Accounting Assistant/Senior Accounting Assistant - Promotional (Finance Department)

***OPEN ONLY TO CURRENT REGULAR STATUS CITY OF VENTURA EMPLOYEES***

Applications and supplemental questions will be accepted untilThursday, August 21, 2025, at 11:59 p.m.

Pay

• Accounting Assistant - $26.02 - $31.63 Hourly DOQ
  
• Senior Accounting Assistant - $28.61 - $34.78 Hourly DOQ
  

A New Opportunity and what you’ll do...

The City of Ventura is now accepting applications for the position of Accounting Assistant/Senior Accounting Assistant (Promotional Only).

Join the Finance Department’s Accounts Payable team and take on a key role in managing the City’s financial transactions with accuracy and efficiency. In this position, you will assist in processing a high volume of invoices, work closely with vendors and City staff to resolve discrepancies, and ensure timely payments are completed. This is an excellent opportunity for a customer-focused, detail-oriented professional who thrives in a collaborative environment and is ready to contribute to the City’s commitment to fiscal responsibility.

This position is flexibly staffed and may be filled at either the Accounting Assistant or Senior Accounting Assistant level, depending on the qualifications of the selected candidate and the staffing needs of the City. At this time, the City anticipates filling the position at the Accounting Assistant level.

Your Role at a Glance

In this position, you’ll be part of a collaborative team dedicated to keeping the City’s accounts payable operations running smoothly.

Your responsibilities will include:

• Processing invoices - Processes a high volume of invoices weekly in Workday, ensuring each is reviewed, coded correctly, and processed in a timely manner.
  
• Verifying accuracy and compliance - Review invoices for errors, confirm proper approvals, and ensure transactions meet City purchasing and payment guidelines.
  
• Resolving discrepancies - Communicate with vendors and internal staff to clarify billing questions, correct errors, and ensure smooth payment processing.
  
• Maintaining detailed records - Keep accurate, organized accounts payable files and digital records to support audits and reporting requirements.
  
• Building positive working relationships - Collaborate with colleagues across multiple departments, providing clear communication and responsive support, while providing exceptional customer service.
  

DISTINGUISHING CHARACTERISTICS

Accounting Assistant: is the entry-level class in the clerical accounting series. Incumbents perform the more routine and less complex clerical accounting duties, under immediate supervision, according to established rules and procedures. Changes in procedures or exceptions to rules are explained by supervisor, in detail, as they arise.

Senior Accounting Assistant: is the journey-level class in the clerical accounting series. Incumbents perform a wide variety of clerical accounting assignments, including performing the full scope of clerical financial record keeping transactions and related support duties. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Senior Accounting Assistant positions are flexibly staffed and normally filled by advancement from the Accounting Assistant level.

This position is flexibly staffed and may be filled at either the Accounting Assistant or Senior Accounting Assistant level, depending on the qualifications of the selected candidate and the staffing needs of the City. At this time, the City anticipates filling the position at the Accounting Assistant level.

Who We’re Looking

The ideal candidate is:

• Detail-driven - spots inconsistencies and errors quickly and works to resolve them immediately.
  
• Analytical - uses logic and methodology to resolve issues effectively.
  
• Tech-savvy - proficient with Workday and comfortable learning and adapting to new accounting software systems.
  
• Organized - manages multiple priorities while keeping deadlines on track.
  
• Collaborative - communicates clearly with both internal departments and external vendors in a professional manner.
  

If you’re ready to apply your accounting skills in a supportive, professional environment and grow your expertise in municipal accounting, we encourage you to apply!

Experience and Qualifications for Success!

A combination of training, education and experience equivalent to completion of high school and one year of clerical accounting experience, including some financial and/or statistical record keeping, are required. Additional specialized training or college-level course work in accounting, finance, business administration, or a related field is highly desirable.

In addition, Senior Accounting Assistant requires one year of experience equivalent to that of an Accounting Assistant with the City of Ventura, or two years of clerical accounting experience in a computerized accounting environment. Prior experience with a public agency is highly desirable. Additional specialized training or college-level course work in accounting, finance, business administration, or a related field is highly desirable.

Start Your Journey... Follow the Process

***OPEN ONLY TO CURRENT REGULAR STATUS CITY OF VENTURA EMPLOYEES***

Note: Current City of Ventura employees must use the Workday Jobs Hub career section to apply for this position.

• To be considered for this promotional opportunity, you must be a Regular or probationary status employee with the City of Ventura. Please complete an online City Application and supplemental questionnaire to apply for this promotional opportunity.
  
• Submit an online City job application and supplemental questionnaire via your employee WorkDay Jobs Hub App by the filing deadline. It is important that your city job application show all the relevant education, training, and experience you possess. Resumes, CVs and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process.
  

DEADLINE TO APPLY:

Applications and supplemental questions will be accepted until Thursday, August 21, 2025, at 11:59 p.m.

APPLICATION REVIEW:

All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified based on experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline.

INTERVIEW DATES AND INFORMATION:

A select number of candidates will be invited to a department selection interview. Select candidates will be notified of specifics at a later time.

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

Learn More - Essential Information

For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at City of Ventura Jobs or by viewing here Accounting Assistant/Senior Accounting Assistant.

If you have questions about the recruitment process, please contact any of the Human Resources Recruitment Team at recruitment@cityofventura.ca.gov .

In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: recruitment@cityofventura.ca.gov.

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!

• 

• City of Ventura

• 805-654-7853

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