Project Coordinator

  • City of Austin, TX
  • Austin, Texas
  • Jan 14, 2020
Full Time Project Management

Job Description

Minimum Qualifications

  • Graduation with a Bachelor's degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.

  • Experience may substitute for education up to a maximum of four (4) years.

Licenses or Certifications:

May require a valid Texas driver license.

Notes to Applicants

Overview of the position:

The Project Coordinator will lead and manage cross departmental and cross agency coordination efforts in the public right-of-way on behalf of PWD .

This position will lead and enhance coordination efforts across departments to facilitate "dig-once" coordination opportunities that leverage resources and minimize disturbances to our customers. Includes coordination with AULCC and Austin Center for Events to mitigate potential conflicts and create awareness of upcoming and legacy special events.

This position will lead workflow improvements to ensure coordination efforts take place throughout the lifecycle of a project; develop and implement project phase controls. Drive data improvements create standard operating procedures, processes, and present trainings to city departments and partner agencies on coordination efforts and tools. Ensure alignment with City-wide vision, policies, and strategic directions.

Department Mission:
At the Public Works Department, our mission is to build and maintain a better community by delivering services to every corner of Austin. We want to set the standard for connecting people with safe and reliable infrastructure.
The Public Works Department values accountability, excellence, innovation, integrity, respect, safety, and unity. These values are supported by how we work; exploring ideas, embracing kindness, and encouraging trust.
The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. This includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE to review.

Application Details:
A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. If you are selected as the top candidate, starting salary will be based on overall relevant experience.

Driving with the City:
This position requires a valid Class C license. If you have a current out of state Driver License, you will be required to obtain a valid Texas Class C license within 90 days of date of hire.

Additional Information:
This position may require a skills assessment.
If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required.

90 Day Provision for Additional Vacancy:
If the same or an additional vacancy occurs within the Public Works Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Public Works Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department.

Pay Range
$27.88 - $36.25
Salary Range

Monday - Friday 8:00AM - 5:00PM

Job Close Date
Type of Posting External
Department Public Works
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location 505 Barton Springs Rd. Austin, TX 78704
Preferred Qualifications
  • Experience leading cross-departmental and agency initiatives.
  • Experience facilitating meetings, trainings and making presentations to internal and external stakeholders.
  • Experience identifying and implementing department wide process improvements.
  • Ability to establish and maintain effective long term working relationships.
  • Knowledge of asset management practices and principles.
  • Experience working with teams, strong problem-solving, communication and organizational skills.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Communicates project and/or program information to internal and external customers.
Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.
Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
Develops, maintains, and improves City of Austin design and construction standards.
Provides technical advice and assistance.

Responsibilities- Supervision and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
  • Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
  • Knowledge of laws, rules, regulations, and codes associated with project assignment.
  • Knowledge of budget policies and principles.
  • Knowledge of contract management principles, methods, and practices.
  • Skill in adapting, interpreting, and applying guidelines and standards.
  • Skill in establishing and maintaining positive relationships with internal and external customers.
  • Skill in using available software packages.
  • Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
  • Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
  • Ability to communicate in oral or written format to a variety of audiences.

Criminal Background Investigation This position does not require a Criminal Background Investigation
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for this position include: Graduation with a Bachelor's degree from an accredited college or university with major course work in a related field plus three (3) years of experience in construction, engineering, architecture or related work. Experience may substitute for education up to a maximum of four (4) years. A valid Texas driver license. Do you meet this minimum qualification?
  • Yes
  • No
* Please describe your experience leading cross-departmental and agency initiatives.
(Open Ended Question)
* Please describe your experience facilitating meetings, trainings, and making presentations to internal and external stakeholders.
(Open Ended Question)
* Please describe your experience identifying and implementing department-wide process improvements.
(Open Ended Question)
* Please describe your ability to establish and maintain effective long term working relationships.
(Open Ended Question)
* Please describe your knowledge of asset management practices and principles.
(Open Ended Question)
* Please describe your experience working with teams, problem-solving, communication, and organizational skills. Please provide an example for each.
(Open Ended Question)

Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents

Job Address

Austin, Texas United States View Map