Cal State University (CSU) San Francisco

93 job(s) at Cal State University (CSU) San Francisco

San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 21, 2020
Full Time
Description: Working Title Project Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Information Technology Services Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Anticipated Hiring Range* $4,500.00 - $5,000.00 Per Month ($54,000.00 - $60,000.00 Annually) Salary is commensurate with experience. Position Summary* Reporting to the Manager of the Project Management Office (PMO), the Project Coordinator will be in charge of assisting the PMO and Service Desk with the coordination of resources, equipment, meetings and information in order to organize and implement new and existing ITS projects. Working in a team environment, the incumbent will process new project requests, organize and participate in meetings, take meeting notes, draft bi-weekly project status reports, monitor project plans, schedules, resources and budgets, provide analysis and project documentation and ensure all materials and information are present to complete projects on time and within budget while meeting high quality standards. Position Information Project Management - Works with project managers to manage / monitor/maintain deliverables and milestones defined in the project plans using Microsoft Project, ServiceNow, Excel, Jira, Confluence or Box. - Assists the project team with priorities, scope, budget and scheduling to ensure adherence to project goals. - Maintains and monitors project plans, schedules, reports, work hours, budgets and expenditures using Microsoft Project, ServiceNow, Excel, Jira, Confluence or Box to ensure that project deadlines are met and within budget. - Ensures that all project documentation stored in Microsoft Project, ServiceNow, Excel, Jira, Confluence or Box is organized and maintained appropriately for each project. - Coordinates project management activities, resources, equipment and information. - Maintains risk tracking and issue logs stored in Microsoft Project, ServiceNow, Word, Confluence or Box, analyzes project risks, provides risk updates and escalates issues along with resolution recommendations to project managers. - Ensures standards and requirements are met by conducting quality assurance tests. - Constructively communicates ideas for process improvement. Communication - Effectively and accurately communicates relevant project information to project team, leadership and stakeholders. - Drafts bi-weekly project status updates using Microsoft Project, ServiceNow, Word, Excel and Box. - Creates a project management calendar for fulfilling each goal and objective using Microsoft Project or Excel. - Communicates timeline changes and new information to team; tracks project changes and adjusts schedules as needed. Meetings and Presentations - Performs administrative duties associated with project meetings such as, booking meetings and preparing meeting agendas. - Participates in regularly scheduled internal and external project meetings. - Organizes and plans meetings with project managers. - Prepares necessary presentation materials for meetings using PowerPoint. - Records minutes and takes detailed notes during meetings. - Distributes meeting minutes to all project team members. - Follows-up on important actions and decisions from meetings. Other duties as assigned Minimum Qualifications* To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Incumbents at this level meet the entry qualifications as defined by the individual classification. The incumbent may be inexperienced or have limited experience in the specific technical field, but usually possesses the general education, training, license or certification pertinent to the body of knowledge encompassed by the technical specialty. Typically, the incumbent works under direct supervision and is able to demonstrate a basic understanding of the standard principles and terminology associated with the technical specialty, address common problems of limited scope, and demonstrate work-ready communication skills. Preferred Qualifications Education/Work Experience - Bachelor's Degree in Business, Information Systems, Computer Science, or related field from an accredited university - 2+ years project coordination experience managing small to medium IT projects, from conception to delivery Knowledge, Skills, Abilities - Strong verbal, written and presentation skills. - Ability to work effectively both independently and as part of a team. - Strong multi-tasking, time management and organizational skills. - Demonstrated willingness to be adaptable and flexible, with the ability to handle ambiguity and changing priorities. - Ability to work on tight deadlines. - Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook. - Ability to work effectively both independently and as part of a team. - Experience using project and portfolio management software (such as, Microsoft Project, Jira/Confluence, etc.) for documenting, storing, and sharing project charter information, plans and schedules, team information, issues, risks, and communications - Experience working with and collaborating across multiple project stakeholder groups (IT developers, business analysts and functional users) - Demonstrated success in managing IT Projects in a non-profit/Higher Education environment - Demonstrated experience and commitment to providing excellent service to diverse faculty, staff, and students. - Demonstrated ability to manage multiple activities across teams - Demonstrated desire to pursue a career in IT project management - Demonstrated experience creating documentation associated with IT projects - Familiarity with IT infrastructure and application development processes and methodologies - Understanding of project management principles and methods - Familiarity with risk management and quality assurance control - PMP certification is a plus Environmental/Physical/Special May need to work weekend and/or early morning / night hours for special projects. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 21, 2020
Full Time
Description: Working Title Technical Project Manager . SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. . Department* Information Technology Services . Appointment Type* This is a one year probationary position. . Time Base* Full-Time (1.0) . Anticipated Hiring Range* $6,250.00 - $7,500.00 Per Month ($75,000.00 - $90,000.00 Annually) Salary is commensurate with experience. . Position Summary* Reporting to the Manager of the Project Management Office, this position will work under minimal direction to independently coordinate, plan, support, and execute enterprise-wide and division information technology projects. The incumbent will manage the Project Management Life Cycle from beginning to end, establish multidisciplinary stakeholder and project team buy-in, apply his or her knowledge and understanding of industry accepted methodologies (i.e., Project Management Body of Knowledge [PMBOK]) and lessons learned from past experience to facilitate project success. The Technical Project Manager will provide imaginative, thorough, and practicable solutions to a wide range of problems. Using technical experience and training, the incumbent works with all the Information Technology Services departments and functional divisions during the course of managing projects, with an emphasis on projects incorporating technology to support student success, teaching, learning, and research. The incumbent will also work with the Manager, other project managers, and ITS colleagues to develop and implement maturing project management policies and procedures. This incumbent will develop a thorough understanding of Information Technology services and how they each support projects. . Position Information Plans Projects Under minimal direction: - Consults with project sponsors to clarify project scope, deliverables, timelines, and analyze risk. - Interacts with users and other stakeholders (administration, faculty, staff, students, vendors) to further understand requirements. - Develops the project plan as needed to identify and organize project resources, assigning and clarifying roles and responsibilities, establish project schedule, plan for communication, risk, budget, and quality assurance. - Uses presentation and communication skills and tools to communicate project vision and plans to team and stakeholders. - Works with Information Security, Networking, Operations, Identity Management, and other information technology departments to plan for proper system and security design, best practices, and service transition. - Works with Service Desk and IT Training and Communications Coordinator to plan project communications to the users and campus community. - Documents project planning in the project and portfolio management tool. Executes Technical Projects - Applies certified PM tools and methodologies to achieve project milestones, maintain scope, and execute project plans. - Observes project team dynamics to ensure effective team member synergies and to resolve team issues. - Creates progressive milestones to recognize successes, provide feedback, and motivate the project team. - Gathers and analyzes project metrics to evaluate project performance and to manage issues, risk and changes of scope. - Coordinates with technical managers and resources from Information Security, Networking, Operations and other information technology departments to execute the plan, utilizing past experience and knowledge to look for gaps or risks. - Communicates with stakeholders, senior management and project leaders to discuss issues and resolutions and to authorize scope changes. - Maintains project status and appropriate documents such as requirements, issues, and risk in the project and portfolio management tool. Monitors and Controls Projects - Utilizes PM tools to manage project timelines and accuracy, ensure project resource commitments are met, and track activities and variances. - Performs assessments throughout projects to identify risks and their potential impact and to develop response strategies for managing and mitigating risk factors. - Using email, Word, Visio, Excel, and the project software as appropriate, interacts with project customers to verify completion dates, review milestone expectations, and to manage Information Technology Services f ITS) personnel resource schedules. - Interacts with Functional Managers to manage resources and to meet project commitments and avoid delays and conflicts. - Offers sponsors solutions to problems with imaginative, thorough, and practicable solutions. Closes Projects - Evaluates project achievements and facilitates the ¿lessons learned¿ process to provide documented historical information for future projects. - Obtains formal approvals for closing project plans to ensure deliverables met requirements and expectations. - Works with the Service Desk and the Applications Manager on formal handover. - Surveys customers, stakeholders, sponsors, and team members to gather input on project quality, metrics performance and recommendations for improvement. - Stores documents, creates final status, finalizes project plan, and formally closes the project in the project and portfolio management tool. Project Governance - Assist with implementation and improvement of Project Governance process and Project Management processes. - Reviews project requests and works with requestor and team to get estimates. - Assists with periodic resource planning. Other duties as assigned Minimum Qualifications* To enter this classification, a basic foundation of knowledge and skills in technical information systems and application program packages is a prerequisite. This foundation would normally be obtained through a bachelor's degree in computer science, information systems, educational technology, communications, or related fields, or similar certified coursework in applicable fields of study. Foundation knowledge and skills for the Information Technology Consultant, depending on the nature of the position assignment, may include working knowledge of common software application packages, equipment platforms, reference database systems and sources, and training methods and a basic understanding of networks, data communication, and multimedia systems. Expert: Incumbents at the expert level work almost completely independently on the most complex problems and work assignments. They possess an advanced and comprehensive knowledge of the technical specialty and a working knowledge of related specialties and are able to apply this extensive expertise as a generalist or specialist. Experts are proactive and understand problems from broad, interactive perspective and are able to develop solutions that combine information and ideas in new, unprecedented ways. Incumbents at this level are capable of leading teams and implementation efforts for assigned projects using advanced communication and listening skills. . Preferred Qualifications Education/Work Experience - Bachelor¿s degree in related area such as Computer Science, Management Information Systems, Information Technology, Business, or related field from an accredited university. - Three years of experience and proven ability to independently plan and manage complex projects with a technical component and with broad division or university impact. Knowledge, Skills, Abilities - Working knowledge of an ability to apply the Project Management Body of Knowledge (PMBOK). - Demonstrated ability to work and communicate effectively with users at multiple levels of the organization. - Excellent communication skills including writing, speaking, facilitation, and presentations. - Demonstrated experience successfully working with Information Security, Systems, Networking, Service Desk and other IT departments to plan for proper system and security design and best practices during project planning, execution, and transition. - Demonstrated personal accountability and creative problem solving skills. - Demonstrated experience and commitment to providing excellent service to diverse faculty, staff, and students. - Demonstrated experience with effectively completing assignments, prioritizing based on strategic goals, and meeting deadlines. - Experience using project and portfolio management software (such as Jira/Confluence, etc.) for documenting, storing, and sharing project charter information, plans and schedules, team information, issues, risks, and communications. - Experience leading projects in a matrixed IT environment that involve aspects of IT Governance such as web governance, data governance, etc. - Experience implementing process improvement and process automation. - Experience working with users, leaders, and decision makers to ensure strategic and effective decision making occurs in process and project work. - Demonstrated understanding and applicable experience of higher education organizational structures and mission. - Project Management Professional (PMP) certification preferred. - Familiarity with Agile (Scrum) concepts preferred. - Demonstrated knowledge of Microsoft Office products (e.g. Excel, Word, Visio etc.). - Ability to effectively present process improvement ideas, alternative solutions, and workflow concepts in applicable written or presentation formats such as Context Diagrams, Use Cases, Workflow and Swim Lane Diagrams. - Ability to use consultative and facilitative skills to gain consensus on specific outcomes and requirements. . Environmental/Physical/Special May need to work weekend and/or early morning / night hours for special projects. . Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. . Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. . CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. . How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: San Francisco State University, Department of Africana Studies offers an excellent leadership opportunity as we search for a new Department Chair at the rank of Associate or Full Professor, beginning August 2020. We seek a Department Chair with extensive administrative experience and a commitment to Black/Africana Studies and student success. We are especially interested in qualified candidates who can work with diverse faculty in a multidisciplinary department and who have a commitment to building on a strong foundation of fifty years of Africana Studies. Research area is open: may include areas such as Africana Political Science, Black Economics, or Queer Black Studies. The Africana Studies Department (originally Black Studies) was established in the Fall of 1969, as part of the College of Ethnic Studies, after the longest student strike in the history of the United States. From November 1968 through April 1969 the Black Student Union, the Third World Liberation Front, select staff and faculty, and members from the larger Bay Area community, organized and led a series of actions against systematic discrimination. The College of Ethnic Studies was created as a response to the demands of students as well as community members who called for the creation of academic programs that address the experiences and histories of under-served communities in the San Francisco Bay Area. SF State's Africana Studies department is the first department of its kind on any four-year college campus. The mission of Africana Studies is to advance academic excellence, social responsibility and cultural grounding. The mission of San Francisco State University is to create and maintain an environment for learning that promotes respect for and appreciation of scholarship, freedom, human diversity, and the cultural mosaic of the City of San Francisco and the Bay Area; to promote excellence in instruction and intellectual accomplishment; and to provide broadly accessible higher education for residents of the region and state, as well as the nation and world. To fulfill its mission, the University is committed to the following goals: • Attracting, retaining and graduating a highly diverse student body • Providing disciplinary and interdisciplinary liberal arts and professional education that is academically rigorous and intellectually challenging • Providing curricula that reflect all dimensions of human diversity, and that encourage critical thinking and a commitment to social justice • Recruiting, retaining and supporting a diverse faculty whose teaching demonstrates an active engagement with their individual fields of study and whose creative and scholarly work is an extension of the classroom, laboratory or studio • Employing a staff and administration reflecting the diversity of our student community and the values of the campus; • Fostering a collegial and cooperative intellectual environment that includes recognition and appreciation of differing viewpoints and promotes academic freedom within the University community; and • Serving the communities with which its students and faculty are engaged. Responsibilities: The Chair position requires the management of instructional and operational budgets; development of class schedules and faculty teaching assignments (approximately 50 sections per semester); review of full time and part-time faculty (8 full-time, 15 part-time); promotion and maintenance of high standards of instruction; development of innovative new curricula; management of a multidisciplinary unit; and care of existing and future programs. The Department Chair will teach one class per semester, either in the major core or in their area of experience. All Africana Studies faculty engage in teaching, mentoring and advising undergraduate and graduate students in Africana Studies; service to College and University committees; active ongoing scholarship in areas of their specialty. Additional responsibilities include, but are not limited to: advocating for faculty and the department; building consensus using ideas of shared governance; developing and implementing standards for a respectful and professional work environment; providing guidance and mentorship for probationary faculty; and acting as liaison between the department and the Dean. remain current in both subject area and teaching methodologies. Qualifications: Required- • Ph.D. or equivalent terminal degree in Africana Studies, Black Studies, Ethnic Studies, or related discipline. • Minimum of three years' experience as department chair or director of equivalent academic unit. • Record of working and communicating effectively with colleagues and students. • Active and engaged research in Africana Studies (area open). Preferred- • Record of contributing to collegial, supportive and collaborative work environments • Experience in developing curriculum Rank and salary: Associate or Full Professor. Salary commensurate with qualifications and experience. The California State University (CSU) provides generous health, retirement and other benefits. Position description available at http://africana.sfsu.edu/afrshire Application: Send letter of intent describing leadership experience and vision for Africana Studies; a current CV; a statement on how your teaching and scholarship align with the commitment of the Africana Studies Department to foster an inclusive and diverse academic community; sample of scholarly writing; and names and contact information of three references. Letters of recommendation upon request at a later date. Submit all materials to afrshire@sfsu.edu. Application review continues until filled. San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: San Francisco State University, a member of the California State University system, serves a diverse student body of 30,000 undergraduate and graduate students. The University seeks to promote appreciation of scholarship, freedom and, human diversity through excellence in instruction and intellectual accomplishment. The J. Paul Leonard Library is a busy teaching-oriented institution that collaborates actively with the other CSU campus libraries. All of the CSU libraries are using a unified library management system (Ex Libris Alma and Primo), resulting in significant new opportunities and challenges for collaboration and integration of policies, procedures and practices. Information about the J. Paul Leonard Library is available at: http://www.library.sfsu.edu Classification and Salary: Appointment is expected to be equivalent to the rank of Assistant Librarian with salary commensurate with qualifications and experience. Time base up to full time. Positions: Full or part-time temporary positions may be available beginning Fall 2018 or at other times as needed. Most appointments will be in the Research & Instructional Services division where temporary librarians provide research assistance and library instruction to a diverse community of university students and faculty. Depending on qualifications and subject background, temporary librarians may participate in collection development, research guides development, and/or web development. There may also be temporary positions to support technical services, special collections and archives. Qualifications: Required: MLS from an ALA-accredited institution. Preferred: Experience providing research assistance and group instruction in an academic or research library. Experience creating online research guides, instructional videos/screencasts, tutorials and other online instructional support materials. Experience and familiarity with using social media on multiple platforms. Strong communication, interpersonal and presentation skills. Experience appropriate to special collections/archives positions. For technical services positions, experience with metadata, cataloging and/or electronic resources management is preferred. Working knowledge of languages in addition to English. San Francisco State University is an Equal Opportunity Employer with a strong commitment to diversity. We welcome applicants of all ethnic, racial and gender identities, sexual orientations as well as people with disabilities. We particularly encourage those who may be from historically underrepresented groups A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Applications: Submit a letter of intent/interest, a current CV, and the names and contact information of three references. Submit all materials via email to: Elizabeth Detrich, Personnel Coordinator J. Paul Leonard Library San Francisco State University edetrich@sfsu.edu 415-338-3641 In the letter of intent/interest, please indicate area(s) of interest/expertise and whether you would be available for part and/or full-time positions. Applications received will be placed in a temporary librarian pool and remain in effect through June 30, 2020. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: San Francisco State University's J. Paul Leonard Library is a busy, teaching-oriented institution supporting a community of 30,000 students as well as faculty and staff. The collections include more than one million items in all formats, including an extensive collection of online databases and full-text resources. The SFSU library uses and contributes to Ex Libris' Alma/Primo, which is shared by all 23 libraries in the CSU System. Position Summary The First-Year Experience (FYE) Librarian will serve as the library's primary liaison to all firstyear experience-related initiatives, including coordinating the library's involvement in the campus' FYE seminar, the Metro College Success Program, and new student orientations and activities. The FYE Librarian will lead outreach initiatives tailored to undergraduates, particularly students in their first two years, and work with library colleagues and stakeholders across campus to provide meaningful, welcoming, and fun activities and services that foster student engagement and a sense of belonging. In addition to the focus on FYE, this position will also serve as a subject liaison to assigned programs and will work collaboratively with other liaison librarians in the development, planning, delivery, and assessment of research assistance, collections, information literacy, user experience, and student success library initiatives. Responsibilities include providing online and face-to-face research assistance to the San Francisco State community; being part of a team responsible for teaching lower-division information literacy instruction sessions and leading orientations and tours; participating in the development of online guides, videos, tutorials, and other outreach and instructional materials; contributing to collection development related projects; and reviewing, updating, and adding to the library's FAQ as needed. Qualifications Required: ALA-accredited Master's degree in Library and Information Science or equivalent. Preferred: • Experience or interest in first-year experience initiatives. • Experience providing research assistance both face-to-face and online. • Teaching or training experience, including the development of student learning outcomes, the use of active learning strategies, and the creation and use of assessments that measure student learning. • Experience creating online research guides, instructional videos, tutorials, and/or other digital learning objects and instructional support materials. • Experience engaging in outreach initiatives or designing outreach materials that promote an organization's resources, services, and/or programming. • Experience using Springshare's suite of products (e.g., LibGuides, • LibAnswers, LibChat, etc.). • Excellent interpersonal and oral and written communication skills. • Strong commitment to equity and inclusion and the ability to work effectively and collegially with students, faculty, and staff from diverse backgrounds. Rank and Salary: Appointment is expected to be equivalent to the rank of Assistant or Senior Assistant Librarian with salary commensurate with qualifications and experience. Time base is up to full-time. Application: Submit a letter of intent/interest, a current CV, and the names and contact information of three references to Elizabeth Detrich, Personnel Coordinator: edetrich@sfsu.edu, 415-338-3641. San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: San Francisco State University's J. Paul Leonard Library is a busy, teaching-oriented institution supporting a community of 30,000 students as well as faculty and staff. The collections include more than one million items in all formats, including an extensive collection of online databases and full-text resources. The SFSU library uses and contributes to Ex Libris' Alma/Primo, which is shared by all 23 libraries in the CSU System. Position Summary The temporary Research, Instruction, and Outreach Services Librarian will provide online and face-to-face research assistance to the San Francisco State community; teach lower division information literacy instruction sessions and lead orientations and tours; participate in the development of online guides, videos, tutorials, and other outreach and instructional materials; contribute to library outreach initiatives; contribute to collection development related projects; review, update, and add to the library's FAQ as needed; participate in the collaborative development, implementation, and evaluation of library services, policies and procedures; serve as a liaison to assigned academic departments; and contribute to library assessment efforts to ensure the quality and improve the effectiveness of library services. Qualifications Required: ALA-accredited Master's degree in Library and Information Science or equivalent. Preferred: •Experience providing research assistance both face-to-face and online. •Teaching or training experience, including the development of student learning outcomes, the use of active learning strategies, and the creation and use of assessments that measure student learning. •Experience creating online research guides, instructional videos, tutorials, and/or other digital learning objects and instructional support materials. •Experience engaging in outreach initiatives or designing outreach materials that promote an organization's resources, services, and/or programming.•Experience using Springshare's suite of products (e.g., LibGuides,LibAnswers, LibChat, etc.). •Academic background, experience,or interest in subject areas taught in the College of Health and Social Sciences(particularly nursing, kinesiology, nutrition and dietetics, and physical therapy) •Excellent interpersonal and oral and written communication skills. •Strong commitment to equity and inclusion and the ability to work effectively and collegially with students, faculty, and staff from diverse backgrounds. Rank and Salary: Appointment is expected to be equivalent to the rank of Assistant Librarian with salary commensurate with qualifications and experience. Time base is up to full-time. Application: Submit a letter of intent/interest, a current CV, and the names and contact information of three references to Elizabeth Detrich, Personnel Coordinator: edetrich@sfsu.edu, 415-338-3641. San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: San Francisco State University's J. Paul Leonard Library is a busy, teaching-oriented institution supporting a community of 30,000 students as well as faculty and staff. The collections include more than one million items in all formats, including an extensive collection of online databases and full-text resources. The SFSU library uses and contributes to Ex Libris' Alma/Primo, which is shared by all 23 libraries in the CSU System. Position Summary The Education Liaison Librarian is responsible for direct outreach to and engagement with the Graduate College of Education, which includes the Department of Elementary Education; the Department of Equity, Leadership Studies, and Instructional Technologies; the Department of Secondary Education; the Department of Special Education; the Department of Speech, Language, and Hearing Sciences; and the Ed.D. program in Educational Leadership. This position is part of a team of liaison librarians who proactively develop partnerships with faculty to develop and deliver services that support the university's teaching, learning, and research initiatives. In that capacity, the Education Liaison Librarian will develop knowledge of both the research practices of students and professors in the college as well as scholarly communication trends in Education. In addition to the focus on Education, this position is also responsible for working collaboratively with other liaison librarians in the development, planning, delivery, and assessment of research assistance, collections, information literacy, user experience, and student success library initiatives. Responsibilities include providing online and face-to-face research assistance to the San Francisco State community; being part of a team responsible for teaching lower division information literacy instruction sessions and leading orientations and tours; participating in the development of online guides, videos, tutorials, and other outreach and instructional materials; contributing to collection development related projects; and reviewing, updating, and adding to the library's FAQ as needed. Qualifications Required: ALA-accredited Master's degree in Library and Information Science or equivalent. Preferred •Academic background, experience, or interest in the Graduate College of Education's academic programs. •Experience providing research assistance both face-to-face and online. •Teaching or training experience, including the development of student learning outcomes, the use of active learning strategies, and the creation and use of assessments that measure student learning. •Experience creating online research guides, instructional videos, tutorials, and/or other digital learning objects and instructional support materials. •Experience engaging in outreach initiatives or designing outreach materials that promote an organization's resources, services, and/or programming. •Collection development experience. •Experience using Springshare's suite of products (e.g., LibGuides, •LibAnswers, LibChat, etc.). •Excellent interpersonal and oral and written communication skills. •Strong commitment to equity and inclusion and the ability to work effectively and collegially with students, faculty, and staff from diverse backgrounds. Rank and Salary: Appointment is expected to be equivalent to the rank of Assistant or Senior Assistant Librarian with salary commensurate with qualifications and experience. Time base is up to full-time. Application: Submit a letter of intent/interest, a current CV, and the names and contact information of three references to Elizabeth Detrich, Personnel Coordinator: edetrich@sfsu.edu, 415-338-3641. San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Working Title Vice President for University Advancement Administrator Level This position is an Administrator IV in the California State University Management Personnel Plan (MPP), reporting to the President. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* University Advancement Time Base* Full-Time (1.0) Work Schedule* Work schedule to be arranged at time of hire. Anticipated Hiring Range* Salary is commensurate with experience. Position Summary* Reporting to President Mahoney and serving as a member of her cabinet, the vice president will define a compelling vision for advancement and transform the existing program into one of unsurpassed effectiveness through team and capacity building, and the implementation of best practice fundraising strategies, clear and achievable goals, accountability measures, and data-informed decision making. ST State has historically leaned on its alumni for philanthropic support but our location in the San Francisco Bay Area lends opportunity to extend beyond alumni and significantly increase our visibility and public awareness of our contributions to the area. The success of the next vice president will be defined by their ability to build new and leverage existing relationships in the region and around the world; positioning institutional leaders to connect with philanthropists, entrepreneurs, business leaders not currently engaged with the university; and engaging all members of the SF State community in advancement efforts. The vice president will conduct a comprehensive assessment of the existing program and will design and implement a road map for substantial, sustainable long-term philanthropic growth; the vice president will strengthen the infrastructure and organization of advancement, fostering a strong, collaborative team environment and improving integration across the various functions of advancement; will lead by example, personally participating in the identification, cultivation, and solicitation of high-level donors and prospects, and will become an active and visible member of the SF State and local communities; and lead with transparency, authenticity, and humility. For a full description of the position summary, please visit: www.imsearch.com/7231 Position Information Strategic Vision and Leadership - Assess the fundraising potential of SF State and the effectiveness of advancement staff and programs, adjusting the organizational structure as necessary; craft a multi-year strategy that will leverage the strengths and assets of SF State to strengthen the culture of philanthropy and substantially and sustainably increase philanthropic support, including the endowment, capital projects, and the annual fund, in keeping with the mission and core values of the university. - Serve as an active member of the president's cabinet; build strong, collaborative professional relationships with cabinet peers and foster a strong team orientation; participate in campus-wide strategic planning efforts. - Collaborate with the president, provost, deans, and other academic and administrative leaders to identify and prioritize fundraising needs. - Personally cultivate, solicit, and steward a select prospect portfolio. Lead the frontline fundraising team by example, demonstrating success and providing mentorship in order to maximize philanthropic revenue. - Capitalize on gains made during the current campaign, understand its successes, and recognize missed opportunities. Lead the planning, preparation, and execution of a comprehensive fundraising campaign, ensuring an optimally deployed staff and an effective, efficient infrastructure that will support a successful campaign. - In conjunction with the president and the cabinet, develop clear, consistent, cohesive, and compelling messaging that leverages the uniqueness, strengths, and aspirations of SF State and its leadership, in a way that excites the community about the university's future direction and results in philanthropic support for funding priorities. - Effectively communicate messaging through a variety of means and media to excite and successfully engage a broad array of constituencies, including faculty, staff, students, alumni, parents, donors, and current and future friends of SF State; ensure that messaging and outreach reflect and support SF State's diversity. - Ensure that the efforts of advancement are well coordinated and support key institutional priorities; better embed and integrate a more proactive advancement operation across the university; ensure that advancement staff members are perceived as collaborative, proactive, transparent, and trustworthy partners eager to professionally address opportunities and concerns. Leadership Support and Engagement - Guide and support the president in her role as chief spokesperson and fundraiser, serving as advisor and co-strategist in cultivating prospective donors and soliciting transformative gifts. Similarly guide and support senior leaders, volunteers, deans, faculty, and other key constituents in advancement-related activities, ensuring that their time spent is productive, meaningful, and personally rewarding; work closely with the president and provost to systematically engage deans and faculty in advancement activities. - Analyze the SF State Foundation board's giving patterns and encourage each trustee's personal philanthropic support. Provide the highest level of support to volunteer leadership and the board for their activities on behalf of SF State; ensure that their experience is meaningful, productive, and enjoyable, and that their intellectual and emotional connections to SF State are strengthened. - Assist the president in the identification, recruitment, and cultivation of new board members, identifying key leaders with an affinity for SF State's mission; build a volunteer structure that fosters a culture of philanthropy. - Cultivate strong working relationships with administrators, faculty, and staff across campus, especially colleagues in administration & finance, student affairs & enrollment management, university enterprise, and academic affairs, engendering trust through transparent communication and a clear motivation to work as a team. - Leverage the president and senior leadership to build new and enhance SF State's existing relationships with San Francisco civic and community leaders, the San Francisco Unified School District, Silicon Valley corporations and civic leaders, and leaders in the biotech industry, among others; and to philanthropically engage unaffiliated individuals and institutions in support of SF State. Programmatic Elevation - Evaluate, strengthen, and enhance existing individual giving (annual, major, principal, and planned), and corporate and foundation relations programs. Develop and implement new innovative programs to systematically and strategically identify and acquire prospective individual and institutional donors, increase donor retention, and renew and upgrade existing donors. - Ensure that the stewardship program provides donors with comprehensive, timely, innovative, and coordinated acknowledgement of their support; elevate the importance of stewarding all donors and programs in order to strengthen donor interest in, satisfaction with, and commitment to SF State. - Build capacity and volunteer engagement by identifying, tracking, and nurturing SF State's alumni, parents, and friends. Develop meaningful and strategic frameworks to leverage and mobilize volunteers and to raise the sights and involvement of volunteers and donors at all levels. - Develop and implement a systematic and strategic plan to maintain and strengthen existing alumni relationships; proactively engage and build relationships with alumni who are not yet engaged, providing innovative and compelling programming and outreach that inspires alumni participation in philanthropy and increases both the number and size of gifts. - Conceive of and implement an overarching strategic marketing & communications plan for SF State that is innovative, progressive, and proactive, including messaging and visibility initiatives that extend across all media and vehicles - externally and internally - in order to appropriately support and reflect the university's goals and objectives. - Launch a targeted and systematic effort to strengthen media relations and secure positive news coverage for SF State in local, regional, national, and international media. Position the university as an exemplar in the ongoing dialogue around emerging and relevant issues in higher education and around social justice. - Develop and implement a systematic and strategic plan for government & community relations, ensuring that SF State proactively builds and strengthens relationships with community leaders, elected officials, government agencies, and third-party advocates at the local, state, and federal levels to further SF State's mission and aspirations in the public sector. Staff Management and Leadership - Maintain a leadership style that is fair, equitable, fluid, and open; support, mentor, and optimally organize the 60+-member advancement team and operation, setting clear direction and priorities; promote excellence through well-defined goals and implementation of best practices and accountability measures; provide appropriate opportunities for professional learning and growth; inspire, empower, and motivate staff through active, transparent communication and delegation; instill a sense of urgency and a proactive orientation across advancement. - Foster a professional environment that recognizes and rewards performance, supports innovation and risk taking, builds confidence, encourages teamwork, reduces silos, retains staff, and promotes diversity and inclusion; serve as an advocate for staff, representing their concerns and needs. - Ensure that all systems and processes, from data capture to gift acceptances and processing, maximize available intelligence via reporting and also follow sound budgetary, legal, and accountancy practices. - Plan and carefully manage the advancement budget, ensuring that resources are deployed efficiently and effectively in support of fundraising goals and objectives; utilize contemporary analytics to project, measure, and report on progress relative to goals. Minimum Qualifications* Qualifications and Experience - A deep appreciation for the history, achievements, and aspirations of SF State, and the ability to effectively articulate the president's vision to a diverse audience; a well-informed appreciation for diversity, equity, and inclusion. - Seven to ten years of progressively responsible fundraising and managerial experience in advancement, preferably within higher education; experience serving on a senior leadership team and contributing at the strategic level; depth of knowledge in all key areas of advancement; a demonstrated ability to plan, manage, and successfully conclude a comprehensive campaign. - Demonstrated success increasing the effectiveness of an existing advancement program and its staff, including individual and institutional philanthropy, through established objectives and performance standards and resulting in a transformative increase in philanthropic revenue for an organization. - Proven success creating a team- and goal-oriented environment that empowers staff through active communication and delegation, and that builds confidence, promotes diversity of thought, and celebrates achievements. - Demonstrated success personally cultivating, soliciting, and stewarding gifts of seven figures or more from individuals, foundations, and corporations. - A high level of comfort and effectiveness working with high net worth individuals and corporate business leaders. - The credibility, emotional maturity, authenticity, and sound judgment required to effectively engage and leverage university leadership and volunteers in the cultivation, solicitation, and stewardship of key prospects and donors. - The political savvy to navigate a complex academic community; the desire and ability to build bridges and strong collaborative relationships with all members of an operation across a university with a diverse body of alumni and constituents. - Exemplary listening and interpersonal skills; strong personal integrity, charisma, and work ethic coupled with a sense of humor and personal fortitude. - Superior written and oral communication skills; the ability to understand and translate information for all audiences; clarity, crispness, and elegance in writing and speaking. - A desire to deeply engage in the local and university communities. Commitment to diversity, intercultural understanding, inclusive institutional excellence, and global engagement. - A sharp eye for operational efficiency and the best use of resources, including a demonstrated understanding of budgets and the ability to manage them. - Facility with and appreciation for the use of technology in building an extended university community. - The personal flexibility to travel and work evenings or weekends as required. - Bachelor's degree required; advanced degree preferred. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply Rachel Ellenport is leading this search with Jean Jacoby and Kavita Mannan. For more information, to submit a nomination, or to apply for this role, please visit: www.imsearch.com/7231 SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Search for the Dean of the Lam Family College of Business San Francisco State University San Francisco, CA San Francisco State University (SF State), a thriving public institution of higher education, seeks an inspiring, innovative, and collaborative leader to serve as Dean of the Lam Family College of Business (LFCoB). Reporting to the Provost and working in partnership with faculty, students, and staff, the Dean will build upon the many strengths of the College - including its exceptional commitment to equity and community involvement, rich array of programs, talented faculty, internationally recognized emphasis on social responsibility and environmental sustainability, and direct access to industry - to ensure that SF State continues to develop outstanding business leaders for the 21st century. SF State is a comprehensive urban university located in a vibrant city with a deep intellectual and cultural life. With the unwavering commitment to social justice that is central to the work of the University, SF State prepares its students to become productive, ethical, active citizens with a global perspective. The University has distinguished itself as an active center of academic teaching, scholarship, and civic engagement and offers undergraduate and graduate instruction through its six academic Colleges. SF State is a culturally diverse campus that is part of the 23-campus California State University (CSU) system and currently serves 26,561 undergraduates and 3,046 graduate and professional students. The AACSB-accredited Lam Family College of Business is dedicated to celebrating the rich diversity, global perspective, and entrepreneurial spirit of the Bay Area and aspires to be the college of choice for students seeking to innovate sustainably and lead responsibly. LFCoB students apply sustainability and ethical perspectives to understandings of business practice, global leadership, innovation, the economy, and society. The College is one of the largest business schools both within, and outside of, the CSU system, serves over 5,800 undergraduate and graduate students, and is home to 127 tenured and tenure-track faculty and 104 lecturers across ten academic departments. The next Dean will join SF State at an exciting moment. In July 2019, the campus welcomed Dr. Lynn Mahoney as the 14th President, and in April 2019, the LFCoB received a transformational $25 million gift from Chris Larsen, an alumnus, and Lyna Lam, making it the first named college in the University's history. The gift will fund a variety of initiatives that enable the University to focus on innovation-oriented learning and professional development. The Dean, working closely with various stakeholders, will set and implement a clear vision for the future that advances the College's reputation for academic excellence, driving student success, and creating innovative business learning opportunities. SF State seeks a successful senior administrative leader with experience as a champion of equity, an inspiring and effective manager, and a responsible steward of revenue and resource development. To that end, the Dean will address a set of key opportunities, which are detailed further in this profile: • Lead the College in developing a compelling and distinctive identity and long-term vision to position SFSU as a competitive business program in the crowded SF market; • Strengthen the undergraduate educational experience by enhancing academic excellence and student success for both undergraduate and graduate students, with particular consideration for underrepresented minorities; • Assess and grow graduate and certificate programs to meet the evolving needs of the business community; • Cultivate interconnectedness and trust among students, staff, and faculty, creating an inclusive and vibrant intellectual community; • Grow and diversify resource streams for the College; • Establish strong relationships with local businesses to create a strong recruiting pipeline at SFSU at both the undergraduate and graduate levels; foster engagement between SFSU and the local community more broadly; and extend the reputation and impact of the College across the University, the region, and beyond. San Francisco State University has retained Isaacson, Miller, a national executive search firm, to assist in this search. Screening of complete applications will begin immediately and continue until the completion of the search process/until the position is filled. For more details, including the full position profile and to submit inquiries, nominations, referrals, and applications, please see the Isaacson, Miller website for the search: www.imsearch.com/6659. Electronic submission of materials is required. The University is an Equal Opportunity employer with a strong commitment to diversity and encourages applications from women, members of all ethnic groups, veterans, and people with disabilities. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Working Title IRB/IACUS Administrator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* The Office of Research & Sponsored Programs serves the SF State Community to help create a campus environment that is conducive to the research enterprise in the broadest sense. The office provides leadership, information, direction and technical assistance to faculty engaged in externally funded research, instruction, community service and other scholarly activity. In accomplishing this mission, ORSP ensures accountability, compliance and stewardship for sponsored programs as directed by the values of the office and by all applicable Federal, State, and University policies, procedures and regulations. Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $6,931.00 - $7,250.00 per month ($83,172.00 - $87,000.00 annually) Salary is commensurate with experience. Position Summary* The Institutional Review Board/Institutional Animal Care and Use Committee (IRB/IACUC) Administrator is an administrative leadership position in the Office of Research and Sponsored Programs (ORSP) responsible for oversight of the Human and Animal Protections (HAP) Unit. This position provides broad oversight and ensures compliance with Federal, State, CSU and campus policies and procedures. The successful candidate will provide administrative, analytic and systems oversight to ensure that Human and Animal Subjects compliance criteria are met. Under general direction of the AVP Research and Sponsored Programs (Institutional Official) and the Director of the Office of Research and Sponsored Programs, the incumbent provides leadership for the day to day operation of the Human and Animal Protections Unit. The IRB/IACUC Administrator assesses, formulates, and evaluates the impact of policies from a strategic and operational perspective. This position will regularly participate in planning and development activities and, as required, independent determination of methods to meet the administrative goals of the IRB and IACUC. The IRB/IACUC Administrator is responsible for the review, analysis and evaluation of human and animal research protocols and works alongside the committee chairs and members; organizes and runs the monthly review committee meetings; communicates recommendations and approvals to student and faculty investigators; provides technical and analytical recommendations as they relate to and enhance office operations; updates, maintains, compiles and prepares database reports; provides one-on-one assistance in creating and revising protocols; supervises student assistants and staff; streamlines existing and develops new policies and procedures and conducts outreach and training presentations. Position Information This is an administrative leadership position in the Office of Research and Sponsored Programs (ORSP) responsible for oversight of the Human and Animal Protections Unit. This position provides broad oversight and ensures compliance with Federal, State, CSU and campus policies and procedures. The successful candidate will provide administrative, analytic and systems oversight to ensure that Human and Animal Subjects compliance criteria are met. Under general direction of the AVP Research and Sponsored Programs (Institutional Official) and the Director of the Office of Research and Sponsored Programs, the incumbent provides leadership for the day to day operation of the Human and Animal Protections Unit. The IRB-IACUC Administrator assesses, formulates, and evaluates the impact of policies from a strategic and operational perspective. This position will regularly participate in planning and development activities and, as required, independent determination of methods to meet the administrative goals of the IRB and IACUC. The IRB-IACUC Administrator is responsible for the review, analysis and evaluation of human and animal research protocols and works alongside the committee chairs and members; organizes and runs the monthly review committee meetings; communicates recommendations and approvals to student and faculty investigators; provides technical and analytical recommendations as they relate to and enhance office operations; updates, maintains, compiles and prepares database reports; provides one-on-one assistance in creating and revising protocols; supervises student assistants and staff; streamlines existing and develops new policies and procedures and conducts outreach and training presentations. Minimum Qualifications* General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Incumbents at this level often have certification in a specialty area. Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas. Extensive and in-depth knowledge in project management including research and analytical methodologies. Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact. Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system. Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives. Preferred Qualifications CPIA- Certified Professional IACUC Administrator and CIP- Certified IRB Administrator, or willingness to complete the certification process for both Experience with human and animal subjects protocol review; continuing education in human and/or animal research; experience working with faculty and students about research; understanding of Federal, State and University policies and regulations regarding the use of human and animals in research; previous academic research experience. License/Certification Required CPIA- Certified Professional IACUC Administrator and CIP- Certified IRB Administrator, or willingness to complete the certification process for both Experience with human and animal subjects protocol review; continuing education in human and/or animal research; experience working with faculty and students about research; understanding of Federal, State and University policies and regulations regarding the use of human and animals in research; previous academic research experience. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline Open Until Filled. Review of applications to begin November 5, 2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: DEAN COLLEGE OF EXTENDED LEARNING San Francisco State University seeks a collaborative, strategic and transformative leader, with a proven track record of socially-responsible resource stewardship, business development, and a commitment to ensuring diverse student populations have broad access to equity-minded educational and workforce development programs, to serve as the College of Extended Learning Dean. ABOUT CALIFORNIA STATE UNIVERSITY The California State University (CSU) system has an annual budget of more than $5 billion. CSU is not only the largest four-year university system in the United States, but it is also one of the most diverse and affordable university systems in the nation. With 23 campuses, serving 460,000 students, and employing 47,000 faculty and staff, CSU is a leader in high-quality, accessible, student-focused higher education, and prepares the majority of California's leaders and policymakers. Approximately 64 percent of Californians with master's degrees in public administration studied at the CSU, as well as 35 percent of those with bachelor's degrees. In addition, 49 percent of Californians with bachelor's degrees in city, urban, community, and regional planning studied at the CSU. The CSU System has produced tens of thousands of graduates who have had an immeasurable impact. To learn more about the California State University system, see www.calstate.edu. ABOUT THE UNIVERSITY Originally founded in 1899 as the San Francisco State Normal School, SF State is one of California's oldest public universities. The institution moved to its current main campus near Lake Merced in 1953; in 1972, the University was re-designated as the California State University, San Francisco; and in 1974, it was renamed San Francisco State University. In the ensuing years, SF State has grown into a leading public state university accredited by the Accrediting Commission for Senior Colleges and Universities of the Western Association of Schools and Colleges. SF State offers: bachelor's degrees in 77 academic areas with an additional 48 areas of concentration, master's degrees in 63 academic areas with an additional 41 areas of concentration, along with 16 credential programs and 41 certificate programs. In addition, SF State offers an Educational Doctoral program in Educational Leadership, a Ph.D. in education, with a concentration in special education jointly with UC Berkeley, and a clinical doctorate, Doctor of Physical Therapy jointly with UC San Francisco. With the unwavering commitment to social justice that is central to the work of the University, SF State prepares its students to become productive, ethical, active citizens with a global perspective. The University is closely embedded within the city and has a legacy of social activism: in the 1960s, the University was home to protests that led to the creation of the first College of Ethnic Studies in the U.S. SF State's pioneering commitment to community and civic engagement is prevalent throughout the curriculum. More than 500 courses combine academic study with community involvement, and the University's location in a center of business, technology, and culture provides a laboratory for community-service projects, work-study opportunities, and internships. The University has been named by Princeton Review a "College with a Conscience," classified as one of the Carnegie Foundation's "Community Engagement" institutions; and consistently receives the Presidential Award in the President's Higher Education Community Service Honor Roll, the highest federal recognition a college or university can receive for its commitment to community service. SF State is home to a vibrant university culture with nearly 220 student organizations. It is the home of the "Gators" (a derivation of "Golden Gaters") and fields' eleven sports for men and women. SF State's motto is "Experientia Docet" - Experience Teaches. Graduates consistently cite the hands-on learning as a key part of what prepared them for beginning their careers. Students apply their talents and classroom learning to real-world challenges through community-service learning, credit-earning internships, and participation with community-focused centers and institutes that address issues relating to health, education, the environment, business, child care and underserved communities. SF State is a leading educational resource for the San Francisco Bay Area and serves as a major economic engine for the Bay Area and the State of California. The University serves a highly diverse population of thousands of students every year; approximately 38 percent of first- time freshmen are first in their family to attend college. SF State also ranks fourth in the nation among master's degree-granting institutions in the United States that host international students. To learn more about San Francisco State University, visit http://sfsu.edu . ABOUT THE COLLEGE. One of seven colleges that report to the Provost and Vice President for Academic Affairs, the College of Extended Learning (CEL) mobilizes the resources and expertise of San Francisco State University and its partners to anticipate and meet the educational and professional needs of diverse communities and industries. A gateway to the University, CEL focuses on the growing number of people whose needs are not met by an on-campus bachelor's or master's program. CEL oversees a variety of international and domestic self-support programs, including academic and professional development certificates, Open University, and corporate and customized trainings, and incubator for innovative program development and delivery at SF State. CEL employs 40 full-time staf¬f as well as dozens of extension education faculty. To learn more about the College of Extended Learning, visit https://cel.sfsu.edu/ POSITION SUMMARY The Dean of the College of Extended Learning is the chief academic, fiscal and administrative officer of the College and reports to the Provost and Vice President for Academic Affairs. The successful candidate is a person of vision with proven leadership skills to support and advance the University's mission in collaboration with University faculty, staff, and administrators, as well as community and industry partners. In this position, the Dean will: • Provide visionary leadership that produces strategic plans, actions, and results; • Develop and optimize a robust portfolio of academic and workforce development programs that responds to the needs of our local and global communities; • Partner with University units to design, develop and deliver programs and student support services in a variety of course formats and modalities; • Oversee sound, ethical and equitable fiscal management and allocation of resources; • Develop pathways for diverse populations of potential adult learners to access state-side programs; and • Build and expand strategic external and internal partnerships with community and industry partners to extend the College's reach, impact and relevance. Key Strategic Priorities To be successful, the Dean will be expected to address a set of key priorities, including: • Lead the development of a compelling and distinctive identity for the college, with a forward-focused vision that builds upon the unique values and characteristics of San Francisco; • Strategically lead the Center for Global Engagement and expand the portfolio of graduate and certificate programs to align with regional and global demand for professional skills and personal enrichment; • Provide leadership and advocacy to create and achieve strategic, budgetary and enrollment planning goals for the college; • Develop a robust recruitment pipeline to SF State, by strengthening external partnerships and creating innovative pathways to state-side programs; and • Develop scholarships and financial assistance programs to ensure greater access to educational opportunities for diverse adult learners who are qualified yet economically disadvantaged. QUALIFICATIONS • Social Justice: Demonstrated interest in administering, building or partnering with programs that serve a diverse student population in support of the University's mission and core values; • Communication: Evidence of excellent communication, mediation and facilitation skills and the ability to form and maintain productive relationships with academic, industry, community, and global partners; • Transformative Leadership: Demonstrated ability to lead staff and work collaboratively with University, community and industry partners to achieve a collective vision; • Administrative Leadership: Progressive levels of responsibility in Higher Education administration in the fields of Extended, Continuing, or Adult Education, with a proven track record of results. Five years of administrative experience as a dean, associate dean, department chair, or comparable position preferred; • Fiscal Management: Demonstrated expertise in managing a large budget, including strategic oversight and socially responsible stewardship of revenues and resources. Demonstrated experience in strategic planning and policy development; • Business Development: Demonstrated track record of establishing revenue-generating endeavors with organizations, agencies, industry and other partners. • Disciplinary Expertise: Demonstrated experience and expertise in Workforce Development, International Education, and Lifelong Learning; • Online Programs: Demonstrated success in developing and delivering online courses and programs in a variety of formats and modalities. Expertise in accreditation requirements and additional regulations related to online programs preferred; and • Education: Doctorate, Terminal Degree, or equivalent, from an accredited institution. COMPENSATION Salary and Benefits: The salary for this position lies within the Administrator IV range, and comes with a competitive benefits package. This is a CSU Management Personnel Plan (MPP) position. Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the university president. Additional Management Personnel Plan information can be found at the following website: http://www.calstate.edu/HRAdm/policies/mpp.shtml(link is external). PROCEDURE FOR CANDIDACY. Send application letter, curriculum vitae, and contact information for a minimum of three references to: Office of the Provost and VP for Academic Affairs Chair, Search Committee Dean College of Extended Learning San Francisco State University 1600 Holloway Avenue, ADM 455 San Francisco, CA 94132-4111 Or send electronic applications to: dean_cel@sfsu.edu Review of applications and nominations will begin on December 4, 2019. Late applications will be accepted and evaluated until the position is filled. The University is an Equal Opportunity employer with a strong commitment to diversity and encourages applications from women, members of all ethnic groups, veterans, and people with disabilities. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Working Title Manager, Maintenance Services Administrator Level This position is an Administrator I in the California State University Management Personnel Plan (MPP), reporting to the Director of Facilities Housing. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Facilities Services (Maintenance Housing) Department Description The Facilities Operations - Campus, Facilities Operations-Housing, Central Support Services, Custodial, Operations, Grounds, Facilities Services - maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring the facilities grounds and operations are appropriately and safely prepared, maintained, managed and operated. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 A.M. to 5 P.M. Anticipated Hiring Range* $6,250.00 per month ($75,000.00 annually) Salary is commensurate with experience. Position Summary* Under the general direction of the Director of Facilities Housing, the Manager, Maintenance Services provides leadership and direction in the maintenance, repair and operations of Housing buildings and develops strategic plans to further improve the effectiveness of the Maintenance Housing operations. Manages the delivery of utilities to Housing buildings which includes the Housing, Dining and Conference Services. Provides direction on Maintenance Housing planning, budgets, and distribution changes. This position will also liaise with representatives in Residential Life and Events and Conference Services. Through subordinate positions, the Manager, Maintenance Services has oversight of professional and trade staff in the following areas: Facilities Housing building operations and maintenance including painters and Maintenance Mechanics; HVAC; electric and plumbing shop; and lock shop. The Manager, Maintenance Services supports the mission of the following; San Francisco State University (University), the Administration & Finance (A&F) Cabinet, and the Facilities Services Division. Position Information The Facilities Services (FS) Division works within the Administration & Finance Cabinet and consists of five main functional areas: Facilities Operations Campus, Facilities Operations Housing, Central Support Services, Grounds and Custodial Operations. FS maintains and manages all facilities, utilities, grounds and property owned, leased or controlled by the University, in support of strategic plans and initiatives, in a manner ensuring that facilities, grounds and operations are appropriately and safely maintained, managed and operated. The FS division is a complex organization with an annual operating budget of more than $21M. FS is responsible for the maintenance and support of all University facilities and grounds - including: - 4.4 million gross square feet - 144 acres of land at the main campus in southwest San Francisco - 37 acres of land at the University's Romberg Tiburon Research Center along the shore of San Francisco Bay in Marin County - The University's Downtown Center on Market Street above the Westfield San Francisco Centre; and - Other properties within or around San Francisco FS is dedicated to customer service excellence and is committed to developing, deploying and promoting leading edge, safe, sustainable and resilient development and maintenance strategies and solutions. Six Roles of a Leader - Leads using the six roles of a leader by effectively structuring work, managing talent, inspiring performance, building teams, using and sharing information and facilitating change - Trains, coordinates, promotes and inspires FS leaders in order that FS serve as a campus role model in adherence to and deployment of the six roles of a leader Managerial Leadership -Leads, manages and supervises staff and contracts to achieve and excel in the performance of work assignments and in the identification, development and execution of strategic initiatives in support of department, division and University strategic plans and goals -Manages, directs, and supervises engineering, maintenance and 24-hour operation of functions consisting of, building systems and controls of Housing facilities and utilities infrastructure including electrical distribution systems, emergency power generation, domestic water distribution systems, Housing sewage and drainage systems. -Manages the group¿s performance (organizational and individual), develops, trains, and motivates all staff. -The Manager, Maintenance Services assists in hiring, training, developing, disciplining, and rewarding staff. S/he must maintain a well-trained team in order to meet customer service and -Supervises and oversees specialized teams, in support of Facilities Housing Operations. -Foster and promote the Principles of Conduct for a Multi-Cultural University. Promote, ensure and enforce Facilities Housing Maintenance Services application of appropriate industry professional responsibilities and ethical standards. -Maintain a service oriented culture within the group. Responsible for promoting and ensuring safety in the workforce. Operational Management -The Manager is responsible for communicating in a manner that instills confidence in the FS Housing organization across the campus. S/he and their staff must communicate job specific updates effectively with building occupants, FS staff, and senior management. -Leads a team that actively identifies communication opportunities in advance wherever possible, and reactively to emerging situations as they develop. -At the direction of the Director of Facilities Housing, the Manager, Maintenance Services plans, coordinates, and manages preventative maintenance programs for building and utility systems and equipment, analyzes and prioritizes maintenance needs, estimates cost, develops project budgets, determines whether work is to be done by in-house personnel or by contractor, and may manage the project within established budget parameters. -Participates in University/System-wide committees and work teams as directed or appropriate -Represents the Director of Housing as directed or appropriate on University/community committees and work groups -Assists in the development, submission and on-going management of Housing Maintenance Services division¿s annual and mid-year budgets, which include the complexity of utilizing blended general and trust funding/revenue sources and recharge income to support division operations -Promotes understanding and ensures compliance with Federal, State, and CSU, University and division policies, regulatory and statutory requirements. Advises and educates University employees, Facilities Services customers and stakeholders about compliance requirements, trends and industry best practices Facilitating Change -Partners with Facilities Services Leadership in the development, execution and on-going review of strategic initiative identification, key performance indicators (KPI¿s), planning and development Professional Behavior -Demonstrate behaviors that are in line with the User Friendly Principles (P530C) and Principles of Conduct for a Multi-Cultural University (P30D) -Demonstrate safe work practices for oneself, others and the office environment. Other Duties as Assigned. Minimum Qualifications* -B.S. in Engineering and 5-8 years' experience in facilities management & maintenance in a complex campus environment (or other related industrial field) or an equivalent combination of education and experience with a minimum of 5 years of progressively responsible and successful leadership and management experience as Maintenance Services Manager or Facilities Maintenance Manager equal position involved in the supervision, work planning, and training of staff. -In-depth knowledge of generators, building systems, control logic and operating protocols, plumbing/water distribution and sewage systems, fire alarm and high voltage distribution. -Knowledge of energy conservation practices and sustainability initiatives. -Experience managing a 24/7/365 operation in a union environment; experience supervising the work of journey level personnel, construction contractors and repair technicians -Sound judgment and problem resolution ability as demonstrated by a past record of solving facilities related challenges. -Ability to read drawings, understand code compliance and work with State code enforcement officials. -Ability to communicate clearly both orally and in writing with customers, department administrators, and staff at all levels including non-University personnel -Ability to manage multi-site systems operations and set up systems, records, and protocols to ensure equity at all facilities sites -Ability to work with minimal supervision and handle multiple projects simultaneously -Demonstrated knowledge, experience, proficiency and success: -In the use of interpersonal communication skills, reporting and other strategies to effectively inspire, influence and lead others and to achieve and maintain exceptionally high rates of customer and personnel satisfaction -In the use of appropriate project management skills and solutions to manage institutional business and administrative practices and initiatives -In the use of analytical, problem solving and conflict resolution strategies including demonstrated success of collaboratively, diplomatically and effectively working to resolve sensitive matters In staff supervision and management -Ability to use computers and other communications tools for extended periods of time ____________________________________________________________________________ Core Competencies-embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Preferred Qualifications - Experience in High voltage distribution systems (12 KV) -Demonstrated ability to manage complex projects; Knowledge of public contracting and fire/life safety regulations. 5 years or more of progressive, demonstrated experience and success in a higher education or other governmental/institutional environment. -Experience with CSU system-wide policies and procedures regarding: financial, contractual, administrative, construction, environmental health & safety, fire safety, space utilization, facilities management procedures, rules and practices -BOMA or IFMA certification Environmental/Physical/Special -This position works in an industrial environment with constant exposure to noise, heat, moving equipment and machinery, chemicals, and hazardous materials. -Requires the ability to enter into confined spaces, climb ladders and access difficult and awkward spaces. -Requires the ability to work extended hours on a 24/7 basis to respond to, and resolve, campus operational emergencies. -Ability to work variable nights, weekends and/or holidays, on-campus or off-site, depending upon work conditions and demands Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin November 12, 2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Working Title Coordinator, Government & Community Relations SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Government & Community Relations Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,167 to $4,834 monthly ($50,000 to $58,000 annually) Salary is commensurate with experience. Position Summary* The Coordinator provides strategic, logistical and administrative support for the Office of Government & Community Relations. This position reports directly to the Director of Government & Community Relations. The incumbent reconciles invoices, credit card statements and manage Government Relations projects. He/she processes reimbursement, prepares requisitions, negotiates and reviews vendor contracts or agreement. This position also plans and coordinate events, including ordering supplies and scheduling meetings with SF State staff and elected officials. The Coordinator also plans and drives projects that assist the support of community engagement and relations. Position Information Research and Strategy Support - Plan and drive projects efforts, leading and supporting community engagement within university advancement department. - Regularly partner with key members (Political Leaders and Community Leaders) to analyze and report on G&CR initiatives. - Evaluate program performance, developing reporting to measure progress against goals and share insightful results and recommendations for the Director. - Acts as the representative for the Director including answering casework correspondence, meeting with internal and external constituents, verbal communications with constituents, and serving as a liaison with federal, district, and local agencies - Informs the Director of all happenings on the campus and the greater SF bay area community by interacting with constituents and screening calls. - Handles casework assignments - Assesses casework for problems requiring campus action and makes recommendations to the Director - Monitors and assists in drafting documents for scheduled meetings for the Director Administrative Support - Manage and coordinate events and projects, including material preparation and distribution; planning & scheduling of events & meetings, conference calls with SF State staff and elected officials. - Managing correspondence with government and entities. - Maintaining and updating Government and Community Relations binder. - Make travel arrangements including flights, accommodations, ground transportation, and meeting schedules; and process reimbursements. - Update, manage, and create content for SFSU G&CR website page - Assist in tracking legislation, budget, and general obligation bond measure. - Maintain daily, weekly, monthly and yearly calendar for the Director. Review appointments and meetings with Director on a daily basis and provide necessary materials and/or information in preparation. - Screen and process incoming telephone calls, answer routine correspondence, edit documents, compile letters and reports, and create schedules. - Assess office supply needs, purchase supplies and process other requests, as needed. - Prepare and submit requisitions to create purchase orders. - Review vendor agreements and contracts for completion and accuracy. - Process, reconcile and submit invoice for payments by deadlines - Prepare monthly credit card reconciliation reports and ensure compliance to University¿s policies and procedures. - Complete expense reports as needed. Human Resources Support - Coordinate human resources needs for the department which includes (serving as attendance clerk for the department, posting job announcements to various websites, scheduling interview appointments and assisting with new staff orientation. Other duties as assigned. Minimum Qualifications* - General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods normally obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge or policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investing and analyzing problems with a broad administrative impact and implications. - Demonstrate ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 11/08/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Working Title Executive Assistant SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* University Development Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $5,200 to $5,800 monthly ($62,400 to $69,600 annually) Salary is commensurate with experience. Position Summary* Under the supervision of the Executive Director of Development and Campaign Operations, the Executive Assistant for Development provides high level analytical and specialized assistance including day-to-day support to the Associate Vice President for University Development and the Executive Director of Development and Campaign Operations. This position will perform highly sensitive and confidential executive-level support work requiring an awareness of the office priorities and an understanding of the functions of the University Development and the University Advancement division. The incumbent will interact with donors and prospects, the SFSU Foundation Board of Directors, and with the President's office, deans, faculty, staff, alumni and community leaders. The Executive Assistant also interfaces directly with the staff within the department of University Development and the Advancement Division. The incumbent performs a variety of administrative functions as well as managing project-based assignments. The Executive Assistant will: effectively manage inquiries, calls, calendar, files, mail and travel arrangements; schedule and attend meetings as appropriate; maintain current information on boards on committees on which the AVP serves as a staff designee; assist with human resource recruitment for open positions; establish and implement software programs and office procedures; and maintain and reconcile department procurement/travel card. Position Information Administrative Support to Executives - Proactively manages the AVP and Executive Director¿s complex calendars, independently committing them to action, as needed. - Reviews and initiates action on all incoming mail and correspondence to the AVP and Executive Director, including highly sensitive and confidential information, and independently responds to requests for information, ensuring appropriateness and accuracy of response, as needed. - Reviews and evaluates agendas, reports, proposals, requests and other incoming information from University administrative units noting established deadlines for action and responses. - Establishes and builds effective working relationships with University administrative units, including the Office of the President, Vice President for Advancement, Provost, Deans and others. - Prepares and disseminates directives and action requests to others on behalf of the AVP and Executive Director. - Plans and manages all logistics for business and social functions for AVP and Executive Director as needed. - Drafts and proofs letters and reports. - Independently researches, analyzes, and compiles relevant information and materials from a variety of sources to ensure that the AVP and the Executive Director are properly briefed and prepared for all meetings, events and other engagements. - Compiles and analyzes a variety of information and data, and prepares briefings, reports and other informational documents as assigned for meetings. - Creates and maintains a filing system for the AVP and the Executive Director. - Coordinates travel arrangements and compiles materials related to the business travel of AVP and Executive Director. - Prepares travel itineraries including maps and directions for the AVP and Executive Director. - Schedules ad hoc meetings for the AVP & Executive Director with internal and external constituents. - Takes meeting minutes, prepares draft for approval and distributes to participants, as required by AVP and the Executive Director. - Works collaboratively with the AVP & Executive Director to prepare and package proposals and case statements. - Develops and produces presentations for meetings in coordination with the AVP and Executive Director. - Conducts research as needed. Fundraising Support - Provide administrative support for Foundation Board Committees, including the Committee on Directors, Development Committee, Campaign Cabinet and other related sub-committees. - Organizes and coordinates meetings - Prepare and distribute meeting notifications, correspondence and agenda materials. - Attends meetings and takes minutes as needed. - Schedules standing department meetings. - Updates Advance with newly acquired information, as appropriate. - Conducts basic research on prospects and donors. Administrative support - Assist with recruiting and interviewing for vacant office support staff positions. - Ensures smooth daily operations of the Development Office. - Monitors main phone line to ensure coverage at all times. - Develops and implements strategies for efficiency. - Assists in creating, implementing and revising office policies and procedures. - Serves as back-up to administrative support staff as needed. - Assist with onboarding new Development employees. - Processes invoices for General Fund and University Corporation - Processes travel, hospitality and miscellaneous reimbursements for officers. - Develops, coordinates and executes purchase processes and requests; creates and submits online requisitions - Manages all invoices, payments and payment approval processes for Development, as needed - Processes direct pay forms and reimbursements forms - Reconciles procurement card and travel card - Support for assigned DoD¿s Other duties as assigned. Minimum Qualifications* -Bachelor's degree and/or equivalent in education and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. - Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. - Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. - Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. - Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. - Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. - Use of appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues. - Ability to train others on new skills and procedures and provide lead work direction. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Independently performance of varied or specialized administrative and analytical duties. - Ability to make independent decisions and exercise sound judgement. Preferred Qualifications - Five years of executive level administrative support, analytical and clerical experience. - Strong organizational and time management skills, experience establishing and maintaining an accurate record keeping, detailed calendaring with multiple internal and external parties and a filing system. - Strong interpersonal skills. - Ability to work well in a team environment, handle multiple assignments with great attention to detail, and meet deadlines. - Ability to maintain strict confidentiality of information. - Experience hiring, evaluating, coordinating and training administrative support staff. - Experience in higher education environment within highly sensitive work environments. - Experience working in Development, Advancement or other related departments. - Experience working in a fundraising environment. - Excellent verbal and written communication skills, including editing and proof reading skills. - Familiarity with donor management databases. - Applicant must be proficient in using software such as MS Word, Excel, Access, Outlook, Adobe Acrobat, Internet and other software applications. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 11/08/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Working Title Grant Support Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* The Office of Research & Sponsored Programs office is located in the Administration Building. Department Description The Office of Research & Sponsored Programs serves the SF State Community to help create a campus environment that is conducive to the research enterprise in the broadest sense. The office provides leadership, information, direction and technical assistance to faculty engaged in externally funded research, instruction, community service and other scholarly activity. In accomplishing this mission, ORSP ensures accountability, compliance and stewardship for sponsored programs as directed by the values of the office and by all applicable Federal, State, and University policies, procedures and regulations. ORSP administers grants and contracts on behalf of the University for Principal Investigators (PIs) acting independently, collaboratively (working with colleagues at SF State or at other universities), or as part of a Center or Institute initiative (Research & Service Organization, RSO). Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,429.00 per month ($53,148.00 annually) Salary is commensurate with experience. Position Information Responsible for all aspects of pre-award and post-award administrative support functions for a group of externally funded grants and contracts, including participation in Principal Investigator (PI) orientation; forms preparation for proposal submission; budget preparation; procedure documentation; and processing and tracking post award transactions. Minimum Qualifications* Bachelor's Degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. - General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. - Working knowledge of general practices, program, and/or administrative specialty. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to sponsored programs administration and impacting the applicable program, organizational unit, and/or administrative specialty. - Ability to analyze data and make procedures for research and statistical analysis and the ability to apply them. - Ability to organize and plan work and projects including handling multiple priorities. - Ability to make independent decisions and exercise sound judgement. - Ability to compile, write, and present reports related to program or administrative specialty. - Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires). Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. Preferred Qualifications Knowledge and Abilities: - Working knowledge of general policies, procedures and compliance requirements of grant and contract administration. - Ability to: coordinate and prioritize a large number of transactions in a timely manner with a high level of accuracy; work effectively with a diverse community of faculty and staff; understand and apply the principles of grant administration, including aspects of compliance requirements and financial management, to pre- and post-award functions; ability to gather and analyze data; reason logically, and make appropriate recommendations; ability to write clear and concise reports; ability to learn and follow through with pre- and post - award processes unique to research and grants. - Demonstrated ability to adapt to the dynamics of procedural and policy change. Experience: - 3-5 years of experience in an administrative support position; knowledge of basic office software; experience working with enterprise FMS; demonstrated organizational and communication skills. Education: - Equivalent to graduation from a four-year college or university; experience in a similar position may be substituted for required education depending on length and applicability of experience. - Bachelor's degree in business, accounting or related field with a minimum of one year experience in grants management preferred. - Work experience may be substituted for education, including a minimum of two years¿ experience in financial and administrative management. Core Competencies - embody the following competencies: - Bias toward collaboration and teamwork. - Effective oral, written and nonverbal communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline Open Until Filled. Review of applications to begin 11/07/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Working Title Program Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Disability Programs & Resource Center Department Description The DPRC's mission is to collaborate with the university's diverse community to ensure that all aspects of campus life - learning, working and living - are universally accessible. The DPRC provides the university community with resources, education and direct services in order that people with disabilities may have greater opportunity and encounter fewer barriers to achieving social justice and equity. Toward that end, the DPRC provides reasonable accommodations to over 1,800 students and over 300 employees and guests with disabilities each year. The DPRC also oversees ADAA, FEHA, and Section 504 and 508 compliance for the university, coordinates public event access, and is responsible for university-wide implementation of the CSU's Accessible Technology Initiative fATI), which provides oversight on the provision of accessible instructional materials, websites, and campus procurement. Appointment Type* This is a one-year probationary position. Upon successful completion of the probationary period, the employee will become permanent at their classification. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $4,630.00 - $4,770.00 per month ($55,560.00 - $57,240.00 annually) Salary is commensurate with experience. Position Summary* Under the general supervision of the Campus Access Services Program Manager of the Disability Programs & Resource Center (DPRC), the Program Services Coordinator (AA/S I, Exempt) independently supervises, trains, and manages the front desk student assistants; serves as the front desk lead for analyzing and addressing problems for walk-in and phone inquiries; determines immediate need for student and employee appointments and other courses of action; and covers the front desk during regularly scheduled shifts peak periods and during student assistant absences. Incumbent coordinates matching for classroom academic accommodations (e.g. note takers and lab assistants), including hiring, training, and supervision of student assistants, and coordinates the processing and maintenance of confidential student records and data management. Incumbent provides back-up support to campus accessible furniture program, accessible campus cart program, and other office programs as needed. Position Information Front Desk Coordination, Coverage, and Appointment Support - Serve as lead coordinator of the DPRC front desk. Analyze and address problems related to walk-in and phone inquiries; independently determine immediate need for all requested appointments and other courses of action; consult with constituents related to department services during peak times. - Provide coverage to the front desk at least 20 hours per week, ensuring coverage is scheduled during peak office hours. - Responsible staff member for directly supervising office opening/closing daily during public office hours and obtaining professional staff coverage when incumbent has pre-approved absences. - Hire and supervise student assistants each semester for front desk coverage; develop and monitor back-up coverage schedule. - Train student assistants on DPRC standard operating protocol, policies, initial appointment guidelines, staffing and operational updates or changes, reasonable accommodation procedures, and best-practices when interacting with people with disabilities; ensure confidentiality of communication and information. - Regularly delegate and monitor student assistant tasks and general effectiveness; provide regular feedback on student assistant communications and other information shared with the public, as well as other aspects related to job performance. - Maintain effective working relationships with a wide range of students, staff, faculty and the public. - Serve as back-up to front desk during student assistant unscheduled/short notice absences. - Coordinate content management of DPRC website related to front desk and student records database. Coordinate In-class Academic Accommodations and Supervise Academic Assistants - Meet with students with disabilities on a one-to-one basis to address situations related to providing classroom accommodations (e.g., note-taker or lab assistant) and consult with DPRC Disability Specialists or other department staff regarding appropriate accommodation solutions as needed. - Directly recruit, orient, train and supervise Lead Office Support Assistant who assists with note taking administrative duties. - Directly recruit, orient, train, supervise and oversee timesheet reporting for academic assistant(s). - Oversee processing of student note-taking and other academic accommodation requests and track successful note-taker/DPRC student matches and related data. - In consultation with supervisor, coordinate assessments of related program areas and review results to determine efficacy and/or recommended changes to implementation of classroom accommodations. - Coordinate priority registration incentive appointments for volunteer note-takers. Confidential Student Records Coordination - Oversee processing of incoming confidential student and employee records for office. - Provide day-to-day management of department electronic database, including participation in steering committee related to maintenance of database and reporting recommended changes. - Oversee and update student Priority Registration appointments and process for students with pre-approved eligibility. - Oversee maintenance and archiving of hard copy and electronic confidential student files and facilitate processing third party requests for records for students and employee records. - Provide periodic data reports on DPRC students served and the services delivered and assist with data reports when requested by colleagues in support of reports and communication. - Provide onboarding and in-service training and support on use of the online student records database to all staff, students, and faculty as delegated. Back-up Physical Access Services Programs - Provides back up support to departmental accessible campus furniture program and campus accessible cart program as needed, including driving carts as needed in unscheduled staff absences. - Facilitate front-line communication for all inquiries related to physical access services and process work accordingly, including support for student employees in the physical access services program area. - Analyze and address problems related to placement of accessible furniture and administration. - Supervise opening and closing procedures for accessible carts as needed in unscheduled staff absences. Minimum Qualifications* - Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. - Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. - Working knowledge of operational and fiscal analysis and techniques. - Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. - Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. - Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. - Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. - Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Previous experience working with students with disabilities in an academic setting. - Demonstrated experience supervising others in a high-volume, detail-oriented work environment. - Working knowledge of database management and standard office applications (e.g. email, scheduling software, Microsoft Office Suite, etc.). - Demonstrated organizational ability, especially related to managing daily details and multiple work tasks and priorities. - Previous experience with confidential record management and data collection. - Demonstrated ability to maintain effective working relationships with a wide range of students, faculty and staff. - Demonstrated ability to independently analyze complex situations and exercise sound judgment in adopting effective courses of action. - Working knowledge of Section 504 of the Rehabilitation Act of 1973, The Americans with Disabilities Act as Amended 2008, California State University (CSU) policy on disability support and accommodations and all related technical standards. - Ability to learn, interpret, and apply a wide variety of policies and procedures relating to department and campus - Demonstrated ability to implement basic interviewing and advising techniques with students and employees with disabilities. - Demonstrated ability to utilize tact and political acumen to interact with persons with contentious reactions and bring such situations under control. - Previous experience coordinating and executing disability accommodations; such experience in a post-secondary environment highly desirable. License/Certification Required A valid CA State Driver's License is requited to drive the campus accessible cart on state business. Environmental/Physical/Special - Employee must refrain from wearing scented products to ensure access for people with chemical sensitivities. - The position requires extensive use of computers. Employee must use healthy computing practices. - Position will require some evening and weekend hours during peak academic periods to ensure delivery of campus services. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline Open Until Filled. Review of applications will begin November 6, 2019. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Working Title Associate Dean of Students Administrator Level This position is an Administrator III in the California State University Management Personnel Plan (MPP), reporting to the Associate Vice President (AVP) for Student Life & Dean of Students. SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* AVP & Dean of Students Department Description Vision A campus community where every student belongs and the student experience matters. Mission The Division of Student Life (DSL) believes that every SF State student should belong and matter, has the capacity to live a purposeful life, and can positively impact the world. To that end, the Division of Student Life (DSL) team at SF State facilitates student-centered learning through personal, professional, community, and academic engagement, culminating in a transformational experience. We work collaboratively with students, families, faculty, staff, administrators, and others to enhance the overall SF State student experience. As partners in the educational process we: - Create opportunities for students to integrate curricular and co-curricular learning; - Advocate and support student inclusion in the University decision making process; - Inform and educate students of their rights and responsibilities as members of the University, San Francisco, and global communities; - Promote and educate students about social justice and equity; - Network and collaborate with faculty and staff to enhance the student learning experience; - Provide educational programs, events, and job opportunities that focus on development of leadership competencies, career and life skills, wellness, critical thinking and problem solving skills, and crisis management. Shared Values Our work in the Division of Student Life (DSL) is guided and informed by our commitment and support of SF State's five core values: - Courage: We cultivate courageous conversations and daring leadership. - Life of the Mind: We stimulate integration of curricular and co-curricular learning. - Equity: We advocate for social justice, equity, and eliminating barriers. - Community: We create inclusive and caring communities of challenge and support. - Resilience: We celebrate individual and community tenacity and sustainability. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $8,833 to $9,833 per month ($105,996 to $117,996 annually) Salary is commensurate with experience. Position Summary* Under the direction of the Associate Vice President (AVP) for Student Life & Dean of Students, the Associate Dean of Students serves as the Deputy Dean of Students and acts with the authority of the Dean of Students in their absence as needed. The incumbent is responsible for carrying out a wide range of duties requiring both overall and specialized knowledge of student advising, student advocacy and crisis intervention, student services, student development, student conduct, and student outcome assessments. The incumbent¿s primary objective is to support matriculation and retention in the University by providing students with well-balanced co-curricular experiences including, but not limited to, implementation best-practices, protocols, processes and procedures to respond to student complaints, concerns, inquiries, problems, and personal emergencies; promoting student involvement, student learning and student engagement opportunities; and providing leadership in crisis management, crisis response and proactive crisis mitigation. Position Information PROGRAM MANAGEMENT & OVERSIGHT - The incumbent develops administrative oversight and strategic planning for a portfolio of functional/programmatic area and others as assigned and is responsible for their successful operation; these areas may shift over time to meet changing student needs and priorities. - The incumbent coordinates educational programs to assist students with ethical decision-making, reducing incidents of academic dishonesty and other forms of student misconduct - Advocates for student rights and due process in an educational and student development-framed environment; assesses and sets priorities to create and foster key partnerships with campus departments, alumni, and employers. - Maximizes University relationships to allow productive collaboration with faculty, and academic departments, colleges, and Deans in efforts to support student accountability, learning and success. - Incumbent is responsible for developing and enforcing SAEM and University policies as they relate to students and student life. The incumbent is responsible for fostering competence in others through effective coaching, mentoring, and performance management of staff. This position works collaboratively with SAEM leadership team members to develop student-focused initiatives that strengthen co-curricular learning. - Oversee the Office of Student Conduct, ensuring that all applicable CSU and SF State policies and procedures are appropriately executed, and that programs/services are delivered in a manner consistent with best practices in the field, consistent with student development, and supportive of restorative justice concepts and principles; provide supervision, training, evaluation, support and mentoring to the Director of Student Conduct; and provide strategic direction and guidance to overall operations of the student conduct system for undergraduate students, graduate students, and student organizations for incidents of academic and non-academic misconduct. - In close collaboration with the Office of Human Resources, coordinate training and development for student employees across campus in order to maximize the efficacy of student employment as a high-impact practice; coordinate provision of mandatory training for student employees and paraprofessionals in a timely and pedagogically appropriate manner, and provide technical assistance to offices/departments/units on best practices in orienting, training, supervising and development student employees. - Coordinate the Dean-on-Call Initiative and overall Dean of Students Office response to student crises, inquiries, complaints, etc., ensuring continuity of care in alignment with all applicable CSU and SF State policies and procedures; this includes appointing Deans-on-Call, training/orienting them, monitoring performance, tracking outcomes, and providing quality assurance for the Initiative. - Co-Chair the Action Crisis Team, which is the campus¿ Behavioral Intervention Team (BIT). - Deploy the Dean of Students Office Student Death Protocol in a timely manner as needed. - Develop and coordinate administration of the HOPE Crisis Fund through the Deans-On-Call program; continually review criteria, assess disbursement and outcomes, and make recommendations to improve program efficacy. FUNDRAISING - In collaboration with University Development, the incumbent aids with the creation and management of fundraising and development activities for the Division of Student Life. The incumbent services as an advocate for students by representing the needs of students to University staff, faculty, and administrators, including providing direction and intervention for students in crisis and non-crisis situations - Coordinating services and resources; assisting with the administration of the student code of conduct and of CSU Executive Orders 1095/1096/1097/1098; working with University staff and faculty to resolve student problems; mediating and resolving conflict; and student referrals. SPECIAL PROJECTS & TECHNICAL ASSISTANCE - The incumbent also contributes to, supports, and promotes activities, programs and services that enhance the student life experience and foster student development in out-of-classroom settings. Finally, the incumbent coordinates special projects for the AVP for Student Life & Dean of Students as assigned and may develop, draft and disseminate reports, papers and other media publications to support Division of Student Life goals and priorities. Additional specific responsibilities include but are not limited to: - In consultation with the AVP & Dean of Students, assist with providing leadership, management and support to the Division of Student Life units, functions and programs, including via delegated authority as needed. - Serve as the Division of Student Life representative at Executive Council meetings as delegated. - Serve as advisor/consultant on human resources and budget matters for the Division of Student Life overall, and the Dean of Students Office specifically, providing consultation and guidance before advancing to the AVP-level officer. Coordinate budget submissions on behalf of the division as needed. The incumbent works in a highly visible role within a diverse campus community. The incumbent is an advocate for the department, and must be able to clearly articulate a vision that will guide its operation and lead it to excellence. Some work on weekends and evenings is required (holidays may be included). Supervision of outdoor events is required throughout the year. Extended periods of the day may be spent in an office, working at a desk and on a computer, or at meetings. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Professional Behavior - Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. - Promotes and ensures the application of human resources professional responsibilities and ethical standards. Other Duties as Assigned Minimum Qualifications* Master's degree in a higher education, student affairs, counseling, social work, or related field; and demonstrated knowledge and competence in student conduct, student development, student identity-development and/or related functions is required. Preferred Qualifications Significant experience in a higher education setting and terminal degree in education administration, social science, or a related field; and experience in working with academic affairs and faculty is highly desirable/preferred. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply Submit a letter of interest that includes a written statement describing your work experience and philosophy as it relates to this position together with a detailed resume or curriculum vitae, with Job#10421, to: Associate Vice President (AVP) for Student Life & Dean of Students, Associate Dean of Students Search Committee San Francisco State University Attn: HR, S&RM, Staff Employment Services, 1600 Holloway Avenue, Administration Building 252, San Francisco, CA 94132-4252 The Human Resources, Safety & Risk Management office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872 or (415) 338-1873. SF State is an Equal Opportunity/Americans with Disabilities Act employer and has a strong commitment to the principles of diversity. Application Deadline This position is open until filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Working Title Director, Office of Diversity & Student Equity Administrator Level This position is an Administrator III in the California State University Management Personnel Plan (MPP), reporting to the Assistant Vice President of Equity & Community Inclusion. Positions Available 1 Position Available SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Equity & Community Inclusion Department Description The mission of the Office of Diversity & Student Equity is to ensure all students graduate by providing tailored, personalized support and removing barriers to graduation. The goals to achieve this vision are to: - Provide resources and services that directly support the graduation and retention of SF State Students; - Ensure all students have a space on campus they can gather support, guidance, and affirmations of the intersectionality of their identities; - Foster the creation of additional resource centers for students including Latinx Student Services, PRIDE (LGBTIQ+), and other intercultural spaces - Connect students to faculty, staff, and resources across campus while providing support where gaps exist. Student Services Building, Room 206. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $7,417 to $7,700 per month ($89,000 to $92,400 annually) Salary is commensurate with experience. Position Summary* Reporting administratively to the Assistant Vice President for Equity & Community Inclusion (AVPECI), the Director of the Office of Diversity & Student Equity (DASE) serves as an integral member of the SAEM Leadership Council and a core team member in the Division of Equity & Community Inclusion. The incumbent will coordinate and link together efforts to plan, implement, evaluate and continually improve programs, policies, procedures and practices, based on scholarly evidence and best practices. Through these coordinated efforts, the incumbent will foster genuine mutual respect and understanding, support freedom of expression, advance human and civil rights across all identities/backgrounds, and promote a campus climate of inclusive excellence for all students. Specifically, the position will coordinate, plan, deliver, evaluate and continually improve student activities, events, functions and services which (1) prompt critical reflection, innovation, curiosity and courageous conversations; (2) create the conditions for more forthright, constructive relationships and interactions among members of the SF State community; (3) advance intercultural learning; (4) lead campus-wide, collaborative efforts intended to reduce unconscious bias, micro aggressions, stereotype threat, and exclusion to the greatest extent possible; and (5) ameliorate institutional barriers to equitable opportunity. In all efforts, the Director will be informed by a philosophy that inclusive excellence requires both the institution to critically examine itself and adapt/change, as well as individuals to shift attitudes and behaviors. Position Information Leadership & Supervision - Provide guidance, consultation and assistance in the development, review and revision of departmental/unit policies and procedures so as to minimize barriers to educational equity and to enhance access, success, retention and graduation for all students, in particular those from communities who have historically been underserved or underrepresented at SF State. - Ensure that assessment of program impact and learning outcomes occur on a regular basis, so as to maximize efficiency and effectiveness of the unit¿s efforts. - Provide advising, coaching, and mentoring to student clubs, groups and organizations who strive to advance the SF State strategic values of equity and community in support of the mission of the Office of Diversity & Student Equity, and possibly serve as advisor-of-record to one or more registered identity-based student organizations. - Incrementally augment this new unit over time, in a manner that builds on a unique legacy of activism and commitment to social justice that distinguishes SF State as a campus, utilizes a philosophical model grounded in theories of social justice and inclusive excellence, and implements programs and services from the ground up that will respond to the emerging 21st century challenges of leading and working in an increasingly diverse and global world. - Provide leadership, supervision, direction and accountability for staff and programs in the unit, including the Dream Resource Center, Interfaith & Intercultural Programs, and upcoming services and programs for the Queer and Trans community at SF State. - Develop a unit strategic plan and associated plan of action to define both short-term goals and longer-term vision and outcomes, as well as milestones and measures for advancement and success of the plan¿s priorities. - Collaborate with University Communications to publicize, promote and share the unit¿s efforts with various campus constituents, as well as provide education and raise awareness on issues of equity and inclusion. - Serve as a member of University committees; chair campus committees and work groups as appropriate. Program Coordination - Oversee, guide and assist with unit efforts to provide educational programming, outreach and training through best practices in social justice pedagogy, inclusive excellence models, and multi-cultural student development theory. - Promote and protect opportunities for dialogue and debate that explore the political, cultural, historical and social impact of sexual orientation, gender identity, immigration status, religion and religious identity with a special emphasis on the elimination of anti-Semitism, Islamophobia, and other forms of religious intolerance both in US society and within the SF State community. - Coordinate, develop and deliver pedagogically appropriate educational materials for a wide range of target student audiences that increase student engagement around issues of diversity and difference, as well as help to increase knowledge, shift attitudes, and promote behaviors that support a more equitable, inclusive and socially just campus community (Student Ambassadors Program, Campus Conversations, etc). - Incorporating best practices in social justice pedagogy and multi-cultural student development theory, coordinate and assist with unit efforts to provide educational programming, outreach and training that advance diversity, equity, and social justice for all students at SF State, as well as challenges students to critically explore the intersectionality of identities, along with the historical, political and social dynamics of power, privilege and oppression; Campus Climate - Advance diversity, equity, and social justice for all students at SF State ¿ whereby diversity is inclusive of a broad range of identities and their intersections, i.e., gender, race/ethnicity, socioeconomic status, sexual orientation, religion, age, disability, veteran status, political affiliation, etc. - In light of the unique political, cultural and religious climate of San Francisco and the broader Bay Area, devote special attention to supporting the success of communities whose identity is not defined by a single ethnic or racial identity, specifically communities who are united by a common experience or identity that is intersectional in nature (i.e., the queer community, the trans community, different religious and spiritual communities, the undocumented/DACAmented community). - Assist the AVPECI in ongoing efforts to promote diversity and equity in sustained collaboration and consultation with student organizations, athletic teams, residence hall communities, student shared governance bodies, and other student affinity/cohort groups, as well as in partnership with various administrative units and academic departments, including but not limited to AAPI Student Services, Associated Students, the Black Unity Center Dream Resource Center, Disability Programs & Resource Center, Residential Life, Student Activities & Events, Veteran Student Services and the College of Ethnic Studies. - Assist with implementation of the campus Graduation Initiative 2025 plan, in particular efforts to close the educational equity gap for students of color and for low-income students; provide technical assistance for University efforts to improve access and college readiness of qualified, historically underrepresented students to the University and to closing educational equity gaps. - Collaborate with key stake holders including, but not limited to, the academic colleges (in particular the College of Ethnic Studies) and academic research centers, Academic Institutional Research, Alumni & Parent Programs, Associated Students, Athletic Department, Counseling & Psychological Services, Dean of Students¿ Office, Disability Programs & Resource Center, Educational Opportunity Program, Equity Programs & Compliance Office, Health Promotion & Wellness, International Programs, Residential Life, and Veteran Student Services to implement and coordinate training, outreach and capacity-building efforts with students related to diversity, equity and inclusion. - As appropriate, facilitate conflict resolution/conflict de-escalation and crisis management/crisis intervention processes with students and student groups in situations where campus climate problems escalate, as well as assist in the identification and development of longer-term strategies to address catalyzing factors for the conflict or crisis. - Communicate and consult on an ongoing basis with Equity Programs & Compliance colleagues to identify systemic problems related to equity, inclusion and campus climate that are surfaced by students through the CSU Executive Order 1095/1096/1097 complaint process; coordinate efforts to develop responsive interventions, outreach programs, and educational workshops to more proactively redress and ameliorate identified challenges. - Conduct other duties as assigned, commensurate with the roles and responsibilities of the Director position, and be educationally/pedagogically responsive to events and shifting political/social contexts as they evolve both on campus and/or in the local/Bay Area community. HR Operations/Budget - Ensure responsible fiscal and facilities management, as well as compliance with relevant state and federal laws, California State University regulations, and University policies. - Recruit, select, train, mentor, develop, supervise, evaluate, and hold accountable all employees and volunteers in the Office of Diversity & Student Equity. - Promotes and ensures the application of human resources professional responsibilities and ethical standards. - Fosters and promotes the Principles of Conduct for a Multi-Cultural University and User Friendly Principles. - Fulfill other administrative duties as assigned. Other Duties as Assigned Minimum Qualifications* Required - Master's degree in a related discipline (Women¿s Studies, Ethnic Studies, LGBTQ Studies, Disability Studies, Counseling, Higher Education, etc.); - Five years of progressively responsible programmatic and/or administrative experience in designing, delivering, evaluating and improving activities, programs and services related to institutional access, diversity, inclusion, multiculturalism, and/or social justice in a higher education setting; - Fluency with the prevailing and emerging scholarship and best practices in the areas of student diversity, educational equity, inclusive excellence and/or social justice; - Demonstrated experience effectively working and establishing rapport with diverse identities inclusive of gender, race/ethnicity, class, religion, sexual orientation, disability, etc., and their intersections; - Proven experience working collaboratively with students and colleagues at all levels in a large, complex institution, as well as with various external communities, in facilitating positive and collaborative processes and interactions; - Record of commitment and contributions to addressing educational equity and building inclusive spaces and processes with special attention to intersectional identity frameworks for student success; - Three or more years of progressive leadership and management experience in student affairs, student services, student support, or related area; - Experience in producing reports related to student success benchmarks, milestones, professional development, and community partnerships in consultation with SAEM leadership and other University stakeholders; - Proven experience with supervising a broad range of employees including staff, faculty, and students with varying degrees of responsibility and leadership; and - Experience effectively managing organizational change. Preferred Qualifications Desired - An earned doctorate in a field relevant to the primary job duties; - Experience establishing new units/functions with clear and well-defined mission and goals, as well as clear metrics for success; - Working knowledge and current expertise with Title IX legal requirements and programmatic responsibilities and/or Title VII of the Civil Rights Act, and or ADA/Section 504; and - Demonstrated experience with crisis management and crisis communication. Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. How To Apply Submit a letter of interest that includes a written statement describing your work experience and philosophy as it relates to this position together with a detailed resume or curriculum vitae, with Job# 10401, to: Assistant Vice President for Division of Equity & Community Inclusion, Frederick Smith San Francisco State University, Student Affairs & Enrollment Management Attn: HR, S&RM, Staff Employment Services, 1600 Holloway Avenue, Administration Building 252, San Francisco, CA 94132-4252 The Human Resources, Safety & Risk Management office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872 or (415) 338-1873. SF State is an Equal Opportunity/Americans with Disabilities Act employer and has a strong commitment to the principles of diversity. Application Deadline This position is open until filled. Review of applications to begin 11/06/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Working Title Academic Office Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* Division of Undergraduate Education & Academic Planning (DUEAP) Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* Monday to Friday; 8 a.m. to 5 p.m. Anticipated Hiring Range* $3,634.00 per month ($43,608.00 annually) Salary is commensurate with experience. Position Summary* Coordinate and assist with all aspects of the work of the academic planning office including assessment, program review, program accreditation, WASC accreditation, and the curriculum. Accurately track and archive documents, coordinate with university assessment and program review committees. Assist with travel, hospitality, honoraria requests, reimbursements, meetings and other logistical and administrative support for staff in the Academic Planning Office, for the WAC/WID, FYE, GE and EXCO programs, and for program review and accreditation. Track and report expenses to the budget manager in DUEAP. Act as receptionist for the Academic Planning office, coordinate and organize supplies and processes for the office Position Information Calenders and Meetings: Maintain or assist with Associate Dean¿s calendar, resolve scheduling conflicts, coordinate meetings between AD and others, arrange hospitality for meetings and assist DUEAP staff with meetings and hospitality as needed Coordinate and assist with all aspects of the work of the APD office including assessment, program review, program accreditation, WASC, and curriculum, including accurately tracking and archiving documents using databases or electronic systems as well as hardcopies, assisting with travel and meetings, communication about and documenting process, coordination of documents with University Committees as needed. Travel and Payments: Coordinate travel and travel claims for the Associate Deans and those associated with the Academic Planning office as appropriate. Coordinate travel and travel claims for consultants as appropriate. Process honorariums, reimbursements, direct pays, and requisitions for purchases and fees, etc. Provide support on projects as requested for Academic Planning personnel, including the University Curriculum Coordinator and the Curriculum Office, the University Articulation Officer and the Articulation Office, and the coordinators of the Writing Across the Curriculum/Writing in the Discipline, General Education (GE), First Year Experience (FYE) programs, and Experimental College (EXCO). Coordinate and organize Academic Planning office to maintain a professional environment: act as receptionist to greet visitors, answer phones and direct as needed, distribute mail, coordinate IT and work order requests, coordinate ordering of Xerox machine and office supplies, coordinate operation of Xerox machine, supervise and assign tasks to student employees, approve student "reportable time" on-line if assigned Provide assistance for other projects as assigned, assist AD with correspondence and other tasks as needed Minimum Qualifications* - High School diploma, technical/vocational program, or their equivalents combined and two to three years of administrative, experience - Comprehensive and detailed knowledge of university organization, infrastructure, policies and procedures - Working knowledge of budget policies and procedure - Thorough mastery of English grammar, punctuation, and spelling - Effective written and verbal communication skills - Ability to effectively handle interpersonal interactions at all levels - Expertise in using office software packages (MS Word, MS Excel) - Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist - Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area (copy, fax, scanner machines) - Ability to organize and prioritize work - Ability to draft and compose correspondence and standard reports Preferred Qualifications - Completion of a Baccalaureate degree - Three to five years experience in administrative support, preferably in an academic setting - Experience in supervision of student employees and/or managing reception area - Ability to create graphs using Excel, to create presentations in Power Point, to process documents' conversions to PDF & Word - Expertise in using University & on-campus systems (PeopleSoft, Campus Solutions, CFS & CMS, Google Docs, SharePoint, scheduling -Doodle & Outlook Calendar) - Knowledge of California State University system specific policies, procedures, infrastructure Pre-Employment Requirements This position requires the successful completion of a background check. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline This position is open until filled. Review of applications to begin 08/13/2019. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled
San Francisco 1600 Holloway Avenue, San Francisco, CA 94132, USA
Mar 17, 2020
Full Time
Description: Working Title Community Service Specialist I Positions Available 1 Position Available SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department* University Police Department Appointment Type* This is a one year probationary position. Time Base* Full-Time (1.0) Work Schedule* The incumbent works a 40-hour work week with varied shifts and times. Anticipated Hiring Range* $2,600.00 - $3,000.00 per month ($31,200.00 - $36,000.00 annually) Salary is commensurate with experience. Position Summary* The Community Service Specialist serves as a visible security presence on the campus and within its buildings as assigned, performs security services such as patrolling campus on foot, bike or vehicle to protect campus community and visitors, provides public safety support and assistance to campus police, enforces campus ordinances and parking regulations, and issues citations to violators. Incumbent also provides information to the University Police Department (UPD) regarding any unusual occurrences and/or activities on and around campus. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Position Information Security Services Patrol campus on foot, bike or vehicle to protect campus community and visitors from such hazards as fire, theft, vandalism, trespassing and other crimes. Assist in the enforcement of campus rules and regulations, report hazardous conditions, checking, opening and securing campus facilities, coordinating and testing campus alarm systems. Public Safety Support Provide support and assistance to UPD by providing back-up dispatch support, managing property and evidence, maintaining records, providing training on crime prevention awareness, supporting drug identification programs, performing Live Scan and Ink Card fingerprinting, participating in emergency response teams and responding to emergency situations and taking incident/accident reports and responding to these situations, as needed. Parking Support Enforce parking rules and regulations through issuing and selling parking permits, patrolling parking lots, and issuing citations for parking and other standing violations, as appropriate. Appear in court for parking related citations and directing vehicle and pedestrian traffic during peak hours, special events, and emergencies. Campus Community Support Assist in the physical logistics for campus special events and emergencies. Provide general information and assistance to the public and provide escort and citizen assistance, as needed. Other duties as assigned. Minimum Qualifications* Entry into this classification requires high school level reading and writing abilities and possession of a California Driver's License. The nature of the duties may also require successful completion of a background check, physical and/or the ability to attend Police Officers Standards & Training (P.O.S.T.) programs related to public safety support and dispatch activities. Knowledge of and the ability to learn how to use the applicable public safety related equipment and systems are essential. High school diploma or equivalent and three to six months related experience would normally achieve these entry qualifications. - Working knowledge of applicable procedures and regulations related to campus security, public safety, and parking. - Working knowledge of alarm and radio systems. - Ability to detect and respond appropriately to potential hazardous or crime situations. - Ability to observe and recall details and incidents. - Ability to act and resolve parking and traffic problems. - Ability to write standard incident reports in a clear and concise manner. - Ability to interact effectively with a wide range of individuals including the campus community, general public and law enforcement personnel. - Ability to handle sensitive situations with tact and confidentiality. Preferred Qualifications - At least 1 year of experience as a security officer. - Must be dependable, trustworthy and willing to respond to work on call if needed. - Keep uniform inspection ready: polished, clean, and neat. - Knowledge of campus operating and emergency procedures. - Core Competencies embody the following competencies: - Bias toward collaboration and teamwork. - Effective communication skills. - Customer/Client Focus with an emphasis in problem solving and resolution. - Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. - Diversity and inclusion. License/Certification Required Incumbent must possess a valid California Drivers' License. Environmental/Physical/Special Must work indoors and/or outdoors and feel comfortable working in a police environment. Must be able to stand for long periods of time, walk for long periods of time, climb stairs, lift, open doors, and assist police officers as requested. Must be able to react to emergencies and be able to communicate effectively. Act as a first level mediator of disputes and be the eyes and ears for UPD. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements Incumbent must pass a medical examination and background check. Eligibility to Work* Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employees. CSUEU Position Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. How To Apply **THE ONLINE RECRUITMENT SYSTEM WILL ALLOW ONLY ONE FILE ATTACHMENT FOR EACH SUBMISSION** Submit an online application and upload in one file attachment your resume, cover letter, describing your specific qualifications for each position AND three (3) professional references who can comment upon your education and/or job related experience. SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Application Deadline Open Until Filled. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Closing Date/Time: Open until filled