Search Jobs In Los Angeles

915 Jobs in Los Angeles

915 jobs found Jobs found Email me jobs like this
Load More

  • EXECUTIVE ADMINISTRATIVE ASSISTANT III

    Los Angeles, California United States City of Los Angeles Jul 03, 2025
    City of Los Angeles Employer:

    City of Los Angeles

    Los Angeles is the second largest city in the United States and has a multi-ethnic population ofapproximately four million. It is truly a world-class city that offers a diversified economy and an unparalleled quality of life. Los Angeles continues to maintain its position as an economic power-house, the entertainment capital of the world, and a major trendsetter in virtually every field of human endeavor. Los Angeles is a charter city and is governed by a Mayor and City Council. The City Council servesfull time and has fifteen members elected by district for four-year terms. Boards of Commissioners, appointed by the Mayor and confirmed by the City Council, oversee severalof the City’s departments and bureaus. The City has 44 departments, bureaus, and offices for which funds are budgeted annually by theMayor and City Council. Within those, the City has three departments (the Departments of Water &Power, Harbor, and Airports) that are financed solely by revenue generated from their operations,which are governed by Commissions, as well as two distinctly separate pension systems (LosAngeles Fire & Police Pensions and the Los Angeles City Employees’ Retirement System).

    Apply Now View job Employer Profile

    Job Description

    job description

    This position will provide direct administrative support to the Director of Finance/City Treasurer and one Assistant Director of Finance. This position will lead the executive administrative team for the Office of Finance and be responsible for maintaining presence and customer service in the Front Office. This position will reference and uphold department and office administrative policies, procedures, rules and regulations, which may require familiarity with administrative and personnel procedures and department organizational structure. This position is required to maintain strict confidentiality. Much of the work is not subject to review, and errors could reflect adversely on the department or have serious consequences. This position may supervise other administrative support staff (1-2 employees), and may assign and review the work of those staff.

    Specific duties may include :

    • Responds on behalf of the executive to routine inquiries and complaints from staff and the public, exercising judgment concerning the application and interpretation of department policies, procedures, and regulations;

    • Receives and screens telephone calls, visitors, and incoming correspondence on behalf of an executive and routes to appropriate department staff or agency;

    • Schedules appointments and maintains executives’ calendars utilizing the City’s email and calendar system (Google);

    • Signs routine forms and correspondence on behalf of an executive;

    • Types correspondence, memos, tables, and reports using word processing and spreadsheet software;

    • Arranges accommodations and travel arrangements for managers’ business meetings and conferences, and verifies and prepares expense statements;

    • Establishes and maintains detailed office records, record keeping and filing systems;

    • Receives and processes documents according to departmental procedures;

    • Composes, proofreads and edits material such as letters, memos, and agendas for accuracy, content and consistency using Microsoft Office Suite and Google products;

    • Locates and compiles pertinent information for the reference and use of the executive and other management staff for conferences, correspondence, appointments, and meetings;

    • References general provisions, policies, rules and procedures such as Mayor’s Executive Directives, Administrative Code, Municipal Code, Civil Service Rules, departmental policies and MOU’s in order to furnish callers with information about department functions, procedures, and activities;

    • Performs basic arithmetic calculations to verify numerical information;

    • May assign and review the work of clerical office staff in an executive office; and
    • May occasionally be assigned other duties for training purposes or to meet technological changes or emerging needs.

    A successful candidate must be able to :

    • Communicate effectively with a diverse constituency and calmly and efficiently handle situations ranging from the routine to emergencies;

    • Plan, organize workload, set priorities, handle multiple responsibilities and meet critical deadlines;

    • Interact effectively with the public, City Officials, City managers, and other employees;
    • Operate a personal computer.

    The location for this position is at City Hall, 200 North Spring Street, 2nd Floor. The Office of Finance currently allows for a hybrid telecommuting schedule which requires this position to work on location twice per week. A 5/40 or 9/80 schedule is available.

    REQUIREMENTS
    Currently employed with the City of Los Angeles as an Executive Administrative Assistant.

    How to apply

    Submit a City of Los Angeles Departmental Application and resume to financepersonnel@lacity.org by the deadline.

    Transfer

    These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles.

    Closing Date/Time: 9/3/25
    Apply Now View job Employer Profile

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS