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  • Contracts Administrative Assistant - Health Care Agency

    Ventura, California United States County of Ventura Full Time $65,905.58 - $101,619.70 Annually Dec 25, 2025
    County of Ventura Employer:

    County of Ventura

    Be Part of Something Amazing—discover many career opportunities at the County of Ventura. Join a mission-driven team committed to serving the community with integrity and compassion. With over 10,000 employees across healthcare, public safety, human services, and more, we provide many opportunities for personal and professional growth. If you're ready for a career with purpose, apply now at venturacounty.gov/jobs

    Apply Now View job Employer Profile

    Job Description

    Description

    Under general supervision, provides staff administrative services to departmental management. The Administrative Assistant classifications are characterized by their responsibility to departmental management for the provision of a variety of staff administrative services.

    The ideal candidate for this Administrative Assistant position is a detail-oriented, proactive professional with strong knowledge of contract drafting, management, and compliance, as well as research methods, analytical processes, and report writing. They are well-versed in federal, state, and local laws, regulations, policies, and trends related to contracts in a health care environment and are capable of drafting and executing a wide variety of contract documents-including terms and conditions equipment, supplies, and services. This candidate skillfully researches, prepares, and edits technical reports and correspondence, including drafting letters for the Board of Supervisors, and manages the workflow process through final agreement approval and execution. They are able to prepare contract documents for review, manage contracting processes, compile and analyze financial, narrative, and statistical information, and provide accurate, relevant information to support decision-making. With strong critical-thinking skills, they actively listen to Health Care Agency (HCA) stakeholders to ensure contracting needs are met in a timely and creative manner. They communicate effectively both orally and in writing, prepare clear and comprehensive administrative and technical reports, and maintain effective working relationships with colleagues, partners, and stakeholders.

    APPROXIMATE SALARIES
    Administrative Assistant III: $2,534.83 - $3,555.03 Biweekly
    Administrative Assistant IV: $2,786.70 - $3,908.45 Biweekly

    EDUCATIONAL/BILINGUAL INCENTIVE: Incumbents may be eligible for educational incentive of 2.5%, 3.5%, or 5% based on completion of an Associate's, Bachelor's, or Master's degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill.

    DEPARTMENT/AGENCY: Health Care Agency - Administration

    Administrative Assistant III/IV are represented by the Services Employees International Union (SEIU) and are not eligible for overtime compensation.

    The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for this position only, which is a Regular position.
    TENTATIVE SCHEDULE
    OPENING DATE: 12/24/25
    CLOSING DATE: 1/9/26 at 5:00 p.m.

    Examples Of Duties

    Duties may include but are not limited to the following:
    • Performs the drafting and execution of a wide variety of contract documents, including terms and conditions, for HCA equipment, supplies, and services, to ensure compliance with County polices, local, state and federal statutes and guidelines, and governing regulatory bodies;
    • Researches, prepares, and edits reports and correspondence regarding technical contract issues, including preparing letters to be presented to the Board of Supervisors, and manages the workflow process through the final approval and execution of agreements;
    • Researches and compiles relevant information and applies that knowledge to appropriately execute contract documents;
    • Consults with County administrators and legal counsel regarding the legal interpretation of laws and regulations related to procurement and/or contract terms and conditions;
    • Assists agency stakeholders in determining the best methods for contract execution, which may include contract negotiations or preparing fair market value assessments;
    • Assists with and/or develops, reviews, and revises a wide variety of policies and procedures related to contract activities within HCA to ensure operational efficiency and cost effectiveness;
    • Performs administrative support functions and services with that of other divisions and programs, outside agencies, and vendors;
    • Represents the department in management, program, and personnel matters;
    • Manages, plans, organizes, and directs complex activities for the department, and recommends enhancements to the decision support processes; and
    • Performs other related duties as required.


    Typical Qualifications

    These are entrance requirements to the exam process and assure neither continuance in the process nor placement on an eligible list.

    EDUCATION, TRAINING, and EXPERIENCE:
    Considerable education and/or experience background which would provide the required knowledge, skills and abilities (KSAs). The required KSAs can typically be demonstrated by:

    Administrative Assistant III - possession of an Associate Degree in a related field and three (3) years of related experience.

    Administrative Assistant IV - possession of an Associate Degree in a related field and three (4) years of related experience.

    Additional related experience can be substituted for the education requirement on a year for year basis.

    Knowledge, Skills, and Abilities:

    Working knowledge of:
    • The principles, practices and techniques of contract document drafting, management, compliance, and administration
    • The principles of research, analysis, and report writing
    • Federal, state, and local, laws, rules, regulations, policies, processes, and trends pertinent to contracts within a health care setting

    Skill in:
    • Microsoft Word, Excel, Outlook, SharePoint
    • Contract management systems such as ContractSafe, DocuSign, and MGMA Data Dive

    Ability to:
    • Research and draft contract documents; prepare documents for review and approval; manage the contracting processes and provide necessary and relevant information
    • Actively listen to HCA stakeholders and think critically and creatively to ensure their contracting needs are met in a timely manner
    • Exercise good judgment in making decisions
    • Work well under pressure of multiple priorities and short deadlines
    • Compile and analyze financial, narrative, and statistical information related to contracts management
    • Demonstrate creativity and resourcefulness in proposing recommendations for improvement
    • Communicate effectively, both orally and in writing
    • Establish and maintain effective working relationships with those contacted in the course of work
    • Interpret, summarize and explain the implications of complex documents
    • Prepare clear, concise, and comprehensive administrative and technical reports


    Recruitment Process

    FINAL FILING DATE: Applications must be received by County of Ventura Human Resources, Health Care Agency in Ventura, California, no later than 5:00 p.m. on Friday, January 9, 2026.

    To apply on-line, please refer to our website at www.ventura.org/jobs. If you prefer to fill out a paper application form, please call (805) 677-5184 for application materials and submit them to County of Ventura Human Resources- Health Care Agency, 646 County Square Drive, Ventura, CA 93003.

    LATERAL TRANSFER OPTION: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here for additional information.

    Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

    SUPPLEMENTAL QUESTIONNAIRE - Qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.
    APPLICATION EVALUATION - Qualifying: All applications will be reviewed to determine whether the stated requirements are met. Those individuals meeting the stated requirements will be invited to the written examination.

    TRAINING & EXPERIENCE EVALUATION: i
    A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

    ORAL EXAMINATION - 100%: A job-related oral examination may be conducted to evaluate and compare participating examinees' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

    NOTE: The selection process may consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence, using proper grammar and complete sentences to showcase your writing skills. Responses such as "See Resume" or "Refer to Resume" are not acceptable and may disqualify an applicant from further evaluation.
    If there are three (3) or fewer qualified applicants, an Oral Examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

    Applicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

    BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, and driving record may be required for this position.

    For further information about this recruitment, please contact Nathan Wood by e-mail at nathan.wood@venturacounty.gov or by telephone at (805) 677-5232.

    EQUAL EMPLOYMENT OPPORTUNITY
    The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

    Service Employees International Union (LOCAL 721)

    (SEIU)

    To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.
    • Benefits website or you may call (805) 654-2570.
    • Retirement FAQ's
    • Memorandum of Agreement


    Union Codes: UPA, UPC, UPE, UPH, UPI, UPJ, UPT, UWS

    Closing Date/Time: 1/9/2026 5:00 PM Pacific
    Apply Now View job Employer Profile

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS

Top Government Warehouse Jobs and How to Apply

Top Government Warehouse Jobs and How to Apply

Government warehouse jobs offer a range of stable opportunities at the local, state, and federal levels. These jobs are vital in maintaining the smooth operation of government agencies by ensuring proper storage, management, and distribution of critical materials. If you’re interested in pursuing a career in this sector, this guide will help you understand what roles are available, how to apply, and tips to help you succeed.

 

What Are Government Warehouse Jobs?

Government warehouse jobs involve the handling, storing, and managing goods and materials for government agencies. These positions are available across federal, state, and local governments, including warehouse workers, inventory managers, logistics coordinators, and operations managers. Warehouse employees ensure that inventory is handled correctly. They are often tasked with verifying shipments, ensuring that materials are securely stored, and ensuring operations proceed as scheduled at the official federal job site.

 

Where to Find Government Warehouse Jobs

Finding government warehouse jobs can be done through a few key platforms:

  • USAJOBS: This is the official federal job site where most federal government warehouse jobs are posted.
  • Local Government Websites: For state and local opportunities, sites like Team Georgia Careers and the Georgia Local Government Access (GLGA) Marketplace are valuable resources.
  • Search Engines: Search queries like “site warehouse jobs” can uncover additional listings across government websites.
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Make sure to visit these platforms regularly to stay updated on job postings. You can go to the site to complete your application, but securing stable government employment is worth the time invested.

 

Benefits of Government Warehouse Jobs

There are several reasons why someone might consider government warehouse jobs:

  • Competitive Pay: These roles often offer higher salaries than the private sector.
  • Job Security: Government positions generally provide more stability and protection against layoffs.
  • Comprehensive Benefits: Employees in government warehouse jobs usually receive excellent benefits, including health insurance, retirement plans, and paid time off.

Government warehouse jobs are an excellent option for those looking for secure employment. They provide stable pay and long-term opportunities for career growth.

 

Application Process for Government Warehouse Jobs

Requirements and Qualifications

Before applying for government warehouse jobs, it’s essential to ensure that you meet the necessary qualifications. Common requirements include:

  • High School Diploma or Equivalent: Most positions require at least a high school diploma.
  • Physical Ability: These jobs often require lifting heavy objects and working on your feet for long hours.
  • Basic Computer Skills: Most warehouse roles will require some ability to work with inventory management systems.
category056-image-002-careers-in-governmen

Certain roles may require specific certifications, such as forklift operation or hazardous materials handling. Take a few seconds to verify the particular requirements for the job you are interested in. This may include checking the posting date to ensure the job is still available and reviewing the job’s requirements carefully.

How to Apply

To apply for government warehouse jobs, follow these steps:

category056-image-003-careers-in-government
  1. Create an Account: Go to the site where the job is posted, such as USAJOBS or a state-level job board, and create an account.
  2. Submit Your Application: Fill out the application, including your resume and a tailored cover letter. Be sure to click “submit” after completing the form.
  3. Respond to All Questions: Ensure you have fully answered all application questions. Depending on your browser, these may take a few seconds to load.
  4. Verify Information: Double-check your application to ensure all required fields are completed. Verifying your information can prevent delays during the successful verification waiting period.
  1. Wait for Confirmation: After submission, you may need to wait for update notifications on the status of your application.

Ensure you use a stable internet connection to avoid issues when submitting your application. Agencies may request additional information, so monitor your email and respond promptly if asked.

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Tips for Getting Hired

Here are some tips to improve your chances of getting hired for government warehouse jobs:

  • Tailor Your Resume and Cover Letter: Highlight relevant skills, such as logistics experience or knowledge of inventory management systems, and align your application with the job description.
  • Use Keywords: Utilize essential phrases from the job posting to demonstrate that you meet the qualifications. This helps ensure that your application passes through the initial screening.
  • Practice Interviewing: Be ready to discuss your previous experience and how it applies to your desired role.
category056-image-004-careers-in-governmen
  • Follow: After submitting your application, send a polite follow-up email to the hiring agency to express your continued interest in the position.

Ensuring you have completed all steps properly will help streamline the process, so take a few extra seconds to review everything before submission. This helps avoid issues like verifying you are human or dealing with other security prompts during verification.

 

Types of Government Warehouse Jobs

Here are some common government warehouse jobs and their responsibilities:

1. Warehouse Worker

  • Responsibilities: Receiving and shipping goods, organizing warehouse space, and maintaining accurate inventory records.
  • Skills Needed: Physical strength, attention to detail, and experience with basic inventory systems.

2. Inventory Manager

  • Responsibilities: Managing inventory levels, ordering stock, and keeping track of supply levels.
  • Skills Needed: Organizational skills, experience with inventory control software, and strong attention to detail.

3. Logistics Coordinator

  • Responsibilities: Coordinating shipments, managing delivery schedules, and ensuring the timely transport of materials.
  • Skills Needed: Communication and problem-solving skills and experience in logistics or supply chain management.

4. Supply Chain Manager

  • Responsibilities: Overseeing the flow of goods from suppliers to warehouses and from warehouses to their destinations.
  • Skills Needed: Advanced understanding of supply chain operations, strong leadership skills, and vendor management experience.

5. Operations Manager

  • Responsibilities: Managing daily operations, supervising warehouse staff, and maintaining efficiency.
  • Skills Needed: Leadership, operations management, and working with various teams.
 

Conclusion

Government warehouse jobs provide stable employment, competitive pay, and comprehensive benefits. Whether you’re applying for an entry-level position as a warehouse worker or aiming for a management role, understanding the qualifications and following the application process carefully is critical. Reviewing your application and ensuring you correctly use the right keyword during the application process can increase your chances of landing a government warehouse job.

Be prepared for potential security measures like verifying your ray ID, and if needed, be patient during any successful verification waiting periods that occur as your application is reviewed. Stay proactive, keep your connection stable, and respond to any follow-up requests to increase your chances of successfully securing the job.

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