Contracts Coordinator

Introduction

The successful candidate for the Contracts Coordinator role at WestWorld will bring a strong foundation of contract management. The ideal candidate will be detail-oriented, capable of multi-tasking, and skilled using Microsoft Office. They will possess the interpersonal and communication skills necessary to work well with co-workers, coordinate with stakeholders, and work effectively across departments. Candidates must show an ability to work independently while maintaining high accuracy and confidentiality, and prioritize tasks efficiently.
Anticipated starting salary may be up to mid-point depending on candidate’s experience and internal equity. The midpoint salary is $81,577.60 annually.

The City of Scottsdale offers:

• 12 Paid Holidays, which includes 1 Floating Holiday
• Vacation Accrual; starts at 10.3 hours/month, eligible for use immediately following accrual
• Sick Leave Accrual; 8 hours/month, eligible for use immediately following accrual
• Medical (which includes behavioral health coverage), Dental and Vision benefits effective first day of employment
• City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
• Tuition Reimbursement; $2,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide; 457
• Pet Insurance
• Bilingual pay compensation
• Robust Employee Wellness plan with flexible incentives
• Access to several city-owned fitness and recreational facilities at no cost

Please visit the Human Resources and Benefits Information page for more information.

Minimum Qualifications

Education and Experience

• High school diploma or General Educational Development (GED) equivalent.
• Three years of experience directly relating to contracts coordination within the scope of assignment.

Licensing, Certifications, and Other Requirements

• Must possess and maintain a valid, unrestricted driver's license with no major citations within the past 39 months prior to the start date. The Arizona Department of Motor Vehicles requires that out of state driver's licenses must be surrendered within 10 days of relocating to the State of Arizona. Note: Graduated Driver’s Licenses are considered restricted.
• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Other pertinent licenses and/or certifications may be required of some positions depending on department/section assignment.

Essential Functions

• Administers one or more contracts for events, services and commodities at WestWorld.
• Manage contract documents through various steps of the process including event negotiations and final invoicing.
• Initiates contact with customers to ensure expectations are being met, resolves issues with customers. Ensures contract services are being administered and delivered as outlined in the contracts.
• Prepare a summary of charges for each event ensuring accuracy and contract compliance.
• Follow up on ticketed events to obtain proper forms and ensure city receives correct deposits.

Work Environment/Physical Demands

To view the Work Environment and Physical Demands, click here .

Full-Time Positions:
The City of Scottsdale offers a comprehensive benefit package including vacation, holiday and medical leave as well as insurance for medical, dental, vision, life, short and long term disability insurance. For a more detailed overview of the employee benefits, click here .

Part-Time Positions:
The City of Scottsdale offers paid medical leave for part-time staff.

Commute Solutions Program
City of Scottsdale provides free Valley Metro Platinum passes to employees for the bus and light rail systems when commuting; a vanpool subsidy is also available. Employees can decrease stress, decrease wear & tear on their vehicle, and help the environment all at the same time.

Public Service Loan Forgiveness Program (PSLF).
The City of Scottsdale is considered a qualified employer for the Public Service Loan Forgiveness Program (PSLF). You may find more information about the PSFL program by going to the Federal Student Aid website by clicking here .

Closing Date/Time: 8/26/2025 11:59 PM Arizona

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• City of Scottsdale

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