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  • Data Entry Specialist

    Orange County, California United States Orange County, CA Full Time $3,919.07 - $5,063.07 Monthly Dec 18, 2024
    County of Orange Employer:

    Orange County, CA

    Discover a Fulfilling Career at the County of Orange With a population of over 3 million residents and 34 cities, Orange County is a thriving community known for its beautiful beaches, diverse culture, and strong economy. As the third-largest employer in the county, the County of Orange offers over 18,000 employees the opportunity to make a difference in their community and build a fulfilling career in public service. As a County of Orange employee, you will have the chance to work in a variety of departments, each providing vital services to our community. From law enforcement and healthcare to public works and environmental protection, there is a wide range of career paths to explore. And with opportunities for advancement and professional growth, you can build a long and rewarding career with us. As a top employer in the region, the County of Orange is committed to providing our employees with excellent benefits, including a competitive salary, flexible work schedules, and outstanding healthcare coverage. We also offer opportunities for career development and training, ensuring that our employees have the skills and knowledge they need to succeed. Whether you're just starting your career or looking for a new challenge, the County of Orange is a great place to work. With a supportive and collaborative work environment, a commitment to excellence, and opportunities for growth and advancement, we invite you to join our team and make a difference in your community. Community Impact: Working for the County of Orange means you will have the opportunity to make a meaningful impact in your community. Whether you're providing critical services to residents, protecting the environment, or maintaining public safety, your work will make a difference in the lives of those around you. Employee Wellness: At the County of Orange, we prioritize our employees' well-being. We offer telecommuting options, generous health benefits, and wellness programs to promote work-life balance. We believe that by taking care of our employee’s health and well-being, we can help them excel in their careers while still enjoying their personal lives and taking care of their families. Innovation: The County of Orange is committed to embracing new technologies and innovative approaches to service delivery. We encourage our employees to think creatively and find ways to improve our processes and systems. If you're someone who loves to problem-solve and think outside the box, you'll find a supportive and dynamic environment here. Collaboration: Collaboration is key to our success at the County of Orange. We value teamwork, communication, and mutual support, and we work together across departments and functions to achieve our goals. If you're someone who enjoys collaborating with others and building strong relationships, you'll find a welcoming and inclusive community here. Equality: At the County of Orange, we are committed to creating a diverse and inclusive workplace where all employees feel valued and respected. Our Equity Policy reflects this commitment and guides our efforts to promote equity, diversity, and inclusion in everything we do. Career Advancement: The County of Orange is dedicated to helping our employees grow and advance in their careers. We offer a variety of training and development opportunities to help our employees reach their full potential. If you're looking for a place to build a long and fulfilling career, the County of Orange is an excellent choice.  

    Apply Now View job Employer Profile

    Job Description

    CAREER DESCRIPTION

    DATA ENTRY SPECIALIST

    (Law Enforcement)

    In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates:
    Effective June 27, 2025 - 4.00% increase

    Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

    THIS RECRUITMENT IS OPEN TO THE PUBLIC

    This recruitment is being held to establish an open eligible list to fill current and future vacancies within the District Attorney's Office. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

    DEADLINE TO APPLY

    The deadline to apply for this recruitment is 11:59 PM (PST) on Wednesday, January 8, 2025 .

    Qualified applicants are encouraged to apply immediately.

    THE DISTRICT ATTORNEY- PUBLIC ADMINISTRATOR
    The County of Orange , District Attorney , represents the People of the State of California in all criminal and civil proceedings, serves the court and criminal justice system, and the Orange County Grand Jury. The mission of the Office is to enhance public safety and welfare and to protect and respect crime victims and create security in the community through the vigorous enforcement of criminal and civil laws in a just, honest, efficient, and ethical manner. The Office consists of three major divisions: Legal, Investigative Bureau, and Administration.

    THE OPPORTUNITY
    The office of the District Attorney is seeking to fill a Data Entry Specialist whose primary function is responsible for overseeing responsibilities of the California Law Enforcement Telecommunications System (CLETS) / ELETE System. The Data Entry Specialist in the District Attorney's Office serves in the capacity of Agency CLETS Coordinator and a trainer. Under the direction of a Law Office Supervisor and in coordination with the Department of Justice, this employee is responsible for the following:

    Security Compliance
    • Obtains and maintains knowledge of placement of equipment and surroundings to document security
    • Coordinate with units to monitor equipment, work product, and environments associated with CLETS access, to ensure compliance with DOJ security and confidentiality standards
    • Address specific insufficiencies and deficits
    • Document and report findings to achieve resolutions
    Training
    • Provide timely and appropriate training to end users, practitioners, and vendors through
      • New user trainings
      • Security trainings
      • Certification testing
    Record Keeping
    • Complete and maintain documentation in support of policies and procedures confirmative with DOJ mandated regulations to include:
      • Office Authorization Forms
      • CLETS Agency Agreement Forms
      • User Training Records
      • Security Verification Forms
      • Master Contract Agreements
    • Receive reports of potential misuse events
      • Ensure proper protocols are followed
        • Investigation of event
        • Coordination for application of appropriate disciplinary actions
      • Report events per established protocols
    Audit Preparation and Coordination
    Serve as the offices' primary contact for the DOJ Agency Representatives for audits
    • Receive audit notifications from DOJ
    • Send Audit Notification to:
      • Bureau of Investigation Chief and Assistant Chief
      • Law Office Supervisor
      • Office Services Manager
      • IT Manager
    • Coordinate with Law Office Supervisor, assigned Bureau staff, and IT contact in preparing requested items to meet audit deadlines
    DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES
    In addition to the minimum qualifications, the ideal candidate will possess at least six (6) months of hands-on Department of Justice systems experience. Additionally, the ideal candidate will possess experience and/or knowledge in the following competencies:

    Specialized Knowledge/Expertise
    • Knowledge of CLETS/ELETE terminology and equipment.
      • Accurate reading and interpretation of reports such as:
        • DMV, FBI, CII, Booking Photos, Out of State Reports, etc.
    • Some knowledge of procedures and regulations governing the area of assignment and the terminology and documents used
    • Ability to:
      • Key data into varied programs and formats at a rate and accuracy that are acceptable for position requirements.
      • Enter, query and generate a wide range of information from a variety of data sources.
      • Extract data from documents of dissimilar formats.
      • Format and generate a wide variety of reports, charts and graphs.
      • Learn and use a complex system of information codes.
      • Understand the procedures and regulations governing the area of assignment and the terminology and documents used; apply that knowledge to the specific operations of the office.
    Relationship Building
    • Ability to establish and maintain cooperative working relationship with peers, supervisors, managers, staff from other divisions, and vendors.
    • Ability to generate enthusiasm and motivate others to act in support of a program's objectives through training and troubleshooting issues.
    Communication Skills
    • Ability to communicate effectively in English orally and in writing.
    • Ability to listen attentively and understand what is being communicated by subordinate and supervisory staff, by staff from other divisions, by the public and by managerial staff.
    • Knowledge of correct English usage.
    • Ability to review, evaluate and summarize in writing the evaluation of audit and security compliance in terms of trends or general indications of possible problem areas.
    • May answer phone calls, collect data and enter data into law enforcement databases.
    Planning and Organizational Skills
    • Ability to initiate projects and work independent of specific daily direction.
    • Ability to think logically and organize thoughts and priorities to accomplish assignments efficiently.
    • Analyze and review the work of others to ensure accuracy.
    MINIMUM QUALIFICATIONS
    Click here to view the minimum qualifications for the Data Entry Specialist classification.

    PHYSICAL CHARACTERISTICS AND ENVIRONMENTAL REQUIREMENTS

    The County of Orange is committed to providing a means for applicants who may have a disability to identify areas in which they may request a reasonable accommodation. The following is a description of the physical and mental abilities which are customarily required to perform the essential job functions of this position. Applicants are encouraged to contact the recruiter listed in the announcement for any questions or to request an accommodation during the testing/selection process.

    Corrected vision sufficient to read fine print on a paper document and computer screen. Effective and clear communication skills--person to person via telephone. Must have excellent hearing to understand and respond to customers' requests. Independent body mobility, agility, and stamina to stand, walk, stoop, bend, twist, squat, push/pull and sit for prolonged periods of time. Manual hand dexterity, arm and shoulder strength sufficient to perform repetitive motion in various duties such as keyboarding for extended lengths of time, writing, reaching and grasping above shoulder level; including use of other office equipment such as a calculator, stapler, telephone and photocopy machine. The body strength capable of lifting and carrying case files up to ten p ounds each. Ability to work in a fast paced, high volume call center environment that requires multitasking. Demonstrate flexibility and adaptability in a constantly changing team and department environment.
    RECRUITMENT PROCESS
     District Attorney Human Resources will screen all application materials for minimum and/or desired qualifications. After the initial screening, candidates who meet the minimum and/or desirable qualifications will be referred to the next step in the process and be notified of all further procedures applicable to their status in the competition. Application Appraisal Panel (Application Rating) | (Weighted 100%)

    Application materials will be rated by a panel of job knowledge experts for those qualifications most needed to perform the duties of the job. Only the more qualified candidates will be placed on the eligible list. This is a competitive process; therefore, be thorough in your responses.

    Eligible List
     Once the assessment has been completed, District Attorney Human Resources will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to the hiring authority for selection consideration for present and future vacancies.

    Based on the Department's needs, the recruitment procedure listed above may be modified. All candidates will be notified of any change(s) in the recruitment procedure.

    ADDITIONAL INFORMATION

    VETERANS EMPLOYMENT PREFERENCE POLICY (VEPP)
    The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader) to review the policy.

    BACKGROUND SCREENING
    Candidates under consideration for hire by the District Attorney will be required to pass an extensive investigation to the satisfaction of the department.

    EMAIL NOTIFICATION:
    Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

    NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

    Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .

    FREQUENTLY ASKED QUESTIONS
    Click here for additional Frequently Asked Questions.

    For specific information pertaining to this recruitment, please contact Ursula Gonzalez at (714) 834-2762 or Ursula.Gonzalez@ocdapa.org .

    EEO INFORMATION

    Orange County, as an equal employment opportunity employer,
    encourages applicants from diverse backgrounds to apply.

    Non-Management Benefits
    In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS).

    Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
    http://www.ocers.org/active-member-information

    Click here for information about benefits offered to County of Orange employees.

    Closing Date/Time: 1/8/2025 11:59 PM Pacific
    Apply Now View job Employer Profile

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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Top Records Management Jobs in the United States

Top Records Management Jobs in the United States
 

What is Records Management?

Records management involves creating, maintaining, storing, and securely disposing of records. This process ensures that documents comply with legal regulations and organizational policies. Records management is vital in improving transparency, reducing risk, and supporting business decision-making. Whether dealing with physical or digital files, proper records management is essential across various industries, including government, healthcare, finance, and education.

 

Career Paths in Records Management Jobs

Records management jobs offer a range of opportunities for professionals. Some of the most common roles include:

category058-image-001-careers-in-government
  • Records manager
  • Archives manager
  • Information manager

With more experience, there are advancement opportunities, such as:

  • Senior records manager
  • Director of records management
  • Chief information officer

Specializations include digital preservation, archival research, and records appraisal. Professionals can also explore related fields such as compliance, data management, and information technology. The exact career path depends on your location, industry, and level of expertise.

 

Top Industries Hiring for Records Management Jobs

Many industries need professionals in records management jobs, including:

  • Government agencies: Organizations like the National Archives and Records Administration (NARA) hire professionals to maintain compliance and secure records management.
  • Healthcare organizations: Hospitals and research institutions need records management experts to manage patient records and adhere to regulations.
  • Financial institutions: Banks, insurance companies, and investment firms require records management to ensure regulatory compliance and data protection.
  • Educational institutions: Schools, colleges, and universities employ records managers to handle student records and other institutional data.
  • Private companies: Law firms, consulting firms, and other businesses rely on records management professionals to keep their records secure and organized.
category058-image-002-careers-in-governmen
 

Key Skills and Qualifications for Records Management Jobs

A bachelor’s degree in business administration, information science, or a related field is often required to succeed in records management jobs. Key skills include:

  • Strong organizational and problem-solving abilities
  • Effective communication and team coordination
  • Familiarity with records management software and technology

It is also important to handle technical requirements, such as verifying you are human when accessing sensitive records or systems. Certifications like Certified Records Manager (CRM) or Certified Information Professional (CIP) benefit career growth.

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Job Outlook and Salary for Records Management Jobs

The job outlook for records management jobs is promising as more organizations recognize the importance of compliant record-keeping. On average, records managers in the United States earn around $60,000 per year, although salaries vary by industry, location, and experience.

Professionals in these roles may encounter technical issues, such as a ray ID error when accessing certain online records management systems. These technical difficulties usually take a few seconds to resolve. As more industries rely on accurate records management, the demand for skilled professionals will continue to grow.

category058-image-003-careers-in-governmen
 

Top Cities for Records Management Jobs

Several U.S. cities are known for their demand for records management jobs. These cities are home to industries that heavily rely on data management and compliance:

  • Washington, D.C.: The concentration of government agencies makes this city a hub for records management professionals.
  • New York City: Financial institutions and law firms create significant demand for records managers in this city.
  • Los Angeles and San Francisco: These cities’ tech and entertainment industries rely heavily on efficient records management.
  • Chicago and Houston: These cities are centers for healthcare and finance, driving demand for records management professionals.
  • Boston, Philadelphia, and Atlanta: Each city offers numerous opportunities for records managers.
 

Resources for Records Management Job Seekers

For those pursuing a career in records management, there are various resources available:

category058-image-004-careers-in-government
  • National Archives and Records Administration (NARA): Offers job listings and resources for professionals in the field.
  • Society of American Archivists (SAA): Provides job listings, training, and certification programs.
  • Institute of Certified Records Managers (ICRM): Offers certifications and resources for records managers.
  • Records Management Society (RMS): Provides networking and job listings for professionals.

Additionally, online job boards like LinkedIn and Indeed are great resources for finding records management jobs.

 

Education and Training for Records Management Jobs

Education and training are crucial to advancing in records management. Many universities offer business administration, information management, or records management degree programs. Additionally, certifications such as CRM or CIP can enhance your career opportunities.

Professionals in records management should also be prepared to troubleshoot minor issues, such as when a site requires verification or when systems are slow to respond. Staying up to date with industry best practices and evolving technologies is essential for success.

 

Career Advancement in Records Management

category058-image-005-careers-in-government

Advancing in records management jobs offers numerous pathways for growth. With experience, professionals can move into senior roles, such as director of records management or chief information officer. Other ways to advance include earning certifications like CRM or CIP, specializing in digital preservation, and expanding professional networks.

By attending industry conferences and participating in training, professionals can stay ahead of industry trends and improve their skills. Staying adaptable is key as records management evolves with new regulations and technology.

 

Conclusion

Records management jobs are essential to ensuring compliance, security, and efficiency across industries. As more organizations recognize the importance of effective records management, the demand for skilled professionals grows. Whether in government, healthcare, or finance, records managers are crucial in keeping information safe and accessible.

By focusing on education, certification, and staying current with industry trends, records management professionals can advance their careers and contribute to their organizations’ success. Managing sensitive information efficiently, staying ahead of technological updates, and ensuring smooth operations may take a few seconds, but it ensures long-term success in this essential field.

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