Executive Assistant

Job Location: This position will be located at 920 Wildwood Drive, Jefferson City, MO 65109

Why you’ll love this position:

The Division of Cannbis Regulation is seeking an Executive Assistant to support the Division Director's Office in regulating the newest industry in Missouri. This is a high-level position within a dynamic team offering a unique opportunity to contribute to a growing program that is dedicated to providing safe access to cannabis for Missouri's qualifying patients and adult consumers.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

• Provide administrative assistance and support to the Director and Director's Office members.
• Serve as first contact for the Director's office by managing and prioritizing incoming calls, emails, and other correspondence.
• Draft internal/external communications, and other official documents on the Director's behalf.
• Manage and maintain the Director and Director's Office members' complex and active calendars, including scheduling and coordinating meetings, blocking time for focused work and resolving scheduling conflicts.
• Schedule meetings, prepare detailed agendas, gather necessary materials, take meeting minutes and provide follow up.
• Track, plan, and coordinate priorities and projects, ensuring deadlines are met.
• Manage and/or purchase office supplies, secure and process travel arrangments, create and process expense reports, and process invoice orders.
• Collaborate and coordinate with other division/department lead administrative support assistants and staff on cross divisional support needs.
• Ensure familiarity and awareness of department and state policies and intiatives and apply department administrative policies to assigned work functions.
• Maintain files and ensure confidentiality of sensitive and personal information.
• Assist all Division units as needed for both regular activities and for special projects.

Minimum Qualifications:

• 4-6 years of relevant experience or a Bachelor’s degree and 0-2 years of relevant experience .
• Strong written and verbal communication skills.
• Strong interpersonal skills to foster collaboration.
• Ability to use discretion and maintain confidentiality.
• Ability to adapt in an everchanging environment.
• Strong attention to detail and accuracy .
• Proficient with Teams, Outlook, Excel, Word, Power Point, and Adobe Acrobat DC.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

Tanner Stephenson, Chief of Operational Support, Division of Cannabis Regulation - Tanner.Stephenson@health.mo.gov or 573-291-9258.

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• State of Missouri

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