Responsibilities: Oversee the preparation of laboratory reports related to local, state, and federal regulatory compliance. Keep current with the latest technologies and management techniques, federal, state, and local rules, and regulations and laws related to wastewater and stormwater monitoring and analysis; Confer with other Environmental Services Assistant Division Managers to coordinate work efforts whenever necessary or desirable. Attend management and technical training seminars and workshops. Physical Requirements and Working Conditions: Office and laboratory environment, occasional travel to a variety of locations to conduct work and may be exposed to typical hazards encountered at such work sites. Subject to emergency calls during off-duty hours. WHY WORK FOR THE CITY? The City of Tacoma offers a generous program of employee benefits: Outstanding working conditions and an exceptional quality-of-life environment. Medical coverage for eligible employees, spouses and dependents, including children up to age 26. Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits. Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26. Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code. Personal time off. Paid holidays. A great pension plan. The Community Tacoma is a mid-sized urban port city that sits along the Puget Sound with a population of nearly 210,000. The third largest city in the state of Washington, it is a diverse, progressive international gateway to the Pacific Rim. Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s. Tacoma boasts the state's highest density of art and history museums and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry. Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location - just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast - only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTube Video! City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications MINIMUM EDUCATION AND EXPERIENCE Bachelor's degree in engineering, business or public administration or directly related field. AND Six years of experience in one or more fields in the environmental services department, including 1 year prior as supervisor, manager or SME *Equivalency: 1 year of experience = 1 year of education LICENSES, CERTIFICATES AND OTHER REQUIREMENTS Valid Washington State driver's license at time of appointment with maintenance thereafter, or evidence of equivalent mobility. Knowledge & Skills KNOWLEDGE: Operations, principles, practices, methods and techniques of wastewater treatment. Asset management strategies and implementation. Compiling and analyzing statistical and technical information, and other data. Labor relations including Labor union contract negotiations. Managing staff and programs, including developing and implementing workgroup policies, workload projections and assignments; conduct performance reviews and oversee and make recommendations regarding performance management. Coordinate communication and projects with other City departments, governmental and private agencies, consultants, architects, contractors, vendors and the general public. Presentations to elected officials, stakeholders and other groups, as designated. Develop and meet schedules and timelines for yourself and assigned staff. Establishing and maintaining cooperative and effective working relationships with others. Prepare and maintain various personnel and work-related records and reports; prepare the annual division budget; forecast personnel requirements and authorize purchases within established guidelines. SKILLS: Proficient in use of all office equipment including personal computers and related software applications. Promote and maintain a culturally diverse work force and take appropriate pro-active steps to provide employees with a work environment free of harassment, intimidation, hostility and coercion based on race, color, national origin, gender, religion, age, disability, and family status. Effectively organize multiple assignments, sometimes of a complex nature or involving competing priorities, to produce work products that are accurate, thorough, cost effective and on time. Ability to adapt to an ever-changing work environment and make effective decisions quickly during stressful situations. Set and communicate clear expectations for staff, follow through and establish accountability for all. Selection Process & Supplemental Information Our City: With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional. The City of Tacoma supports a healthy work/life balance, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny: http://www.cityoftacoma.org/ http://www.traveltacoma.com/ ****SPECIAL NOTE**** First consideration will be given to applicants that apply by May 3, 2024 Interested individuals must complete the online application and attach a detailed resume and cover letter that includes major responsibilities and accomplishments related to this position. This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications and related experience. Applicants whose qualifications most closely correspond to the City of Tacoma's needs will be eligible for further consideration. Those who meet the minimum qualifications will be placed on a Referral List for review and potential interview selection. Appointment is subject to passing a pre-employment background check. Communication from the City of Tacoma: We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at (253) 591.5400 by 4:00 pm of the closing date of the job announcement. This will allow us to assist you before the job announcement closes. Agency City of Tacoma Address Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone 253-591-5400 Website http://www.cityoftacoma.org The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: Continuous
The Napa Valley Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small-town living and big city amenities. Napa County as an Employer As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE . The Position Napa County Health and Human Services Agency is on a mission to serve its community and support its health and well-being. Our vision is a community in which all people have the opportunity to experience fulfilling lives. Our vales include commitment to our community, collaboration with our community and compassion for our community. The Administrative Assistant in Health and Human Services performs a variety of responsible technical and administrative duties in support of the Learning and Organizational Development Unit. This includes providing support in managing the agency’s Learning Management System and all departmental training activities such as, flyer design, communication, SharePoint Site development, continuing education administration, scheduling, expenses, and spreadsheet development to track and interpret data. This position processes all performance appraisals, conflict of interest reporting for the department and tracks leave without pay. Also, collects all forms pertaining to the Agency’s Clinical Supervision Program and provides tracking support. Aggregates data, summarizes information, documents standard operating procedures and workflows; interprets, with direction, program specific training and education requirements. This recruitment is being conducted to fill one full-time vacancy. The list established from this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. Position Requirements EXPERIENCE AND EDUCATION Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Two years of responsible technical or administrative clerical experience, including experience working in personnel administration. Education: Equivalent to completion of two years of college with course work in business administration, public administration, or related field. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.) License or Certificate: Possession of a valid California Driver's License. Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. The Recruitment Process Application Deadline 5:00 PM (PST), MAY 3, 2024 Application Screening & Supplemental Questions Scoring Week of May 6, 2024 Oral Panel Interview Tentatively scheduled for the week of May 20, 2024. The most qualified candidates will be placed on the eligibility list and may be considered for current and future vacancies for up to one year. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description including the examples of duties for Administrative Assistant - H & HS . Disaster Service Workers Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency. (Cal. Gov. Code § 3101.) Benefits Learn more about the benefits package for this position HERE . ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: 5/3/2024 5:00 PM Pacific
Apr 20, 2024
Full Time
The Napa Valley Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small-town living and big city amenities. Napa County as an Employer As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE . The Position Napa County Health and Human Services Agency is on a mission to serve its community and support its health and well-being. Our vision is a community in which all people have the opportunity to experience fulfilling lives. Our vales include commitment to our community, collaboration with our community and compassion for our community. The Administrative Assistant in Health and Human Services performs a variety of responsible technical and administrative duties in support of the Learning and Organizational Development Unit. This includes providing support in managing the agency’s Learning Management System and all departmental training activities such as, flyer design, communication, SharePoint Site development, continuing education administration, scheduling, expenses, and spreadsheet development to track and interpret data. This position processes all performance appraisals, conflict of interest reporting for the department and tracks leave without pay. Also, collects all forms pertaining to the Agency’s Clinical Supervision Program and provides tracking support. Aggregates data, summarizes information, documents standard operating procedures and workflows; interprets, with direction, program specific training and education requirements. This recruitment is being conducted to fill one full-time vacancy. The list established from this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. Position Requirements EXPERIENCE AND EDUCATION Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Two years of responsible technical or administrative clerical experience, including experience working in personnel administration. Education: Equivalent to completion of two years of college with course work in business administration, public administration, or related field. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.) License or Certificate: Possession of a valid California Driver's License. Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. The Recruitment Process Application Deadline 5:00 PM (PST), MAY 3, 2024 Application Screening & Supplemental Questions Scoring Week of May 6, 2024 Oral Panel Interview Tentatively scheduled for the week of May 20, 2024. The most qualified candidates will be placed on the eligibility list and may be considered for current and future vacancies for up to one year. The Human Resources Department reserves the right to change the recruitment process at any time. Example of Duties View the full job description including the examples of duties for Administrative Assistant - H & HS . Disaster Service Workers Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency. (Cal. Gov. Code § 3101.) Benefits Learn more about the benefits package for this position HERE . ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. Napa County is an Equal Opportunity Employer. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: 5/3/2024 5:00 PM Pacific
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov POSITION INFORMATION The Placer County Community Development Resource Agency is accepting applications for Assistant Community Development Technician to fill one vacancy in Tahoe City, CA. This position will be responsible for providing information to the public regarding applicable zoning regulations, the general plan and community plan, Tahoe Regional Planning Agency (TRPA) requirements, and procedures related to the permitting and the land development process. It will also conduct building site plan reviews and site assessments, as well as review and approve business licenses. Additionally, this position will provide information to the public regarding the application, review, and issuance of building permits, answer general building-related questions, and perform preliminary reviews of construction documents to ensure plan completeness. While not required, the ideal candidate will possess knowledge and/or some experience in planning and zoning along with excellent customer service skills and a willingness to learn the administrative functions associated with the acceptance, review, and issuance of building permits. The eligible list established as a result of this recruitment may be used to fill additional vacancies as they arise, subject to position-specific requirements. *This classification is scheduled to receive a general wage increase of 4.0% in June 2024. *Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To receive, review, and process a variety of permits in one or more specialized land use areas; to perform a variety of research related to the permitting process, land development issues, and County requirements and regulations; and depending on assignment, to provide information and explanation to the public by telephone and at the public counter regarding permitting requirements and process and County requirements and regulations. DISTINGUISHING CHARACTERISTICS This is the first working level in the Community Development Technician series. This class is distinguished from the Associate level by performance of the more routine tasks and duties assigned to positions within the series that do not require an in-depth and comprehensive knowledge of building, planning, engineering and surveying or wastewater related codes and terminology or by the performance of duties involving less complex permitting tasks. Positions may be assigned to perform duties related to building, planning, engineering and surveying or wastewater services. Depending on assignment, employees at this level may not be expected to perform with the same independence of direction and judgment on matters allocated to higher level classifications either because the duties are more transactional or the permitting process is less complex. SUPERVISION RECEIVED AND EXERCISED Receives supervision from department management or supervisory staff and may receive technical or functional supervision from other technical or professional personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Accepts applications for structural and wastewater permits and begins permitting process by entering information into land use system to initiate permit; assigns permit numbers; and accepts fees. Accepts and logs commercial and residential plans and associated documents for plan checking; processes, prepares, and issues permits; makes mathematical calculations related to permit and associated fees; accepts fees and issues receipts for permits; balances and prepares daily deposit of fees collected. Bills for service charges that are exempt from property taxes. Accepts and processes a variety of applications and reviews for compliance with land use standards and regulations. Performs site plan review. Performs parcel, permit and zoning research and/or permit history regarding parcel zoning, land use and subdivision restrictions to the public which may involve multiple County departments. Reviews commercial and home occupation business licenses for compliance with land use standards and regulations. Tracks a variety of information including inspection schedules. Gathers and interprets utility line information; locates utility easements and other encumbrance lines on maps. Reviews as-built maps prior to issuing permits; updates maps and Assessor's pages as needed. Makes preliminary determinations regarding environmental review requirements; provides information regarding environmental review process to customers. Provides information to customers regarding hearing process and pre-development meetings. Builds and maintains positive working relationships with coworkers, other County employees, and the public using principles of good customer services. Prepares correspondence and notifications providing and requesting information from customers related to application materials and permit. Provides information to the public by telephone or at the public counter regarding applicable ordinances, regulations, requirements, and procedures related to the permitting and land development process and County regulations and requirements; assists the public in completing and processing various permits. Interacts with other County departments and/or outside agencies as needed. Prepares and distributes a variety of self-help related materials pertaining to the permitting process. Performs related duties as assigned. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience: One year of general office support experience that involved substantial public contact. Experience related to community development activities and functions highly desirable. Training: Equivalent to the completion of the twelfth grade. Additional specialized training or coursework in drafting, principles of real estate, planning, construction, geometry, trigonometry, physics, hydrology, economics, demography, or related field is highly desirable. Required License and Certificate: May need to possess a valid driver’s license as required depending on the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and public contact. Basic arithmetic and mathematical calculations. Clear, effective and correct use of oral and written English including spelling grammar, vocabulary and punctuation. Advanced operation of varied office equipment including computers and associated word processing, spreadsheets, and specialized application. Methods of filing and tracking information. Letter composition. Ability to: On a continuous basis, sit at a desk and/or stand at counter for long periods of time; intermittently twist and reach office equipment; write and use keyboard to communicate through written means; and occasionally lift moderate weight. On a continuous basis, know and understand assigned aspects of the job; identify and interpret technical and numerical permit processing activities; explain permitting process and procedures and County regulations and requirements to the public. Obtain information through interviews and dialogue; work fairly and courteously with the public; simultaneously process multiple permits; and work effectively with frequent interruption. Use a variety of modern office equipment, including but not limited to, computer, calculator, typewriter, telephone, facsimile machine, microfilm reader/printer, and photocopy machine. Communicate clearly and concisely, both orally and in writing. Clearly and concisely explain permit requirements and procedures to those less knowledgeable. Establish and maintain effective working relationships with coworkers, supervisors, other County employees, outside agencies, and the public. Work with various cultural and ethnic groups in a tactful and effective manner. Analyze situations quickly and objectively and determine appropriate course of action. Effectively use automated permit systems. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Kristen Cannon, Administrative Technician, at kcannon@placer.ca.gov or (530) 886-4661. Closing Date/Time: 5/6/2024 5:00:00 PM
Apr 16, 2024
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov POSITION INFORMATION The Placer County Community Development Resource Agency is accepting applications for Assistant Community Development Technician to fill one vacancy in Tahoe City, CA. This position will be responsible for providing information to the public regarding applicable zoning regulations, the general plan and community plan, Tahoe Regional Planning Agency (TRPA) requirements, and procedures related to the permitting and the land development process. It will also conduct building site plan reviews and site assessments, as well as review and approve business licenses. Additionally, this position will provide information to the public regarding the application, review, and issuance of building permits, answer general building-related questions, and perform preliminary reviews of construction documents to ensure plan completeness. While not required, the ideal candidate will possess knowledge and/or some experience in planning and zoning along with excellent customer service skills and a willingness to learn the administrative functions associated with the acceptance, review, and issuance of building permits. The eligible list established as a result of this recruitment may be used to fill additional vacancies as they arise, subject to position-specific requirements. *This classification is scheduled to receive a general wage increase of 4.0% in June 2024. *Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To receive, review, and process a variety of permits in one or more specialized land use areas; to perform a variety of research related to the permitting process, land development issues, and County requirements and regulations; and depending on assignment, to provide information and explanation to the public by telephone and at the public counter regarding permitting requirements and process and County requirements and regulations. DISTINGUISHING CHARACTERISTICS This is the first working level in the Community Development Technician series. This class is distinguished from the Associate level by performance of the more routine tasks and duties assigned to positions within the series that do not require an in-depth and comprehensive knowledge of building, planning, engineering and surveying or wastewater related codes and terminology or by the performance of duties involving less complex permitting tasks. Positions may be assigned to perform duties related to building, planning, engineering and surveying or wastewater services. Depending on assignment, employees at this level may not be expected to perform with the same independence of direction and judgment on matters allocated to higher level classifications either because the duties are more transactional or the permitting process is less complex. SUPERVISION RECEIVED AND EXERCISED Receives supervision from department management or supervisory staff and may receive technical or functional supervision from other technical or professional personnel. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Accepts applications for structural and wastewater permits and begins permitting process by entering information into land use system to initiate permit; assigns permit numbers; and accepts fees. Accepts and logs commercial and residential plans and associated documents for plan checking; processes, prepares, and issues permits; makes mathematical calculations related to permit and associated fees; accepts fees and issues receipts for permits; balances and prepares daily deposit of fees collected. Bills for service charges that are exempt from property taxes. Accepts and processes a variety of applications and reviews for compliance with land use standards and regulations. Performs site plan review. Performs parcel, permit and zoning research and/or permit history regarding parcel zoning, land use and subdivision restrictions to the public which may involve multiple County departments. Reviews commercial and home occupation business licenses for compliance with land use standards and regulations. Tracks a variety of information including inspection schedules. Gathers and interprets utility line information; locates utility easements and other encumbrance lines on maps. Reviews as-built maps prior to issuing permits; updates maps and Assessor's pages as needed. Makes preliminary determinations regarding environmental review requirements; provides information regarding environmental review process to customers. Provides information to customers regarding hearing process and pre-development meetings. Builds and maintains positive working relationships with coworkers, other County employees, and the public using principles of good customer services. Prepares correspondence and notifications providing and requesting information from customers related to application materials and permit. Provides information to the public by telephone or at the public counter regarding applicable ordinances, regulations, requirements, and procedures related to the permitting and land development process and County regulations and requirements; assists the public in completing and processing various permits. Interacts with other County departments and/or outside agencies as needed. Prepares and distributes a variety of self-help related materials pertaining to the permitting process. Performs related duties as assigned. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Experience: One year of general office support experience that involved substantial public contact. Experience related to community development activities and functions highly desirable. Training: Equivalent to the completion of the twelfth grade. Additional specialized training or coursework in drafting, principles of real estate, planning, construction, geometry, trigonometry, physics, hydrology, economics, demography, or related field is highly desirable. Required License and Certificate: May need to possess a valid driver’s license as required depending on the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and public contact. Basic arithmetic and mathematical calculations. Clear, effective and correct use of oral and written English including spelling grammar, vocabulary and punctuation. Advanced operation of varied office equipment including computers and associated word processing, spreadsheets, and specialized application. Methods of filing and tracking information. Letter composition. Ability to: On a continuous basis, sit at a desk and/or stand at counter for long periods of time; intermittently twist and reach office equipment; write and use keyboard to communicate through written means; and occasionally lift moderate weight. On a continuous basis, know and understand assigned aspects of the job; identify and interpret technical and numerical permit processing activities; explain permitting process and procedures and County regulations and requirements to the public. Obtain information through interviews and dialogue; work fairly and courteously with the public; simultaneously process multiple permits; and work effectively with frequent interruption. Use a variety of modern office equipment, including but not limited to, computer, calculator, typewriter, telephone, facsimile machine, microfilm reader/printer, and photocopy machine. Communicate clearly and concisely, both orally and in writing. Clearly and concisely explain permit requirements and procedures to those less knowledgeable. Establish and maintain effective working relationships with coworkers, supervisors, other County employees, outside agencies, and the public. Work with various cultural and ethnic groups in a tactful and effective manner. Analyze situations quickly and objectively and determine appropriate course of action. Effectively use automated permit systems. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Kristen Cannon, Administrative Technician, at kcannon@placer.ca.gov or (530) 886-4661. Closing Date/Time: 5/6/2024 5:00:00 PM
Cal State University (CSU) San Marcos
333 S Twin Oaks Valley Rd, San Marcos, CA 92096, USA
Job Overview The Cross-Cultural Center encourages identity exploration by challenging students to think critically about social justice topics, civic engagement, and develop an appreciation for differences. It affirms the dignity and diversity of students by providing a multi-engaging, culturally validating, educational space that promotes holistic student success (first year through graduation). There is a focus on retaining students while celebrating their achievements within the university and beyond. California State University San Marcos promotes an inclusive and equitable campus community through advocacy, education, and support services. The Center promotes four programmatic themes: activism and advocacy, multicultural competency, critical engagement across social identity groups, and retention of underrepresented and underserved students. It will serve students from a variety of backgrounds and promote academic success, professional development, and community. Under the leadership of the Director for Student Inclusion and Engagement, the Assistant Director will: 1) provide planning, development, implementation and administration of student services/programs, which support and enhance the educational experience for all students; 2) support the holistic success of students through the Student Life Cycle by providing high-impact, academic and co-curricular programs and services that contribute to the achievement of student excellence; and, 3) foster a sense of belonging and connect students to opportunities for engagement in university life and in the broader community. In partnership with the Director, the Assistant Director will: 1) work to address barriers which impact academic success and enhance access, retention, and graduation by providing administrative and student support, co-curricular program development and coordination, and curriculum support; 2) provide direct service to students. develop and implement intervention and support strategies for students experiencing life circumstances; 3) establish campus and community partnerships that make it possible for sustainable activities, including high-level collaborations with organizations on- and off-campus; and 4) collaborate and cooperate to create leadership and intercultural competence opportunities to support student learning and development. Position Summary Assistant Director, Cross-Cultural Center (Student Services Professional III) This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary Range: $5,025 - $6,000 per month CSU Classification Salary Range: $5,025 - $7,159 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on April 14, 2024. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Hearing & speech impaired call our TDD at (760) 750-3238. Supplemental Information The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide CSU Vaccination Policy can be reviewed at https://calstate.policystat.com/policy/13116180/latest/ . Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: Mar 21 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 22, 2024
Job Overview The Cross-Cultural Center encourages identity exploration by challenging students to think critically about social justice topics, civic engagement, and develop an appreciation for differences. It affirms the dignity and diversity of students by providing a multi-engaging, culturally validating, educational space that promotes holistic student success (first year through graduation). There is a focus on retaining students while celebrating their achievements within the university and beyond. California State University San Marcos promotes an inclusive and equitable campus community through advocacy, education, and support services. The Center promotes four programmatic themes: activism and advocacy, multicultural competency, critical engagement across social identity groups, and retention of underrepresented and underserved students. It will serve students from a variety of backgrounds and promote academic success, professional development, and community. Under the leadership of the Director for Student Inclusion and Engagement, the Assistant Director will: 1) provide planning, development, implementation and administration of student services/programs, which support and enhance the educational experience for all students; 2) support the holistic success of students through the Student Life Cycle by providing high-impact, academic and co-curricular programs and services that contribute to the achievement of student excellence; and, 3) foster a sense of belonging and connect students to opportunities for engagement in university life and in the broader community. In partnership with the Director, the Assistant Director will: 1) work to address barriers which impact academic success and enhance access, retention, and graduation by providing administrative and student support, co-curricular program development and coordination, and curriculum support; 2) provide direct service to students. develop and implement intervention and support strategies for students experiencing life circumstances; 3) establish campus and community partnerships that make it possible for sustainable activities, including high-level collaborations with organizations on- and off-campus; and 4) collaborate and cooperate to create leadership and intercultural competence opportunities to support student learning and development. Position Summary Assistant Director, Cross-Cultural Center (Student Services Professional III) This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year. A comprehensive benefits summary for this position is available online by visiting our Benefits Portal . Anticipated Hiring Salary Range: $5,025 - $6,000 per month CSU Classification Salary Range: $5,025 - $7,159 per month California State University San Marcos A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and diversity. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve. California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues. Cutting-edge research meets hands-on application at our campus and in the real world. Application Process This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on April 14, 2024. Application requires answers to supplemental questions. Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at (760) 750-4418 or e-mail: hr@csusm.edu . Hearing & speech impaired call our TDD at (760) 750-3238. Supplemental Information The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The systemwide CSU Vaccination Policy can be reviewed at https://calstate.policystat.com/policy/13116180/latest/ . Questions should be sent to the Office of Human Resources at hr@csusm.edu. Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employment rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. California State University San Marcos is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act Notification can be found at https://www.csusm.edu/clery/annualreports.html . California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas). Positions are posted for a minimum of 14 days. Advertised: Mar 21 2024 Pacific Daylight Time Applications close: Closing Date/Time: