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  • City of Temecula

    Office Aide (TVE2)
    • Temecula, California
    • CITY OF TEMECULA, CA
    • Full Time
    • Clerical and Administrative Support
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  • Office Aide (TVE2)

    Temecula, California United States CITY OF TEMECULA, CA Full Time $19.26 - $24.65 Hourly Jul 24, 2025
    City of Temecula Employer:

    CITY OF TEMECULA, CA

    City of Temecula, The Heart of Southern California Wine Country! Located just 60 miles north of San Diego and 90 miles southeast of Los Angeles, Temecula is ranked as one of America's Safest Cities. With a current population over 117,000, the City of Temecula employs a highly skilled workforce of over 225 employees.   Employees enjoy competitive compensation, rich benefit packages and leadership that recognizes and values our diverse employee population.   Strong focus on employee morale, wellness and family help to ensure a healthy work life balance for Temecula staff. Join our team!

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    Job Description

    Position Description

    The Economic Development Division is seeking a part-time, non-benefited Office Aide to support the City’s business and workforce development efforts at the Temecula Valley Entrepreneur’s Exchange (TVE2). The TVE2 is the City of Temecula’s business incubator and resource center dedicated to supporting startups, small businesses, and entrepreneurs through co-working space, mentorship, and educational programming. The ideal candidate will be detail-oriented and organized, with prior clerical or administrative experience and the ability to work in a fast-paced, collaborative environment.

    Key duties include front desk coverage, fielding calls, assisting with event coordination and room scheduling, maintaining accurate documentation and records, processing purchase requisitions, and supporting communication with the public, community partners, and facility tenants. The ideal candidate will demonstrate excellent customer service skills, initiative, and professionalism, and will be comfortable interacting with the public, City staff, and stakeholders. An interest in entrepreneurship and small business support and familiarity with government procedures or previous experience in a municipal setting is a plus.

    DEFINITION

    Under direct supervision, performs a variety of basic clerical duties to support the operations of the assigned department.

    DISTINGUISHING CHARACTERISTICS

    The Office Aide is the most Entry level classification in the Administrative series and is designed to provide clerical work experience. The employee performs a limited range of basic, general clerical support functions.

    SUPERVISION RECEIVED AND EXERCISED

    Receives direct supervision from the Director of their designated department or his/her designee.

    No supervision is exercised.

    Examples of Duties

    Duties may include, but are not limited to, the following:

    • Greets and receives visitors and answers incoming calls; answers routine questions and provides basic departmental information; distributes forms, permits and informational materials; routes or directs individuals to supervisors, staff members or external agencies as appropriate
    • Prepares a variety of documents in draft and final form from written or oral instructions, including basic letters, forms, charts and summary reports; reviews and proofreads a variety of written documents and records for completeness, accuracy and correct grammar, spelling and punctuation, including correspondence, timesheets, invoices and requisitions
    • Records, files and maintains information and alphanumeric data; compiles and prepares basic reports regarding departmental activities by researching, compiling and summarizing information contained in various sources such as paper and electronic files, database software, correspondence and notes
    • Schedules conference rooms and facilities for meetings and events; registers participants in classes and sports programs; collects and processes fees; issues receipts, permits and contracts
    • Creates, labels and maintains electronic and paper filing systems; scans, files, maintains, purges and archives correspondence, records and other written documents
    • Opens, sorts and distributes incoming mail; prepares letters and informational materials for outgoing mail
    • Prints documents and makes photocopies; compiles, prepares and organizes documents for mailing, distribution and use by department staff
    • Orders and maintains inventory of departmental supplies; processes invoices for payment
    • May provide assistance with department software operation and troubleshooting
    • Provides backup support to other staff
    • Prepares and writes a variety of reports and documentation, including detailed Risk Management incident reports
    • Performs other duties of a similar nature


    Minimum Qualifications

    EDUCATION AND/OR EXPERIENCE

    High School Diploma or equivalent; and demonstrated knowledge of clerical support functions.

    KNOWLEDGE, SKILLS & ABILITIES

    Knowledge of:
    • Objectives, programs, policies and procedures of the assigned department
    • Principles and procedures of record keeping and reporting
    • Occupational hazards and safety measures appropriate to work performed

    Skill to:
    • Operate various types of standard office equipment, including a personal computer, tablet and related software
    • Operate a motor vehicle in a safe manner

    Ability to:
    • Learn, understand and apply departmental policies and procedures
    • Establish and maintain courteous, cooperative, and effective working relationships with those encountered in the course of work
    • Maintain professionalism, courtesy and composure at all times, including stressful situations, and handle disputes and complaints in a calm manner
    • Prepare and maintain accurate and precise written documents such as reports, records, forms and correspondence
    • Understand and follow oral and written instructions
    • Communicate clearly and concisely, orally and in writing
    • Use proper English, spelling, grammar and punctuation
    • Perform basic arithmetic computations with speed and accuracy
    • Evaluate situations, identify problems, and exercise sound independent judgment within established guidelines
    • Effectively handle multiple priorities and organize workload
    • Work independently and as part of a team
    • Serve as emergency services worker in the event of an emergency

    LICENSES AND/OR CERTIFICATES

    None

    SPECIAL REQUIREMENTS

    Satisfactory results from a background investigation and administrative screening. The administrative screening may include a pre-employment drug screening for positions which are designated as safety sensitive or security sensitive, including but not limited to being responsible for the care and custody of children and operating heavy equipment.

    May be required to occasionally work outside of regular work hours (e.g. evenings, holidays and weekends).

    Supplemental Information

    WORKING CONDITIONS & PHYSICAL DEMANDS :

    The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to stand and sit; talk or hear both in person and by telephone; use hands to finger, handle, feel or operate equipment needed to carry out duties of the position; and reach with hands and arms. The employee frequently stands or walks, and lifts and moves records and documents or objects weighing up to 50 pounds alone, and up to 100 pounds with assistance. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

    The employee is regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with City staff, customers, vendors, contractors, and the public.

    The employee typically works in office conditions; the noise level is frequently quiet or moderately quiet, at or below 50 decibels.

    This recruitment will establish an eligibility list which may be used to fill future vacancies in the same classification or below in the same classification series for both project and authorized positions.
    Note: A Project employee is an employee who is hired to work a specific period of time in a Fiscal Year. Project employees are: scheduled at the convenience of the City; not eligible for City sponsored benefits (e.g., health, dental, or vision insurance) unless otherwise specified; serve at the pleasure of the City Manager; and, specifically excluded from the Discipline policy (i.e. may be terminated at any time with or without notice). Typically, project positions do not exceed 1,000 hours in a fiscal year.

    PLEASE NOTE: If you are a CalPERS annuitant, please be advised that this position does not meet the statutory criteria for post-retirement employment because the incumbent will be performing regular staff duties for an undetermined duration. Employment in this capacity would require you to rescind your retirement and reinstate as a current member of CalPERS.

    SUPPLEMENTAL INFORMATION :

    Flexibly Staffed: Yes
    FLSA Status: Non-Exempt
    Conflict of Interest: Not Required
    Department: Various
    Bonding Required: No

    We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, mental condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. If you require a reasonable accommodation to assist with the application, examination or interview process, please contact our Human Resources Department at 951-694-6490 as soon as practicable.

    Benefits for Project Employees

    Employees who are hired in a temporary or "project" position do not receive benefits other than those mandated by state and federal law. These benefits include paid sick leave(PSL)as well asparticipation in Medicare, Worker's Compensation,OBRAand/orCalPERSRetirement System.

    Sick Leave
    In accordance with California State Law, all non-regular, temporary and seasonal employees will receive 40 hours of paid sick leave (PSL) upon hire. PSL will be available for use beginning on each employee's90thday of employment. Thereafter, in each pay period that includes July 1, employees will receive a new 40-hour lump sum of PSL. Any unused PSLhours will not carry over.

    Closing Date/Time: 8/3/2025 11:59 PM Pacific
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