Project Manager Facilities Management - Planning, Design & Construction
Job #537921
First Review Date: Friday, March 28, 2025
Open Until Filled
At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(Job #537921) Administrator I, Project Manager, Salary Range: $4,135 - $12,288 monthly. Hiring Range: $6,666 - $7,083 monthly. This is a full-time, benefited, exempt 12-month pay plan position in the Facilities Management - Planning Design, and Construction Department. This position is an Administrator I in the California State University Management Personnel Plan (MPP). Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the University President. Additional information can be found at: http://www.calstate.edu/HRAdm/policies/mpp.shtml . This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits .
Position Summary: Under oversight of the Associate Vice President of Facilities Management (acting Construction Administrator & Building Official) and reporting to the Director of Planning, Design & Construction and Construction Manager in collaboration with colleagues across the campus, the incumbent is responsible for managing assigned construction projects. This includes efforts associated with all aspects of project management during the development, planning and design phases with specialized focus and emphasis on the construction and closeout phases of a project. This position is required to interface with a variety of colleges and departments, including faculty, staff, administrators, State Fire Marshal, various professional consultants, contractors, and vendors.
Key Responsibilities: Project Management - 30% - Manage project implementation to achieve successful performance in terms of scope, safety, quality, schedule, cost, and client satisfaction. Ensure project management aligns with the University’s Capital Outlay Management Plan and applicable CSU and State regulations.
- Maintain a daily project diary documenting events, issues, decisions, and contractor/designer instructions.
- Submit reports to the Construction Manager on budget, schedule, issues, quality control, RFI status, submittals, contingency balance, and other pertinent information.
- Coordinate services provided by testing and inspection firms, monitoring contract status, reviewing invoices, and inspection reports. Ensure compliance with project documents and directives.
- Report all failed inspections or tests to the Construction Manager, contractor, and design professional.
- Conduct field observations to ensure work and materials are in compliance with current design/contract documents.
- Manage project completion and closeout, including turnover of operation and maintenance data, warranties, and as-built drawings. Ensure owner orientation and training are completed, coordinating with Financial Services and the Service Center to update asset inventory and facility information. Execute the certificate of completion form and transmit closeout documents to the Construction Administrator.
- Identify project documentation requirements and procedures, maintain and organize project files, and prepare reports for data, accounting, contracting, and CSU requirements.
Evaluate, Recommend, Develop, and Coordinate - 15% - Develop and present design and construction schedules with the Construction Manager, coordinating with campus clients to ensure on-time and on-budget delivery.
- Monitor and oversee project activities, development, and resources to mitigate risk, advising the Construction Administrator and Construction Manager of any potential risks.
- Evaluate and make recommendations concerning proposed contract changes and claim resolution. Participate in negotiations as directed by the Construction Manager.
- Develop and maintain a project master change order log and sub-logs for all contracts. Review contingency status and make recommendations regarding proposed changes. Upon decision, work collaboratively to ensure contract modification documents are prepared, issued, and executed; reconcile change order costs with all payment requests.
Collaboration and Coordination - 30% - Represent the University and coordinate project activities across all phases.
- Coordinate project resource utilization and development of cost estimates.
- Support design review and plan check services for assigned projects.
- Coordinate campus consultants for various project scopes, and manage contracts through duration.
- Organize, lead, and participate in site visits as required.
- Coordinate communication between campus, design professional, and contractors. Conduct research to inform recommendations.
- Assist with development of RFP/RFQ documents and coordinate the procurement of professional design and engineering services.
- Support the Construction Manager to ensure timely delivery of contracted design services, monitor contract status, review, invoice, and track major milestones associated with assigned project.
- Review and process shop drawings and submittals, ensuring design professional approval prior to installation.
- Observe and inspect materials upon delivery, generate daily logs for compliance confirmation.
- Manage and maintain a submittal log for timely approval.
- Coordinate efforts for final acceptance, inspection, and occupancy scheduling, as well as project close-out.
Project Meetings - 15% - Support client meetings and activities, keeping those involved up to date on planning, design, construction, budget, and schedule. Schedule meetings, prepare agendas and notes, and present information and lead meetings for assigned projects.
- Participate in owner meetings with contractors/service providers to evaluate and control progress, quality, budget, and other items that need action. Schedule meetings, prepare agendas, notes, and other documents; present information and lead meetings where assigned.
Provide General Technical Support Necessary for the Functions Notes Above & general Assignments - 5% - Maintain records and retrieve data using manual and/or computerized project and construction management software systems.
- Attend mandated University trainings (safety and other), meetings, and other events.
- Utilize University electronic time management/absence reporting system as directed by supervisor.
- Handle sensitive information and maintain confidentiality.
- May perform duties associated with emergency response functions.
Other Duties as Assigned - 5%Knowledge, Skills, and Abilities Associated with this Position Include: - Expertise in project management, including planning, leading, and overseeing complex construction projects. Knowledge of construction processes, resource requirements, scheduling, cost estimating, and documentation.
- Knowledge of the California Building Code and related project inspection requirements.
- Excellent written and oral communication skills.
- Analytical skills for managing complex data sets, generating reports, and developing solutions.
- Ability to interpret and apply codes, regulations, construction documents, procedures, policies, and instructions.
- Proficiency in standard office equipment, technology, and computer applications such as Microsoft Office Suite.
- Experience using specialized software systems like customized databases, construction management systems, project management systems, and AutoCAD.
- Expertise in construction and project management, including planning, leading, and overseeing complex projects. Knowledge of typical construction processes, resource requirements, scheduling, cost estimating and documentation
- Expertise in business and financial processes, protocols, and techniques. Understanding of building materials, costing procedures, modern construction and maintenance practices, and project delivery methods.
- Knowledge of applicable state and federal codes and regulations, including the California Building Code, the American with Disabilities Act, and the Safety Orders of the Division of Industrial Safety for the State of California.
- Knowledge of project design, cost estimating, work sequence, and resource scheduling.
- Effective leadership and team management skills, with the ability to organize and manage teams, including internal staff, external contractors, and technical.
- Ability to apply standards, guidelines, processes, procedures, and terminology specific to the California State University.
- Ability to read and understand proposals, plans, blueprints, process drawings, contracts, purchase orders, and specifications for all phases of construction.
- Ability to independently research, interpret, develop, communicate, and implement regulations, codes, policies, procedures, guidelines, and precedents regarding project management.
- Ability to research and analyze data, generate reports, and identify, investigate, and analyze problems that impact success or facilities information.
- Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations.
- Ability to understand problems from a broad perspective and develop strategic solutions.
- Ability to maintain confidentiality and professionalism, handling confidential information with discretion and sensitivity.
- Excellent attention to detail.
- Ability to train others and provide lead work direction.
- Ability to make independent decisions and exercise sound judgment.
- Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations with numerous and diverse demands.
- Ability to effectively interpret, organize, and present information, ideas, and concepts in written or presentation format. Demonstrated consultative, collaborative and facilitation skills.
- Demonstrated ability to establish and maintain effective working relationships within and outside the Department. Ability to collaboratively work with representatives within the campus and public/private entities.
- Ability to communicate effectively and work harmoniously with a wide variety of individuals and organizations. Communication skills must include the ability to use expertise, influence, persuasion, and negotiation tactics to effectively solve problems.
- Ability to recognize and accommodate changing priorities; meet short and long-term deadlines/goals; and complete routine tasks despite interruptions.
- Ability to initiate, establish, and foster teamwork by maintaining a positive, cooperative, productive work atmosphere.
- Ability to operationalize sustainability concepts into all aspects of performing job duties.
- Ability to effectively use AutoCAD to perform project management functions, as well as familiarity with GIS software (i.e., ESRI ArcGIS, etc.,).
- Demonstrated experience working effectively with a diverse population.
- An understanding of the dynamics of diversity in higher education and a demonstrated ability to incorporate this understanding, as appropriate, in all levels of your work.
Minimum Qualifications: Bachelor's degree in Architecture, Engineering, Construction Management, Business Management and/or equivalent training and administrative work experience involving managing the construction and renovation of buildings and related infrastructure. Equivalent to five years of progressively responsible work experience involving construction projects and the management of such. Valid CA driver’s license
Preferred Qualifications: Demonstrated work experience which includes management project workloads ranging from 5- 10 projects simultaneously and in different phases of implementation. Demonstrated work experience managing construction projects in a University or institutional setting. Familiarity with CSU contract law and bidding practices including the various construction project delivery methods utilized by campuses. Possession of current professional license as an architect or engineer; a general contractor's license; or certifications for code-related inspections as issued by the International Code Council.
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the
Apply Now button:
- Letter of Interest
- Resume or Curriculum Vitae
- Contact information for at least three professional references
Application Deadline: The deadline to submit application materials for first review is on Friday, March 28, 2025. This position is open until filled.
Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.
We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.
CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu .
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.” In reference to the full disclosure letter, please refer to HR 2010-08.
All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.
Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: 3318
Publication Date: February 27, 2025
Advertised: Feb 27 2025 Pacific Standard Time
Applications close:Closing Date/Time:
