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  • Administrative Office Assistant

    Napa, California United States Napa County Full Time $86,902.40 - $103,376.00 Annually Jul 24, 2025
    Napa County Employer:

    Napa County

    The Napa Valley - Internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 130,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.Located in the heart of California’s preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.The Napa Valley’s strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,300 employees.As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community’s values: integrity, accountability, and service.Please visit our career page for current opportunities: www.napacountycareers.comA general law county, Napa County is governed by a five-member Board of Supervisors elected by district for four year terms. The Board of Supervisors appoints a County Executive Officer who is responsible for providing overall management for the County’s operations, including day-to-day supervision of the County’s appointed department heads. Napa County has a budget of over $454 million and has enjoyed relative financial stability in recent years compared to many agencies. More than 1,300 county employees provide services to the public through 17 departments—5 managed by elected officials and the remainder managed by a department head appointed by the Board of Supervisors based on the recommendation of the County Executive Officer. County services include land use permitting, road maintenance, social services, public safety, elections, public health, behavioral health, environmental management, airport operations, library services, emergency operations and dozens of other pro-grams that benefit County residents. As an organization, Napa County is dedicated to improving the lives of its residents and reflecting the best of the community’s values: integrity, accountability and service.      

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    Job Description

    The Napa Valley

    Napa County is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.

    Napa County as an Employer

    As an organization, Napa County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more HERE and Discover the Difference you can make!

    The Position

    "Heart of Napa" by Jullian Pineda

    This recruitment is being conducted to fill one full-time vacancy for the position of Administrative Office Assistant for the Agricultural Commissioner's Office at Napa County. The eligibility list established by this recruitment may also be used to fill current and future full-time, part-time, limited term, and extra help vacancies for up to one year.

    About the Position & Department:
    Napa County is seeking an Administrative Office Assistant to join the Agricultural Commissioner/Sealer of Weights and Measures Office at Napa County! The Napa County Agricultural Commissioner/Sealer and staff are responsible for the implementation of federal, State and local regulatory programs within Napa County. These programs are designed to protect people and the environment and to promote agriculture within the county. The Administrative Office Assistant will perform a variety of administrative duties relating to the coordination, monitoring and operation of the Ag Department, will perform highly complex and technical secretarial duties in support of the department head and managers, and will supervises clerical and office support staff. The ideal candidate will have at least five years of administrative experience in a fast-paced environment, will be knowledgeable and skilled with fiscal responsibilities, and will have prior supervisory experience.
    • Hourly Rate: $41.78 (Step 1) - $49.70 (Step 5)
    • View the Public Service Employee Unit Benefits Summary
    • Learn more about the position, including the example of duties, here!

    Position Requirements:

    Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
    • Experience: Five (5) years of extensive, directly related and progressive experience in a secretarial capacity, which has included administrative duties.
    • Education: Equivalent to completion of the twelfth grade, supplemented by specialized training in administration and supervision.
    • License or Certificate*: Possession of a valid California Driver's License.

      *Any license, certification, registration, or appointment required for this position shall be maintained (i.e., active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position.

    The Recruitment Process:

    Online Application Deadline By 5:00 pm Pacific Standard Time on Monday, August 11, 2025. Minimum Qualification Screening By Tuesday, August 12, 2025. Supplemental Questions Scoring (SME Review) By Friday, August 15, 2025.

    Supplemental questions will be scored by subject matter experts. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Exam (Panel Interview).

    Oral Exam (Panel Interview) Tentatively scheduled for the week of August 25, 2025.

    The most qualified candidates from the oral exam (panel interview) will be placed on the eligibility list and may be considered for current and future positions for up to one year from establishment date.
    The Human Resources Department reserves the right to change the recruitment process at any time.

    Example of Duties

    View the full job description, including the examples of duties for this position, HERE!

    Disaster Service Workers:
    Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102).

    ADA Accommodation:
    Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.

    Napa County is an Equal Opportunity Employer.

    PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION

    SALARY -
    Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.

    ADDITIONAL BENEFITS INFO -
    Click here for additional benefits information forPublic ServicesEmployees:
    https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE

    THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS

    EMPLOYMENT INFORMATION

    PHYSICAL STANDARDS -
    Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.

    FINGERPRINTING -
    All employees hired into allocated positions or extra help positions will be fingerprinted.

    SELECTION PROCESS -

    FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.

    Closing Date/Time: 8/11/2025 5:00 PM Pacific

    Special Instructions

    8/11/2025 5:00 PM Pacific
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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