WAKE COUNTY, NC
Raleigh, North Carolina, United States
What You'll Be Doing The Wake County Board of Elections is seeking a motivated and talented professional to join our Logistics Team. The Logistics Specialist plays a critical role in planning and conducting elections at the county level. The ideal candidate will be a strong communicator that can manage multiple projects in a fast-paced, ever changing work environment. The Logistics Specialist works with internal teams and external venders to coordinate supplies, equipment and other logistics to ensure all needs are met for election related events. What will you do as a Logistics Specialist? Perform technical and administrative procedures to ensure timely and accurate elections Perform both administrative and warehouse duties Act as a Team Leader and serve as an intermediary between staff members and organizational supervisors Manage the inventory of election equipment and supplies in a comprehensive database Assess and communicate purchasing and budgetary needs Oversee the preparation and packing of election supplies Plan and oversee the pick-up and return of supplies from 212 precinct Chief Judges Coordinate staff, temporary employees and vendors to ensure election supplies are delivered and returned accurately and in a timely manner during pre-election and post-election events Maintain quality and quantity of all supplies by facilitating the repair of damaged items or replacement as needed Oversee the retention and proper disposal of official documents in accordance with State and Federal Law Coordinate with a contracted moving company to plan the distribution and collection of election equipment for 212 or more polling places for each election Plan and oversee multiple events off site for supply distribution and collection Train temporary staff on processes and procedures for various tasks Maintain warehouse organization and supply retrieval with lift equipment, as needed Coordinate with teams in the office to schedule deadlines for printing and packing election documents Schedule contractors and outside vendors for facility repair and maintenance of the warehouse Inspect a variety of structures to be used as polling places, to ensure compliance with ADA regulations Coordinate ADA ramp installations for various polling place locations Evaluate current processes and programs and recommend changes to increase efficiency and productivity Pursue ways to streamline routine functions Maintain a safe and organized work environment by implementing routine preventative maintenance and safety programs for the elections warehouse Cross-train with other divisions in the office to gain better knowledge of the elections process Assist with the coordination of contracts and agreements for the usage of 212 polling places for each election Provide customer service and communicate with election officials in-person, over the phone and by email About Our Team The Wake County Board of Elections is responsible for conducting all elections held in Wake County. The Board locally administers State election laws. Principal functions include establishing election precincts and voting sites; appointing and training Precinct Officials; preparing and distributing ballots and voting equipment; canvassing and certifying the ballots cast in elections and investigating any voting irregularities. It maintains voter registration and participation records and provides public information on voters and elections. This position is in-person and will work at the Board of Elections Operations Center. The Basics (Required Education and Experience) High School Diploma or GED Two years of experience in logistics, supply chain management or elections Lift Truck Operator or must be able to obtain Valid Driver's License and "safe" driving record Equivalent education and experience are accepted Please include ALL prior work experience on your application and resume. Beyond the Basics (Preferred Education and Experience) Experience working at a County Board of Elections office Experience with project management software Fork-lift Certification Clear financial and criminal records check How Will We Know You're 'The One'? Ability to provide solutions to high-level problems Ability to convey verbal and written information to groups and individuals Ability to ensure policies and procedures are implemented and followed Ability to adapt to major changes in a work environment Ability to accurately complete and accomplish tasks Ability to be proactive and achieve goals beyond what is required Knowledge of Microsoft Word and Excel About This Position Location: Wake County Board of Elections Operations Center Raleigh, NC 27610 Employment Type: Regular Work Schedule: Mon - Fri 8:30am - 5:15pm Hiring Range: 22.00 - 26.19 Market Range: 19.40 - 32.97 Please include ALL prior work experience on your application and resume. Posting Closing Date: 7:00 pm on What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
What You'll Be Doing The Wake County Board of Elections is seeking a motivated and talented professional to join our Logistics Team. The Logistics Specialist plays a critical role in planning and conducting elections at the county level. The ideal candidate will be a strong communicator that can manage multiple projects in a fast-paced, ever changing work environment. The Logistics Specialist works with internal teams and external venders to coordinate supplies, equipment and other logistics to ensure all needs are met for election related events. What will you do as a Logistics Specialist? Perform technical and administrative procedures to ensure timely and accurate elections Perform both administrative and warehouse duties Act as a Team Leader and serve as an intermediary between staff members and organizational supervisors Manage the inventory of election equipment and supplies in a comprehensive database Assess and communicate purchasing and budgetary needs Oversee the preparation and packing of election supplies Plan and oversee the pick-up and return of supplies from 212 precinct Chief Judges Coordinate staff, temporary employees and vendors to ensure election supplies are delivered and returned accurately and in a timely manner during pre-election and post-election events Maintain quality and quantity of all supplies by facilitating the repair of damaged items or replacement as needed Oversee the retention and proper disposal of official documents in accordance with State and Federal Law Coordinate with a contracted moving company to plan the distribution and collection of election equipment for 212 or more polling places for each election Plan and oversee multiple events off site for supply distribution and collection Train temporary staff on processes and procedures for various tasks Maintain warehouse organization and supply retrieval with lift equipment, as needed Coordinate with teams in the office to schedule deadlines for printing and packing election documents Schedule contractors and outside vendors for facility repair and maintenance of the warehouse Inspect a variety of structures to be used as polling places, to ensure compliance with ADA regulations Coordinate ADA ramp installations for various polling place locations Evaluate current processes and programs and recommend changes to increase efficiency and productivity Pursue ways to streamline routine functions Maintain a safe and organized work environment by implementing routine preventative maintenance and safety programs for the elections warehouse Cross-train with other divisions in the office to gain better knowledge of the elections process Assist with the coordination of contracts and agreements for the usage of 212 polling places for each election Provide customer service and communicate with election officials in-person, over the phone and by email About Our Team The Wake County Board of Elections is responsible for conducting all elections held in Wake County. The Board locally administers State election laws. Principal functions include establishing election precincts and voting sites; appointing and training Precinct Officials; preparing and distributing ballots and voting equipment; canvassing and certifying the ballots cast in elections and investigating any voting irregularities. It maintains voter registration and participation records and provides public information on voters and elections. This position is in-person and will work at the Board of Elections Operations Center. The Basics (Required Education and Experience) High School Diploma or GED Two years of experience in logistics, supply chain management or elections Lift Truck Operator or must be able to obtain Valid Driver's License and "safe" driving record Equivalent education and experience are accepted Please include ALL prior work experience on your application and resume. Beyond the Basics (Preferred Education and Experience) Experience working at a County Board of Elections office Experience with project management software Fork-lift Certification Clear financial and criminal records check How Will We Know You're 'The One'? Ability to provide solutions to high-level problems Ability to convey verbal and written information to groups and individuals Ability to ensure policies and procedures are implemented and followed Ability to adapt to major changes in a work environment Ability to accurately complete and accomplish tasks Ability to be proactive and achieve goals beyond what is required Knowledge of Microsoft Word and Excel About This Position Location: Wake County Board of Elections Operations Center Raleigh, NC 27610 Employment Type: Regular Work Schedule: Mon - Fri 8:30am - 5:15pm Hiring Range: 22.00 - 26.19 Market Range: 19.40 - 32.97 Please include ALL prior work experience on your application and resume. Posting Closing Date: 7:00 pm on What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven-member Board of Commissioners, who are elected at-large to serve two-year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award-winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training.
Jefferson County
Golden, Colorado, United States
Apply By: 05/30/24 Division: Clerk and Recorder Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: The Jefferson County Clerk and Recorder’s office is the face of public service for our diverse and vibrant county. We serve voters, drivers, property owners, business owners, travelers, couples getting married, and so many other Jeffco residents and non-residents every day, and we take our work very seriously. We hold a clear mission and vision that drive our actions and aspirations: Mission: To make government and the democratic process work for all of Jeffco. From free and fair elections to friendly service and safe record keeping, we're building a Jeffco that welcomes and works for everyone. Vision: An equitable, accessible, trustworthy democracy for the Jeffco of today and tomorrow. Each day, we strive to turn this vision into reality, and we are looking for motivated individuals to join our team and help in this work. The Records & Licensing Specialist I is responsible for arranging scheduling and attending hearings. Prepares minutes and resolutions for Board of County Commissioners, Liquor Authority, Cultural Council and Citizen Review Panel. Prepares court ordered transcripts and legal notices. Is responsible for recording, scanning, and researching land and marriage/civil union records, while maintaining compliance with statutory mandates and both legal and divisional directives. Performs contract maintenance, clerical duties, and liquor licensing. May function as a notary public. Ideal Candidate: The Records & Licensing Specialist I is passionate about providing excellent customer service to the community, demonstrating poise, tact, and diplomacy with each situation. The ideal candidate models a positive outlook and has a firm understanding of land and marriage/civil union records, liquor licensing and renewal processes. Experience as a passport certified agent, office clerical work, or customer service, is highly preferred. The position requires a self-motivated and driven professional who elevates their internal and external interactions by modeling humility and excellent written and verbal communication. This person must have the ability to interpret and follow State and Federal Regulations, be relentlessly detail oriented and offer guidance to customers on technical aspects of the application process. The candidate must also have the proven ability to move between diverse tasks with ease, and must thrive in a fast-paced, professional environment. Spanish language skills and/or experience working with individuals from various cultures and communities is highly valued. Schedule: This position requires regular on-site/in-office work and operates on a 4-day workweek (Monday-Thursday, 7am-5:30pm) Anticipated Hiring Range: $21.55-$24.25 USD hourly Compensation will be determined based on education, experience, and skills. Additional compensation for Spanish bilingual skills is available. Benefits: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, and more. For more information, click here for our Total Rewards summary. Essential Duties: The Records & Licensing Specialist I is responsible for: Prepare minutes for Board of County Commissioners hearings and other boards. Schedule meetings for Liquor Authority and Cultural Council. Attend and record hearings. Prepare, proof, certify, and record resolutions. Prepare court ordered transcripts, legal notices, and research information for public and county employees. Review and process liquor license applications and renewals. Accept, check, and organize documents and forward them to other departments as needed for vetting and approval. Send appropriate documents to the Department of Revenue. Prepare licenses for the applicant. Track and update liquor license information. Issue passports and provide customer information and forms. Accept, check, and organize passport documents according to the rules set out by the U.S. Department of State. Serve as customer liaison with Passport Issuance Agency. Issue marriage and civil union licenses to applicants that meet statutory requirements such as age and identification, assuring compliance with statutes, state rules, and procedures. Perform routine administrative and clerical duties. Enter data in spreadsheets and file maintenance software programs to record, scan, file, track, store, index, and research documents. Provides customer service. Identifies needs and concerns, shares information, and resolves issues. Escalates elevated or difficult situations to decision makers. Assess, apply, and collect fees determined through knowledge of fee and exemption statutes. Perform self-audit and reconciliation daily. Create database entries and process electronically recorded documents using specialized software. Determining and applying coding and indexing according to set procedures and standards. Conduct research of current and historical records for land records, marriage, and civil unions following statute requirements and office policies. Process customer requests for certified and non-certified copies via in-person, phone, e-mail and mail. May serve as public notary. Other duties as assigned. Qualifications: Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. Minimal Qualifications: High School diploma or equivalent/certificate and 1 year work related customer service, data entry and cash handling experience. Or an equivalent combination of education and experience. Preferred Knowledge, Skills & Abilities: Experience with data entry. Experience with basic accounting/cash handling. Excellent Customer Service skills. Spanish language skills. Ability to provide service with professionalism and inclusivity. Additional Job Information: Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references at no cost to the candidate. Please note that supplemental questions requiring a written response will serve as a writing sample. Current Jefferson County employees must apply through their employee profile in Workday. How to Apply: Applications will be accepted electronically at Jefferson County Colorado Career Opportunities . Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal . For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs Questions: County Recruitment Team: 303-271-8400 or careertalent@jeffco.us Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us Education: GED, High School Diploma Experience: Work Experience: Minimum one year Certifications: Languages: Category: Administrative, Business Programs and Services
Apply By: 05/30/24 Division: Clerk and Recorder Division Management Level: Individual Contributor Scheduled Weekly Hours: 40 Benefit Eligibility: This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement. Description: The Jefferson County Clerk and Recorder’s office is the face of public service for our diverse and vibrant county. We serve voters, drivers, property owners, business owners, travelers, couples getting married, and so many other Jeffco residents and non-residents every day, and we take our work very seriously. We hold a clear mission and vision that drive our actions and aspirations: Mission: To make government and the democratic process work for all of Jeffco. From free and fair elections to friendly service and safe record keeping, we're building a Jeffco that welcomes and works for everyone. Vision: An equitable, accessible, trustworthy democracy for the Jeffco of today and tomorrow. Each day, we strive to turn this vision into reality, and we are looking for motivated individuals to join our team and help in this work. The Records & Licensing Specialist I is responsible for arranging scheduling and attending hearings. Prepares minutes and resolutions for Board of County Commissioners, Liquor Authority, Cultural Council and Citizen Review Panel. Prepares court ordered transcripts and legal notices. Is responsible for recording, scanning, and researching land and marriage/civil union records, while maintaining compliance with statutory mandates and both legal and divisional directives. Performs contract maintenance, clerical duties, and liquor licensing. May function as a notary public. Ideal Candidate: The Records & Licensing Specialist I is passionate about providing excellent customer service to the community, demonstrating poise, tact, and diplomacy with each situation. The ideal candidate models a positive outlook and has a firm understanding of land and marriage/civil union records, liquor licensing and renewal processes. Experience as a passport certified agent, office clerical work, or customer service, is highly preferred. The position requires a self-motivated and driven professional who elevates their internal and external interactions by modeling humility and excellent written and verbal communication. This person must have the ability to interpret and follow State and Federal Regulations, be relentlessly detail oriented and offer guidance to customers on technical aspects of the application process. The candidate must also have the proven ability to move between diverse tasks with ease, and must thrive in a fast-paced, professional environment. Spanish language skills and/or experience working with individuals from various cultures and communities is highly valued. Schedule: This position requires regular on-site/in-office work and operates on a 4-day workweek (Monday-Thursday, 7am-5:30pm) Anticipated Hiring Range: $21.55-$24.25 USD hourly Compensation will be determined based on education, experience, and skills. Additional compensation for Spanish bilingual skills is available. Benefits: Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental and vision insurance, paid time off and holidays, retirement matching, wellness programs, tuition reimbursement, and more. For more information, click here for our Total Rewards summary. Essential Duties: The Records & Licensing Specialist I is responsible for: Prepare minutes for Board of County Commissioners hearings and other boards. Schedule meetings for Liquor Authority and Cultural Council. Attend and record hearings. Prepare, proof, certify, and record resolutions. Prepare court ordered transcripts, legal notices, and research information for public and county employees. Review and process liquor license applications and renewals. Accept, check, and organize documents and forward them to other departments as needed for vetting and approval. Send appropriate documents to the Department of Revenue. Prepare licenses for the applicant. Track and update liquor license information. Issue passports and provide customer information and forms. Accept, check, and organize passport documents according to the rules set out by the U.S. Department of State. Serve as customer liaison with Passport Issuance Agency. Issue marriage and civil union licenses to applicants that meet statutory requirements such as age and identification, assuring compliance with statutes, state rules, and procedures. Perform routine administrative and clerical duties. Enter data in spreadsheets and file maintenance software programs to record, scan, file, track, store, index, and research documents. Provides customer service. Identifies needs and concerns, shares information, and resolves issues. Escalates elevated or difficult situations to decision makers. Assess, apply, and collect fees determined through knowledge of fee and exemption statutes. Perform self-audit and reconciliation daily. Create database entries and process electronically recorded documents using specialized software. Determining and applying coding and indexing according to set procedures and standards. Conduct research of current and historical records for land records, marriage, and civil unions following statute requirements and office policies. Process customer requests for certified and non-certified copies via in-person, phone, e-mail and mail. May serve as public notary. Other duties as assigned. Qualifications: Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. Minimal Qualifications: High School diploma or equivalent/certificate and 1 year work related customer service, data entry and cash handling experience. Or an equivalent combination of education and experience. Preferred Knowledge, Skills & Abilities: Experience with data entry. Experience with basic accounting/cash handling. Excellent Customer Service skills. Spanish language skills. Ability to provide service with professionalism and inclusivity. Additional Job Information: Offer of employment contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references at no cost to the candidate. Please note that supplemental questions requiring a written response will serve as a writing sample. Current Jefferson County employees must apply through their employee profile in Workday. How to Apply: Applications will be accepted electronically at Jefferson County Colorado Career Opportunities . Applicants complete an online form and have the option to provide a resume and detailed cover letter that describes why you are the best candidate for the position. Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team regarding next steps. To view the status of your application or direct communication from the hiring team, please log into your candidate portal . For more details on the recruitment process, please visit https://www.jeffco.us/1860/FAQs Questions: County Recruitment Team: 303-271-8400 or careertalent@jeffco.us Library Recruitment Team: 303.275.6168 or talent@jeffcolibrary.org Sheriff Recruitment Team: 303.271.5332 or sheriff.recruiting@co.jefferson.co.us Education: GED, High School Diploma Experience: Work Experience: Minimum one year Certifications: Languages: Category: Administrative, Business Programs and Services
City of Portland, Oregon
Portland, Oregon, United States
The Position The City Auditor’s Office is seeking a Deputy General Counsel to provide legal services to the Auditor’s Office. The Deputy General Counsel should be a well-rounded generalist or have significant experience in one or more subject matter areas on which the Auditor’s Office regularly requires legal advice. It is not necessary for candidates to have expertise in all areas where the Deputy General Counsel may be asked to provide legal advice; instead, a successful candidate will have a demonstrated ability to effectively research and quickly learn new areas of the law. This is a part-time limited duration position for the primary purpose of assisting the Auditor’s Office’s General Counsel as the City prepares for the transition to a new form of government and an historic 2024 election cycle . The duration will be at least one year, with possibility for extending the term to two years; the hours will be 20-26 hours per week. As the sixth elected official in the City of Portland, the City Auditor is independent of the Mayor, City Council, and City offices and is accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions. The Auditor’s Office does this primarily through the following functions: Audit Services: conducts performance audits of City bureaus, agencies, and programs, and oversees the financial audit of the City. This division also houses the City’s fraud hotline. Ombudsman: responds to members of the public to resolve complaints about City services and practices and initiates investigations into systemic problems in the City government. Elections: implements the Auditor’s Charter responsibility to supervise City elections, and oversees enforcement of the City’s campaign finance and lobbying regulations. Council Clerk: administers City Council business, serves as the central repository for City contracts and Portland Policy Documents, and maintains City Charter and Code. Archives & Records Management: operates the City of Portland Archives and Records Center, making City administrative and historical records accessible for research and inspection in accordance with public records laws. Operations Management: serves as the City Auditor’s executive office, providing leadership, accountability, and support for all activities of the City Auditor’s Office, including human resources, contracts, and procurements. Hearings: conducts impartial administrative hearings and renders decisions in Land Use Hearings, Code Hearings, Appeals of City Decisions, Towing Hearings, and other administrative matters. The Deputy General Counsel reports directly to the Auditor’s Office’s General Counsel. The Deputy General Counsel will conduct legal and policy research; prepare a broad array of written documents; and advise on policy development and compliance. Responsibilities of the Deputy General Counsel include: Advising on subject matters such as: elections, campaign finance, lobbying/ethics, employment and labor, open meetings and public records laws, contracts and procurement, litigation, constitutional law issues, and general municipal law. Assisting the General Counsel with projects related to the transition to a new form of government. Assisting in developing legislative concepts and draft language. Drafting code and administrative rules. Advising on responses to public records. Reviewing contracts and preparing contract templates. Assisting in policy development. Successful candidates will have: A demonstrated ability to quickly learn new areas of the law and an intellectual curiosity to develop subject matter expertise in new areas. An interest in holding government accountable to the public. Knowledge of relevant federal, state, and municipal statutes, regulations, and ordinances, and the ability to analyze, interpret, explain, and apply them. Knowledge of contracts, torts, constitutional law, civil rights, litigation, employment law, civil procedure, elections law, ethics law, campaign finance law, and/or statutes relating to municipalities. Ability to draft statutes, City Code, administrative regulations, contracts, and other legal documents. Ability to research complex legal questions using digital tools, libraries, professional resources, Oregon Revised Statutes, City Code and Charter, and other legal publications. Ability to communicate effectively, both orally and in writing, and the ability to present information, proposals, and recommendations clearly and persuasively in public settings. The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply. To Qualify Candidates must have, at a minimum, the following: A JD from an accredited law school, Membership in good standing in the Oregon State Bar, and Three years of increasingly responsible experience in the practice of administrative, civil, and/or criminal law. TO APPLY: Submit two documents: (1) A resume List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them. (2) Responses to Supplemental Questions Describe how you meet the following qualifications, which are required to be successful in this position. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure that you respond to each item for which you have relevant skills or experience. When uploading this document to your online application, select “other” document. Question 1 : Tell us about your experience researching and quickly learning new areas of the law. Question 2 : Tell us about your experience advising on one or more of these areas of the law: elections, campaign finance, lobbying/ethics, employment and labor, open meetings and public records, contracts and procurement, litigation, constitutional law issues, civil rights, and general municipal law. Question 3 : Describe your ability to communicate clearly and persuasively both orally and in writing, and to prepare memos, briefs, and letters. Question 4: Describe experiences that would prepare you to be able to draft code, administrative rules and contracts. Question 5 : Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. The Recruitment Process Applicants must submit their resume and responses to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Answers to supplemental questions should not exceed a total of five pages. Please do not include materials not requested. Recruitment Timeline (subject to change) Application period: April 22, 2024-May 19, 2024 First interviews: Week of June 3, 2024 Second interviews: Week of June 17, 2024 Job offer: Week of June 24, 2024 Additional Information Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience. Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community. Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: https://www.portlandoregon.gov/bhr/60196 Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code. Work status: Non-citizen applicants must be authorized to work in the United States at the time of application. Work location: The Auditor’s Office is currently operating in a hybrid schedule, with employees working at least 50% of their time in-person. Given the unique nature of this position, it may be possible for candidates outside of the Portland metro area to work primarily remotely, with onboarding taking place at City Hall, 1221 SW 4th Ave. The Deputy General Counsel, however, must perform all work from within the states of Oregon or Washington. Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/ A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/19/2024 11:59 PM Pacific
The Position The City Auditor’s Office is seeking a Deputy General Counsel to provide legal services to the Auditor’s Office. The Deputy General Counsel should be a well-rounded generalist or have significant experience in one or more subject matter areas on which the Auditor’s Office regularly requires legal advice. It is not necessary for candidates to have expertise in all areas where the Deputy General Counsel may be asked to provide legal advice; instead, a successful candidate will have a demonstrated ability to effectively research and quickly learn new areas of the law. This is a part-time limited duration position for the primary purpose of assisting the Auditor’s Office’s General Counsel as the City prepares for the transition to a new form of government and an historic 2024 election cycle . The duration will be at least one year, with possibility for extending the term to two years; the hours will be 20-26 hours per week. As the sixth elected official in the City of Portland, the City Auditor is independent of the Mayor, City Council, and City offices and is accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions. The Auditor’s Office does this primarily through the following functions: Audit Services: conducts performance audits of City bureaus, agencies, and programs, and oversees the financial audit of the City. This division also houses the City’s fraud hotline. Ombudsman: responds to members of the public to resolve complaints about City services and practices and initiates investigations into systemic problems in the City government. Elections: implements the Auditor’s Charter responsibility to supervise City elections, and oversees enforcement of the City’s campaign finance and lobbying regulations. Council Clerk: administers City Council business, serves as the central repository for City contracts and Portland Policy Documents, and maintains City Charter and Code. Archives & Records Management: operates the City of Portland Archives and Records Center, making City administrative and historical records accessible for research and inspection in accordance with public records laws. Operations Management: serves as the City Auditor’s executive office, providing leadership, accountability, and support for all activities of the City Auditor’s Office, including human resources, contracts, and procurements. Hearings: conducts impartial administrative hearings and renders decisions in Land Use Hearings, Code Hearings, Appeals of City Decisions, Towing Hearings, and other administrative matters. The Deputy General Counsel reports directly to the Auditor’s Office’s General Counsel. The Deputy General Counsel will conduct legal and policy research; prepare a broad array of written documents; and advise on policy development and compliance. Responsibilities of the Deputy General Counsel include: Advising on subject matters such as: elections, campaign finance, lobbying/ethics, employment and labor, open meetings and public records laws, contracts and procurement, litigation, constitutional law issues, and general municipal law. Assisting the General Counsel with projects related to the transition to a new form of government. Assisting in developing legislative concepts and draft language. Drafting code and administrative rules. Advising on responses to public records. Reviewing contracts and preparing contract templates. Assisting in policy development. Successful candidates will have: A demonstrated ability to quickly learn new areas of the law and an intellectual curiosity to develop subject matter expertise in new areas. An interest in holding government accountable to the public. Knowledge of relevant federal, state, and municipal statutes, regulations, and ordinances, and the ability to analyze, interpret, explain, and apply them. Knowledge of contracts, torts, constitutional law, civil rights, litigation, employment law, civil procedure, elections law, ethics law, campaign finance law, and/or statutes relating to municipalities. Ability to draft statutes, City Code, administrative regulations, contracts, and other legal documents. Ability to research complex legal questions using digital tools, libraries, professional resources, Oregon Revised Statutes, City Code and Charter, and other legal publications. Ability to communicate effectively, both orally and in writing, and the ability to present information, proposals, and recommendations clearly and persuasively in public settings. The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply. To Qualify Candidates must have, at a minimum, the following: A JD from an accredited law school, Membership in good standing in the Oregon State Bar, and Three years of increasingly responsible experience in the practice of administrative, civil, and/or criminal law. TO APPLY: Submit two documents: (1) A resume List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them. (2) Responses to Supplemental Questions Describe how you meet the following qualifications, which are required to be successful in this position. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure that you respond to each item for which you have relevant skills or experience. When uploading this document to your online application, select “other” document. Question 1 : Tell us about your experience researching and quickly learning new areas of the law. Question 2 : Tell us about your experience advising on one or more of these areas of the law: elections, campaign finance, lobbying/ethics, employment and labor, open meetings and public records, contracts and procurement, litigation, constitutional law issues, civil rights, and general municipal law. Question 3 : Describe your ability to communicate clearly and persuasively both orally and in writing, and to prepare memos, briefs, and letters. Question 4: Describe experiences that would prepare you to be able to draft code, administrative rules and contracts. Question 5 : Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. The Recruitment Process Applicants must submit their resume and responses to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Answers to supplemental questions should not exceed a total of five pages. Please do not include materials not requested. Recruitment Timeline (subject to change) Application period: April 22, 2024-May 19, 2024 First interviews: Week of June 3, 2024 Second interviews: Week of June 17, 2024 Job offer: Week of June 24, 2024 Additional Information Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience. Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community. Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: https://www.portlandoregon.gov/bhr/60196 Civil Service: This position is in the Classified Service and subject to Civil Service provisions. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code. Work status: Non-citizen applicants must be authorized to work in the United States at the time of application. Work location: The Auditor’s Office is currently operating in a hybrid schedule, with employees working at least 50% of their time in-person. Given the unique nature of this position, it may be possible for candidates outside of the Portland metro area to work primarily remotely, with onboarding taking place at City Hall, 1221 SW 4th Ave. The Deputy General Counsel, however, must perform all work from within the states of Oregon or Washington. Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/ A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/19/2024 11:59 PM Pacific
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 537708; 04/02/2024 Assistant to the Dean Administrative Analyst/Specialist - Non-Exempt College of Business & Economics - Dean's Office Salary Range : $3,694 - $7,131/Monthly (Budgeted Hiring Salary Range: $3,694 - $4,553/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; temporary appointment, expires on or before one-year from date of hire; may be extended, may become permanent; non-exempt classification. Essential Functions : Under the general supervision of the Dean of the College of Business and Economics, the Assistant to the Dean provides day-to-day administration in the office of the Dean. The incumbent independently performs administrative tasks by gathering, organizing, analyzing, and ensuring timely processing of relevant data and applying problem-solving techniques and skills in analyzing issues having broad administrative impact. Independently manages the Dean's calendar and provides administrative support to various committees; assists in the planning and coordinating events, making travel arrangements, and preparing travel forms. The Assistant to the Dean coordinates multiple tasks and displays a high degree of sensitivity to the needs to various diverse populations. Provides administrative support on matters pertaining to the structure of the college and department governance, committee policies, and procedures, faculty grievance procedures, and other policies and procedures as outlined in the Faculty Handbook, the University Administrative Procedures, the Appointment, Retention, Tenure and Promotion Policies and Procedures (ARTP), and the CSU Collective Bargaining Agreements (CBA), especially for Unit 3. The incumbent works closely with the Dean in faculty personnel matters and serves as a resource regarding regulations, policies, and procedures pertaining to appointment, retention, tenure, and promotion of faculty. The incumbent establishes and enforces for the RTF/Personnel Actions Calendar, and coordinates elections. Required Qualifications & Experience : A bachelor's degree from an accredited four-year college or university. Equivalent to four years of general office experience, which includes providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit function. Incumbent must have thorough knowledge of English grammar, punctuation, and spelling. Must have ability to operate Microsoft Office; draft and compose correspondence and standard reports; operate standard office equipment; perform basic arithmetic calculations; plan, organize and prioritize work; work under pressure and handle a heavy workload; handle multiple work unit priorities and projects and meet deadlines; respond to routine inquiries and explain standard policies and procedures; analyze operational problems and develop, recommend, and evaluate proposed solutions; and apply a wide variety of policies and procedures independently where specific guidelines may not exist. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on 4/16/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Job No: 537708; 04/02/2024 Assistant to the Dean Administrative Analyst/Specialist - Non-Exempt College of Business & Economics - Dean's Office Salary Range : $3,694 - $7,131/Monthly (Budgeted Hiring Salary Range: $3,694 - $4,553/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; temporary appointment, expires on or before one-year from date of hire; may be extended, may become permanent; non-exempt classification. Essential Functions : Under the general supervision of the Dean of the College of Business and Economics, the Assistant to the Dean provides day-to-day administration in the office of the Dean. The incumbent independently performs administrative tasks by gathering, organizing, analyzing, and ensuring timely processing of relevant data and applying problem-solving techniques and skills in analyzing issues having broad administrative impact. Independently manages the Dean's calendar and provides administrative support to various committees; assists in the planning and coordinating events, making travel arrangements, and preparing travel forms. The Assistant to the Dean coordinates multiple tasks and displays a high degree of sensitivity to the needs to various diverse populations. Provides administrative support on matters pertaining to the structure of the college and department governance, committee policies, and procedures, faculty grievance procedures, and other policies and procedures as outlined in the Faculty Handbook, the University Administrative Procedures, the Appointment, Retention, Tenure and Promotion Policies and Procedures (ARTP), and the CSU Collective Bargaining Agreements (CBA), especially for Unit 3. The incumbent works closely with the Dean in faculty personnel matters and serves as a resource regarding regulations, policies, and procedures pertaining to appointment, retention, tenure, and promotion of faculty. The incumbent establishes and enforces for the RTF/Personnel Actions Calendar, and coordinates elections. Required Qualifications & Experience : A bachelor's degree from an accredited four-year college or university. Equivalent to four years of general office experience, which includes providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit function. Incumbent must have thorough knowledge of English grammar, punctuation, and spelling. Must have ability to operate Microsoft Office; draft and compose correspondence and standard reports; operate standard office equipment; perform basic arithmetic calculations; plan, organize and prioritize work; work under pressure and handle a heavy workload; handle multiple work unit priorities and projects and meet deadlines; respond to routine inquiries and explain standard policies and procedures; analyze operational problems and develop, recommend, and evaluate proposed solutions; and apply a wide variety of policies and procedures independently where specific guidelines may not exist. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on 4/16/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 02 2024 Pacific Daylight Time Applications close: Closing Date/Time: