Administrative and Special Projects Coordinator

Job Location: This position will be located at 930 Wildwood Drive, Jefferson City, MO 65109.

Why you’ll love this position:

Come join us and be a part of our elite team! We are seeking professionals who are committed to high quality work and enjoy a challenging, fast-paced, and progressive team environment. A team member in this position will provide supervision to a team of five (5) part-time administrative clerks and help complete a wide variety of special data quality and administrative processing projects. This will be an important task as the work is necessary to prepare for the upcoming combining of multiple separate vital records systems into one, comprehensive statewide vital records system. The work this position completes and oversees will forever be a part of the state's vital records history as Missouri moves into the digital age for vital records! This will be an in-person/on location, full-time position.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• Provides general supervision to a team of 5 part-time administrative clerks.
• Retrieves vital records and makes frequent decisions in accordance with established state laws, agency policies, regulations and rules, and procedures regarding the entering, sharing, and/or issuing of vital records; receives, reviews, verifies, and processes health and medical data, forms, and legal judgements and court documents related to vital records.
• Makes amendments to vital records; reviews reports for missing, erroneous or inconsistent information; obtains necessary information from hospitals, doctors, laboratories, or other data providers to ensure that data files are complete and correct and files records as required by state statute and regulation.
• Assisting the state archivist’s team at the State Records & Retention Center (SRC) with the scanning and digitization of millions of vital records spanning more than 100 years (since 1910).
• Conduct general administrative support services for the bureau, State Registrar & Chief, and the Deputy Chief such as mail sorting, filing, scanning, travel arrangements, billing/invoicing, and other related duties.

Minimum Qualifications:

• Four (4) or more years of experience processing technical, medical, legal, or other confidential data or reviewing official or legal documentation for compliance and/or validity and possession of a high school diploma or proof of high school equivalency OR a bachelor’s degree and 0-2 years of relevant experience.
• You will operate in a fast-paced, confidential environment which requires a high focus, attention to detail, and the ability to multitask/task switch.
• You should excel in supervision, customer service skills with internal and external customers, work well in a highly independent environment, and be proficient with the Microsoft Office suite, including Microsoft Access, composing correspondence and reports, collecting data, and presenting information.
• You will be working in a multi-team member environment which requires emotional intelligence, experience in exercising autonomy, and the ability to use analytical thinking skills and requires a professional demeanor when interacting with customers and stakeholders.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Dylan R. Bryant, State Registrar & Chief, dylan.bryant@health.mo.gov, 573-526-1511.

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• State of Missouri

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