City of Portland, Oregon
Portland, Oregon, United States
The Position The Bureau of Planning and Sustainability is hiring for multiple Clean Energy Fund Project Managers. Job Appointment: Full time, regular Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available. Work Location: Hybrid. In-person work to be conducted at The Vanport Building located at 1810 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefit tab for an overview of benefit for this position Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here . Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view labor agreements, current and future, please click here . Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume. About the Position: The Portland Clean Energy Community Benefits Fund (PCEF) team at the Bureau of Planning and Sustainability (BPS) is actively seeking multiple experienced Project Managers (Coordinator II) to oversee the program’s climate action and climate justice investments. These roles offer the unique opportunity to contribute to a dynamic, fast-paced team tasked with the stewardship of more than $1 billion in funding over the next five years. These funds are aimed at reducing or sequestering greenhouse gas (GHG) emissions and advancing racial and social justice through projects and programs identified in the recently adopted Climate Investment Plan . As a crucial member of the team, you will play a key role in administering grants and contracts that are creating impactful, innovative, and catalytic climate action in our historically underserved communities. Effective management of our grants will involve cultivating robust relationships with grantees, providing guidance and technical assistance, and conducting thorough monitoring to ensure the successful implementation of projects for the greatest environmental and social benefits. This recruitment seeks to fill Project Manager positions that will oversee grants and contracts in one or more of the following funding areas: Energy efficiency and renewable energy (EE/RE) : this area focuses on EE/RE planning and implementation solutions in existing buildings, above code new construction, community solar, and the development of other community-based clean energy solutions. The EE/RE funding supports improvements in residential, commercial, and public buildings. EE/RE is the largest funding area within the PCEF program. Transportation decarbonization: this area supports on a range of efforts including the planning and implementation of active transportation infrastructure, transitioning to electric vehicles (EV), development of EV charging infrastructure, and deployment of EV biking solutions. Additional focus areas include supporting mode shifting initiatives, promoting active transportation efforts, multi-modal planning, and improving mobility and access to transportation options that reduce GHG emissions within the city. Regenerative agriculture and green infrastructure (RAGI) : the regenerative agriculture portion of this funding area focuses on improving access to local foods, fibers, and materials using regenerative practices that enhance soil carbon sequestration and support a healthier urban environment. The green infrastructure portion of this funding area may support planting, establishment, maintenance, and/or restoration of trees, native plants, shrubs, or natural areas in order to sequester carbon in above and below-ground biomass. Workforce and contractor development (WCD) this area supports efforts that build a more diverse and inclusive workforce and contractor pool for the green economy. WCD projects include (1) worker training for climate related jobs and skills such as high efficiency construction, arboriculture training, solar installer training, (2) contractor development projects that help contractors start, stabilize, pivot or grow to provide climate related goods and services, and (3) climate-career focused youth engagement and education. While WCD efforts span nearly all PCEF programs, most direct awards for this work support community-led initiatives. PCEF will rely on these positions’ high level of project management experience, knowledge of their funding area, and communication skills to help ensure that our grantees and contractors have a positive experience and receive the support they need to be successful in implementing their projects and programs. While our grantees are often community-based non-profit organizations, for-profit businesses and government entities may also serve as grantees or contractors. What you'll get to do: Support grants and contracts awarded for projects and programs: Serve as primary point of contact for assigned portion of funding area portfolio; work with grantees and contractors to define detailed scopes and metrics, monitor grant/contract progress, process invoices, and ensure compliance and quality assurance. Management of PCEF grants and contracts will also require trouble-shooting and collaborative problem solving with a wide range of grantees and contractors to support project success. Review project proposals: As part of a team, this position will review and score project proposals and provide input and recommendations regarding funding awards and management processes. Participate in facilitated multi-stakeholder engagement and collaborations: In collaboration with other members of the PCEF team, support grantees/contractors and stakeholders (e.g., sub-contractors, professional associations, government entities, coalitions, members of the community, etc.) in opportunities to collaborate, improve outcomes, develop best practices, and share lessons learned. Assist with program analysis: In collaboration with other members of the PCEF team, this position will perform analysis to identify barriers and best practices related to projects in their funding area. This practice will contribute to the program’s continuous improvement efforts. Who you are: The Ideal candidate will be a detail oriented and community-minded project manager with a commitment to climate action within one or more of the following funding areas - energy efficiency/renewable energy sector, transportation sector, workforce and contractor development, and regenerative agriculture and green infrastructure sectors. Candidates with lived or work experience with communities of color or historically marginalized communities are strongly desired. Those skilled in analyzing data, identifying process improvements, customer service and collaboration with a variety of stakeholders will be ideal. All candidates should have a strong commitment to racial justice, diversity, equity, and inclusion. About the Portland Clean Energy Community Benefits Fund: As a first-in-the-nation community-led climate fund, PCEF’s mission is to fulfill a vision that builds resilience and quality jobs with proactive steps to fight climate change while advancing racial and social justice. More information about the Portland Clean Energy Community Benefits Fund can be found at https://www.portland.gov.bps/cleanenergy . About the Bureau of Planning and Sustainability: The Portland Bureau of Planning and Sustainability (BPS) is a leader in land use planning, climate action, environmental stewardship, and urban design. BPS centers racial equity in its work and is dedicated to creating a Portland that is more equitable, healthy, prosperous, and resilient. The bureau oversees a world-renowned waste and recycling system and leads the U.S. in its commitment to open data and protecting communities in the application of technologies. Staff collaborate with partners on neighborhood, economic, historic, and environmental planning and provide research, policy and technical services to advance energy efficiency and renewable energy, as well as policies and actions to address climate change. BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. Candidates of color, those who can speak a language other than English, and those with knowledge, ability and experience working with a broad range of individuals and diverse communities are strongly encouraged to apply. Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. BPS considers lived experience, and transferrable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidate for the job, and the best candidate may be one who comes from a less traditional background. We strongly encourage you to apply. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Wednesday, May 15 at 12:00pm Pacific Time (US and Canada) Zoom Meeting Link: https://us06web.zoom.us/j/88313442075 Meeting ID: 883 1344 2075 Wednesday, May 15 at 5:00pm Pacific Time (US and Canada) Zoom Meeting Link: https://us06web.zoom.us/j/81057670529 Meeting ID: 810 5767 0529 Questions? Jaclyn Snyder, Senior Recruiter Bureau of Human Resources Jaclyn.Snyder@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Experience successfully collaborating with, working with, and/or organizing with communities of color and other historically marginalized communities. Experience managing projects, tracking budgets, and ensuring compliance with project or program requirements (e.g., permitting, reporting, other requirements). Experience working in one or more of the following funding areas - energy efficiency/renewable energy, transportation, regenerative agriculture and green infrastructure, and workforce and contractor development. Ability to organize and manage a high volume of projects, detailed material, and communication with multiple internal and external parties to ensure grant compliance and project success. Ability to apply relevant code, regulation, permitting requirements, administrative rules, and policies, and exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines to support program success. Ability to maintain effective working relationships and communicate the needs of the program and its grantees with internal and external stakeholders and others encountered in the course of work. Although not required, you may have: Three (3) years of experience managing projects, including tracking budgets and ensuring compliance with project or program requirements (e.g., permitting, reporting, or other requirements). Two (2) years of experience working in energy efficiency/renewable energy sector, transportation sector, regenerative agriculture and green infrastructure, and/or workforce and contractor development sectors. The Recruitment Process STEP 1: Apply online between Monday, May 6, 2024 - Monday, May 27, 2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 27, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of June 3, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): June Hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: July Step 6: Start Date: August A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/27/2024 11:59 PM Pacific
May 07, 2024
Full Time
The Position The Bureau of Planning and Sustainability is hiring for multiple Clean Energy Fund Project Managers. Job Appointment: Full time, regular Work Schedule: Monday - Friday, 8am-5pm. Alternate schedule may be available. Work Location: Hybrid. In-person work to be conducted at The Vanport Building located at 1810 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here . Benefits: Please check our benefit tab for an overview of benefit for this position Language Pay Differential: City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a “language pay differential.” This is compensation for qualifying multilingual City employees who use their language skill to assist the community. More about the language pay differential can be found here . Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view labor agreements, current and future, please click here . Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume. About the Position: The Portland Clean Energy Community Benefits Fund (PCEF) team at the Bureau of Planning and Sustainability (BPS) is actively seeking multiple experienced Project Managers (Coordinator II) to oversee the program’s climate action and climate justice investments. These roles offer the unique opportunity to contribute to a dynamic, fast-paced team tasked with the stewardship of more than $1 billion in funding over the next five years. These funds are aimed at reducing or sequestering greenhouse gas (GHG) emissions and advancing racial and social justice through projects and programs identified in the recently adopted Climate Investment Plan . As a crucial member of the team, you will play a key role in administering grants and contracts that are creating impactful, innovative, and catalytic climate action in our historically underserved communities. Effective management of our grants will involve cultivating robust relationships with grantees, providing guidance and technical assistance, and conducting thorough monitoring to ensure the successful implementation of projects for the greatest environmental and social benefits. This recruitment seeks to fill Project Manager positions that will oversee grants and contracts in one or more of the following funding areas: Energy efficiency and renewable energy (EE/RE) : this area focuses on EE/RE planning and implementation solutions in existing buildings, above code new construction, community solar, and the development of other community-based clean energy solutions. The EE/RE funding supports improvements in residential, commercial, and public buildings. EE/RE is the largest funding area within the PCEF program. Transportation decarbonization: this area supports on a range of efforts including the planning and implementation of active transportation infrastructure, transitioning to electric vehicles (EV), development of EV charging infrastructure, and deployment of EV biking solutions. Additional focus areas include supporting mode shifting initiatives, promoting active transportation efforts, multi-modal planning, and improving mobility and access to transportation options that reduce GHG emissions within the city. Regenerative agriculture and green infrastructure (RAGI) : the regenerative agriculture portion of this funding area focuses on improving access to local foods, fibers, and materials using regenerative practices that enhance soil carbon sequestration and support a healthier urban environment. The green infrastructure portion of this funding area may support planting, establishment, maintenance, and/or restoration of trees, native plants, shrubs, or natural areas in order to sequester carbon in above and below-ground biomass. Workforce and contractor development (WCD) this area supports efforts that build a more diverse and inclusive workforce and contractor pool for the green economy. WCD projects include (1) worker training for climate related jobs and skills such as high efficiency construction, arboriculture training, solar installer training, (2) contractor development projects that help contractors start, stabilize, pivot or grow to provide climate related goods and services, and (3) climate-career focused youth engagement and education. While WCD efforts span nearly all PCEF programs, most direct awards for this work support community-led initiatives. PCEF will rely on these positions’ high level of project management experience, knowledge of their funding area, and communication skills to help ensure that our grantees and contractors have a positive experience and receive the support they need to be successful in implementing their projects and programs. While our grantees are often community-based non-profit organizations, for-profit businesses and government entities may also serve as grantees or contractors. What you'll get to do: Support grants and contracts awarded for projects and programs: Serve as primary point of contact for assigned portion of funding area portfolio; work with grantees and contractors to define detailed scopes and metrics, monitor grant/contract progress, process invoices, and ensure compliance and quality assurance. Management of PCEF grants and contracts will also require trouble-shooting and collaborative problem solving with a wide range of grantees and contractors to support project success. Review project proposals: As part of a team, this position will review and score project proposals and provide input and recommendations regarding funding awards and management processes. Participate in facilitated multi-stakeholder engagement and collaborations: In collaboration with other members of the PCEF team, support grantees/contractors and stakeholders (e.g., sub-contractors, professional associations, government entities, coalitions, members of the community, etc.) in opportunities to collaborate, improve outcomes, develop best practices, and share lessons learned. Assist with program analysis: In collaboration with other members of the PCEF team, this position will perform analysis to identify barriers and best practices related to projects in their funding area. This practice will contribute to the program’s continuous improvement efforts. Who you are: The Ideal candidate will be a detail oriented and community-minded project manager with a commitment to climate action within one or more of the following funding areas - energy efficiency/renewable energy sector, transportation sector, workforce and contractor development, and regenerative agriculture and green infrastructure sectors. Candidates with lived or work experience with communities of color or historically marginalized communities are strongly desired. Those skilled in analyzing data, identifying process improvements, customer service and collaboration with a variety of stakeholders will be ideal. All candidates should have a strong commitment to racial justice, diversity, equity, and inclusion. About the Portland Clean Energy Community Benefits Fund: As a first-in-the-nation community-led climate fund, PCEF’s mission is to fulfill a vision that builds resilience and quality jobs with proactive steps to fight climate change while advancing racial and social justice. More information about the Portland Clean Energy Community Benefits Fund can be found at https://www.portland.gov.bps/cleanenergy . About the Bureau of Planning and Sustainability: The Portland Bureau of Planning and Sustainability (BPS) is a leader in land use planning, climate action, environmental stewardship, and urban design. BPS centers racial equity in its work and is dedicated to creating a Portland that is more equitable, healthy, prosperous, and resilient. The bureau oversees a world-renowned waste and recycling system and leads the U.S. in its commitment to open data and protecting communities in the application of technologies. Staff collaborate with partners on neighborhood, economic, historic, and environmental planning and provide research, policy and technical services to advance energy efficiency and renewable energy, as well as policies and actions to address climate change. BPS values a diverse workforce and seeks ways to promote equity and inclusion within the organization. Candidates of color, those who can speak a language other than English, and those with knowledge, ability and experience working with a broad range of individuals and diverse communities are strongly encouraged to apply. Studies have shown that women, non-binary people, and Black, Indigenous, and other people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. BPS considers lived experience, and transferrable skills as qualifying unless an item is labeled as required. We are most interested in finding the best candidate for the job, and the best candidate may be one who comes from a less traditional background. We strongly encourage you to apply. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position. Wednesday, May 15 at 12:00pm Pacific Time (US and Canada) Zoom Meeting Link: https://us06web.zoom.us/j/88313442075 Meeting ID: 883 1344 2075 Wednesday, May 15 at 5:00pm Pacific Time (US and Canada) Zoom Meeting Link: https://us06web.zoom.us/j/81057670529 Meeting ID: 810 5767 0529 Questions? Jaclyn Snyder, Senior Recruiter Bureau of Human Resources Jaclyn.Snyder@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Experience successfully collaborating with, working with, and/or organizing with communities of color and other historically marginalized communities. Experience managing projects, tracking budgets, and ensuring compliance with project or program requirements (e.g., permitting, reporting, other requirements). Experience working in one or more of the following funding areas - energy efficiency/renewable energy, transportation, regenerative agriculture and green infrastructure, and workforce and contractor development. Ability to organize and manage a high volume of projects, detailed material, and communication with multiple internal and external parties to ensure grant compliance and project success. Ability to apply relevant code, regulation, permitting requirements, administrative rules, and policies, and exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines to support program success. Ability to maintain effective working relationships and communicate the needs of the program and its grantees with internal and external stakeholders and others encountered in the course of work. Although not required, you may have: Three (3) years of experience managing projects, including tracking budgets and ensuring compliance with project or program requirements (e.g., permitting, reporting, or other requirements). Two (2) years of experience working in energy efficiency/renewable energy sector, transportation sector, regenerative agriculture and green infrastructure, and/or workforce and contractor development sectors. The Recruitment Process STEP 1: Apply online between Monday, May 6, 2024 - Monday, May 27, 2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Week of May 27, 2024 An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of June 3, 2024 Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): June Hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Offer of Employment: July Step 6: Start Date: August A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/27/2024 11:59 PM Pacific
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Information Technology Division (ITD) Project and Billing Support Coordinator reports to the IT Network and Infrastructure Operations Lead and the Director of ITNI. This role plays a crucial part in the successful execution of the Zoom Phone migration project. Key responsibilities include supporting the IT Division in all aspects of the Zoom Phone migration, including billing, communications, customer coordination, data entry, and other necessary tasks. Additionally, the coordinator assists with the closeout of ITNI billing orders and reviews and updates data needed for the Zoom Phone transition. They will also collaborate with the ITFA Billing Team to migrate data to the new campus billing system. This role requires strong organizational skills, attention to detail, and effective communication. By contributing to this critical project, you’ll help enhance our communication infrastructure and improve overall efficiency. This is a part-time (.75 time-base), benefits eligible, temporary position anticipated to end one year from the start date with the possibility of reappointment for an additional year. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The purpose of the Information Technology Division (ITD) is to provide the technology that empowers SDSU’s success. The IT Division includes several departments and areas with the shared mission to leverage people and technology to support SDSU’s commitment to innovative teaching, research, and service. The IT Division is led by the Chief Information Officer, who is ultimately responsible for developing the long-term infrastructure, services, and strategy necessary to support the University’s mission of learning, discovery, and engagement. The IT Division has the stewardship responsibility for core IT assets on campus and the obligation to provide the services, training, and community building necessary to realize the benefits of those investments across the San Diego State University community. The IT Division is made up of 185 staff and 28 administrators. IT Network Infrastructure (ITNI) is responsible for providing network infrastructure to support the university's IT needs. ITNI supports the campus networks and Internet access, including all wired and wireless networking. ITNI provides campus telephone service for faculty and staff, including voice mail, call centers, and other voice services. We install and support campus fiber and copper cable infrastructure for all campus buildings. ITNI supports these services on the main campus, residence halls, IV-Calexico, IV-Brawley, and off-site foundation buildings. For more information regarding the IT Network and Infrastructure, click here . Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications Experience resolving campus billing transactions/issues using the current SDSU Pinnacle platform to better anticipate/analyze needs during migration to the new billing platform. Strong organizational skills, attention to detail, and effective communication skills. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,250 per month (part-time rate). Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $2,899 - $4,752 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 20, 2024.To receive full consideration, apply by May 19, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Jaress at tjaress@sdsu.edu . Advertised: May 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 04, 2024
Position Summary The Information Technology Division (ITD) Project and Billing Support Coordinator reports to the IT Network and Infrastructure Operations Lead and the Director of ITNI. This role plays a crucial part in the successful execution of the Zoom Phone migration project. Key responsibilities include supporting the IT Division in all aspects of the Zoom Phone migration, including billing, communications, customer coordination, data entry, and other necessary tasks. Additionally, the coordinator assists with the closeout of ITNI billing orders and reviews and updates data needed for the Zoom Phone transition. They will also collaborate with the ITFA Billing Team to migrate data to the new campus billing system. This role requires strong organizational skills, attention to detail, and effective communication. By contributing to this critical project, you’ll help enhance our communication infrastructure and improve overall efficiency. This is a part-time (.75 time-base), benefits eligible, temporary position anticipated to end one year from the start date with the possibility of reappointment for an additional year. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The purpose of the Information Technology Division (ITD) is to provide the technology that empowers SDSU’s success. The IT Division includes several departments and areas with the shared mission to leverage people and technology to support SDSU’s commitment to innovative teaching, research, and service. The IT Division is led by the Chief Information Officer, who is ultimately responsible for developing the long-term infrastructure, services, and strategy necessary to support the University’s mission of learning, discovery, and engagement. The IT Division has the stewardship responsibility for core IT assets on campus and the obligation to provide the services, training, and community building necessary to realize the benefits of those investments across the San Diego State University community. The IT Division is made up of 185 staff and 28 administrators. IT Network Infrastructure (ITNI) is responsible for providing network infrastructure to support the university's IT needs. ITNI supports the campus networks and Internet access, including all wired and wireless networking. ITNI provides campus telephone service for faculty and staff, including voice mail, call centers, and other voice services. We install and support campus fiber and copper cable infrastructure for all campus buildings. ITNI supports these services on the main campus, residence halls, IV-Calexico, IV-Brawley, and off-site foundation buildings. For more information regarding the IT Network and Infrastructure, click here . Education and Experience Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Key Qualifications Experience resolving campus billing transactions/issues using the current SDSU Pinnacle platform to better anticipate/analyze needs during migration to the new billing platform. Strong organizational skills, attention to detail, and effective communication skills. Compensation and Benefits Starting salary upon appointment is not expected to exceed $3,250 per month (part-time rate). Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $2,899 - $4,752 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 20, 2024.To receive full consideration, apply by May 19, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Jaress at tjaress@sdsu.edu . Advertised: May 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Westminster, Colorado
Westminster, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Pavement Management Coordinator position performs professional, administrative, and technical work in the administration, planning, and coordination of the Asphalt Pavement Program under the direction of the Assistant City Engineer. The position requires high initiative and the ability to work with limited direction. The incumbent is responsible for the monitoring, planning, development, and operation of the City’s computerized pavement management program; evaluating data; preparation of reports and presentations; and coordination of long-range planning activities within the department. Incumbent will also assist in the preparation of the Program’s budget, City Council staff reports and agenda memos, and participation in intergovernmental functions, while exercising independent judgment in planning work assignments and priorities, and in making technical and administrative determinations. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage, and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork). This position supports the goals of the Public Works and Utilities Department, which maintains and enhances the safety and well-being of the community by providing well-planned, cost-effective maintenance of the City’s extensive network of street infrastructure. The department continuously strives to meet the needs of the community by constantly focusing on customer service, efficient and effective utilization of resources, safety, innovation, and teamwork. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support and promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Supervises, directs, and assigns the work of direct reports Demonstrate thorough understanding and functionality of the RoadMatrix pavement management system Develop short-term and long-term pavement programs using the City’s pavement management system Prepare staff reports and agenda memos to City Council Demonstrate effective communication skills with the ability to present ideas clearly and concisely, verbally and in writing to employees, citizen groups, administrators, and Council members utilizing effective research and analytical techniques Use City-specific programs such as Access Westminster, Geographic Information System (GIS), JD Edwards for financial and human resources applications Provides recommendations for the Street Operations maintenance program Evaluate programs and services effectiveness and efficiency from an overall results-oriented perspective Demonstrate knowledge of municipal government services, organizations, budgeting, fiscal systems, and general political structure Demonstrate working knowledge of pavement and street-related infrastructure Demonstrate working knowledge of pavement management principles and procedures used in budgeting, planning, organizing, staffing, coordinating and supervising Demonstrate knowledge of the principles, practices, and procedures of public administration as applied to research report writing, analytical studies, and evaluation of programs Demonstrate knowledge of Public Works and Utilities operations, theories, principals, practices, and regulations, including water and wastewater treatment operations Analyze and evaluate complex sets of data and circumstances from an overall perspective and formulate and carry out effective plans, procedures, and programs Assimilate appropriate technologies and transfer their usages to areas within the City Demonstrate effective interpersonal skills by maintaining positive working relationships with administrative staff, department heads, employees, other governmental officials, citizens, and fellow professional associates Leadership/Supervisory - Every employee in this position is accountable to: Foster a participatory organizational climate that is open, positive, reinforcing, and supportive Encourage employees to be accountable for their work, and take ownership in what they do Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals, even when the decision may be unpopular to some Demonstrate collaboration and conflict resolution skills with other departments and employees Help employees to see the value of developing their skills, and assist them in eliminating barriers to their development; encourage employees to step outside of their comfort zone to develop their skills Provide meaningful, timely employee feedback and appraisals, and effectively address employee performance problems Effectively supervise, mentor, and motivate in a team environment JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities and Tasks 1. Support Assistant City Engineer with the coordination of the Engineering Division budget, Asphalt Pavement Program, and Five-Year Master Plan, including: Maintaining and analyzing the RoadMatrix pavement management system, including tabulation, condition assessment, projection of future infrastructure deterioration and rehabilitation types, five-year rehabilitation plans, cost estimating, and development of priorities for program level determination Reporting and making recommendations to the Division Manager, Department Head, City Council, and City Manager for consideration of implementation Assisting the Assistant City Engineer with the preparation of budget submissions from the Engineering Division for completeness and adherence with the Department’s and the City’s Strategic Plan Preparing, analyzing, and researching proposed and existing programs as they relate to the development of the Department’s budget and long-range planning Making recommendations and writing reports based on division/program budgets Analyzing Department policies, operating practices, and procedures, and making recommendations to extensive changes to program policies and procedures Managing special projects and coordinating specific programs Working closely with the Assistant City Engineer, and other City employees on special projects, committees, and citizen inquiries Represent Public Works and Utilities and the City of Westminster in working with other agencies and professional organizations on special projects and committees 2. Conducts research and prepares reports proposing or recommending solutions or action plans, including: Analyzing and reviewing reports to prioritize short- and long-range Program projects, and determine proper course of action Making recommendations for the biennial budget for the Engineering Division Developing specifications and guidelines for the Asphalt Pavement Program Forecasting annual expenditures, and preparing and conducting presentations on the Division’s biennial budget to the City Engineer and Public Works & Utilities Director Preparing, analyzing, and researching proposed and existing programs as they relate to the development of the Division’s budget and long-range planning Coordinating short- and long-range Program Projects with other divisions/departments or entities responsible for infrastructure or other municipal projects 3. Communicates successfully and develops and maintains effective relationships, including: Preparing effective written communications such as reports, memos, activity logs, etc. Demonstrating effective oral communication skills with the public, and other members of the department and City Dealing with other department members, City employees, and the public in a positive collaborative manner 4. Contract administration of multiple service and construction contracts including: Managing various consultants and contractors Developing specifications Writing Request for Proposal/Invitation for Bids (RFP/IFB) Coordination with the City’s Procurement Manager Development of award measures Project management Determine conformance to local, state, and federal specifications 5. Performs work safely, including: Operating City vehicle Maintaining safe driving record 6. Maintains regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Five (5) years of experience in the construction, maintenance, and repair of roadways Thorough knowledge of asphalt and concrete principles and practices applied in design, construction, and materials testing Valid driver’s license and maintenance of a safe driving record for continued employment Preferred : Bachelor’s degree or higher with course work in Civil Engineering, Construction Management, Public Administration, or related area of study Three (3) years of experience working in local government performing Public Works duties Certification in concrete design, placement, and testing, and in asphalt pavement design, construction, and testing Three (3) years of experience in the supervisory or lead capacity of a construction and maintenance crew Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered Physical Requirements Work can be physical in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Constantly sitting while driving to and from inspection sites; constantly walking and standing on uneven terrain to access inspection sites Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment Constantly using near and/or far acuity and hearing to safely perform duties and office tasks, and effectively communicate with staff and public Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasionally lifting, carrying up to 100 pounds from ground to waist twenty (20) feet to move manhole covers; occasionally pushing and/or pulling of up to 100 pounds twenty (20) feet to move supplies and other equipment WORKING CONDITIONS Work is performed both indoors and outdoors with constant exposure to extreme temperatures. Inspections are performed year-round with exposures to busy traffic and environmental hazards. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment Tape measures, distance measuring computer, survey equipment; calculator and personal computer; basic computer programs; Microsoft Word, Excel, Outlook, PowerPoint, and Publisher; Asset management system; telephone and two-way radio; asphalt and concrete materials testing equipment; pick and shovel, and light pick-up truck; other basic office equipment. PRE-EMPLOYMENT REQUIREMENTS Background check including employment references, criminal history, and driving record review Drug screen Physical Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program General leave that provides vacation, holidays, illness leave and administrative leave Education and Training Reimbursement, and Exempt Reimbursement Program For a more detailed overview of our Exempt and Administrative Officer benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/20/2024 8:30 AM Mountain
Apr 30, 2024
Full Time
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Pavement Management Coordinator position performs professional, administrative, and technical work in the administration, planning, and coordination of the Asphalt Pavement Program under the direction of the Assistant City Engineer. The position requires high initiative and the ability to work with limited direction. The incumbent is responsible for the monitoring, planning, development, and operation of the City’s computerized pavement management program; evaluating data; preparation of reports and presentations; and coordination of long-range planning activities within the department. Incumbent will also assist in the preparation of the Program’s budget, City Council staff reports and agenda memos, and participation in intergovernmental functions, while exercising independent judgment in planning work assignments and priorities, and in making technical and administrative determinations. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage, and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - People - Integrity - Respect - Innovation - Teamwork). This position supports the goals of the Public Works and Utilities Department, which maintains and enhances the safety and well-being of the community by providing well-planned, cost-effective maintenance of the City’s extensive network of street infrastructure. The department continuously strives to meet the needs of the community by constantly focusing on customer service, efficient and effective utilization of resources, safety, innovation, and teamwork. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support and promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Supervises, directs, and assigns the work of direct reports Demonstrate thorough understanding and functionality of the RoadMatrix pavement management system Develop short-term and long-term pavement programs using the City’s pavement management system Prepare staff reports and agenda memos to City Council Demonstrate effective communication skills with the ability to present ideas clearly and concisely, verbally and in writing to employees, citizen groups, administrators, and Council members utilizing effective research and analytical techniques Use City-specific programs such as Access Westminster, Geographic Information System (GIS), JD Edwards for financial and human resources applications Provides recommendations for the Street Operations maintenance program Evaluate programs and services effectiveness and efficiency from an overall results-oriented perspective Demonstrate knowledge of municipal government services, organizations, budgeting, fiscal systems, and general political structure Demonstrate working knowledge of pavement and street-related infrastructure Demonstrate working knowledge of pavement management principles and procedures used in budgeting, planning, organizing, staffing, coordinating and supervising Demonstrate knowledge of the principles, practices, and procedures of public administration as applied to research report writing, analytical studies, and evaluation of programs Demonstrate knowledge of Public Works and Utilities operations, theories, principals, practices, and regulations, including water and wastewater treatment operations Analyze and evaluate complex sets of data and circumstances from an overall perspective and formulate and carry out effective plans, procedures, and programs Assimilate appropriate technologies and transfer their usages to areas within the City Demonstrate effective interpersonal skills by maintaining positive working relationships with administrative staff, department heads, employees, other governmental officials, citizens, and fellow professional associates Leadership/Supervisory - Every employee in this position is accountable to: Foster a participatory organizational climate that is open, positive, reinforcing, and supportive Encourage employees to be accountable for their work, and take ownership in what they do Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals, even when the decision may be unpopular to some Demonstrate collaboration and conflict resolution skills with other departments and employees Help employees to see the value of developing their skills, and assist them in eliminating barriers to their development; encourage employees to step outside of their comfort zone to develop their skills Provide meaningful, timely employee feedback and appraisals, and effectively address employee performance problems Effectively supervise, mentor, and motivate in a team environment JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities and Tasks 1. Support Assistant City Engineer with the coordination of the Engineering Division budget, Asphalt Pavement Program, and Five-Year Master Plan, including: Maintaining and analyzing the RoadMatrix pavement management system, including tabulation, condition assessment, projection of future infrastructure deterioration and rehabilitation types, five-year rehabilitation plans, cost estimating, and development of priorities for program level determination Reporting and making recommendations to the Division Manager, Department Head, City Council, and City Manager for consideration of implementation Assisting the Assistant City Engineer with the preparation of budget submissions from the Engineering Division for completeness and adherence with the Department’s and the City’s Strategic Plan Preparing, analyzing, and researching proposed and existing programs as they relate to the development of the Department’s budget and long-range planning Making recommendations and writing reports based on division/program budgets Analyzing Department policies, operating practices, and procedures, and making recommendations to extensive changes to program policies and procedures Managing special projects and coordinating specific programs Working closely with the Assistant City Engineer, and other City employees on special projects, committees, and citizen inquiries Represent Public Works and Utilities and the City of Westminster in working with other agencies and professional organizations on special projects and committees 2. Conducts research and prepares reports proposing or recommending solutions or action plans, including: Analyzing and reviewing reports to prioritize short- and long-range Program projects, and determine proper course of action Making recommendations for the biennial budget for the Engineering Division Developing specifications and guidelines for the Asphalt Pavement Program Forecasting annual expenditures, and preparing and conducting presentations on the Division’s biennial budget to the City Engineer and Public Works & Utilities Director Preparing, analyzing, and researching proposed and existing programs as they relate to the development of the Division’s budget and long-range planning Coordinating short- and long-range Program Projects with other divisions/departments or entities responsible for infrastructure or other municipal projects 3. Communicates successfully and develops and maintains effective relationships, including: Preparing effective written communications such as reports, memos, activity logs, etc. Demonstrating effective oral communication skills with the public, and other members of the department and City Dealing with other department members, City employees, and the public in a positive collaborative manner 4. Contract administration of multiple service and construction contracts including: Managing various consultants and contractors Developing specifications Writing Request for Proposal/Invitation for Bids (RFP/IFB) Coordination with the City’s Procurement Manager Development of award measures Project management Determine conformance to local, state, and federal specifications 5. Performs work safely, including: Operating City vehicle Maintaining safe driving record 6. Maintains regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Five (5) years of experience in the construction, maintenance, and repair of roadways Thorough knowledge of asphalt and concrete principles and practices applied in design, construction, and materials testing Valid driver’s license and maintenance of a safe driving record for continued employment Preferred : Bachelor’s degree or higher with course work in Civil Engineering, Construction Management, Public Administration, or related area of study Three (3) years of experience working in local government performing Public Works duties Certification in concrete design, placement, and testing, and in asphalt pavement design, construction, and testing Three (3) years of experience in the supervisory or lead capacity of a construction and maintenance crew Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered Physical Requirements Work can be physical in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Constantly sitting while driving to and from inspection sites; constantly walking and standing on uneven terrain to access inspection sites Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment Constantly using near and/or far acuity and hearing to safely perform duties and office tasks, and effectively communicate with staff and public Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasionally lifting, carrying up to 100 pounds from ground to waist twenty (20) feet to move manhole covers; occasionally pushing and/or pulling of up to 100 pounds twenty (20) feet to move supplies and other equipment WORKING CONDITIONS Work is performed both indoors and outdoors with constant exposure to extreme temperatures. Inspections are performed year-round with exposures to busy traffic and environmental hazards. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment Tape measures, distance measuring computer, survey equipment; calculator and personal computer; basic computer programs; Microsoft Word, Excel, Outlook, PowerPoint, and Publisher; Asset management system; telephone and two-way radio; asphalt and concrete materials testing equipment; pick and shovel, and light pick-up truck; other basic office equipment. PRE-EMPLOYMENT REQUIREMENTS Background check including employment references, criminal history, and driving record review Drug screen Physical Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program General leave that provides vacation, holidays, illness leave and administrative leave Education and Training Reimbursement, and Exempt Reimbursement Program For a more detailed overview of our Exempt and Administrative Officer benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/20/2024 8:30 AM Mountain
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Doctor of Nursing Practice Administrative Support Coordinator II Classification Administrative Support Coordinator II AutoReqId 539253 Department Doctor of Nursing Practice Sub-Division College of Health and Human Development Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,483 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research, and engage diverse communities to advance human health, development, and well-being. We seek an exceptional individual to join our team as the Doctor of Nursing Practice Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Doctor of Nursing Practice Administrative Support Coordinator II plays a multifaceted role in managing the operational aspects of the program. This involves leading and coordinating various activities and events such as orientations, meetings, and recruitment efforts from planning to evaluation, ensuring operational efficiency. They independently handle administrative tasks, including evaluating operational matters, maintaining supplies, and troubleshooting office administration problems. Moreover, they provide administrative support to program coordinators and faculty, maintain meeting records, and interpret university policies and procedures. The coordinator also oversees graduation processes, initiates, and maintains accreditation processes, and coordinates information sessions and recruitment events. They serve as the primary point of contact for Doctor of Nursing Practice students, providing guidance, addressing inquiries, and delegating tasks as needed. Additionally, they maintain databases, generate reports, and collaborate with other university departments to facilitate seamless operations. The coordinator also undertakes responsibilities related to admissions processes, defense scheduling, and program evaluation, demonstrating a high level of independence in addressing challenges and recommending solutions. Furthermore, they implement strategies to enhance the overall student and alumni experience, communicate effectively with stakeholders, and adapt to evolving duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree from an accredited college or university with extensive administrative work experience involving study analysis and/or evaluation leading to the development and improvement of administrative policies, procedures, practices or programs, preferably in areas related to nursing. Accreditation processes experience. Graduate program processes experience. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Position requires attendance at events, visiting schools and graduate/ Doctor of Nursing Practice information fairs at variable hours. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: May 09 2024 Pacific Daylight Time Applications close: May 23 2024 Pacific Daylight Time Closing Date/Time:
May 10, 2024
Job Title Doctor of Nursing Practice Administrative Support Coordinator II Classification Administrative Support Coordinator II AutoReqId 539253 Department Doctor of Nursing Practice Sub-Division College of Health and Human Development Salary Range Classification Range $3,865 - $6,336 per month (Hiring range depending on qualifications, not anticipated to exceed $3,865 - $4,483 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research, and engage diverse communities to advance human health, development, and well-being. We seek an exceptional individual to join our team as the Doctor of Nursing Practice Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Doctor of Nursing Practice Administrative Support Coordinator II plays a multifaceted role in managing the operational aspects of the program. This involves leading and coordinating various activities and events such as orientations, meetings, and recruitment efforts from planning to evaluation, ensuring operational efficiency. They independently handle administrative tasks, including evaluating operational matters, maintaining supplies, and troubleshooting office administration problems. Moreover, they provide administrative support to program coordinators and faculty, maintain meeting records, and interpret university policies and procedures. The coordinator also oversees graduation processes, initiates, and maintains accreditation processes, and coordinates information sessions and recruitment events. They serve as the primary point of contact for Doctor of Nursing Practice students, providing guidance, addressing inquiries, and delegating tasks as needed. Additionally, they maintain databases, generate reports, and collaborate with other university departments to facilitate seamless operations. The coordinator also undertakes responsibilities related to admissions processes, defense scheduling, and program evaluation, demonstrating a high level of independence in addressing challenges and recommending solutions. Furthermore, they implement strategies to enhance the overall student and alumni experience, communicate effectively with stakeholders, and adapt to evolving duties as assigned. Essential Qualifications High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor's degree from an accredited college or university with extensive administrative work experience involving study analysis and/or evaluation leading to the development and improvement of administrative policies, procedures, practices or programs, preferably in areas related to nursing. Accreditation processes experience. Graduate program processes experience. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Position requires attendance at events, visiting schools and graduate/ Doctor of Nursing Practice information fairs at variable hours. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: May 09 2024 Pacific Daylight Time Applications close: May 23 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 13, 2024
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
SRC Assistant Coordinator Internal Only Intercollegiate Athletics & Campus Recreation Job #536129 First Review Date: Tuesday, March 5, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #536129) Administrative Support Assistant , SRC Assistant Coordinator, Hiring Range: $19.26 - $20.25 hourly. This is a temporary, part-time/intermittent hourly, non-benefitted, non-exempt, 12-month pay plan. Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees. Position Summary : Under the general direction of the SRC Coordinator, the SRC Assistant Coordinator is the lead oversight to student assistants of the day-to-day operation of the Student Recreation Center Facility which includes reception staff, strength & conditioning staff, and group fitness instructors. The SRC Assistant Coordinator monitors the facility and programming for safety and general operations. Key Responsibilities: 20% Function as the Lead Oversight in the absence of the Coordinator Monitor and motivate staff in accordance with facility policies and procedures 20% Assist with recreation programming, including, but not limited to: group fitness classes, rock wall programs & special events Assisting in overseeing the registration, participant records, class rosters, and liability waivers Facilitate and assist instructors as needed in order to follow campus safety protocols and get supplies as needed 20% Assisting Coordinator with maintaining facility goals Overseeing equipment cleaning and maintenance as needed to keep equipment safely functioning and reduce equipment purchasing needs Assess equipment and usage to maximize and increase student satisfaction and participation. Work with students to identify fitness program needs & interests 20% Provide administrative support to the Coordinator Resolving employee and customer complaints, concerns and conflicts Assist with scheduling staff Notifies Coordinator of supplies needed or low inventory to maintain operations Notify and work with Coordinator to identify staffing issues and find/implement solutions Document and reports injuries 15% Oversight of facility and equipment maintenance needs Ensuring general safety of daily operations Provide staff with training and professional development Inspects & documents inspections of facility and equipment on scheduled basis. Reports facility issues to appropriate staff to be addressed in a timely manner to maintain safety & operations Oversee and assist employees cleaning of facility and equipment to uphold campus health standards 5% Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Basic knowledge of applicable university infrastructure, policies, and procedures. Working knowledge of English grammar, spelling, and punctuation. Ability to use standard office equipment. Ability to use standard word processing and related computer software packages. Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Ability to perform basic mathematical functions. Fundamental writing and presentation skills to effectively communicate standard information. Ability to respond to routine inquiries and explain standard policies and procedures to others. Must be able to lift and carry office supplies or exercise equipment of approximately 45 pounds on a daily basis. Ability to move and bend easily. Ability to stand or sit for extended periods of time. Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds. Minimum Qualifications: Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Must have CPR/ AED and 1st AID and Bloodborne Pathogens certifications within three months of hire. Preferred Qualifications: Knowledge of recreation industry and/or kinesiology Ability to maintain a professional atmosphere in a fast-paced, loud environment with numerous interactions and interruptions High degree of initiative, self-motivation and ability to motivate others Ability to develop and implement effective staff trainings and procedures Must be able to work flexible hours, which may include opening and/or closing the facility, working weekends, overtime and part-time Experience in a leadership role Customer service experience Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials before the first review date is 11:55 p.m. on Tuesday, March 4th, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1032 Publication Date: 02/20/2024 Advertised: Feb 20 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
SRC Assistant Coordinator Internal Only Intercollegiate Athletics & Campus Recreation Job #536129 First Review Date: Tuesday, March 5, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #536129) Administrative Support Assistant , SRC Assistant Coordinator, Hiring Range: $19.26 - $20.25 hourly. This is a temporary, part-time/intermittent hourly, non-benefitted, non-exempt, 12-month pay plan. Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees. Position Summary : Under the general direction of the SRC Coordinator, the SRC Assistant Coordinator is the lead oversight to student assistants of the day-to-day operation of the Student Recreation Center Facility which includes reception staff, strength & conditioning staff, and group fitness instructors. The SRC Assistant Coordinator monitors the facility and programming for safety and general operations. Key Responsibilities: 20% Function as the Lead Oversight in the absence of the Coordinator Monitor and motivate staff in accordance with facility policies and procedures 20% Assist with recreation programming, including, but not limited to: group fitness classes, rock wall programs & special events Assisting in overseeing the registration, participant records, class rosters, and liability waivers Facilitate and assist instructors as needed in order to follow campus safety protocols and get supplies as needed 20% Assisting Coordinator with maintaining facility goals Overseeing equipment cleaning and maintenance as needed to keep equipment safely functioning and reduce equipment purchasing needs Assess equipment and usage to maximize and increase student satisfaction and participation. Work with students to identify fitness program needs & interests 20% Provide administrative support to the Coordinator Resolving employee and customer complaints, concerns and conflicts Assist with scheduling staff Notifies Coordinator of supplies needed or low inventory to maintain operations Notify and work with Coordinator to identify staffing issues and find/implement solutions Document and reports injuries 15% Oversight of facility and equipment maintenance needs Ensuring general safety of daily operations Provide staff with training and professional development Inspects & documents inspections of facility and equipment on scheduled basis. Reports facility issues to appropriate staff to be addressed in a timely manner to maintain safety & operations Oversee and assist employees cleaning of facility and equipment to uphold campus health standards 5% Other duties as assigned Knowledge, Skills, and Abilities Associated with this Position Include: Basic knowledge of applicable university infrastructure, policies, and procedures. Working knowledge of English grammar, spelling, and punctuation. Ability to use standard office equipment. Ability to use standard word processing and related computer software packages. Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Ability to perform basic mathematical functions. Fundamental writing and presentation skills to effectively communicate standard information. Ability to respond to routine inquiries and explain standard policies and procedures to others. Must be able to lift and carry office supplies or exercise equipment of approximately 45 pounds on a daily basis. Ability to move and bend easily. Ability to stand or sit for extended periods of time. Ability to establish and maintain working relationships with staff, students, and faculty from diverse backgrounds. Minimum Qualifications: Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Must have CPR/ AED and 1st AID and Bloodborne Pathogens certifications within three months of hire. Preferred Qualifications: Knowledge of recreation industry and/or kinesiology Ability to maintain a professional atmosphere in a fast-paced, loud environment with numerous interactions and interruptions High degree of initiative, self-motivation and ability to motivate others Ability to develop and implement effective staff trainings and procedures Must be able to work flexible hours, which may include opening and/or closing the facility, working weekends, overtime and part-time Experience in a leadership role Customer service experience Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials before the first review date is 11:55 p.m. on Tuesday, March 4th, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1032 Publication Date: 02/20/2024 Advertised: Feb 20 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Department Administrative Support Coordinator Biological Sciences Job #536973 First Review Date: Monday, May 13, 2024 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #536973) Administrative Support Coordinator II, Department ASC, Salary Range: $3,865 - $6,336. Salary typically begins at the beginning of the range. Pay is commensurate with relevant experience. This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in the Department of Biological Sciences. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Department Chair of the Biological Sciences Department Chair, the incumbent is responsible for the entire specialized clerical/administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees. Key Responsibilities: Office and Program Support (both independently and as directed by department lead) Coordinates the effective operation and administrative function of the department in alignment with best practices and rules and regulations. Support reception and reception activity Sets work priorities, practices and schedules to ensure that administrative and instructional deadlines are met and conform to --department, college, and university policies and procedures. Assists students, faculty, staff, and the public in navigating university, college and department processes ranging from basic to complex. Works with Department Chairs to host students for fall and spring preview. Create, maintain, and purge all current and historical departmental files and records according to retention schedule. Maintain the departments’ central mailroom and supply inventory. Order, store, and distribute instructional and office supplies. Attend department meetings. Coordinate key, phone, work, and other relevant requests for department-controlled offices, workspaces, classrooms, and facilities. Research and gather information from both campus and community sources as needed for analyses, reports, (e.g. APBD), presentations, purchases of equipment (e.g., copier) and supplies, etc. In coordination with the Department Chair, advertises for, orients, and provides lead work direction student assistants within the office, as needed. Facilitates communication of departmental policies and procedures by creating and updating forms and documents to share with students, staff, or faculty, as appropriate. Routinely analyzes and evaluates departmental and program processes, developing and implementing systems to enhance efficiency and to respond to identified needs and changing policies. Other similar office or program support as needed or assigned. Budgets and Fiscal Records Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the Department Chair and College Budget Analyst Regularly tracks revenues and spending from state and other department funds (including trust, scholarship, IRA, etc.), prepares periodic analyses of expenditures, and provides reports to appropriate department and college personnel to ensure the department stays within its annual and revised budget for general operating expenses, course support purchases, equipment purchases, student assistant payroll, temp help, etc. Manage and maintain records related to trust accounts, and scholarship or prize accounts. Prepares and processes fiscal documents related to the operations of the departments and/or programs. Oversees collection and processing of payroll documents and tracks payroll expenses for student assistants, temporary help and pool positions, including verifying and tracking of state and federal work study for student assistants, to ensure department stays within budget. Independently oversees and conducts expenditures for office supplies, office equipment maintenance, and other department expenses. Adheres to spending regulations of the various funding sources and complies with all policies, procedures, and deadlines relating to budget, procurement, and accounting. May provide guidance to the department chair and/or program leader regarding appropriate expenditure of funds. Performs other similar budget or fiscal activities as needed or assigned. Class Schedule Support, Course/Curricular Support, and Student Registration Support In cooperation with the department chair, coordinates information to develop the class schedule each semester for departments by gathering and compiling information, identifying possible problem areas or conflicts, outlines options, coordinates with other departments across campus and recommends solutions keeping in mind the university scheduling policy. Builds the class schedule and lecturer contracts in PeopleSoft. Proofs, corrects, and reviews each update as necessary. Coordinates room, computer lab and large lecture requests, and schedules via current process Highlights special topic courses for the catalog and communicates information to Publications Coordinator. Communicates with Extended Ed to inform them of courses to advertise in their bulletin. Curriculum related documents up to date (as needed) Works with Department Chairs to assign faculty advisors. Creates and/or maintains curriculum paperwork. Coordinates files, data, documents, and paperwork associated with the implementation of scheduling and in support of the program and curriculum. Coordinates field trip processes for faculty by entering data into PeopleSoft, requesting, and confirming vehicles and verifying student liability waivers. Communicates directly with students (and faculty) about permission number and waitlist procedures for courses and manages permission numbers and wait lists for courses (as needed). Gather course descriptions for each semester (as needed). Edit the descriptions to comply with department and university policies. Coordinate department course evaluations as needed. Communicate with Extended Education keeping them informed of courses for which students can enroll through Extended Ed. Other similar Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed or assigned. Administrative Personnel Support Coordinate the hiring and work reporting processes for all faculty, student and staff including the processing of all documents relating to appointment, separation, leave of absence, assigned time, workload, timekeeping, absence reports, and vacancy announcements Coordinate with APS on the creation and distribution of announcements for faculty and part-time faculty vacancies and recruitment Provides administrative support for faculty search committees including tracking of applications, communicating with applicants, making arrangements for phone and on-campus interviews, tracking expenses and collection of receipts and all required paperwork for processing reimbursements. Maintains current knowledge of student employment policies and procedures and communicates this information, as well as any changes, directly to the student employees. In coordination with the Department Chairs, advertises for, and trains student assistants within the office, as needed Work with Department Chairs, APS, and faculty to hire graduate student TAs/GAs each semester and ensure their evaluations are conducted as per APS timeline. Other similar administrative personnel support as needed or assigned Other duties as assigned. Knowledge, Skills, and Abilities Associated with this Position Include: Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to independently handle multiple work unit priorities and projects. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Minimum Qualifications: These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several year of related office work experience. Preferred Qualifications: Experience with the scheduling of classes using the campus portal, PeopleSoft, or related scheduling experience. Experience with tracking budgets, using the campus budget tool, OBI, or related budget experience. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials before first review is 11:55 p.m. on Sunday May 12, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: 4/10/2024 Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 11, 2024
Department Administrative Support Coordinator Biological Sciences Job #536973 First Review Date: Monday, May 13, 2024 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #536973) Administrative Support Coordinator II, Department ASC, Salary Range: $3,865 - $6,336. Salary typically begins at the beginning of the range. Pay is commensurate with relevant experience. This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in the Department of Biological Sciences. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Department Chair of the Biological Sciences Department Chair, the incumbent is responsible for the entire specialized clerical/administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees. Key Responsibilities: Office and Program Support (both independently and as directed by department lead) Coordinates the effective operation and administrative function of the department in alignment with best practices and rules and regulations. Support reception and reception activity Sets work priorities, practices and schedules to ensure that administrative and instructional deadlines are met and conform to --department, college, and university policies and procedures. Assists students, faculty, staff, and the public in navigating university, college and department processes ranging from basic to complex. Works with Department Chairs to host students for fall and spring preview. Create, maintain, and purge all current and historical departmental files and records according to retention schedule. Maintain the departments’ central mailroom and supply inventory. Order, store, and distribute instructional and office supplies. Attend department meetings. Coordinate key, phone, work, and other relevant requests for department-controlled offices, workspaces, classrooms, and facilities. Research and gather information from both campus and community sources as needed for analyses, reports, (e.g. APBD), presentations, purchases of equipment (e.g., copier) and supplies, etc. In coordination with the Department Chair, advertises for, orients, and provides lead work direction student assistants within the office, as needed. Facilitates communication of departmental policies and procedures by creating and updating forms and documents to share with students, staff, or faculty, as appropriate. Routinely analyzes and evaluates departmental and program processes, developing and implementing systems to enhance efficiency and to respond to identified needs and changing policies. Other similar office or program support as needed or assigned. Budgets and Fiscal Records Responsible for maintaining fiscal records, expending funds, and overseeing the department and/or program budgets in consultation with the Department Chair and College Budget Analyst Regularly tracks revenues and spending from state and other department funds (including trust, scholarship, IRA, etc.), prepares periodic analyses of expenditures, and provides reports to appropriate department and college personnel to ensure the department stays within its annual and revised budget for general operating expenses, course support purchases, equipment purchases, student assistant payroll, temp help, etc. Manage and maintain records related to trust accounts, and scholarship or prize accounts. Prepares and processes fiscal documents related to the operations of the departments and/or programs. Oversees collection and processing of payroll documents and tracks payroll expenses for student assistants, temporary help and pool positions, including verifying and tracking of state and federal work study for student assistants, to ensure department stays within budget. Independently oversees and conducts expenditures for office supplies, office equipment maintenance, and other department expenses. Adheres to spending regulations of the various funding sources and complies with all policies, procedures, and deadlines relating to budget, procurement, and accounting. May provide guidance to the department chair and/or program leader regarding appropriate expenditure of funds. Performs other similar budget or fiscal activities as needed or assigned. Class Schedule Support, Course/Curricular Support, and Student Registration Support In cooperation with the department chair, coordinates information to develop the class schedule each semester for departments by gathering and compiling information, identifying possible problem areas or conflicts, outlines options, coordinates with other departments across campus and recommends solutions keeping in mind the university scheduling policy. Builds the class schedule and lecturer contracts in PeopleSoft. Proofs, corrects, and reviews each update as necessary. Coordinates room, computer lab and large lecture requests, and schedules via current process Highlights special topic courses for the catalog and communicates information to Publications Coordinator. Communicates with Extended Ed to inform them of courses to advertise in their bulletin. Curriculum related documents up to date (as needed) Works with Department Chairs to assign faculty advisors. Creates and/or maintains curriculum paperwork. Coordinates files, data, documents, and paperwork associated with the implementation of scheduling and in support of the program and curriculum. Coordinates field trip processes for faculty by entering data into PeopleSoft, requesting, and confirming vehicles and verifying student liability waivers. Communicates directly with students (and faculty) about permission number and waitlist procedures for courses and manages permission numbers and wait lists for courses (as needed). Gather course descriptions for each semester (as needed). Edit the descriptions to comply with department and university policies. Coordinate department course evaluations as needed. Communicate with Extended Education keeping them informed of courses for which students can enroll through Extended Ed. Other similar Class Schedule Support, Course / Curricular Support, and Student Registration Support as needed or assigned. Administrative Personnel Support Coordinate the hiring and work reporting processes for all faculty, student and staff including the processing of all documents relating to appointment, separation, leave of absence, assigned time, workload, timekeeping, absence reports, and vacancy announcements Coordinate with APS on the creation and distribution of announcements for faculty and part-time faculty vacancies and recruitment Provides administrative support for faculty search committees including tracking of applications, communicating with applicants, making arrangements for phone and on-campus interviews, tracking expenses and collection of receipts and all required paperwork for processing reimbursements. Maintains current knowledge of student employment policies and procedures and communicates this information, as well as any changes, directly to the student employees. In coordination with the Department Chairs, advertises for, and trains student assistants within the office, as needed Work with Department Chairs, APS, and faculty to hire graduate student TAs/GAs each semester and ensure their evaluations are conducted as per APS timeline. Other similar administrative personnel support as needed or assigned Other duties as assigned. Knowledge, Skills, and Abilities Associated with this Position Include: Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Ability to independently handle multiple work unit priorities and projects. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Minimum Qualifications: These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several year of related office work experience. Preferred Qualifications: Experience with the scheduling of classes using the campus portal, PeopleSoft, or related scheduling experience. Experience with tracking budgets, using the campus budget tool, OBI, or related budget experience. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials before first review is 11:55 p.m. on Sunday May 12, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: 4/10/2024 Advertised: Apr 10 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Procurement & Contract Services Coordinator Classification Title: Administrative Support Coordinator II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, March 6, 2024 @ 11:55pm PDT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general supervision of the Procurement & Contract Services Manager/Chief Procurement Officer, this position will serve as the primary administrative resource for the Procurement and Contract Services (P&CS) department. The incumbent must possess strong organizational, interpersonal, and time management skills; exhibit the ability to investigate, troubleshoot and provide recommendations to address administrative issues; perform a broad range of administrative, operational, and technical duties which require intermediate to advanced knowledge of procurement practices, California laws and regulations, financial computer software and web-based applications, and general office management procedures in support of internal and external personnel. Accountable for independently organizing and prioritizing complex tasks for the department and delegating appropriately. FLSA : Non-exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,865 per month - $4,270 per month; commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 per month - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday through Friday 8:00AM to 5:00PM; May be eligible for a partial telework schedule, upon management approval, following a training period. Department Information The University's Procurement & Contract Services Department provides the campus community with cost efficient and effective services for all acquisitions and contracting needs. https://www.csus.edu/administration-business-affairs/internal/procurement-contracts/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. Qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years or related office work experience. Required Qualifications Skills: 1. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. 2. Strong verbal, written, and interpersonal communication skills to effectively convey information, provide clear direction, and respond to questions from staff, faculty, peers, suppliers/contractors, leadership, and others as warranted. 3. Expertise in using standard office equipment; computers; software programs such as Microsoft Excel, Word, PowerPoint, Outlook, Adobe; enterprise financial systems, and video conferencing tools such as Zoom, Microsoft Teams, etc. 4. Excellent time management, problem-solving, and organizational skills to ensure assigned projects are completed accurately and on time and; be accountable for the results. 5. Thorough knowledge of English grammar, punctuation, and spelling. Abilities: 6. Ability to learn, understand and apply policies, laws, and regulations to ensure database entries and updates are compliant. 7. Ability to interpret and apply policies and procedures independently, and use judgement and discretion to act when precedents do not exist. 8. Ability to effectively present information, provide training, and respond to questions from faculty, staff, suppliers, and students. 9. Ability to multi-task, manage a high volume of work, and effectively adapt to change. Experience: 10. Demonstrated progressively responsible administrative support experience with a wide variety of duties and responsibilities including providing customer service and administrative support in a high-volume, deadline-driven environment. 11. Experience acting as a primary point for administrative duties in a department which would act in coordination, and in liaison with other offices, individuals on a range of operational and administrative issues. 12. Experience with providing administrative support coordination and work independently handling multiple projects or priorities. 13. Experience addressing issues in a fast-paced administrative work environment and ability to apply solutions to resolve issues. 14. Experience presenting information and responding to questions from various client groups such as faculty, staff, administration, customers, and the general public. 15. Experience with document management and retention including utilizing scanning equipment and indexing documents Preferred Qualifications: 16. Bachelor’s degree from an accredited college or university. 17. Experience working at an institute of higher learning, preferably the California State University (CSU) system. 18. Knowledge of public procurement processes. 19. Experience using the CSU’s Common Financial System (CFS) and/or Jaggaer. 20. Experience with procurement department functions and related processes and procedures Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may lead to disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 21 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Procurement & Contract Services Coordinator Classification Title: Administrative Support Coordinator II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, March 6, 2024 @ 11:55pm PDT Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general supervision of the Procurement & Contract Services Manager/Chief Procurement Officer, this position will serve as the primary administrative resource for the Procurement and Contract Services (P&CS) department. The incumbent must possess strong organizational, interpersonal, and time management skills; exhibit the ability to investigate, troubleshoot and provide recommendations to address administrative issues; perform a broad range of administrative, operational, and technical duties which require intermediate to advanced knowledge of procurement practices, California laws and regulations, financial computer software and web-based applications, and general office management procedures in support of internal and external personnel. Accountable for independently organizing and prioritizing complex tasks for the department and delegating appropriately. FLSA : Non-exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,865 per month - $4,270 per month; commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 per month - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday through Friday 8:00AM to 5:00PM; May be eligible for a partial telework schedule, upon management approval, following a training period. Department Information The University's Procurement & Contract Services Department provides the campus community with cost efficient and effective services for all acquisitions and contracting needs. https://www.csus.edu/administration-business-affairs/internal/procurement-contracts/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. Qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years or related office work experience. Required Qualifications Skills: 1. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. 2. Strong verbal, written, and interpersonal communication skills to effectively convey information, provide clear direction, and respond to questions from staff, faculty, peers, suppliers/contractors, leadership, and others as warranted. 3. Expertise in using standard office equipment; computers; software programs such as Microsoft Excel, Word, PowerPoint, Outlook, Adobe; enterprise financial systems, and video conferencing tools such as Zoom, Microsoft Teams, etc. 4. Excellent time management, problem-solving, and organizational skills to ensure assigned projects are completed accurately and on time and; be accountable for the results. 5. Thorough knowledge of English grammar, punctuation, and spelling. Abilities: 6. Ability to learn, understand and apply policies, laws, and regulations to ensure database entries and updates are compliant. 7. Ability to interpret and apply policies and procedures independently, and use judgement and discretion to act when precedents do not exist. 8. Ability to effectively present information, provide training, and respond to questions from faculty, staff, suppliers, and students. 9. Ability to multi-task, manage a high volume of work, and effectively adapt to change. Experience: 10. Demonstrated progressively responsible administrative support experience with a wide variety of duties and responsibilities including providing customer service and administrative support in a high-volume, deadline-driven environment. 11. Experience acting as a primary point for administrative duties in a department which would act in coordination, and in liaison with other offices, individuals on a range of operational and administrative issues. 12. Experience with providing administrative support coordination and work independently handling multiple projects or priorities. 13. Experience addressing issues in a fast-paced administrative work environment and ability to apply solutions to resolve issues. 14. Experience presenting information and responding to questions from various client groups such as faculty, staff, administration, customers, and the general public. 15. Experience with document management and retention including utilizing scanning equipment and indexing documents Preferred Qualifications: 16. Bachelor’s degree from an accredited college or university. 17. Experience working at an institute of higher learning, preferably the California State University (CSU) system. 18. Knowledge of public procurement processes. 19. Experience using the CSU’s Common Financial System (CFS) and/or Jaggaer. 20. Experience with procurement department functions and related processes and procedures Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may lead to disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 21 2024 Pacific Standard Time Applications close: Closing Date/Time:
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary SALARY AFSCME Pay Band F Annual Salary Range $ 118,792.71 (Minimum) - $ 154,431.88 (Maximum) The negotiable salary offer will be between $130,058.10- $ 138,503.82/annually commensurate with experience and education. WHO MAY APPLY All current BART employees and qualified individuals who are not yet BART employees. REPORTS TO Director of Real Estate and Property Management DAYS OFF Saturday and Sunday DEPARTMENT Real Estate & Property Management CURRENT ASSIGNMENT This is a Senior Real Estate Officer position in the Real Estate and Property Management Department. This position that has a strong emphasis on safety and protection of the District’s right-of-way and infrastructure. The position will primarily be focused on the management and coordination of the District’s permitting and plan review process. The use of the public sector cloud software application, OpenGov, is an integral part of managing the applications that request the use of BART property, and/or review of construction projects that could affect BART infrastructure. This position performs the work of processing a variety of permits including but not limited to: (i) Permits for Construction, (ii) Permits for Plan Review, (iii) Permits for Special Events, (iv) Permits for the Digital Railway Program, (V) Permits for the Electric Vehicle Charging Station Program, (vi) Permits for parking, and (vii) Extensions to the permits as needed. The position will be providing support for areas including but not limited to: property management, property acquisition, special projects, development of agreements and contracts, and conducting feasibility studies for projects affecting District real property. In addition, the incumbent will perform a variety of technical tasks for the purpose of customizing the OpenGov or other applications for the District’s needs as well as performing other related duties as assigned. The ideal candidate will demonstrate the following knowledge, skills and abilities beyond the minimum qualifications: Three (3) or more years’ experience managing projects or providing project management support for a public agency.Two (2) or more experience processing permits for a public agency.Two (2) or more years’ experience interfacing with various departments with a public agency such Engineering, Parking, Planning, Real Estate, Police, Risk Management and others.Two (2) or more years’ experience in customizing software applications such as OpenGov or other cloud-based software that serves public and governmental agencies. SELECTION PROCESS This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties 1. Oversees and reviews the intake of permit applications for Construction, Plan Review and Special Events, provides an initial review and then distributes the application to the pertinent internal departments within BART. 2. Participates in interdisciplinary discussions regarding permitting requirements and conditions that are to be incorporated into the permit issued by BART. 3. Performs the more complex and difficult work of staff responsible for property acquisition and relocation claims; develops agreements and contracts with consultants and other contractors for purposes of development and relocation; ensures that relocation issues are addressed in development projects and plans. 4. Performs a variety of duties in the acquisition of property for property owners and tenants; ensures property meets mandated and District standards; processes court-ordered evictions or secures eminent domain status for property; facilitates Right of Way Certification; directs the work of various consultants and other agency real estate staff in the acquisition of property; ensures timely delivery of real estate documentation. 5. Assist in negotiating the acquisition of real estate required for transit projects; oversees integration of relocation impact reports and related documents with other project documentation; reviews appraisal, acquisition, and relocation files; relocates residences and businesses within the transit project area. 6. Prepares development requests for proposals; conducts pre-submission meetings for potential developers; establishes criteria and evaluates proposals; assists in negotiating real estate development agreements. 7. Conducts a variety of feasibility studies including real estate market conditions and potential for development projects on District property; conducts meetings and workshops with public agency staff, community members, and business contacts in affected area; solicits community input to support District development activities. 8. Coordinates legal aspects of development projects with District internal legal department and outside legal counsel, as appropriate. 9. Oversees and participates in the condemnation process; ensures that relevant documents are drafted, filed and served in required time frames. 10. Reviews engineering designs on real estate-related project costs to evaluate disruption to property owners and tenants; in conjunction with District engineering staff, determines the impact of property acquisition, various design options, and development criteria; mitigates inconvenience to property owners and tenants. 11. Participates in development of real estate budget plan and budget plans for specific projects. 12. Responds to and resolves difficult and sensitive citizen inquiries and complaints; plans, coordinates, and conducts public meetings; informs citizens of project goals and objectives and community impact. 13. Assesses impact of construction on utilities and related services; coordinates acquisition and relocation of affected utilities with Joint Powers Board and utility districts; mitigates impact of construction on affected utilities. 14. Prepares monthly relocation assistance, monthly acquisition, and weekly activity reports; forwards to pertinent management for approval. 15. Prepares staff memos to Board of Directors regarding memorandums of understanding, developer solicitations, and development agreements. 16. Coordinates public real estate internship program; responds to inquiries from potential interns; forwards specific information regarding programs; recommends interns for participation in program. Minimum Qualifications EDUCATION A Bachelor's degree in business administration, public administration, or a closely related field from an accredited college or university. EXPERIENCE Three (3) years of (full-time equivalent) verifiable professional experience in the area of acquisition, appraisal, disposal, or management of real property. SUBSTITUTION Additional professional level experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operations, services and activities of a property acquisition program. Methods and techniques of property management, and appraisal. Principles and practices of land use planning. Rules and regulations regarding condemnation procedures and processes. Basic principles and practices of construction engineering. Pertinent mandated standards for eviction and relocation. Basic principles and practices of budget preparation. Modern office procedures, methods, and equipment including computers. Methods and techniques of legal documentation of real estate and real estate transactions. Related Federal, State, and local codes, laws, and regulations. Skill in : Independently performing property acquisition and relocation duties. Interpreting, explaining, and enforcing right-of-way policies and procedures. Performing relocation analyses and preparing recommendations. Developing and preparing relocation budget recommendations. Drafting real estate related legal documentation. Reading basic engineering plans, maps and related materials. Working with engineers to develop plats, maps, and plans. Evaluating community services and transportation needs. Operating office equipment including computers, word processing, and spreadsheet applications. Working independently in the absence of supervision. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 6/2/2024 11:59 PM Pacific
May 14, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary SALARY AFSCME Pay Band F Annual Salary Range $ 118,792.71 (Minimum) - $ 154,431.88 (Maximum) The negotiable salary offer will be between $130,058.10- $ 138,503.82/annually commensurate with experience and education. WHO MAY APPLY All current BART employees and qualified individuals who are not yet BART employees. REPORTS TO Director of Real Estate and Property Management DAYS OFF Saturday and Sunday DEPARTMENT Real Estate & Property Management CURRENT ASSIGNMENT This is a Senior Real Estate Officer position in the Real Estate and Property Management Department. This position that has a strong emphasis on safety and protection of the District’s right-of-way and infrastructure. The position will primarily be focused on the management and coordination of the District’s permitting and plan review process. The use of the public sector cloud software application, OpenGov, is an integral part of managing the applications that request the use of BART property, and/or review of construction projects that could affect BART infrastructure. This position performs the work of processing a variety of permits including but not limited to: (i) Permits for Construction, (ii) Permits for Plan Review, (iii) Permits for Special Events, (iv) Permits for the Digital Railway Program, (V) Permits for the Electric Vehicle Charging Station Program, (vi) Permits for parking, and (vii) Extensions to the permits as needed. The position will be providing support for areas including but not limited to: property management, property acquisition, special projects, development of agreements and contracts, and conducting feasibility studies for projects affecting District real property. In addition, the incumbent will perform a variety of technical tasks for the purpose of customizing the OpenGov or other applications for the District’s needs as well as performing other related duties as assigned. The ideal candidate will demonstrate the following knowledge, skills and abilities beyond the minimum qualifications: Three (3) or more years’ experience managing projects or providing project management support for a public agency.Two (2) or more experience processing permits for a public agency.Two (2) or more years’ experience interfacing with various departments with a public agency such Engineering, Parking, Planning, Real Estate, Police, Risk Management and others.Two (2) or more years’ experience in customizing software applications such as OpenGov or other cloud-based software that serves public and governmental agencies. SELECTION PROCESS This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Examples of Duties 1. Oversees and reviews the intake of permit applications for Construction, Plan Review and Special Events, provides an initial review and then distributes the application to the pertinent internal departments within BART. 2. Participates in interdisciplinary discussions regarding permitting requirements and conditions that are to be incorporated into the permit issued by BART. 3. Performs the more complex and difficult work of staff responsible for property acquisition and relocation claims; develops agreements and contracts with consultants and other contractors for purposes of development and relocation; ensures that relocation issues are addressed in development projects and plans. 4. Performs a variety of duties in the acquisition of property for property owners and tenants; ensures property meets mandated and District standards; processes court-ordered evictions or secures eminent domain status for property; facilitates Right of Way Certification; directs the work of various consultants and other agency real estate staff in the acquisition of property; ensures timely delivery of real estate documentation. 5. Assist in negotiating the acquisition of real estate required for transit projects; oversees integration of relocation impact reports and related documents with other project documentation; reviews appraisal, acquisition, and relocation files; relocates residences and businesses within the transit project area. 6. Prepares development requests for proposals; conducts pre-submission meetings for potential developers; establishes criteria and evaluates proposals; assists in negotiating real estate development agreements. 7. Conducts a variety of feasibility studies including real estate market conditions and potential for development projects on District property; conducts meetings and workshops with public agency staff, community members, and business contacts in affected area; solicits community input to support District development activities. 8. Coordinates legal aspects of development projects with District internal legal department and outside legal counsel, as appropriate. 9. Oversees and participates in the condemnation process; ensures that relevant documents are drafted, filed and served in required time frames. 10. Reviews engineering designs on real estate-related project costs to evaluate disruption to property owners and tenants; in conjunction with District engineering staff, determines the impact of property acquisition, various design options, and development criteria; mitigates inconvenience to property owners and tenants. 11. Participates in development of real estate budget plan and budget plans for specific projects. 12. Responds to and resolves difficult and sensitive citizen inquiries and complaints; plans, coordinates, and conducts public meetings; informs citizens of project goals and objectives and community impact. 13. Assesses impact of construction on utilities and related services; coordinates acquisition and relocation of affected utilities with Joint Powers Board and utility districts; mitigates impact of construction on affected utilities. 14. Prepares monthly relocation assistance, monthly acquisition, and weekly activity reports; forwards to pertinent management for approval. 15. Prepares staff memos to Board of Directors regarding memorandums of understanding, developer solicitations, and development agreements. 16. Coordinates public real estate internship program; responds to inquiries from potential interns; forwards specific information regarding programs; recommends interns for participation in program. Minimum Qualifications EDUCATION A Bachelor's degree in business administration, public administration, or a closely related field from an accredited college or university. EXPERIENCE Three (3) years of (full-time equivalent) verifiable professional experience in the area of acquisition, appraisal, disposal, or management of real property. SUBSTITUTION Additional professional level experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operations, services and activities of a property acquisition program. Methods and techniques of property management, and appraisal. Principles and practices of land use planning. Rules and regulations regarding condemnation procedures and processes. Basic principles and practices of construction engineering. Pertinent mandated standards for eviction and relocation. Basic principles and practices of budget preparation. Modern office procedures, methods, and equipment including computers. Methods and techniques of legal documentation of real estate and real estate transactions. Related Federal, State, and local codes, laws, and regulations. Skill in : Independently performing property acquisition and relocation duties. Interpreting, explaining, and enforcing right-of-way policies and procedures. Performing relocation analyses and preparing recommendations. Developing and preparing relocation budget recommendations. Drafting real estate related legal documentation. Reading basic engineering plans, maps and related materials. Working with engineers to develop plats, maps, and plans. Evaluating community services and transportation needs. Operating office equipment including computers, word processing, and spreadsheet applications. Working independently in the absence of supervision. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: 6/2/2024 11:59 PM Pacific
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Work is performed independently and under the general direction of the Associate Vice President, serve as the Administrative Support Coordinator for the Faculty Center for Excellence and its constituent units, including the Teaching Resource Center, the Faculty Mentoring Program, Academic Technologies and Instructional Design, the Extended Reality for Learning [xREAL] Lab, the Affordable Learning Solutions Program, the High-Performance Computing Program. Primary responsibilities include providing administrative and analytic support for the Faculty Center for Excellence (FCE) and its constituent units by coordinating, identifying, and delegating complex project needs including but not limited to: event coordination, fielding inquiries, timekeeping for staff, budget management, and coordination of administrative support services for the office. Duties / Responsibilities: Under the general supervision, independently perform day-to-day administrative operations, including but not limited to procurement and travel arrangements. Assist to the hiring process and provide lead work direction to student assistants. Analyze operational and procedural problems and assist in development, provide recommendations, and evaluate proposed solutions. The incumbent will perform business math, analyze budgetary data, and make accurate projections. This includes prepare faculty stipend and professional development funds documentation; enter pre-approval of faculty additional pay and release of faculty additional pay in PeopleSoft CS; prepare and process faculty, staff, and administrators travel claims in Concur; purchase office supplies and equipment online; compose and review department-related correspondence; and coordinate budget expenditures with Academic Affairs Administrative/Analyst Specialist. Project Coordination: Schedule and perform large scale, complex FCE-related events, faculty programs, workshops, grants, and committee activities with visible impact, ensuring seamless coordination and successful outcomes. Serve as the primary contact and scheduler for programming and events organizing at the FCE. Plan and facilitate events and activities that involve coordination with various academic offices such as the offices of the Provost and Vice President for Academic Affairs, the Vice Provost for Academic Affairs, the Associate Provost for Faculty Affairs and Development, the Associate Provost for Research and other campus and CSU leadership. Financial: Initiate payment of faculty stipends and professional development funding by preparing required forms, and complete processing at all levels of approval to facilitate timely payment. Other Duties: Perform other classification related duties as assigned and provide back-up office support to the Associate Provost and the Office of Faculty Affairs and Development as needed. Minimum Qualifications: Required Education and Experience A high school diploma or its equivalent. Five years of experience in general office, clerical, or secretarial work or the equivalent. Required Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications Bachelor’s degree and/or equivalent training. Knowledge of various campus computer-based applications such as PeopleSoft, Concur, Canvas, and Cherwell. Experience working in higher education. Experience interfacing with faculty and the ability to do so in a courteous, respectful, efficient manner Experience with processing faculty pay and professional development funds awarded for faculty participation in professional development programs. Experience managing and maintaining the calendar of an MPP at the executive director or AVP level. Experience with coordinating, planning, and arranging conferences, travel, and reporting. Experience managing and processing student assistants. Compensation and Benefits: Anticipated Hiring Range: $3,865 - $5,516 per month Classification Salary Range: $3,865 - $6,336 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. The application deadline is: May 22, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: May 08 2024 Pacific Daylight Time Applications close: May 22 2024 Pacific Daylight Time Closing Date/Time:
May 09, 2024
Job Summary: Work is performed independently and under the general direction of the Associate Vice President, serve as the Administrative Support Coordinator for the Faculty Center for Excellence and its constituent units, including the Teaching Resource Center, the Faculty Mentoring Program, Academic Technologies and Instructional Design, the Extended Reality for Learning [xREAL] Lab, the Affordable Learning Solutions Program, the High-Performance Computing Program. Primary responsibilities include providing administrative and analytic support for the Faculty Center for Excellence (FCE) and its constituent units by coordinating, identifying, and delegating complex project needs including but not limited to: event coordination, fielding inquiries, timekeeping for staff, budget management, and coordination of administrative support services for the office. Duties / Responsibilities: Under the general supervision, independently perform day-to-day administrative operations, including but not limited to procurement and travel arrangements. Assist to the hiring process and provide lead work direction to student assistants. Analyze operational and procedural problems and assist in development, provide recommendations, and evaluate proposed solutions. The incumbent will perform business math, analyze budgetary data, and make accurate projections. This includes prepare faculty stipend and professional development funds documentation; enter pre-approval of faculty additional pay and release of faculty additional pay in PeopleSoft CS; prepare and process faculty, staff, and administrators travel claims in Concur; purchase office supplies and equipment online; compose and review department-related correspondence; and coordinate budget expenditures with Academic Affairs Administrative/Analyst Specialist. Project Coordination: Schedule and perform large scale, complex FCE-related events, faculty programs, workshops, grants, and committee activities with visible impact, ensuring seamless coordination and successful outcomes. Serve as the primary contact and scheduler for programming and events organizing at the FCE. Plan and facilitate events and activities that involve coordination with various academic offices such as the offices of the Provost and Vice President for Academic Affairs, the Vice Provost for Academic Affairs, the Associate Provost for Faculty Affairs and Development, the Associate Provost for Research and other campus and CSU leadership. Financial: Initiate payment of faculty stipends and professional development funding by preparing required forms, and complete processing at all levels of approval to facilitate timely payment. Other Duties: Perform other classification related duties as assigned and provide back-up office support to the Associate Provost and the Office of Faculty Affairs and Development as needed. Minimum Qualifications: Required Education and Experience A high school diploma or its equivalent. Five years of experience in general office, clerical, or secretarial work or the equivalent. Required Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Preferred Qualifications Bachelor’s degree and/or equivalent training. Knowledge of various campus computer-based applications such as PeopleSoft, Concur, Canvas, and Cherwell. Experience working in higher education. Experience interfacing with faculty and the ability to do so in a courteous, respectful, efficient manner Experience with processing faculty pay and professional development funds awarded for faculty participation in professional development programs. Experience managing and maintaining the calendar of an MPP at the executive director or AVP level. Experience with coordinating, planning, and arranging conferences, travel, and reporting. Experience managing and processing student assistants. Compensation and Benefits: Anticipated Hiring Range: $3,865 - $5,516 per month Classification Salary Range: $3,865 - $6,336 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Non-Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This position is a "designated position" in the California State University's Conflict of Interest Code. The scope of responsibilities for this position includes making or participating in decisions that may have a material financial benefit to the incumbent. Therefore, the individual holding this position is required to file an initial Conflict of Interest: Statement of Economic Interests ("Form 700") within thirty (30 days) from the date of hire and on an annual basis. In addition, the individual holding this position must complete the required conflict of interest training within thirty (30) days of their appointment and at least once during each consecutive period of two calendar years following the appointment, subject to the Fair Political Practices Commission regulations. The application deadline is: May 22, 2024 As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: May 08 2024 Pacific Daylight Time Applications close: May 22 2024 Pacific Daylight Time Closing Date/Time:
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CLASSIFICATION TITLE: Student Services Professional II UNION CODE: R04 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE : Starting salary upon appointment is not expected to exceed $4,610 per month. CSU CLASSIFICATION SALARY RANGE: $4,610 - $6,556 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by May 15, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: The Department of Campus Recreation & Wellbeing provides optimal service in a safe and fun environment for the CSUB community to achieve physical and mental well-being, personal development, and life-long learning through innovative, student-funded, student driven programs of fitness, sports, and wellness. Under the general supervision of the Campus Recreation & Wellbeing Directors, the Competitive Sports & Safety Coordinator oversees the comprehensive programming, student development, and safety management aspects for Intramural Sports program. Responsibilities include developing, implementing, and evaluating the Intramural Sports program, curating a diverse activities calendar, recruiting, and training staff, and collaborating with campus organizations for program enhancement. Additionally, the role entails supporting student staff through mentoring and training, addressing participant concerns, and conducting research for program innovation. Safety and risk management duties involve coordinating American Red Cross courses, maintaining emergency action plans, and ensuring equipment and facilities' safety. The Competitive Sports & Safety Programs Coordinator serves as a member of the Campus Recreation Leadership Team and provides direction to this group in the areas of Intramural Sports, Sport Clubs, and Safety Programs based on safe operating practices, current industry trends, NIRSA standards and positive service methods. DUTIES & RESPONSIBILITIES: Department Programming With oversight from the Director of Campus Recreation & Wellbeing, develop, implement, manage, and evaluate all aspects of a comprehensive Intramural Sports program including opportunities for men, women, skilled, beginning, competitive, and recreational players in an environment that stresses safety, fair play, sportsmanship, and cooperation. Develop annual calendar of intramural team sports, individual/dual sports, and special events using a pre-established template, stressing fun and participation in a wide range of traditional and non-traditional activities. Seek review and approval of calendar and offerings from Director. Recruit, hire, orient, train, develop, mentor, supervise, and evaluate student intramural sport staff, officials, and program managers. Following established policies and procedures, prepare and revise Intramural Sports handbook, playing rules, policies, and procedures. Oversee sport specific manager’s meetings, sports officials training clinics, league schedules, and sports official’s assignment. Work with Residence Life and the Office of Student Involvement and Leadership and other campus organizations to collaborate on Intramural Sports programming. Coordinate scheduling and preparation of Intramural Sports playing facilities. Create strategies and support systems for expanding the Sport Club program in coordination with the Office of Student Involvement and Leadership. Maintain and revise a Sport Club Handbook with policies and procedures consistent with CSUB Clubs & Organizations and other CSU institutions. Train and advise sport club officers on annual activity and operation policies and procedures. Demonstrate and teach established conflict and risk management skills to competitive sports staff. Develop informal recreation activities and opportunities to meet the needs of CSUB. Establish and execute an ongoing marketing and promotions campaign including all web-based outlets, program flyers, posters, brochures, event t-shirts, etc. Assist in the development and implementation of program policies and procedures consistent with CSU system and NIRSA guidelines. Serve as liaison to various campus offices/departments as they relate to assigned program areas. Student Development Conduct regular student staff meetings for information sharing, problem-solving, staff feedback, staff support, and mentoring. Assist and participate in the orientation, training, development, and recognition of the Campus Recreation & Wellbeing student staff. Work collaboratively with students, campus departments and the Campus Recreation & Wellbeing advisory committee in the development and implementation of sports activities and events, program/service assessment, and outreach to customers. Provide direct response to participant concerns and assist in conflict management and resolution regarding program issues (ejections, red cards, etc.). Conduct research to maintain progressive and innovative systems/services as they relate to recreation programming and student development. Safety and Risk Management Contribute to program area risk management by following department Emergency Action Plan as needed and ensuring all student staff are First Aid, CPR, and AED certified. Contribute to global risk management/safety response plan for the department. Responsible for coordinating instructors/courses and recording departmental American Red Cross certifications. Plan and instruct (if American Red Cross Instructor certification is obtained) American Red Cross courses for the campus community and beyond. Maintain department Emergency Action Plan and enforcement of risk management related policies and procedures. Participate in the planning and implementation of staff safety in-service training and preparedness evaluation. Ensure all program equipment and facilities are maintained in safe and proper operating condition. Assessment Collect, analyze, maintain, and disseminate information on program usage, policies, satisfaction, service, and safety. Participate in program area planning, goal setting, student learning outcomes and assessment. Prepare semester and annual reports for each program area. E. Fiscal Management (10%) Develop, prepare, and monitor line-item budget for assigned program areas based on program priorities and goals. Assist in research, evaluation, and purchase of all program equipment. Develop and maintain inventory system for all program equipment. Prepare semester and annual reports for each program area. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, kinesiology, recreation administration, physical education, sports management, or other job-related field and two (2) years of recent campus recreation or related experience. Specialized experience during which the applicant has acquired and successfully applied the appropriate knowledge and abilities may be substituted for the required education on a year-for-year basis. A master’s degree in a job-related field may be substituted for one (1) year of the professional experience. LICENSES - Current American Red Cross certification in CPR, AED, and First Aid (or ability to obtain within first 6 months of employment). SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. General knowledge of collegiate/community recreation environment with strong communication and presentation skills. Knowledge of standard practices in recreational sports. Ability to provide student group supervision and leadership. Ability to teach officiating skills to student staff. Ability to lead a team that provides customer service in a high-volume environment. Ability to show commitment to the highest standards of professionalism, integrity, excellence, and diversity. Ability to serve diverse campus populations. Strong public speaking ability. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data. Ability to advise students individually and in groups on routine matters where required. Ability to recognize multicultural, multisexed, and multi-aged value systems and work accordingly. Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations. with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: A Master’s degree in a directly related field. An understanding of the basic principles of student development and campus recreation programming. Experience in budgeting and fiscal management. Current NIRSA member. Demonstrated skill in developing effective working relationships within recreation staff and with other campus constituents. Previous experience developing, promoting, and managing successful student-directed, student-centered programs. American Red Cross Instructor certification in CPR, AED, and First Aid. Previous officiating experience. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited : The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017 GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 25, 2024
CLASSIFICATION TITLE: Student Services Professional II UNION CODE: R04 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE : Starting salary upon appointment is not expected to exceed $4,610 per month. CSU CLASSIFICATION SALARY RANGE: $4,610 - $6,556 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by May 15, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: The Department of Campus Recreation & Wellbeing provides optimal service in a safe and fun environment for the CSUB community to achieve physical and mental well-being, personal development, and life-long learning through innovative, student-funded, student driven programs of fitness, sports, and wellness. Under the general supervision of the Campus Recreation & Wellbeing Directors, the Competitive Sports & Safety Coordinator oversees the comprehensive programming, student development, and safety management aspects for Intramural Sports program. Responsibilities include developing, implementing, and evaluating the Intramural Sports program, curating a diverse activities calendar, recruiting, and training staff, and collaborating with campus organizations for program enhancement. Additionally, the role entails supporting student staff through mentoring and training, addressing participant concerns, and conducting research for program innovation. Safety and risk management duties involve coordinating American Red Cross courses, maintaining emergency action plans, and ensuring equipment and facilities' safety. The Competitive Sports & Safety Programs Coordinator serves as a member of the Campus Recreation Leadership Team and provides direction to this group in the areas of Intramural Sports, Sport Clubs, and Safety Programs based on safe operating practices, current industry trends, NIRSA standards and positive service methods. DUTIES & RESPONSIBILITIES: Department Programming With oversight from the Director of Campus Recreation & Wellbeing, develop, implement, manage, and evaluate all aspects of a comprehensive Intramural Sports program including opportunities for men, women, skilled, beginning, competitive, and recreational players in an environment that stresses safety, fair play, sportsmanship, and cooperation. Develop annual calendar of intramural team sports, individual/dual sports, and special events using a pre-established template, stressing fun and participation in a wide range of traditional and non-traditional activities. Seek review and approval of calendar and offerings from Director. Recruit, hire, orient, train, develop, mentor, supervise, and evaluate student intramural sport staff, officials, and program managers. Following established policies and procedures, prepare and revise Intramural Sports handbook, playing rules, policies, and procedures. Oversee sport specific manager’s meetings, sports officials training clinics, league schedules, and sports official’s assignment. Work with Residence Life and the Office of Student Involvement and Leadership and other campus organizations to collaborate on Intramural Sports programming. Coordinate scheduling and preparation of Intramural Sports playing facilities. Create strategies and support systems for expanding the Sport Club program in coordination with the Office of Student Involvement and Leadership. Maintain and revise a Sport Club Handbook with policies and procedures consistent with CSUB Clubs & Organizations and other CSU institutions. Train and advise sport club officers on annual activity and operation policies and procedures. Demonstrate and teach established conflict and risk management skills to competitive sports staff. Develop informal recreation activities and opportunities to meet the needs of CSUB. Establish and execute an ongoing marketing and promotions campaign including all web-based outlets, program flyers, posters, brochures, event t-shirts, etc. Assist in the development and implementation of program policies and procedures consistent with CSU system and NIRSA guidelines. Serve as liaison to various campus offices/departments as they relate to assigned program areas. Student Development Conduct regular student staff meetings for information sharing, problem-solving, staff feedback, staff support, and mentoring. Assist and participate in the orientation, training, development, and recognition of the Campus Recreation & Wellbeing student staff. Work collaboratively with students, campus departments and the Campus Recreation & Wellbeing advisory committee in the development and implementation of sports activities and events, program/service assessment, and outreach to customers. Provide direct response to participant concerns and assist in conflict management and resolution regarding program issues (ejections, red cards, etc.). Conduct research to maintain progressive and innovative systems/services as they relate to recreation programming and student development. Safety and Risk Management Contribute to program area risk management by following department Emergency Action Plan as needed and ensuring all student staff are First Aid, CPR, and AED certified. Contribute to global risk management/safety response plan for the department. Responsible for coordinating instructors/courses and recording departmental American Red Cross certifications. Plan and instruct (if American Red Cross Instructor certification is obtained) American Red Cross courses for the campus community and beyond. Maintain department Emergency Action Plan and enforcement of risk management related policies and procedures. Participate in the planning and implementation of staff safety in-service training and preparedness evaluation. Ensure all program equipment and facilities are maintained in safe and proper operating condition. Assessment Collect, analyze, maintain, and disseminate information on program usage, policies, satisfaction, service, and safety. Participate in program area planning, goal setting, student learning outcomes and assessment. Prepare semester and annual reports for each program area. E. Fiscal Management (10%) Develop, prepare, and monitor line-item budget for assigned program areas based on program priorities and goals. Assist in research, evaluation, and purchase of all program equipment. Develop and maintain inventory system for all program equipment. Prepare semester and annual reports for each program area. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, kinesiology, recreation administration, physical education, sports management, or other job-related field and two (2) years of recent campus recreation or related experience. Specialized experience during which the applicant has acquired and successfully applied the appropriate knowledge and abilities may be substituted for the required education on a year-for-year basis. A master’s degree in a job-related field may be substituted for one (1) year of the professional experience. LICENSES - Current American Red Cross certification in CPR, AED, and First Aid (or ability to obtain within first 6 months of employment). SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. General knowledge of collegiate/community recreation environment with strong communication and presentation skills. Knowledge of standard practices in recreational sports. Ability to provide student group supervision and leadership. Ability to teach officiating skills to student staff. Ability to lead a team that provides customer service in a high-volume environment. Ability to show commitment to the highest standards of professionalism, integrity, excellence, and diversity. Ability to serve diverse campus populations. Strong public speaking ability. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data. Ability to advise students individually and in groups on routine matters where required. Ability to recognize multicultural, multisexed, and multi-aged value systems and work accordingly. Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations. with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: A Master’s degree in a directly related field. An understanding of the basic principles of student development and campus recreation programming. Experience in budgeting and fiscal management. Current NIRSA member. Demonstrated skill in developing effective working relationships within recreation staff and with other campus constituents. Previous experience developing, promoting, and managing successful student-directed, student-centered programs. American Red Cross Instructor certification in CPR, AED, and First Aid. Previous officiating experience. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited : The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017 GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fresno
5241 N Maple Ave, Fresno, CA 93740, USA
Administrative Support Coordinator (Administrative Support Coordinator II) Compensation and Benefits Anticipated Hiring Salary Range: $3,865 - $4,058 per month Full CSU Classification Salary Range: $3,865 - $6,336 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under general direction of the Director of each research center, this position supports the Director in the day-to-day administration of the office and research program. This position will perform a variety of administrative and clerical duties and is also responsible for the financial reporting and reconciliation of accounts under the research center and Director. Additionally, responsibilities include overseeing the day-to-day administrative operations of the center and providing required support for the research faculty, staff, and students. Key Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures, particularly as they relate to fiscal management. Thorough mastery of English grammar, punctuation, and spelling and ability to clearly communicate orally and in writing. Expertise in using office software packages, technology, and systems (Microsoft Office Suite, email, calendar, etc.). Working knowledge of budget policies and procedures. Thorough knowledge of office equipment and ability to use a broader range of technology, systems, and packages. Skill/Ability to: Interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Understand and troubleshoot most office administration problems and be responsive to inquiries and requests. Troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Create, organize, and maintain accurate technical, complex, sensitive and/or confidential records and files. Understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Perform business math, analyze budgetary data, and make accurate projections requiring some inference. Effectively write and present own reports. Ability to draft and compose correspondence and standard reports. Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Use negotiation and persuasion skills to achieve results and expedite projects. Establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment with people of diverse backgrounds. Ability to create and maintain program records and provide data for review in developing and implementing strategies to support programmatic goals and enhance processes. Effectively organize and manage multiple tasks in a fast-paced team-oriented environment. Exceptional organization and time management skills with attention to detail and data accuracy. Work with frequent interruptions while juggling multiple assignments and projects. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Completion of a high school program, technical/vocational program, or their equivalents. Four years of related office work experience. Specialized Skills: Experience to be fully functional in all technical aspects of work assignments including personnel, payroll, budget, and accounting. Preferred Skills: Must be able to work in an up-tempo environment, meet hard deadlines and keep updated on policy requirements. Experience in a university, academic or research institution is desirable. Experience working with research grants, contracts, and programs such as ARI, and ability to stay updated on the latest application procedures. Thorough knowledge of University and Fresno State Foundation accounting systems including Peoplesoft Data Warehouse, JD Edwards, and QuickBooks. Strong customer service skills. Ability to: Keep financial records on a large number of grants and contracts, explain financial accounting rules to faculty and staff, and respond to a broad set of inquiries on a daily basis. Accept on-going changes (operational/personnel), adjust priorities and be responsive to short notice requests and deadlines. Work alone and in group settings. Department Summary California State University, Fresno's viticulture and enology program is known throughout the world for its excellent academic and research programs. Fresno State is located in a region known for producing some of the world's best wine, table, and raisin grapes. The Department of Viticulture and Enology offers undergraduate and graduate level degrees, and certificate programs in enology and sustainable viticulture. Fresno State has earned a reputation for producing quality students through its hands-on approach to learning. Deadline & Application Instructions Applications received by April 28, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 13, 2024
Administrative Support Coordinator (Administrative Support Coordinator II) Compensation and Benefits Anticipated Hiring Salary Range: $3,865 - $4,058 per month Full CSU Classification Salary Range: $3,865 - $6,336 per month This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Job Summary Under general direction of the Director of each research center, this position supports the Director in the day-to-day administration of the office and research program. This position will perform a variety of administrative and clerical duties and is also responsible for the financial reporting and reconciliation of accounts under the research center and Director. Additionally, responsibilities include overseeing the day-to-day administrative operations of the center and providing required support for the research faculty, staff, and students. Key Qualifications Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures, particularly as they relate to fiscal management. Thorough mastery of English grammar, punctuation, and spelling and ability to clearly communicate orally and in writing. Expertise in using office software packages, technology, and systems (Microsoft Office Suite, email, calendar, etc.). Working knowledge of budget policies and procedures. Thorough knowledge of office equipment and ability to use a broader range of technology, systems, and packages. Skill/Ability to: Interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Understand and troubleshoot most office administration problems and be responsive to inquiries and requests. Troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Create, organize, and maintain accurate technical, complex, sensitive and/or confidential records and files. Understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Perform business math, analyze budgetary data, and make accurate projections requiring some inference. Effectively write and present own reports. Ability to draft and compose correspondence and standard reports. Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Use negotiation and persuasion skills to achieve results and expedite projects. Establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment with people of diverse backgrounds. Ability to create and maintain program records and provide data for review in developing and implementing strategies to support programmatic goals and enhance processes. Effectively organize and manage multiple tasks in a fast-paced team-oriented environment. Exceptional organization and time management skills with attention to detail and data accuracy. Work with frequent interruptions while juggling multiple assignments and projects. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Completion of a high school program, technical/vocational program, or their equivalents. Four years of related office work experience. Specialized Skills: Experience to be fully functional in all technical aspects of work assignments including personnel, payroll, budget, and accounting. Preferred Skills: Must be able to work in an up-tempo environment, meet hard deadlines and keep updated on policy requirements. Experience in a university, academic or research institution is desirable. Experience working with research grants, contracts, and programs such as ARI, and ability to stay updated on the latest application procedures. Thorough knowledge of University and Fresno State Foundation accounting systems including Peoplesoft Data Warehouse, JD Edwards, and QuickBooks. Strong customer service skills. Ability to: Keep financial records on a large number of grants and contracts, explain financial accounting rules to faculty and staff, and respond to a broad set of inquiries on a daily basis. Accept on-going changes (operational/personnel), adjust priorities and be responsive to short notice requests and deadlines. Work alone and in group settings. Department Summary California State University, Fresno's viticulture and enology program is known throughout the world for its excellent academic and research programs. Fresno State is located in a region known for producing some of the world's best wine, table, and raisin grapes. The Department of Viticulture and Enology offers undergraduate and graduate level degrees, and certificate programs in enology and sustainable viticulture. Fresno State has earned a reputation for producing quality students through its hands-on approach to learning. Deadline & Application Instructions Applications received by April 28, 2024 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu . Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas) Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Support Coordinator II for the Center for Teaching and Learning Classification Title: ASC II Posting Details Priority Application Deadline: M onday, October 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II works independently under the lead work direction of the Assistant to the Director and the general direction of the Director of the Center for Teaching and Learning in support of departmental operations, performing administrative duties of considerable scope and complexity requiring initiative and judgment. The incumbent's responsibilities include but are not limited to: overseeing and tracking budget expenditures and transfers for grants; coordinating events; providing front desk reception; assisting visitors and acting as the department liaison to internal and external customers; scheduling and maintaining the Director's calendar; acting as an internal and external resource for the Center for Teaching and Learning, Teaching Institute, Visiting Scholars Program and Pedagogy Enhancement Awards. Incumbent may provide lead work direction to student assistants. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range :$3,865 per month - $4685 per month CSU Classification Salary Range : $3,865 - $6,336 per month Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : M-F 8-5 Department Information The mission of the Center of Teaching and Learning at Sacramento State is to empower the teaching and learning community by providing mentoring and supporting evidence-based and inclusive practices that engage teaching excellence to enhance and transform student learning experiences. https://www.csus.edu/academic-affairs/center-teaching-learning/ Minimum Qualifications Entry to this classification requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: 1. Experience performing clerical and administrative support functions in an office environment. Knowledge/Skills/Abilities: 2. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 3. Excellent communication skills (written and verbal). 4. Strong interpersonal skills to interact effectively with internal and external constituents. 5. Excellent customer service skills. (e.g. to work with administrators, faculty, staff, and students) 6. Ability to perform event planning/coordination duties. 7. Expertise in using office software packages, technology, and systems. 8. Ability to maintain and edit website. 9. Organizational and time management skills to prioritize, multi-task and meet deadlines. 10. Strong detail-oriented skills with high level of accuracy. 11. Ability to maintain confidentiality. Conditions of Employment - Ability to successfully pass a background check. Preferred Qualifications 1. Experience working in a higher education environment. 2. Knowledge of grants and related processes and procedures. 3. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 19 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Administrative Support Coordinator II for the Center for Teaching and Learning Classification Title: ASC II Posting Details Priority Application Deadline: M onday, October 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Coordinator II works independently under the lead work direction of the Assistant to the Director and the general direction of the Director of the Center for Teaching and Learning in support of departmental operations, performing administrative duties of considerable scope and complexity requiring initiative and judgment. The incumbent's responsibilities include but are not limited to: overseeing and tracking budget expenditures and transfers for grants; coordinating events; providing front desk reception; assisting visitors and acting as the department liaison to internal and external customers; scheduling and maintaining the Director's calendar; acting as an internal and external resource for the Center for Teaching and Learning, Teaching Institute, Visiting Scholars Program and Pedagogy Enhancement Awards. Incumbent may provide lead work direction to student assistants. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range :$3,865 per month - $4685 per month CSU Classification Salary Range : $3,865 - $6,336 per month Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : M-F 8-5 Department Information The mission of the Center of Teaching and Learning at Sacramento State is to empower the teaching and learning community by providing mentoring and supporting evidence-based and inclusive practices that engage teaching excellence to enhance and transform student learning experiences. https://www.csus.edu/academic-affairs/center-teaching-learning/ Minimum Qualifications Entry to this classification requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience: 1. Experience performing clerical and administrative support functions in an office environment. Knowledge/Skills/Abilities: 2. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. 3. Excellent communication skills (written and verbal). 4. Strong interpersonal skills to interact effectively with internal and external constituents. 5. Excellent customer service skills. (e.g. to work with administrators, faculty, staff, and students) 6. Ability to perform event planning/coordination duties. 7. Expertise in using office software packages, technology, and systems. 8. Ability to maintain and edit website. 9. Organizational and time management skills to prioritize, multi-task and meet deadlines. 10. Strong detail-oriented skills with high level of accuracy. 11. Ability to maintain confidentiality. Conditions of Employment - Ability to successfully pass a background check. Preferred Qualifications 1. Experience working in a higher education environment. 2. Knowledge of grants and related processes and procedures. 3. Comprehensive and detailed knowledge of the university infrastructure, policies and procedures. Documents Needed to Apply Resume, cover letter, and diversity statement. Diversity Statement: Sac State holds diversity, equity, and inclusion (DEI) in its core values. Please include a statement up to 500 words, discussing your commitment to supporting students, staff, and faculty in a diverse University setting. Failure to upload required documentation may result in disqualification. About Sac State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center. COVID-19 Vaccine Certification Information: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu Out of State Employment Policy Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/organizational-learning-development/csu-learn.html Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification : Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Eligibility Verification Selected candidate must furnish proof of eligibility to work in the United States. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Sep 19 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536348; 2/23/2024 ADMINISTRATIVE COORDINATOR Administrative Support Coordinator II Technology Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $4,818/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general direction of the Department Chair, the incumbent is responsible for managing the administrative operations and functions of the department's office. The incumbent must have general knowledge of all department functions, including those assigned to other support staff members. The incumbent works closely with the Department Chair on faculty personnel matters and is responsible for maintaining effective methods to track evaluation process for full-time and part-time faculty; on instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, completing the Academic Planning Database report, and coordinating and tracking the submission and progress of curricular forms and proposals. Duties also include procurement of supplies, equipment, and services, including guest lecturers, special consultants, and independent contractors; tracking, monitoring and reconciling of budget and expenditures; tracking and submitting paperwork for faculty travel and professional development funds; tracking and recording faculty and student worked hours; generating paperwork required for the recruitment and appointment of part-time faculty, teaching associates, and graduate assistants. Submit department hospitality request forms for approval for meetings and special events. The incumbent maintains records of teaching history and entitlements; handles Departmental elections and maintains committee membership lists; prepares agenda, minutes and other documents for department meetings; assists with department special events and projects. The Coordinator ensures adherence to policies, procedures and established practices by the department, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for department employees in matters related to personnel, fiscal, curricular, and facilities. Required Qualifications & Experience : High school graduate or equivalent. Four years of full-time general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must possess thorough knowledge of English grammar, spelling, and punctuation; knowledge of and skill in standard office procedures and practices; and working knowledge of budget policies and procedures. The incumbent must have the ability to understand and operate in a variety of organizational structures; independently handle multiple work unit priorities and projects, apply policies and procedures where specific guidelines may not exist, perform standard business math, analyze budgetary data, and make accurate projections requiring some inference; communicate effectively, orally and in writing; answer routine questions and explain policies and procedures; use and quickly learn new office support technology systems; and handle effectively a broader range of interpersonal contacts at all levels. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures and experienced using PeopleSoft Student Administration (GET). Bachelor's degree from an accredited four year college or university. Closing Date : Review of applications will begin on March 8, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 536348; 2/23/2024 ADMINISTRATIVE COORDINATOR Administrative Support Coordinator II Technology Salary Range: $3,865 - $6,336/Monthly (Budgeted Hiring Salary Range: $3,865 - $4,818/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general direction of the Department Chair, the incumbent is responsible for managing the administrative operations and functions of the department's office. The incumbent must have general knowledge of all department functions, including those assigned to other support staff members. The incumbent works closely with the Department Chair on faculty personnel matters and is responsible for maintaining effective methods to track evaluation process for full-time and part-time faculty; on instructional programming, including building and maintaining course schedules on the campus network system, monitoring class enrollments, completing the Academic Planning Database report, and coordinating and tracking the submission and progress of curricular forms and proposals. Duties also include procurement of supplies, equipment, and services, including guest lecturers, special consultants, and independent contractors; tracking, monitoring and reconciling of budget and expenditures; tracking and submitting paperwork for faculty travel and professional development funds; tracking and recording faculty and student worked hours; generating paperwork required for the recruitment and appointment of part-time faculty, teaching associates, and graduate assistants. Submit department hospitality request forms for approval for meetings and special events. The incumbent maintains records of teaching history and entitlements; handles Departmental elections and maintains committee membership lists; prepares agenda, minutes and other documents for department meetings; assists with department special events and projects. The Coordinator ensures adherence to policies, procedures and established practices by the department, the college, campus, CSU system, and collective bargaining agreements; serves as resource person for department employees in matters related to personnel, fiscal, curricular, and facilities. Required Qualifications & Experience : High school graduate or equivalent. Four years of full-time general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must possess thorough knowledge of English grammar, spelling, and punctuation; knowledge of and skill in standard office procedures and practices; and working knowledge of budget policies and procedures. The incumbent must have the ability to understand and operate in a variety of organizational structures; independently handle multiple work unit priorities and projects, apply policies and procedures where specific guidelines may not exist, perform standard business math, analyze budgetary data, and make accurate projections requiring some inference; communicate effectively, orally and in writing; answer routine questions and explain policies and procedures; use and quickly learn new office support technology systems; and handle effectively a broader range of interpersonal contacts at all levels. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures and experienced using PeopleSoft Student Administration (GET). Bachelor's degree from an accredited four year college or university. Closing Date : Review of applications will begin on March 8, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 23 2024 Pacific Standard Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Customer Service Coordinator Classification Title: Administrative Support Coordinator II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, March 13, 2024 at 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general direction of the Manager of Customer Service, with lead direction from the Business Services Analyst, the Customer Service Coordinator (CSC) works in the Customer Service Center as part of a team that is the face of Facilities Management to the campus. The CSC works independently, to handle multiple customer service priorities and projects while independently applying a variety of policies and procedures. The CSC makes independent decisions on day-today operations and interacts at the highest levels within and outside the university, often in sensitive interpersonal situations, using discretion and judgement. The CSC has full accountability for evaluating Customer Service Center requests to determine the appropriate course of action; reviewing craft timesheets and completed work orders for accuracy and completeness, preparing department chargeback work orders for billing, and assisting with billing reports. The CSC will independently oversee the distribution and receipt of keys and electronic access devices to members of the campus community; assist in maintaining the integrity of the University electronic access system for entrances and exits to buildings and grounds while providing lead guidance to an ASC I in the same duties. In addition to Customer Service duties, the CSC will also provide a variety of administrative support coordination to the Department of Facilities Management as a whole, both as primary and as back up. They will oversee specialized projects from the planning, initiating, executing, and coordinating as well as implementing and evaluating results. Tasks include but are not limited to: correspondence and tracking of elevator permits; entering AiM external charges; updating project tracking spreadsheets, analyzing signage requests and coordinating and communicating with various external departments for final review and approval submitted to the Minor Design Change (MDCC) committee; create requisitions, manage and revise purchase orders, evaluate invoices for completion, route for signatures and submit for payment; process travel claims; plan and coordinate large events; setup meetings, manage calendars of other staff and coordinate other minor administrative tasks as needed. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,865 per month to $4,384 per month; commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8:00a.m. - 5:00p.m. May be eligible for a partial telework schedule, upon management approval, following a training period. Department Information Facilities Management is the steward for the University buildings, physical infrastructure, grounds, and landscape. We perform maintenance and renovation of facilities; plan and manage new construction; support University initiatives though our commitment to building a welcoming campus which covers over 50 buildings on 616 acres; and by creating a dynamic physical environment for students, faculty, staff, and the community. Facilities Management is divided into six departments: Planning, Design and Construction Administrative Services Grounds and Custodian Operations Facility and Central Plant Operations Space Management Sac State Sustainability https://www.csus.edu/administration-business-affairs/facilities-management/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skills in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience Experience providing clerical and administrative support functions in an office environment. Experience using and operating standard office equipment such as computer, copier, fax and scanner. Experience providing customer service using tact and diplomacy to various constituents. Knowledge, Skills, Abilities Expertise in using office software packages, technology, and systems (e.g. Microsoft Outlook, Word, Excel, Access and PowerPoint). Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations Knowledge of record-keeping, office electronic filing systems and procedures. Exceptional communication skills, both verbally and in writing. Ability to be self-motivated and work independently as well as part of a team. Outstanding organizational and time management skills. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Effective problem-solving skills with the ability to develop practical and thorough solutions. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment Ability to successfully complete a background check. Preferred Qualifications Experience in a facilities or equivalent environment. Experience using an enterprise resource planning system such as PeopleSoft. Experience working at an institution of higher education, such as the California State University system. Experience using a database system, preferably a maintenance management system. Knowledge of procurement, hospitality and travel processes. Knowledge of website update tools. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. Three professional references are required as part of the online application. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 28 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Customer Service Coordinator Classification Title: Administrative Support Coordinator II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, March 13, 2024 at 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general direction of the Manager of Customer Service, with lead direction from the Business Services Analyst, the Customer Service Coordinator (CSC) works in the Customer Service Center as part of a team that is the face of Facilities Management to the campus. The CSC works independently, to handle multiple customer service priorities and projects while independently applying a variety of policies and procedures. The CSC makes independent decisions on day-today operations and interacts at the highest levels within and outside the university, often in sensitive interpersonal situations, using discretion and judgement. The CSC has full accountability for evaluating Customer Service Center requests to determine the appropriate course of action; reviewing craft timesheets and completed work orders for accuracy and completeness, preparing department chargeback work orders for billing, and assisting with billing reports. The CSC will independently oversee the distribution and receipt of keys and electronic access devices to members of the campus community; assist in maintaining the integrity of the University electronic access system for entrances and exits to buildings and grounds while providing lead guidance to an ASC I in the same duties. In addition to Customer Service duties, the CSC will also provide a variety of administrative support coordination to the Department of Facilities Management as a whole, both as primary and as back up. They will oversee specialized projects from the planning, initiating, executing, and coordinating as well as implementing and evaluating results. Tasks include but are not limited to: correspondence and tracking of elevator permits; entering AiM external charges; updating project tracking spreadsheets, analyzing signage requests and coordinating and communicating with various external departments for final review and approval submitted to the Minor Design Change (MDCC) committee; create requisitions, manage and revise purchase orders, evaluate invoices for completion, route for signatures and submit for payment; process travel claims; plan and coordinate large events; setup meetings, manage calendars of other staff and coordinate other minor administrative tasks as needed. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,865 per month to $4,384 per month; commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8:00a.m. - 5:00p.m. May be eligible for a partial telework schedule, upon management approval, following a training period. Department Information Facilities Management is the steward for the University buildings, physical infrastructure, grounds, and landscape. We perform maintenance and renovation of facilities; plan and manage new construction; support University initiatives though our commitment to building a welcoming campus which covers over 50 buildings on 616 acres; and by creating a dynamic physical environment for students, faculty, staff, and the community. Facilities Management is divided into six departments: Planning, Design and Construction Administrative Services Grounds and Custodian Operations Facility and Central Plant Operations Space Management Sac State Sustainability https://www.csus.edu/administration-business-affairs/facilities-management/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skills in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience Experience providing clerical and administrative support functions in an office environment. Experience using and operating standard office equipment such as computer, copier, fax and scanner. Experience providing customer service using tact and diplomacy to various constituents. Knowledge, Skills, Abilities Expertise in using office software packages, technology, and systems (e.g. Microsoft Outlook, Word, Excel, Access and PowerPoint). Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations Knowledge of record-keeping, office electronic filing systems and procedures. Exceptional communication skills, both verbally and in writing. Ability to be self-motivated and work independently as well as part of a team. Outstanding organizational and time management skills. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Effective problem-solving skills with the ability to develop practical and thorough solutions. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment Ability to successfully complete a background check. Preferred Qualifications Experience in a facilities or equivalent environment. Experience using an enterprise resource planning system such as PeopleSoft. Experience working at an institution of higher education, such as the California State University system. Experience using a database system, preferably a maintenance management system. Knowledge of procurement, hospitality and travel processes. Knowledge of website update tools. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. Three professional references are required as part of the online application. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 28 2024 Pacific Standard Time Applications close: Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Classified as: Administrative Support Coordinator II Full-time position available on or after June 3, 2024 for Facilities Scheduling. Administrative Support Coordinators are distinguished by the administrative nature and scope of support work performed and/or ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Administrative work is typically operational or procedural in nature relating to the program, office, or projects. Work is often of a project nature and may require specialized knowledge. Typically, incumbents are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Are expected to use general office equipment and a full range of office support technology and systems including: one or more word processing and spreadsheet packages; use of a mainframe computer and on-line systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail. Some positions may require the use of desktop publishing packages with graphics capabilities. Job Duties Duties include but are not limited to: Maintain, gather, and analyze data and information for various purposes. Track, monitor, coordinate, and/or compile department activities, programs, or events, budgets, and financial data. Compile and prepare various reports. Use and maintain office support technology and systems such as word processing, desktop publishing, spreadsheets, and databases to produce results. Perform administrative duties in support of work unit operations and coordinate work activities. Set up and maintain office procedures related to a specific academic program or administrative office. Develop documents involving the use of software features such as charts, tables, and graphics. Provide lead work direction and coordinate unit workflow. Perform administrative duties and/or project work and coordination related to programs, policies, and procedures. Organize and arrange special events; and related activities. Perform standard clerical and secretarial work. Process standard and electronic mail. Prepare and compose correspondence, reports, and other documents. Create and maintain standard and electronic records and files and record keeping systems. Arrange meetings and events. Make travel and other arrangements. Order and maintain supplies. Troubleshoot office technology problems and systems. Perform other general office support and maintenance activities. Interact with a variety of campus and community constituents. Work with students, faculty, and staff to assist them or resolve problems. Network to build campus relationships to expedite work and projects. Coordinate work and projects. Serve as a primary contact and/or resource to outside parties, such as vendors or governmental agencies, and/or to top-level administrators. Provide program office coordination. Track, monitor, coordinate, and/or compile department or program budgets. Provide administrative support to faculty, such as assisting in program development and planning. Respond to and/or direct student inquiries related to academic requirements. Research, troubleshoot, and resolve academic-related problems for students and faculty; develop class and related schedules. Coordinate academic-related projects such as program accreditation and grant applications. May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. At the direction of appropriate administrator, may provide support to other areas/departments withing functional area/departments as needed. Provide lead work direction, training, and guidance to others. Assist with work unit staffing decisions and input to performance evaluations. Other duties as assigned. Minimum Qualifications Education : completion of a high school program, technical/vocational program or their equivalents. Experience: several years of related office work experience. Preferred Qualifications Two (2) years of related office work experience Two (2) years of work experience in Facilities Space and Reservations or related area. Bachelor's degree in Business Administration, Public Administration or other related degrees. Prior experience with coordinating processes and procedures or related field highly preferred. Prior experience in a CSU or in another higher education setting preferred. Prior experience in facilities planning or capital development operations preferred. Prior experience utilizing 25Live or related scheduling software. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Thorough knowledge of office systems and expertise in using office software packages, technology and systems. May function as the office information technology specialist. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite. Ability to independently handle multiple work unit priorities and projects. Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions. Working knowledge of budget policies and procedures. Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Special Conditions May be required to work after-hours, evenings, or weekends. Travel between Turlock and Stockton Campuses. License or Certifications Valid California Driver’s License Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,865 - $4,256 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Full Administrative Support Coordinator range: $3,865 - $6,336 per month. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline May 28, 2024. Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: May 14 2024 Pacific Daylight Time Applications close: May 28 2024 Pacific Daylight Time Closing Date/Time:
May 15, 2024
Position Summary Classified as: Administrative Support Coordinator II Full-time position available on or after June 3, 2024 for Facilities Scheduling. Administrative Support Coordinators are distinguished by the administrative nature and scope of support work performed and/or ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Administrative work is typically operational or procedural in nature relating to the program, office, or projects. Work is often of a project nature and may require specialized knowledge. Typically, incumbents are responsible for the full scope of project activities including initiation, execution, coordination, implementation, and evaluation. Are expected to use general office equipment and a full range of office support technology and systems including: one or more word processing and spreadsheet packages; use of a mainframe computer and on-line systems to enter data and generate reports; maintenance of desktop databases; and use of electronic and voice mail. Some positions may require the use of desktop publishing packages with graphics capabilities. Job Duties Duties include but are not limited to: Maintain, gather, and analyze data and information for various purposes. Track, monitor, coordinate, and/or compile department activities, programs, or events, budgets, and financial data. Compile and prepare various reports. Use and maintain office support technology and systems such as word processing, desktop publishing, spreadsheets, and databases to produce results. Perform administrative duties in support of work unit operations and coordinate work activities. Set up and maintain office procedures related to a specific academic program or administrative office. Develop documents involving the use of software features such as charts, tables, and graphics. Provide lead work direction and coordinate unit workflow. Perform administrative duties and/or project work and coordination related to programs, policies, and procedures. Organize and arrange special events; and related activities. Perform standard clerical and secretarial work. Process standard and electronic mail. Prepare and compose correspondence, reports, and other documents. Create and maintain standard and electronic records and files and record keeping systems. Arrange meetings and events. Make travel and other arrangements. Order and maintain supplies. Troubleshoot office technology problems and systems. Perform other general office support and maintenance activities. Interact with a variety of campus and community constituents. Work with students, faculty, and staff to assist them or resolve problems. Network to build campus relationships to expedite work and projects. Coordinate work and projects. Serve as a primary contact and/or resource to outside parties, such as vendors or governmental agencies, and/or to top-level administrators. Provide program office coordination. Track, monitor, coordinate, and/or compile department or program budgets. Provide administrative support to faculty, such as assisting in program development and planning. Respond to and/or direct student inquiries related to academic requirements. Research, troubleshoot, and resolve academic-related problems for students and faculty; develop class and related schedules. Coordinate academic-related projects such as program accreditation and grant applications. May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. At the direction of appropriate administrator, may provide support to other areas/departments withing functional area/departments as needed. Provide lead work direction, training, and guidance to others. Assist with work unit staffing decisions and input to performance evaluations. Other duties as assigned. Minimum Qualifications Education : completion of a high school program, technical/vocational program or their equivalents. Experience: several years of related office work experience. Preferred Qualifications Two (2) years of related office work experience Two (2) years of work experience in Facilities Space and Reservations or related area. Bachelor's degree in Business Administration, Public Administration or other related degrees. Prior experience with coordinating processes and procedures or related field highly preferred. Prior experience in a CSU or in another higher education setting preferred. Prior experience in facilities planning or capital development operations preferred. Prior experience utilizing 25Live or related scheduling software. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Thorough knowledge of office systems and expertise in using office software packages, technology and systems. May function as the office information technology specialist. Ability to use and quickly learn new office support technology systems and software packages is a prerequisite. Ability to independently handle multiple work unit priorities and projects. Ability to interpret and apply a wide variety of policies and procedures independently, and use judgment and discretion to act when precedents or specific guidelines do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions. Working knowledge of budget policies and procedures. Ability to perform business math, such as calculate ratios and percentages, track and analyze financial and/or budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Special Conditions May be required to work after-hours, evenings, or weekends. Travel between Turlock and Stockton Campuses. License or Certifications Valid California Driver’s License Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $3,865 - $4,256 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. Full Administrative Support Coordinator range: $3,865 - $6,336 per month. Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline May 28, 2024. Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: May 14 2024 Pacific Daylight Time Applications close: May 28 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Kinesiology Department Coordinator Classification Administrative Support Coordinator I AutoReqId 539265 Department Kinesiology Sub-Division College of Health and Human Development Salary Range Classification Range $3,680 - $5,783 per month (Hiring range depending on qualifications, not anticipated to exceed $3,680 - $4,206 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research, and engage diverse communities to advance human health, development, and well-being. We seek an exceptional individual to join our team as the Kinesiology Department Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator I executes and facilitates a wide range of operational processes and procedures to assure the effective functioning of the Kinesiology department (KNES), its programs, and its events. More specifically, this position provides administrative support to the Kinesiology department chair, department faculty and programs. The position also supports the coordination of the day-to-day operations of the Kinesiology and Health Science (KHS) joint complex and associated centers and institutes. The person in this position collaborates with the Kinesiology department chair in matters related to the scheduling of courses for Kinesiology, coordinating personnel matters for Kinesiology instructors/graduate assistants (including preparing contracts), coordinating Kinesiology budget activities (including procurement, requisitions, accounts monitoring, and travel), maintaining databases and creating reports, coordinating Kinesiology graduate program inquiries, admissions process, preparing reports, other administrative needs, and leading Kinesiology event planning/coordination. The person in this position will also support the coordination of Public Health and Kinesiology department joint projects (including events), support the coordination of maintenance for the Kinesiology and Health Science complex facilities and equipment, and serve as backup timekeeper for the Kinesiology and Health joint complex and backup to the Administrative Support Coordinator for the Public Health (PUBH) department. The position requires collaboration with other departments and offices within the college and campus and handling multiple work priorities simultaneously. The person hired may be eligible to participate in the college’s telecommuting program. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university. Training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs. Knowledge in computer applications such as Microsoft Office 365, Adobe, and Dropbox. Experience with OBIEE, 25Live, and CMS scheduling and financial reporting systems. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: May 09 2024 Pacific Daylight Time Applications close: May 23 2024 Pacific Daylight Time Closing Date/Time:
May 10, 2024
Job Title Kinesiology Department Coordinator Classification Administrative Support Coordinator I AutoReqId 539265 Department Kinesiology Sub-Division College of Health and Human Development Salary Range Classification Range $3,680 - $5,783 per month (Hiring range depending on qualifications, not anticipated to exceed $3,680 - $4,206 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research, and engage diverse communities to advance human health, development, and well-being. We seek an exceptional individual to join our team as the Kinesiology Department Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Administrative Support Coordinator I executes and facilitates a wide range of operational processes and procedures to assure the effective functioning of the Kinesiology department (KNES), its programs, and its events. More specifically, this position provides administrative support to the Kinesiology department chair, department faculty and programs. The position also supports the coordination of the day-to-day operations of the Kinesiology and Health Science (KHS) joint complex and associated centers and institutes. The person in this position collaborates with the Kinesiology department chair in matters related to the scheduling of courses for Kinesiology, coordinating personnel matters for Kinesiology instructors/graduate assistants (including preparing contracts), coordinating Kinesiology budget activities (including procurement, requisitions, accounts monitoring, and travel), maintaining databases and creating reports, coordinating Kinesiology graduate program inquiries, admissions process, preparing reports, other administrative needs, and leading Kinesiology event planning/coordination. The person in this position will also support the coordination of Public Health and Kinesiology department joint projects (including events), support the coordination of maintenance for the Kinesiology and Health Science complex facilities and equipment, and serve as backup timekeeper for the Kinesiology and Health joint complex and backup to the Administrative Support Coordinator for the Public Health (PUBH) department. The position requires collaboration with other departments and offices within the college and campus and handling multiple work priorities simultaneously. The person hired may be eligible to participate in the college’s telecommuting program. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university. Training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs. Knowledge in computer applications such as Microsoft Office 365, Adobe, and Dropbox. Experience with OBIEE, 25Live, and CMS scheduling and financial reporting systems. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: May 09 2024 Pacific Daylight Time Applications close: May 23 2024 Pacific Daylight Time Closing Date/Time:
Minimum Qualifications Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus five (5) years of experience in general construction maintenance, including four (4) years of experience in water and wastewater underground utility construction maintenance. Licenses or Certifications: Valid Texas Commercial Driver’s License ( CDL ). Must obtain the appropriate class Commercial Driver’s License with endorsements within ninety days of employment. Positions in water distribution: Class C Water Distribution License from TCEQ required at time of hire. A Surface Water License may substitute for the Class C Water Distribution License. Positions in wastewater collection: Class II Wastewater Collection License from TCEQ required at time of hire. Positions in Pipeline Water Meter Operations Division must be certified for Respiratory Protection and Confined Space Entry within (6) months of employment. Notes to Applicants The AW Pipeline Technician Coordinator positions will work collaboratively to review work packets ensuring that all the front end work is complete prior to handing off the packet to the appropriate work crew to complete. The AW Pipeline Technician Coordinators will handle logistical details such as traffic control, permit gathering, and checking laterals. Staff will be responsible for high level problem solving and thinking creatively. Working with Austin Water provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more - click HERE for more information. When completing the City of Austin employment application: A detailed, complete employment application helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for the position. Please detail on the application any previous employment that you wish to be considered as part of your qualifications. Provide each job title and employment dates for all jobs included on the application. Please include contact information for previous employers. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used. Please note that we are not accepting resumes so a complete application is essential. If you are selected to interview: Your skill level in the competency areas of the position will be assessed. A minimum score of 70% on all assessments is required to be considered for the next step. License and Certification Requirements: Positions in water distribution require a Class C Water Operator License from TCEQ at time of hire. A Surface Water Class C license or higher may substitute for the Class C Water Distribution license. Driving Requirement: This position requires a Texas Commercial Driver’s License ( CDL ) and must obtain the appropriate class Commercial Driver’s License with endorsements within ninety days of employment. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. This position requires that applicants possess a Commercial Driver License to meet the minimum qualifications. Employees possessing a CDL must comply with the Alcohol and Controlled Substance Testing rules as outlined by the City of Austin Alcohol and Drug Policy for Drivers of Commercial Motor Vehicles. Pre-Employment Requirements If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. If you are identified as a top candidate, verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. Job offers are contingent upon completing and passing a drug and alcohol screening test for CDL holders. Job offers are also contingent on having a driving record that meets the City’s Driver Record Evaluation Standards. Work Environment This position is in a heavy industrial setting and requires performing many duties outdoors in all weather conditions including extreme heat, cold and rain. Position will require adaptability and willingness to change or modify work load on demand and multitask. Position requires working in environments which may have hazardous situations. 90 Day Provision for Additional Vacancy: This posting may also be used to fill additional AW Pipeline Technician Assistant positions within Pipeline Operations. All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $28.04 - $34.34 Hours Monday - Friday; 1:30 p.m. - 10:00 p.m. Must be available for overtime, call back, and on-call for emergency response on nights, weekends, and/or holidays as required by business need. With the option to move to days if a vacancy comes available on the day shift. Job Close Date 05/20/2024 Type of Posting External Department Austin Water Utility Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Not Applicable Category Technical Location Various Location Preferred Qualifications Preferred Experience: Strong organizational skills and demonstrated experience in planning, organizing, and managing the delivery of construction and/or utility projects to support organizational goals Experience coordinating, collaborating, and working effectively with other departments or units within an organization Experience using mobile devices in the field such as tablets and laptops Basic skills and abilities with computerized maintenance management systems ( CMMS ), GIS programs, and Microsoft Office (Word, Excel, and Outlook) Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs required field investigations duties: performs test-shutout, identifies/notifies impacted customers, reviews traffic control needs, inspects area for obstacles/obstructions, and ensures utilities have been properly marked. Coordinates with operation and maintenance supervisors to ensure timely planning of infrastructure improvement and heavy maintenance project needs by work crews. Ensures utility notification groups are contacted when excavation greater than 18 inches will occur 1-call. Tracks and requests needed permits to ensure proper agencies are notified ( ROW /Permits, DAPC , TxDOT). Ensures all preparation work and notifications are complete 24 to 48 hours prior to work beginning. Coordinates with traffic control contractor to ensure there is a safe work zone for workers. Closes out work orders - provides Quality Assurance review of repair work order and makes updates to work order databases. Generates reports as needed. Handles other projects as assigned. Subject to various work shifts, on-call, and call back hours. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of City of Austin policies and procedures related to pipeline operations. Knowledge of City of Austin safety policies and procedures. Knowledge of training and monitoring of assigned work group. Knowledge of moderately complex utility math formulas and metric units, ratio, percent. Knowledge of relational databases for data entry, data queries, and generating reports. Skill in reading maps, plans, drawings, and electrical equipment. Skill in using computers and related software. Skill in using hand tools and power tools. Skill in operating a motor vehicle and motorized equipment. Skill in oral and written communication. Ability to read and follow technical guidelines and standard operating procedures. Ability to handle multiple tasks concurrently. Ability to establish and maintain good working relationships with internal and external customers. Ability to work as an individual contributor with limited oversight. Ability to meet and maintain driver eligibility standards in the City of Austin Driver Safety Program while driving personal and City of Austin Vehicles on official business. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Austin Water Pipeline Technician Coordinator position are: Graduation from an accredited high school or equivalent, plus five (5) years of experience in general construction maintenance, including four (4) years of experience in water and wastewater underground utility construction maintenance. Do you meet these minimum qualifications? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * Please select the type of TCEQ water license that you possess. I have a current Class A Surface Water license. I have a current Class B Surface Water license. I have a current Class C Surface Water license. I have a current Class A Water Distribution license. I have a current Class B Water Distribution license. I have a current Class C Water Distribution license. I have a current Class D Water Distribution license. I do not have a current TCEQ Surface or Water Distribution license. * How many years of experience do you have planning, organizing, and managing the deliver of construction and/or utility projects? 0 years 1-2 years 3-4 years 5 + years * How many years of experience do you have coordinating, collaborating and working effectively with other departments or units within an organization to meet business objectives? 0 years 1-2 years 3-4 years 5 + years * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
May 04, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation from an accredited high school or equivalent, plus five (5) years of experience in general construction maintenance, including four (4) years of experience in water and wastewater underground utility construction maintenance. Licenses or Certifications: Valid Texas Commercial Driver’s License ( CDL ). Must obtain the appropriate class Commercial Driver’s License with endorsements within ninety days of employment. Positions in water distribution: Class C Water Distribution License from TCEQ required at time of hire. A Surface Water License may substitute for the Class C Water Distribution License. Positions in wastewater collection: Class II Wastewater Collection License from TCEQ required at time of hire. Positions in Pipeline Water Meter Operations Division must be certified for Respiratory Protection and Confined Space Entry within (6) months of employment. Notes to Applicants The AW Pipeline Technician Coordinator positions will work collaboratively to review work packets ensuring that all the front end work is complete prior to handing off the packet to the appropriate work crew to complete. The AW Pipeline Technician Coordinators will handle logistical details such as traffic control, permit gathering, and checking laterals. Staff will be responsible for high level problem solving and thinking creatively. Working with Austin Water provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more - click HERE for more information. When completing the City of Austin employment application: A detailed, complete employment application helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for the position. Please detail on the application any previous employment that you wish to be considered as part of your qualifications. Provide each job title and employment dates for all jobs included on the application. Please include contact information for previous employers. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used. Please note that we are not accepting resumes so a complete application is essential. If you are selected to interview: Your skill level in the competency areas of the position will be assessed. A minimum score of 70% on all assessments is required to be considered for the next step. License and Certification Requirements: Positions in water distribution require a Class C Water Operator License from TCEQ at time of hire. A Surface Water Class C license or higher may substitute for the Class C Water Distribution license. Driving Requirement: This position requires a Texas Commercial Driver’s License ( CDL ) and must obtain the appropriate class Commercial Driver’s License with endorsements within ninety days of employment. External New Hires must meet the City of Austin’s Driver Record Evaluation ( DRE ) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. This position requires that applicants possess a Commercial Driver License to meet the minimum qualifications. Employees possessing a CDL must comply with the Alcohol and Controlled Substance Testing rules as outlined by the City of Austin Alcohol and Drug Policy for Drivers of Commercial Motor Vehicles. Pre-Employment Requirements If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. If you are identified as a top candidate, verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution. Job offers are contingent upon completing and passing a drug and alcohol screening test for CDL holders. Job offers are also contingent on having a driving record that meets the City’s Driver Record Evaluation Standards. Work Environment This position is in a heavy industrial setting and requires performing many duties outdoors in all weather conditions including extreme heat, cold and rain. Position will require adaptability and willingness to change or modify work load on demand and multitask. Position requires working in environments which may have hazardous situations. 90 Day Provision for Additional Vacancy: This posting may also be used to fill additional AW Pipeline Technician Assistant positions within Pipeline Operations. All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises. Pay Range $28.04 - $34.34 Hours Monday - Friday; 1:30 p.m. - 10:00 p.m. Must be available for overtime, call back, and on-call for emergency response on nights, weekends, and/or holidays as required by business need. With the option to move to days if a vacancy comes available on the day shift. Job Close Date 05/20/2024 Type of Posting External Department Austin Water Utility Regular/Temporary Temporary (No benefits) Grant Funded or Pooled Position Not Applicable Category Technical Location Various Location Preferred Qualifications Preferred Experience: Strong organizational skills and demonstrated experience in planning, organizing, and managing the delivery of construction and/or utility projects to support organizational goals Experience coordinating, collaborating, and working effectively with other departments or units within an organization Experience using mobile devices in the field such as tablets and laptops Basic skills and abilities with computerized maintenance management systems ( CMMS ), GIS programs, and Microsoft Office (Word, Excel, and Outlook) Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Performs required field investigations duties: performs test-shutout, identifies/notifies impacted customers, reviews traffic control needs, inspects area for obstacles/obstructions, and ensures utilities have been properly marked. Coordinates with operation and maintenance supervisors to ensure timely planning of infrastructure improvement and heavy maintenance project needs by work crews. Ensures utility notification groups are contacted when excavation greater than 18 inches will occur 1-call. Tracks and requests needed permits to ensure proper agencies are notified ( ROW /Permits, DAPC , TxDOT). Ensures all preparation work and notifications are complete 24 to 48 hours prior to work beginning. Coordinates with traffic control contractor to ensure there is a safe work zone for workers. Closes out work orders - provides Quality Assurance review of repair work order and makes updates to work order databases. Generates reports as needed. Handles other projects as assigned. Subject to various work shifts, on-call, and call back hours. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of City of Austin policies and procedures related to pipeline operations. Knowledge of City of Austin safety policies and procedures. Knowledge of training and monitoring of assigned work group. Knowledge of moderately complex utility math formulas and metric units, ratio, percent. Knowledge of relational databases for data entry, data queries, and generating reports. Skill in reading maps, plans, drawings, and electrical equipment. Skill in using computers and related software. Skill in using hand tools and power tools. Skill in operating a motor vehicle and motorized equipment. Skill in oral and written communication. Ability to read and follow technical guidelines and standard operating procedures. Ability to handle multiple tasks concurrently. Ability to establish and maintain good working relationships with internal and external customers. Ability to work as an individual contributor with limited oversight. Ability to meet and maintain driver eligibility standards in the City of Austin Driver Safety Program while driving personal and City of Austin Vehicles on official business. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Austin Water Pipeline Technician Coordinator position are: Graduation from an accredited high school or equivalent, plus five (5) years of experience in general construction maintenance, including four (4) years of experience in water and wastewater underground utility construction maintenance. Do you meet these minimum qualifications? Yes No * The City of Austin Driver Eligibility Standards require that External New Hires meet the City’s Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months. Do you meet this requirement? Yes No * Please select the type of TCEQ water license that you possess. I have a current Class A Surface Water license. I have a current Class B Surface Water license. I have a current Class C Surface Water license. I have a current Class A Water Distribution license. I have a current Class B Water Distribution license. I have a current Class C Water Distribution license. I have a current Class D Water Distribution license. I do not have a current TCEQ Surface or Water Distribution license. * How many years of experience do you have planning, organizing, and managing the deliver of construction and/or utility projects? 0 years 1-2 years 3-4 years 5 + years * How many years of experience do you have coordinating, collaborating and working effectively with other departments or units within an organization to meet business objectives? 0 years 1-2 years 3-4 years 5 + years * Were you referred to this opportunity by an Austin Water employee? If yes, please provide the employee’s full name. (Open Ended Question) Optional & Required Documents Required Documents Optional Documents
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Mission: The Health Equity Research and Education Center is a university-chartered center at California State University, Northridge (CSUN) dedicated to community-partnered participatory research and health equity advocacy. The HERE Center grew from the foundation that the Building Infrastructure Leading to Diversity (BUILD) Promoting Opportunities for Diversity in Education and Research (PODER) program provided. Located in CSUN’s first research building, Lilac Hall, the center was chartered in 2019 with the goal of institutionalizing and accelerating the university’s health disparities research through dedicated campus resources, community affiliations, and joint activities with research partners. We seek and initiate cooperative research projects targeting local health issues. This is a two-year position with possibility for extension. Duties and Responsibilities: The START Transfer Coordinator will assist CSUN Transfer STEM students as well as aspiring Transfer STEM students at our partner community college institutions with a sense of belonging and tools for academic success. The Coordinator will work closely with the Principal Investigators (PI’s) of the National Science Foundation (NSF) Hispanic Serving Institution (HSI) START and National Institutes of Health (NIH) Educational Modules to Broaden Academic Research Cultures (EMBARC) grants. This includes providing comprehensive support to the program team, peer mentor support, email management, office assistance, student advising, networking with other transfer-focused units on campus and project coordination. The successful candidate will have excellent organizational and communication skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. Qualifications: Badge Peer Mentor Training and Support: • Collaborate with the HERE Center Operations Manager to plan and facilitate a 40-hour Badge peer mentor summer training program that incorporates Critical Race Theory (CRT) and Transfer Receptive Culture• Work collaboratively with 6-8 peer mentors to set goals and support their professional growth within the mentoring role (1-1.5 hours/each mentor) • Collaborate with HERE Center Operations Manager to schedule, plan the agenda, and facilitate the weekly mentor meeting • Schedule and lead monthly meetings with graduating seniors from previous year of the Badge program to support academic and career development EMBARC Peer Mentor Training and Support: • Collaborate with EMBARC PIs and HERE Center Operations Manager to plan and facilitate 2-week face-to-face summer intensive and peer mentor training that may parallel Badge peer mentor training • Lead weekly team meetings and work collaboratively with 10-15 peer mentors to set goals, practice workshop presentations, assist conference presentations/attendance as needed, and support their professional growth within the mentoring role • Conduct mid-semester and end-of-semester evaluations to review grades, individual development plans (IDPs) and other career-specific topics • Coordinate with EMBARC Recruitment Specialists and CC Liaisons to support students in scheduling rooms and maintaining attendance records for face-to-face workshops across the year at various CC campuses (please see below) Campus/Community Partnerships and Operations: • Establish a welcoming and helpful environment for walk-in transfer students seeking assistance, such as academic requirements and available resources • Collaborate with other transfer agents, stakeholders on campus, and student-facing partners (e.g., CSUN HSI Grant Engineering partners, LAVC, LAPC, COC, LAMC) to create a network of support for transfer students. Share insights and best practices to enhance the overall effectiveness of transfer support services • Collaborate and assist other NSF HSI and NIH EMBARC partners, staff, and PIs to promote and recruit students to affiliated STEM transfer programs (Badge, EMBARC, CSUN U301 Transfer Success Seminar) • Organize and coordinate various community-building events, such as "Transfer Week," "End of Semester Event,” "Transfer Recognition Ceremony" and other transfer networking events (e.g., NSO Transfer Orientation, Student Outreach & Recruitment) each semester Knowledge, Specialized Skills, and Abilities: • Master’s degree in relevant field or Bachelor’s degree with at least two years of relevant experience. • Possess in-depth knowledge and familiarity with the intricacies of the transfer process between higher education institutions in California. • Stay informed about evolving policies, procedures, and requirements related to transfer students, especially STEM transfer students. • Exhibit exceptional organizational skills to effectively manage multiple responsibilities, projects, and deadlines. • Maintain structured systems for information storage, retrieval, and documentation. • Communicate clearly and effectively, both in written and verbal formats. • Convey information concisely and understandably, whether interacting with students, colleagues, or stakeholders. • Demonstrate the capacity to work independently, taking initiative to complete tasks and achieve objectives. • Collaborate seamlessly within a team environment, fostering open communication and contributing to collective goals. • Possess proficiency in utilizing learning management systems such as Canvas or similar platforms. • Exhibit a proactive approach to problem-solving, addressing challenges with creativity and analytical thinking. • Preferably, have prior experience in roles involving program coordination, class instruction, or similar responsibilities. • Past experience in managing educational programs enhances the ability to navigate the complexities of academic support and student engagement. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $27 - $28/hour Full Pay range: $26.60 - $37.82/hour Time Base: Full-Time Benefits: Medical, Vision and Dental General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Thursday, May 9 th and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 25, 2024
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Mission: The Health Equity Research and Education Center is a university-chartered center at California State University, Northridge (CSUN) dedicated to community-partnered participatory research and health equity advocacy. The HERE Center grew from the foundation that the Building Infrastructure Leading to Diversity (BUILD) Promoting Opportunities for Diversity in Education and Research (PODER) program provided. Located in CSUN’s first research building, Lilac Hall, the center was chartered in 2019 with the goal of institutionalizing and accelerating the university’s health disparities research through dedicated campus resources, community affiliations, and joint activities with research partners. We seek and initiate cooperative research projects targeting local health issues. This is a two-year position with possibility for extension. Duties and Responsibilities: The START Transfer Coordinator will assist CSUN Transfer STEM students as well as aspiring Transfer STEM students at our partner community college institutions with a sense of belonging and tools for academic success. The Coordinator will work closely with the Principal Investigators (PI’s) of the National Science Foundation (NSF) Hispanic Serving Institution (HSI) START and National Institutes of Health (NIH) Educational Modules to Broaden Academic Research Cultures (EMBARC) grants. This includes providing comprehensive support to the program team, peer mentor support, email management, office assistance, student advising, networking with other transfer-focused units on campus and project coordination. The successful candidate will have excellent organizational and communication skills, attention to detail, and the ability to work collaboratively in a fast-paced environment. Qualifications: Badge Peer Mentor Training and Support: • Collaborate with the HERE Center Operations Manager to plan and facilitate a 40-hour Badge peer mentor summer training program that incorporates Critical Race Theory (CRT) and Transfer Receptive Culture• Work collaboratively with 6-8 peer mentors to set goals and support their professional growth within the mentoring role (1-1.5 hours/each mentor) • Collaborate with HERE Center Operations Manager to schedule, plan the agenda, and facilitate the weekly mentor meeting • Schedule and lead monthly meetings with graduating seniors from previous year of the Badge program to support academic and career development EMBARC Peer Mentor Training and Support: • Collaborate with EMBARC PIs and HERE Center Operations Manager to plan and facilitate 2-week face-to-face summer intensive and peer mentor training that may parallel Badge peer mentor training • Lead weekly team meetings and work collaboratively with 10-15 peer mentors to set goals, practice workshop presentations, assist conference presentations/attendance as needed, and support their professional growth within the mentoring role • Conduct mid-semester and end-of-semester evaluations to review grades, individual development plans (IDPs) and other career-specific topics • Coordinate with EMBARC Recruitment Specialists and CC Liaisons to support students in scheduling rooms and maintaining attendance records for face-to-face workshops across the year at various CC campuses (please see below) Campus/Community Partnerships and Operations: • Establish a welcoming and helpful environment for walk-in transfer students seeking assistance, such as academic requirements and available resources • Collaborate with other transfer agents, stakeholders on campus, and student-facing partners (e.g., CSUN HSI Grant Engineering partners, LAVC, LAPC, COC, LAMC) to create a network of support for transfer students. Share insights and best practices to enhance the overall effectiveness of transfer support services • Collaborate and assist other NSF HSI and NIH EMBARC partners, staff, and PIs to promote and recruit students to affiliated STEM transfer programs (Badge, EMBARC, CSUN U301 Transfer Success Seminar) • Organize and coordinate various community-building events, such as "Transfer Week," "End of Semester Event,” "Transfer Recognition Ceremony" and other transfer networking events (e.g., NSO Transfer Orientation, Student Outreach & Recruitment) each semester Knowledge, Specialized Skills, and Abilities: • Master’s degree in relevant field or Bachelor’s degree with at least two years of relevant experience. • Possess in-depth knowledge and familiarity with the intricacies of the transfer process between higher education institutions in California. • Stay informed about evolving policies, procedures, and requirements related to transfer students, especially STEM transfer students. • Exhibit exceptional organizational skills to effectively manage multiple responsibilities, projects, and deadlines. • Maintain structured systems for information storage, retrieval, and documentation. • Communicate clearly and effectively, both in written and verbal formats. • Convey information concisely and understandably, whether interacting with students, colleagues, or stakeholders. • Demonstrate the capacity to work independently, taking initiative to complete tasks and achieve objectives. • Collaborate seamlessly within a team environment, fostering open communication and contributing to collective goals. • Possess proficiency in utilizing learning management systems such as Canvas or similar platforms. • Exhibit a proactive approach to problem-solving, addressing challenges with creativity and analytical thinking. • Preferably, have prior experience in roles involving program coordination, class instruction, or similar responsibilities. • Past experience in managing educational programs enhances the ability to navigate the complexities of academic support and student engagement. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $27 - $28/hour Full Pay range: $26.60 - $37.82/hour Time Base: Full-Time Benefits: Medical, Vision and Dental General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Thursday, May 9 th and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary Full-time temporary position available on or after May 6, 2024 and ending on or before May 5, 2025 in Field Services. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the College of Education, Kinesiology and Social Work Dean, the Administrative Support and Coordinator serves as the central point of contact for the Field Services Office, facilitating administrative tasks while ensuring effective communication with stakeholders. Responsibilities include managing office operations, providing clerical support, maintaining online resources, and responding to inquiries. Additionally, the role involves overseeing student placement processes, coordinating data management and reporting, and collaborating with various departments and stakeholders to support program initiatives. The incumbent plays a vital role in ensuring the smooth operation of fieldwork placements and maintaining clear communication channels to support departmental programs and services. Job Duties Duties include but are not limited to: Manage all clerical work to meet university and department deadlines. Serve as a resource to the campus community and the public regarding department programs, policies, and procedures. Maintain the Field Services’ website and general email account, updating information as necessary. Coordinate office orientations, meetings, and trainings. Assist in resolving office-related issues and implementing creative solutions as needed. Provide direct support to Student Services Professionals and program coordinators. Participate in workshops and conferences to stay updated on program standards and requirements. Screen and route phone and email inquiries to appropriate personnel. Greet and assist department visitors. Notify stakeholders of changes to student placements and provide timely updates. Communicate with cooperating teachers, university supervisors, and student teachers as needed. Provide information on student workshops, advising sessions, and credential workshops. Inform students of job openings and job fairs in the six-county regions. Coordinate student teaching applications, review, and clearance processes. Manage student fieldwork completion and documentation. Notify and coordinate with stakeholders regarding fieldwork placements. Track and renew Memorandum of Understanding Agreements within designated regions. Review and process petitions related to fieldwork. Input, track, and maintain data in various database systems. Compile, analyze, and manage reports and data, including Title II reports. Manage budget tracking and expenditures associated with clinical requirements. Provide lists of student teachers for various purposes, such as the Teacher Performance Assessment coordinator and commencement program. Collaborate with various departments, placements, and program coordinators to plan procedural changes. Provide training on procedural changes to students, staff, and faculty. Review end-of-semester evaluations and identify areas of concern for individual review. Assist in managing ongoing fieldwork observation documentation, including student concerns. Other duties as assigned. Minimum Qualifications Education : Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience : Several years of related office work experience. Preferred Qualifications Proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and database management systems. Experience with website maintenance and content management systems. Previous experience in administrative support roles, preferably in an educational or university setting. Experience in data management, including data entry, tracking, and generating reports using software like FileMaker Pro, Excel, and PeopleSoft. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 8, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 23, 2024
Position Summary Full-time temporary position available on or after May 6, 2024 and ending on or before May 5, 2025 in Field Services. Appointment will be made for one year from date of hire with the possibility of reappointment based on budget, department needs, and job performance. Under general supervision of the College of Education, Kinesiology and Social Work Dean, the Administrative Support and Coordinator serves as the central point of contact for the Field Services Office, facilitating administrative tasks while ensuring effective communication with stakeholders. Responsibilities include managing office operations, providing clerical support, maintaining online resources, and responding to inquiries. Additionally, the role involves overseeing student placement processes, coordinating data management and reporting, and collaborating with various departments and stakeholders to support program initiatives. The incumbent plays a vital role in ensuring the smooth operation of fieldwork placements and maintaining clear communication channels to support departmental programs and services. Job Duties Duties include but are not limited to: Manage all clerical work to meet university and department deadlines. Serve as a resource to the campus community and the public regarding department programs, policies, and procedures. Maintain the Field Services’ website and general email account, updating information as necessary. Coordinate office orientations, meetings, and trainings. Assist in resolving office-related issues and implementing creative solutions as needed. Provide direct support to Student Services Professionals and program coordinators. Participate in workshops and conferences to stay updated on program standards and requirements. Screen and route phone and email inquiries to appropriate personnel. Greet and assist department visitors. Notify stakeholders of changes to student placements and provide timely updates. Communicate with cooperating teachers, university supervisors, and student teachers as needed. Provide information on student workshops, advising sessions, and credential workshops. Inform students of job openings and job fairs in the six-county regions. Coordinate student teaching applications, review, and clearance processes. Manage student fieldwork completion and documentation. Notify and coordinate with stakeholders regarding fieldwork placements. Track and renew Memorandum of Understanding Agreements within designated regions. Review and process petitions related to fieldwork. Input, track, and maintain data in various database systems. Compile, analyze, and manage reports and data, including Title II reports. Manage budget tracking and expenditures associated with clinical requirements. Provide lists of student teachers for various purposes, such as the Teacher Performance Assessment coordinator and commencement program. Collaborate with various departments, placements, and program coordinators to plan procedural changes. Provide training on procedural changes to students, staff, and faculty. Review end-of-semester evaluations and identify areas of concern for individual review. Assist in managing ongoing fieldwork observation documentation, including student concerns. Other duties as assigned. Minimum Qualifications Education : Education: Completion of a high school program, technical/vocational program, or their equivalents. Experience : Several years of related office work experience. Preferred Qualifications Proficiency in office software suites such as Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and database management systems. Experience with website maintenance and content management systems. Previous experience in administrative support roles, preferably in an educational or university setting. Experience in data management, including data entry, tracking, and generating reports using software like FileMaker Pro, Excel, and PeopleSoft. Knowledge, Skills, Abilities Experience to be fully functional in all technical aspects of work assignments. Ability to understand and operate in a variety of organizational structures. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Ability to clearly communicate orally and in writing. Ability to use and quickly learn new office support technology systems and software packages. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects. ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. Salary Range Anticipated salary will be $3,680 - $4,048 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $3,680 - $5,783 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER APRIL 8, 2024 (Applications received after the screening date will be considered at the discretion of the university.) Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Mar 22 2024 Pacific Daylight Time Applications close: Closing Date/Time: