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  • REGISTRAR (Promotional & Open Competitive)

    15510 Usher St, San Lorenzo, California 94580 United States San Lorenzo Unified School District Full Time 32.18 - 39.2 Hourly Apr 03, 2025
    San Lorenzo Unified School District Employer:

    San Lorenzo Unified School District

    San Lorenzo CommunityThe Community of San Lorenzo is situated in unincorporated Alameda County between the cities of San Leandro and Hayward. The 2010 United States Census reported that 23,452 people, 7,425 households, and 5,792 families reside in San Lorenzo. The population density is approximately 8,488 people per square mile (3,276.8/km²). The racial makeup is approximately 47.4% White (32.4% non-Hispanic), 4.8% African American (4.5% non-Hispanic), 1.0% Native American, 21.6% Asian, 0.8% Pacific Islander, 17.9% from other races, and 6.5% from two or more races. Roughly 37.7% of the population is Hispanic or Latino of any race.  The school district boundaries include parts of the cities of San Leandro and Hayward. San Lorenzo StudentsThe students of San Lorenzo represent the diversity of the town's past and present. Of the students attending TK-12 schools in San Lorenzo, 56% are Hispanic/Latino, 13% are Asian, 12% are Black/African American, nine percent are white, eight percent are Filipino and two percent are of other races. Forty two percent of the students in San Lorenzo speak Spanish as their first language, while 40% speak English as their first languages. Other languages represented include Cantonese/Mandarin (7% ), Tagalog (4% ), Vietnamese (3%) and Arabic (3%). Three percent of our students speak one of 37 other languages. Of the approximately 10,500 students, 69% are eligible for the Federal Free and Reduced Lunch Program.  Seventy-two percent of the District's students are either socio-economically disadvantaged, English Learners or Foster Youth. Many of our students fall into more than one of these categories, but can only be counted once.San Lorenzo School DistrictThe district was established on November 8, 1859 and is one of the oldest continuously operating school systems in the State of California. From a humble beginning in 1850 with only six students and a tiny portable schoolhouse, the District reached its peak size in 1970 with 18,000 students enrolled in 28 schools. The current Superintendent of the district is Dr. Fred Brill who has served the community since 2014. The district collaborates with multiple city and county government departments to access and organize services for students and families. The school district partners with many local initiatives to create multiple opportunities for students and families. These partnerships include Alameda County Supervisors and Alameda County Office of Education to provide services to community members ages 11-24 at the REACH Ashland Youth Center.Currently, San Lorenzo Unified School District consists of nine elementary schools, three middle schools, and four high school sites. The District Independent Contracted Education (DICE) program gives students the chance to receive several hours of instruction each week one on one with a highly qualified teacher, while taking on the obligation to complete an additional number of study hours at home.  In 2004, the school district adopted wall to wall Small Learning Communities and offers eight different programs for all 3300 high school students.  District-wide all teachers have focused on implementation of Common Core State Standards to guide classroom instruction. Administrators and teachers use multiple measures of assessment, including NWEA and CAASPP to determine program needs. Teachers utilize formative and summative data across grade and subject areas to inform instruction. Weekly collaboration, planning and analysis of lesson objectives, student work samples, and performance on common assessments drive the delivery of curriculum and the instructional strategies utilized. Analysis of data determines intervention course offerings.      

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    Job Description

    Under the direction of the assigned administrator, prepare, maintain, modify and evaluate manual and automated scholastic records at an assigned high school; monitor and assess student records to identify graduation deficiencies and eligibilities; obtain and respond to requests for student records, transcripts and related information; prepare State-mandated, District and school records and reports.

    ESSENTIAL DUTIES:

    Prepare, maintain, modify and evaluate manual and automated scholastic records; establish and maintain assigned records and filing systems; maintain confidentiality of sensitive and privileged information.

    Input and audit data regarding current and new students including grades, credits, test scores, grade level and other student information into an assigned student information system; maintain new cumulative student records and files; generate a variety of computerized lists and reports related to student information utilizing spreadsheets or appropriate databases.

    Monitor and assess student records to identify graduation deficiencies and eligibilities and communicate to appropriate administrators; interpret and evaluate transcripts received from other schools including foreign transcripts to determine allowable credits.

    Compile data related to current and new students including grades, credits, test scores, course requests and other student information; contact other schools to request transcripts and student information; calculate student GPA’s and class rank; properly code exiting, inactive, returning, and non-graduating/graduating students.

    Respond to inquiries from students, parents, staff, schools, alumni and various outside agencies concerning student information; receive telephone calls and e-mails, greet visitors and provide information and assistance to students, parents, staff and the public regarding student grades, enrollment and related policies and procedures.

    Provide official or unofficial transcripts and information related to student grades, credits, graduation status and related data; prepare transcripts for mailing.

    Provide assistance to staff concerning manual and automated record-keeping and departmental policies and procedures as needed; assure compliance with established guidelines and regulations.

    Review program and schedule changes and modify student records; distribute information concerning student schedule changes to faculty and other departments.

    Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software.

    Distribute, collect, and process grade forms, report cards and variety of specialized forms and applications; receive and input summer school grades; review for completeness and accuracy; duplicate materials as necessary.

    Perform other activities in the office including reviewing the master schedule for discrepancies, preparing student class schedule/teacher rosters, maintaining records of enrollment and student academic standing, and forwarding/faxing transcripts to new schools as requested or as assigned by the position.

    Prepare lists of graduates and submit for signatures and printing.

    OTHER DUTIES:

    Perform related duties as assigned.

    KNOWLEDGE OF:

    Transcript evaluation, maintenance and processing methods, procedures and guidelines.

    State and organizational requirements for graduation.

    Modern office practices, procedures and equipment.

    Applicable laws, codes, regulations, District policies and procedures.

    Record-keeping, report preparation and filing techniques.

    Telephone techniques and etiquette.

    Oral and written communication skills.

    Correct English usage, grammar, spelling, punctuation and vocabulary.

    Interpersonal skills using tact, patience and courtesy.

    Operation of a computer and assigned software.

    Methods of collecting and organizing data and information.

    Data entry techniques.

    Basic math.

    Database and spreadsheet programs.

    ABILITY TO:

    Prepare, maintain, modify and evaluate manual and automated scholastic records at an assigned high school.

    Monitor and assess student records to identify graduation deficiencies and eligibilities.

    Obtain and respond to requests for student records and information.

    Interpret, apply and explain rules, regulations, policies and procedures.

    Determine appropriate action within clearly defined guidelines.

    Answer telephones and greet the public courteously.

    Type or input data with accuracy.

    Work independently with little direction.

    Plan and organize work.

    Meet schedules and time lines.

    Maintain confidentiality of sensitive and privileged information.

    Compile, assemble, verify and prepare data for records and reports.

    Complete work with many interruptions.

    Operate a variety of office equipment including a computer and assigned software.

    Communicate effectively both orally and in writing.

    Establish and maintain cooperative and effective working relationships with others.

    Any combination of education and/or experience equivalent to: High school diploma or equivalent and three years of increasingly responsible secretarial experience.

    WORKING CONDITIONS:

    ENVIRONMENT:

    Office environment.

    PHYSICAL DEMANDS:

    Dexterity of hands and fingers to operate a computer keyboard.

    Sitting or standing for extended periods of time.

    Bending at the waist, kneeling or crouching to file materials.

    The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.

    If your application is accepted to advance in this recruitment, the exam and interview dates are as follows:

    Written Examination - April 22, 2025

    Oral Examination - TBD

    Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No Make-Up dates will be offered.

    Other Important information: The duration of the eligibility list is one (1) year unless extended by the Personnel Commission. The eligibility list from this recruitment will be used for full-time, part-time and limited term positions.

    New employees to the district are place on step A of the salary schedule. The maximum salary is reached after 3 ½ years of employment

    Recruitments that list Promotional and Open Competitive opportunities may result in one of the following: 1) a dual-certified list in which internal employees of the San Lorenzo Unified School District are awarded seniority points to their final passing score before placement on the eligibility list, or 2) two separate eligibility lists consisting of candidates on a promotional only list and an open list. In the latter case, candidates on the promotional list are referred to the hiring authority before candidates on the open. However, where less than three ranks exist on the promotional list, the open list will be utilized to complete a total of three ranks.

    Closing Date/Time: Tue, 15 Apr 2025
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS

Top Records Management Jobs in the United States

Top Records Management Jobs in the United States
 

What is Records Management?

Records management involves creating, maintaining, storing, and securely disposing of records. This process ensures that documents comply with legal regulations and organizational policies. Records management is vital in improving transparency, reducing risk, and supporting business decision-making. Whether dealing with physical or digital files, proper records management is essential across various industries, including government, healthcare, finance, and education.

 

Career Paths in Records Management Jobs

Records management jobs offer a range of opportunities for professionals. Some of the most common roles include:

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  • Records manager
  • Archives manager
  • Information manager

With more experience, there are advancement opportunities, such as:

  • Senior records manager
  • Director of records management
  • Chief information officer

Specializations include digital preservation, archival research, and records appraisal. Professionals can also explore related fields such as compliance, data management, and information technology. The exact career path depends on your location, industry, and level of expertise.

 

Top Industries Hiring for Records Management Jobs

Many industries need professionals in records management jobs, including:

  • Government agencies: Organizations like the National Archives and Records Administration (NARA) hire professionals to maintain compliance and secure records management.
  • Healthcare organizations: Hospitals and research institutions need records management experts to manage patient records and adhere to regulations.
  • Financial institutions: Banks, insurance companies, and investment firms require records management to ensure regulatory compliance and data protection.
  • Educational institutions: Schools, colleges, and universities employ records managers to handle student records and other institutional data.
  • Private companies: Law firms, consulting firms, and other businesses rely on records management professionals to keep their records secure and organized.
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Key Skills and Qualifications for Records Management Jobs

A bachelor’s degree in business administration, information science, or a related field is often required to succeed in records management jobs. Key skills include:

  • Strong organizational and problem-solving abilities
  • Effective communication and team coordination
  • Familiarity with records management software and technology

It is also important to handle technical requirements, such as verifying you are human when accessing sensitive records or systems. Certifications like Certified Records Manager (CRM) or Certified Information Professional (CIP) benefit career growth.

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Job Outlook and Salary for Records Management Jobs

The job outlook for records management jobs is promising as more organizations recognize the importance of compliant record-keeping. On average, records managers in the United States earn around $60,000 per year, although salaries vary by industry, location, and experience.

Professionals in these roles may encounter technical issues, such as a ray ID error when accessing certain online records management systems. These technical difficulties usually take a few seconds to resolve. As more industries rely on accurate records management, the demand for skilled professionals will continue to grow.

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Top Cities for Records Management Jobs

Several U.S. cities are known for their demand for records management jobs. These cities are home to industries that heavily rely on data management and compliance:

  • Washington, D.C.: The concentration of government agencies makes this city a hub for records management professionals.
  • New York City: Financial institutions and law firms create significant demand for records managers in this city.
  • Los Angeles and San Francisco: These cities’ tech and entertainment industries rely heavily on efficient records management.
  • Chicago and Houston: These cities are centers for healthcare and finance, driving demand for records management professionals.
  • Boston, Philadelphia, and Atlanta: Each city offers numerous opportunities for records managers.
 

Resources for Records Management Job Seekers

For those pursuing a career in records management, there are various resources available:

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  • National Archives and Records Administration (NARA): Offers job listings and resources for professionals in the field.
  • Society of American Archivists (SAA): Provides job listings, training, and certification programs.
  • Institute of Certified Records Managers (ICRM): Offers certifications and resources for records managers.
  • Records Management Society (RMS): Provides networking and job listings for professionals.

Additionally, online job boards like LinkedIn and Indeed are great resources for finding records management jobs.

 

Education and Training for Records Management Jobs

Education and training are crucial to advancing in records management. Many universities offer business administration, information management, or records management degree programs. Additionally, certifications such as CRM or CIP can enhance your career opportunities.

Professionals in records management should also be prepared to troubleshoot minor issues, such as when a site requires verification or when systems are slow to respond. Staying up to date with industry best practices and evolving technologies is essential for success.

 

Career Advancement in Records Management

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Advancing in records management jobs offers numerous pathways for growth. With experience, professionals can move into senior roles, such as director of records management or chief information officer. Other ways to advance include earning certifications like CRM or CIP, specializing in digital preservation, and expanding professional networks.

By attending industry conferences and participating in training, professionals can stay ahead of industry trends and improve their skills. Staying adaptable is key as records management evolves with new regulations and technology.

 

Conclusion

Records management jobs are essential to ensuring compliance, security, and efficiency across industries. As more organizations recognize the importance of effective records management, the demand for skilled professionals grows. Whether in government, healthcare, or finance, records managers are crucial in keeping information safe and accessible.

By focusing on education, certification, and staying current with industry trends, records management professionals can advance their careers and contribute to their organizations’ success. Managing sensitive information efficiently, staying ahead of technological updates, and ensuring smooth operations may take a few seconds, but it ensures long-term success in this essential field.

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