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Job Description

• Provides responsible professional and technical assistance in resolving operational and administrative problems; identifies problem areas and issues; plans, organizes, coordinates, directs and/or conducts administrative and/or management studies relating to the activities or operation of the depart; conducts complex surveys, research and analysis on administrative, fiscal and operational issues; analyzes alternative and makes recommendations regarding such areas as staffing, facilities, equipment, cost analysis, productivity, and policy and/or procedure modifications.
• Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions.
• Provides staff assistance to management staff; participates in and provides staff support to various committees and boards; prepares and presents staff reports and other correspondence as appropriate and necessary.
• Plans, coordinates, implements, promotes, and oversees assigned programs, projects, and initiatives; oversees and participates in the development and implementation of program/project goals, objectives, policies, procedures, and priorities; oversees and participates in the development and implementation of strategies and workplans for the achievement of these goals; drafts reports and recommendations on assigned projects.
• Performs a range of duties involved in the identification, planning, development, and implementation of new and/or modified programs/projects; oversees or performs the necessary research and analysis to justify the appropriateness of implementing the proposed program/project; prepares presentation materials and background documentation; monitors project success using appropriate tracking and feedback systems.
• Coordinates assigned services and program/project activities with those of other District programs, functions, departments, and staff, as well as external agencies, groups, and the public to ensure effective cooperation consistent with optimal efficiency, effectiveness, and economy.
• Coordinates data, resources, and work products as necessary and upon request in support of a productive and positive working environment; represents the assigned area to public and private groups, organizations, and other District groups; provides information and assistance as appropriate.
• Participates in the preparation of the annual budget; maintains and monitors appropriate budgeting controls; monitors expenditures and/or capital improvement project activity throughout the year.
• Builds databases and spreadsheets of financial, budgetary, and other data; prepares comprehensive technical records and reports to present and interpret data, identify alternatives, and makes recommendations.
• Independently performs complex and responsible analytical work in support of departmental functions, programs, goals, and objectives; participates in the development and implementation of departmental policies and procedures; ensures compliance with mandated requirements and regulations.
• Performs a variety of special projects and analyses.
• Establishes and maintains contact and working relationships with all District departments, local, state, and federal agencies, and other work-related entities for acquisition of necessary information, and/or for the implementation of cooperative programs and activities.
• Observes and complies with District and mandated rules, regulations, and protocols.
• Performs other duties as assigned.

• Principles and practices of public administration; organization and operation of municipal government.
• Fund accounting and the use of governmental funds including enterprise and internal service funds.
• Principles and practices of program development and administration.
• Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs related to area of assignment
• Principles and practices of contract negotiation, preparation, and monitoring
• Principles and applications of critical thinking and analysis.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned programs.
• Record-keeping principles and procedures.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  

• Plan, organize, direct, coordinate and evaluate programs; oversee and participate in the development and administration of program goals, objectives, and procedures.
• Perform a range of professional analytical, programmatic, and administrative duties involving the use of independent judgement and personal initiative.
• Collect, evaluate, and interpret varied information and data; conduct complex research on a wide variety of accounting, financial, and budgetary issues, evaluate alternatives, make sound recommendations, and prepare effective reports.
• Think creatively and analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
• Evaluate and prepare recommendations for changes to policies and procedures and in compliance with department needs and objectives.
• Prepare clear and concise technical, administrative, financial reports, tables, schedules, summaries, and other materials in statistical and narrative formats.
• Manage and monitor contracts and agreements.
• Coordinate multiple projects and meet critical deadlines.
• Identify and respond to community and organizational issues, concerns, and needs.
• Interpret, explain, and ensure compliance with federal, state, and local laws and District resolutions, policies, and procedures relevant to assigned area of responsibility.
• Research, interpret, summarize, and present financial and programmatic information and data in an effective manner.
• Read and interpret plans and specifications.
• Effectively represent the department and the District in meetings with other staff, outside agencies, community groups, and the public.
• Establish and maintain a variety of filing, record-keeping, and tracking systems.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Maintain confidentiality of information.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.