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  • Purchasing Supervisor

    Santa Ana, California United States CITY OF SANTA ANA, CA Full Time $96,384.00 - $129,300.00 Annually Nov 22, 2024
    City of Santa Ana Employer:

    CITY OF SANTA ANA, CA

    Santa Ana is a city in Orange County, California. It's home to the Santa Ana Zoo, with its monkeys, mini-train and walk-through aviary. In a Mission Revival–style building, the Bowers Museum displays a large collection of Native American art. The Discovery Cube Orange County is a children's museum with hands-on science exhibits. The Heritage Museum of Orange County features restored 1890s homes set amid gardens.

    Apply Now View job Employer Profile

    Job Description

    Description

    The City of Santa Ana is looking for individuals who are results-oriented, possess great attitude, demonstrate creativity and innovation, work efficiently, show a record of success and have a passion for public service. Having highly talented employees provides the best service to our community.
    Under general supervision, supervises, plans, coordinates, and administers the day-to-day operations of the City’s Purchasing Division.

    Essential Functions Include But Are Not Limited To

    Plans, organizes, coordinates, and evaluates the activities of the Purchasing Division. Assigns, reviews, and supervises the work of professional buyers and purchasing staff. Supervises and evaluates the City’s bidding and proposal processes, including preparing and reviewing product specifications, establishing pricing guidelines, determining supply sources, and interviewing vendors. Evaluates vendor bids and selects vendors and contractors. Prepares and reviews requests for proposals, contracts, and staff reports. Analyzes vendor performance to verify that purchased items conform to contract specifications. Negotiates with vendors regarding price changes, trade discounts, and deliveries. Prepares financial analyses, such as lease versus purchase schedules or similar cost comparisons, to determine the cost-effectiveness of acquiring equipment and services. Analyzes encumbrances to determine purchase order aging and accuracy of encumbrance balances; makes recommendations regarding adjustments and monitors balances carried over year-to-year. Coordinates purchasing services with other City departments and advises departments on purchasing specifications, procedures, and timelines. Manages the purchasing modules in the City’s financial software system. Works with Accounting staff to improve processes and resolve issues. Evaluates and recommends alternative products to comply with recycling programs mandated by the state. Interprets divisional policies, rules, and regulations and consults with management on overall objectives and new procedures. Develops and maintains measures of employee workload and production; establishes performance standards. Trains and evaluates assigned staff. Evaluates, implements, and manages the City’s e-procurement system. Creates and maintains necessary internal forms. Participates in the development and administration of the Purchasing Division budget. Assumes administrative duties in the absence of direct supervisor. Performs other related functions as assigned.

    Minimum Qualifications

    Five years of progressively responsible professional purchasing experience, preferably in local government, two of which must have been in a lead or supervisory capacity. Bachelors’ degree in business or public administration, finance, accounting, or related field or Certified Professional in Supply Management (CPSM) may be used in combination with experience to meet the necessary minimum qualifications, or any equivalent combination of training and experience which provides the following knowledge, skills, and abilities:

    DESIRABLE KNOWLEDGE, SKILLS, AND ABILITIES
    Thorough knowledge of: municipal purchasing principles and practices; federal, state, and local laws and ordinances; tax obligations; Uniform Commercial Code; methods and practices used in competitive bidding; contract law and administration; types of supplies, materials, and equipment commonly used by municipalities; principles and practices of administration, supervision, and personnel management.
    Knowledge of : governmental accounting, budgeting, and auditing standards and practices related to procurement; pertinent computer systems and software applications; commodity markets, marketing practices, and commodity pricing methods.
    Skill in : the use of a personal computer and business software applications, such as Microsoft Word, Excel, Access, and Outlook; mainframe financial system software; the use of modern office equipment.
    Ability to : effectively supervise purchasing functions; interpret, explain, and apply federal, state, and local laws and regulations; analyze data and make sound recommendations; negotiate effectively with vendors; investigate and resolve vendor payment problems and contract compliance issues; adhere to multiple deadlines and handle multiple projects; communicate effectively, both orally and in writing; direct, train, and evaluate assigned staff; establish and maintain cooperative relationships with vendors, City staff, and the general public.

    Selection Process

    All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. Stating "See Resume" is not an acceptable substitute for a completed application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide.

    Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:

    Writing Skills Examination (Tentatively scheduled for the week of December 9, 2024) : (Qualifying) will evaluate the candidate's analytical and writing aptitude. The areas that will be evaluated may include: analytical thought process and proper English and grammar usage, clarity, conciseness, organization, content, and logical progression from one idea to the next. Candidates need a minimum passing score in order to continue in the selection process.

    Oral Interview Examination (Tentatively scheduled for December 19, 2024) : (Weight of 100%) will evaluate the candidates' experience, training, education and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score of 70% in order to be placed on the eligible list.

    Candidates must achieve a passing score in every component of the selection process in order to be placed on the eligible list. The Human Resources Department may waive one or more examination components. When one weighted examination component is waived, the remaining section will receive a weight of 100%.

    The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.

    Please visit the following website to view the summary of comprehensive benefits!

    Summary of Benefits

    (under SEIU)

    NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana.

    Closing Date/Time: 12/4/2024 11:59 PM Pacific
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS

Top Government Warehouse Jobs and How to Apply

Top Government Warehouse Jobs and How to Apply

Government warehouse jobs offer a range of stable opportunities at the local, state, and federal levels. These jobs are vital in maintaining the smooth operation of government agencies by ensuring proper storage, management, and distribution of critical materials. If you’re interested in pursuing a career in this sector, this guide will help you understand what roles are available, how to apply, and tips to help you succeed.

 

What Are Government Warehouse Jobs?

Government warehouse jobs involve the handling, storing, and managing goods and materials for government agencies. These positions are available across federal, state, and local governments, including warehouse workers, inventory managers, logistics coordinators, and operations managers. Warehouse employees ensure that inventory is handled correctly. They are often tasked with verifying shipments, ensuring that materials are securely stored, and ensuring operations proceed as scheduled at the official federal job site.

 

Where to Find Government Warehouse Jobs

Finding government warehouse jobs can be done through a few key platforms:

  • USAJOBS: This is the official federal job site where most federal government warehouse jobs are posted.
  • Local Government Websites: For state and local opportunities, sites like Team Georgia Careers and the Georgia Local Government Access (GLGA) Marketplace are valuable resources.
  • Search Engines: Search queries like “site warehouse jobs” can uncover additional listings across government websites.
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Make sure to visit these platforms regularly to stay updated on job postings. You can go to the site to complete your application, but securing stable government employment is worth the time invested.

 

Benefits of Government Warehouse Jobs

There are several reasons why someone might consider government warehouse jobs:

  • Competitive Pay: These roles often offer higher salaries than the private sector.
  • Job Security: Government positions generally provide more stability and protection against layoffs.
  • Comprehensive Benefits: Employees in government warehouse jobs usually receive excellent benefits, including health insurance, retirement plans, and paid time off.

Government warehouse jobs are an excellent option for those looking for secure employment. They provide stable pay and long-term opportunities for career growth.

 

Application Process for Government Warehouse Jobs

Requirements and Qualifications

Before applying for government warehouse jobs, it’s essential to ensure that you meet the necessary qualifications. Common requirements include:

  • High School Diploma or Equivalent: Most positions require at least a high school diploma.
  • Physical Ability: These jobs often require lifting heavy objects and working on your feet for long hours.
  • Basic Computer Skills: Most warehouse roles will require some ability to work with inventory management systems.
category056-image-002-careers-in-governmen

Certain roles may require specific certifications, such as forklift operation or hazardous materials handling. Take a few seconds to verify the particular requirements for the job you are interested in. This may include checking the posting date to ensure the job is still available and reviewing the job’s requirements carefully.

How to Apply

To apply for government warehouse jobs, follow these steps:

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  1. Create an Account: Go to the site where the job is posted, such as USAJOBS or a state-level job board, and create an account.
  2. Submit Your Application: Fill out the application, including your resume and a tailored cover letter. Be sure to click “submit” after completing the form.
  3. Respond to All Questions: Ensure you have fully answered all application questions. Depending on your browser, these may take a few seconds to load.
  4. Verify Information: Double-check your application to ensure all required fields are completed. Verifying your information can prevent delays during the successful verification waiting period.
  1. Wait for Confirmation: After submission, you may need to wait for update notifications on the status of your application.

Ensure you use a stable internet connection to avoid issues when submitting your application. Agencies may request additional information, so monitor your email and respond promptly if asked.

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Tips for Getting Hired

Here are some tips to improve your chances of getting hired for government warehouse jobs:

  • Tailor Your Resume and Cover Letter: Highlight relevant skills, such as logistics experience or knowledge of inventory management systems, and align your application with the job description.
  • Use Keywords: Utilize essential phrases from the job posting to demonstrate that you meet the qualifications. This helps ensure that your application passes through the initial screening.
  • Practice Interviewing: Be ready to discuss your previous experience and how it applies to your desired role.
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  • Follow: After submitting your application, send a polite follow-up email to the hiring agency to express your continued interest in the position.

Ensuring you have completed all steps properly will help streamline the process, so take a few extra seconds to review everything before submission. This helps avoid issues like verifying you are human or dealing with other security prompts during verification.

 

Types of Government Warehouse Jobs

Here are some common government warehouse jobs and their responsibilities:

1. Warehouse Worker

  • Responsibilities: Receiving and shipping goods, organizing warehouse space, and maintaining accurate inventory records.
  • Skills Needed: Physical strength, attention to detail, and experience with basic inventory systems.

2. Inventory Manager

  • Responsibilities: Managing inventory levels, ordering stock, and keeping track of supply levels.
  • Skills Needed: Organizational skills, experience with inventory control software, and strong attention to detail.

3. Logistics Coordinator

  • Responsibilities: Coordinating shipments, managing delivery schedules, and ensuring the timely transport of materials.
  • Skills Needed: Communication and problem-solving skills and experience in logistics or supply chain management.

4. Supply Chain Manager

  • Responsibilities: Overseeing the flow of goods from suppliers to warehouses and from warehouses to their destinations.
  • Skills Needed: Advanced understanding of supply chain operations, strong leadership skills, and vendor management experience.

5. Operations Manager

  • Responsibilities: Managing daily operations, supervising warehouse staff, and maintaining efficiency.
  • Skills Needed: Leadership, operations management, and working with various teams.
 

Conclusion

Government warehouse jobs provide stable employment, competitive pay, and comprehensive benefits. Whether you’re applying for an entry-level position as a warehouse worker or aiming for a management role, understanding the qualifications and following the application process carefully is critical. Reviewing your application and ensuring you correctly use the right keyword during the application process can increase your chances of landing a government warehouse job.

Be prepared for potential security measures like verifying your ray ID, and if needed, be patient during any successful verification waiting periods that occur as your application is reviewed. Stay proactive, keep your connection stable, and respond to any follow-up requests to increase your chances of successfully securing the job.

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