The Napa Valley The Napa Valley , internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. Napa County as an Employer The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees. As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. The Position This recruitment is being conducted to fill one full-time vacancy in the Auditor-Controller's Office. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. An incumbent in this class series is expected to be qualified in accounting and/or auditing procedures. Incumbents prepare, monitor, and audit federal and state grant financial activities to ensure compliance with applicable rules, regulations, and accounting procedures as part of its overall grant management for operational departments and external agencies. The Grant Compliance Auditor classification series is flexibly staffed, with the Principal Grant Compliance Auditor being the highest level in the series. The department may choose to fill this vacancy at any level within the series, based upon the qualifications of the applicant pool. Memorandum of Understanding (MOU) Agreed Salary Increases and Winter Time Off (WTO): 3.5% COLA increase effective 7/1/2025 3.5% COLA increase effective 7/1/2026 32.0 hours of Winter Time Off (WTO) SALARY: Grant Compliance Auditor $ 42. 15 - $ 50.21 Hourly $3,372.00 - $4,016.80 Biweekly $7,306 - $8,703.06 Monthly $87,672.00 - $ 104,436.80 Annually This is the entry-level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This class is distinguished from the Senior Grant Compliance Auditor by the greater application of knowledge and increased level of independence required by the latter. Supervision is provided by management staff. No supervision is exercised over others. Senior Grant Compliance Auditor $ 46. 05 - $ 54.93 Hourly $3,684.00 - $ 4,394.40 Biweekly $7,982.00 - $9,521.20 Monthly $95,784.00 - $ 114,254.40 Annually This is the journey level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and assists the Principal Grant Compliance Auditor as part of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Grant Compliance Auditor in that there is a greater application of knowledge and increased level of independence required for this level. It is further distinguished from the Principal Grant Compliance Auditor in that the latter is considered the advanced working level in the series and the lead for the grant compliance team. General supervision is provided by higher level management staff. May serve as a functional lead. No supervision is exercised over others. Principal Grant Compliance Auditor $ 51. 54 - $ 61. 66 Hourly $ 4,123.20 0 - $ 4,932.80 Biweekly $8,933.60 - $10, 687.73 Monthly $107,203.20 - $ 128,252.80 Annually This is the advanced working level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and latitude and provides functional direction on the activities of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Senior Grant Compliance Auditor classification in that the Principal Grant Compliance Auditor serves in a lead capacity over the grant compliance team in addition to performing complex grant compliance auditor duties. General direction is provided by the Auditor-Controller or designee. Responsibilities include informal direction over assigned staff in the grant compliance team. The Recruitment Process 1. Applications will be accepted on-line until the current vacancy is filled, with the first review the week of February 13, 2023. 2. Applications will be screened for minimum qualifications and supplemental responses scored by subject matter experts the week of February 13, 2023. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. 3. Oral panel interviews will be held on a flow basis, starting the week of February 27, 2023. Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year. Human Resources reserves the right to make changes, additions or deletions to the examination dates/processes. Example of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Grant Compliance Auditor Assist operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; assist Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; review grants' requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist in establishing accounting processes for grants; set up proper reporting requirements as defined by the grant; reconcile financial transactions for grants to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review reporting and claiming of expenditures for adherence to State and Federal guidelines; participate in monthly or quarterly meetings with departments to review progress of grants; participate in on-site management reviews by the grantor agency during the grant term; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; record and track capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of the County's financial software system for grant tracking; review and maintain grant management policies and procedures; recommend improvements for implementation of best practices in grant monitoring; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; conduct special studies as requested; perform related duties as required. Senior Grant Compliance Auditor Provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist to ensure accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; assist with the coordination of monthly or quarterly meetings with departments to review progress of each grant; assist with the coordination of on-site management reviews by the grantor agency during the grant term; assist with the development and maintenance of the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and provide training as necessary; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of a County-wide master file of all grant award documents; assist with the development, recommendation and maintenance of grant management policies and procedures; recommend improvements to the Principal for implementation of best practices in grant monitoring; assist with the coordination of grant compliance teams with operating departments; assist with establishing meeting schedules and expectations of each member of the team; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; serve as a functional lead and assist in the training of entry level staff as assigned; conduct special studies and perform related duties as requested. As assigned and overseen by the Principal Grant Compliance Auditor, may perform: Review of all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by grant compliance auditor team; monitoring of grant expenditures and receipt of revenues to ensure compliance with grant agreement; preparation of the annual Schedule of Expenditures of Federal Awards for Single Audit; supporting duties to State, Federal and Independent Auditor for grant compliance audits; perform related duties as required. Principal Grant Compliance Auditor Lead and oversee the work of the grant compliance team; coordinate grant compliance team with operating departments and establish meeting schedules and expectations of each member of the team; develop, recommend and maintain grant management policies and procedures with approval from Auditor-Controller; provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure an accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; monitor grant activity against the submitted budget within the award, provide assistance to operating departments if awards require an adjustment or modification; review all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by the grant compliance auditor team; monitor grant expenditures and receipt of revenues to ensure compliance with grant agreement; prepare the annual Schedule of Expenditures of Federal Awards for Single Audit; provide support to State, Federal and Independent Auditor for grant compliance audits; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; coordinate monthly or quarterly meetings with departments to review progress of each grant; coordinate on-site management reviews by the grantor agency during the grant term; provide support, as primary contact, to any State, Federal and Independent Auditor for grant compliance audits; develop and maintain County-wide master file of all grant award documents; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; develop and maintain the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and providing training as necessary; recommend improvements to the Auditor-Controller for implementation of best practices in grant monitoring; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; provide a quarterly report to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; present to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; perform related duties as required. TYPICAL QUALIFICATIONS Grant Compliance Auditor KNOWLEDGE OF: Working knowledge of accounting and auditing theory, principles, and practices, and their application to accounting, auditing and fiscal transactions. Working knowledge of the laws, ordinances, and regulations governing the operation of a local governmental agency, a special district, and other government agencies. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Automated financial systems, and electronic data processing procedures, methods and equipment, including proficiency in Microsoft Excel and Word. ABILITY TO: Perform professional accounting and auditing work, and make appropriate and effective recommendations. Analyze and evaluate accounting and auditing problems, and develop appropriate data in the preparation of reports and statements. Apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Communicate financial issues effectively verbally and in written form to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology and accounting systems and office equipment. Establish and maintain effective working relationships with others. Senior Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Collaborate with a team of other professionals in a positive manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing, to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Principal Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Lead a team of other professionals in a positive and collaborative manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Experience and Education Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Grant Compliance Auditor Experience: Two years of professional level accounting and/or auditing experience. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant Certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Senior Grant Compliance Auditor Experience: Three years of professional experience performing high level accounting, auditing or State and Federal grant management, including at least 40 hours of continuing education related to current accounting regulations within the past two years. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Principal Grant Compliance Auditor Experience: Five years accounting and/or auditing experience performing as a team project lead over two or more subordinates. Current knowledge and experience in State and Federal Grant regulations required. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Must possess an active Certified Public Accountant certificate at time of hire, or obtain a CPA certificate within two years of hire. A position assigned to this class may require possession of a valid California Driver's License. ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: Continuous
Jul 14, 2024
Full Time
The Napa Valley The Napa Valley , internationally known for its fine wines, exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage. Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities. The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities. Napa County as an Employer The County of Napa is a highly respected employer within the local community as well as throughout the region. We offer rewarding and challenging work, flexible hours, competitive salaries, a comprehensive benefits package and tremendous opportunities for career growth. At the County of Napa we truly value our employees and are committed to diversity in our family-oriented environment. This is why we are the Employer of Choice for more than 1,400 employees. As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. The Position This recruitment is being conducted to fill one full-time vacancy in the Auditor-Controller's Office. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year. An incumbent in this class series is expected to be qualified in accounting and/or auditing procedures. Incumbents prepare, monitor, and audit federal and state grant financial activities to ensure compliance with applicable rules, regulations, and accounting procedures as part of its overall grant management for operational departments and external agencies. The Grant Compliance Auditor classification series is flexibly staffed, with the Principal Grant Compliance Auditor being the highest level in the series. The department may choose to fill this vacancy at any level within the series, based upon the qualifications of the applicant pool. Memorandum of Understanding (MOU) Agreed Salary Increases and Winter Time Off (WTO): 3.5% COLA increase effective 7/1/2025 3.5% COLA increase effective 7/1/2026 32.0 hours of Winter Time Off (WTO) SALARY: Grant Compliance Auditor $ 42. 15 - $ 50.21 Hourly $3,372.00 - $4,016.80 Biweekly $7,306 - $8,703.06 Monthly $87,672.00 - $ 104,436.80 Annually This is the entry-level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This class is distinguished from the Senior Grant Compliance Auditor by the greater application of knowledge and increased level of independence required by the latter. Supervision is provided by management staff. No supervision is exercised over others. Senior Grant Compliance Auditor $ 46. 05 - $ 54.93 Hourly $3,684.00 - $ 4,394.40 Biweekly $7,982.00 - $9,521.20 Monthly $95,784.00 - $ 114,254.40 Annually This is the journey level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and assists the Principal Grant Compliance Auditor as part of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Grant Compliance Auditor in that there is a greater application of knowledge and increased level of independence required for this level. It is further distinguished from the Principal Grant Compliance Auditor in that the latter is considered the advanced working level in the series and the lead for the grant compliance team. General supervision is provided by higher level management staff. May serve as a functional lead. No supervision is exercised over others. Principal Grant Compliance Auditor $ 51. 54 - $ 61. 66 Hourly $ 4,123.20 0 - $ 4,932.80 Biweekly $8,933.60 - $10, 687.73 Monthly $107,203.20 - $ 128,252.80 Annually This is the advanced working level classification in the professional Grant Compliance Auditor series assigned to the grant compliance team in the Auditor-Controller's Office. This classification operates with a high degree of independence and latitude and provides functional direction on the activities of the grant compliance team in the Auditor-Controller's office. This class is distinguished from the Senior Grant Compliance Auditor classification in that the Principal Grant Compliance Auditor serves in a lead capacity over the grant compliance team in addition to performing complex grant compliance auditor duties. General direction is provided by the Auditor-Controller or designee. Responsibilities include informal direction over assigned staff in the grant compliance team. The Recruitment Process 1. Applications will be accepted on-line until the current vacancy is filled, with the first review the week of February 13, 2023. 2. Applications will be screened for minimum qualifications and supplemental responses scored by subject matter experts the week of February 13, 2023. The most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview. 3. Oral panel interviews will be held on a flow basis, starting the week of February 27, 2023. Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year. Human Resources reserves the right to make changes, additions or deletions to the examination dates/processes. Example of Duties The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Grant Compliance Auditor Assist operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; assist Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; review grants' requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist in establishing accounting processes for grants; set up proper reporting requirements as defined by the grant; reconcile financial transactions for grants to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review reporting and claiming of expenditures for adherence to State and Federal guidelines; participate in monthly or quarterly meetings with departments to review progress of grants; participate in on-site management reviews by the grantor agency during the grant term; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; record and track capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of the County's financial software system for grant tracking; review and maintain grant management policies and procedures; recommend improvements for implementation of best practices in grant monitoring; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; conduct special studies as requested; perform related duties as required. Senior Grant Compliance Auditor Provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller Department provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; assist to ensure accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; assist with the coordination of monthly or quarterly meetings with departments to review progress of each grant; assist with the coordination of on-site management reviews by the grantor agency during the grant term; assist with the development and maintenance of the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and provide training as necessary; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; assist with the development and maintenance of a County-wide master file of all grant award documents; assist with the development, recommendation and maintenance of grant management policies and procedures; recommend improvements to the Principal for implementation of best practices in grant monitoring; assist with the coordination of grant compliance teams with operating departments; assist with establishing meeting schedules and expectations of each member of the team; assist with the quarterly reporting to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; assist with presentations to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; serve as a functional lead and assist in the training of entry level staff as assigned; conduct special studies and perform related duties as requested. As assigned and overseen by the Principal Grant Compliance Auditor, may perform: Review of all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by grant compliance auditor team; monitoring of grant expenditures and receipt of revenues to ensure compliance with grant agreement; preparation of the annual Schedule of Expenditures of Federal Awards for Single Audit; supporting duties to State, Federal and Independent Auditor for grant compliance audits; perform related duties as required. Principal Grant Compliance Auditor Lead and oversee the work of the grant compliance team; coordinate grant compliance team with operating departments and establish meeting schedules and expectations of each member of the team; develop, recommend and maintain grant management policies and procedures with approval from Auditor-Controller; provide technical assistance and support to operating departments in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; provide technical assistance and support to Special Districts for which the Auditor-Controller provides accounting services, in preparing grant applications, submitting reports, maintaining records and responding to any audit or information requests from granting agencies; ensure an accounting process for each grant is established and set up accurately for proper reporting requirements as defined by the grant; reconcile all financial transactions for each grant to ensure they are recorded accurately, including annual receivables and payables at the end of each fiscal year; monitor grant activity against the submitted budget within the award, provide assistance to operating departments if awards require an adjustment or modification; review all reports, requests for reimbursements and similar documents prepared by departments and Special Districts before submittal to the granting agency. For Special Districts, these items may be prepared internally by the grant compliance auditor team; monitor grant expenditures and receipt of revenues to ensure compliance with grant agreement; prepare the annual Schedule of Expenditures of Federal Awards for Single Audit; provide support to State, Federal and Independent Auditor for grant compliance audits; ensure all reporting and claiming of expenditures follow all State and Federal guidelines; ensure proper recording and tracking of capital assets purchased through grant funds as required by the grant agreement; coordinate monthly or quarterly meetings with departments to review progress of each grant; coordinate on-site management reviews by the grantor agency during the grant term; provide support, as primary contact, to any State, Federal and Independent Auditor for grant compliance audits; develop and maintain County-wide master file of all grant award documents; assist departments with close out of grants and establish after-grant document processes; follow up with departments to ensure all post-grant reports are submitted on time and accurately; review advances and disbursements no less than annually to determine interest earned and required to be remitted back to granting agency; develop and maintain the County's financial software system for grant tracking, ensuring the software is up to date, including testing upgrades and providing training as necessary; recommend improvements to the Auditor-Controller for implementation of best practices in grant monitoring; ensure compliance with grant requirements, paying special attention to those areas where the grantor's administrative procedures are different than the County's; provide a quarterly report to the Auditor-Controller outlining all grant activity such as applications, awards, closeouts and audit findings; present to the County Board of Supervisors on county-wide grant audits and reports as requested by the Auditor-Controller; participate in Internal Audit meetings and assist Internal Auditors as requested by the Internal Audit Manager or Auditor-Controller; perform related duties as required. TYPICAL QUALIFICATIONS Grant Compliance Auditor KNOWLEDGE OF: Working knowledge of accounting and auditing theory, principles, and practices, and their application to accounting, auditing and fiscal transactions. Working knowledge of the laws, ordinances, and regulations governing the operation of a local governmental agency, a special district, and other government agencies. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Automated financial systems, and electronic data processing procedures, methods and equipment, including proficiency in Microsoft Excel and Word. ABILITY TO: Perform professional accounting and auditing work, and make appropriate and effective recommendations. Analyze and evaluate accounting and auditing problems, and develop appropriate data in the preparation of reports and statements. Apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Communicate financial issues effectively verbally and in written form to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology and accounting systems and office equipment. Establish and maintain effective working relationships with others. Senior Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Collaborate with a team of other professionals in a positive manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing, to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Principal Grant Compliance Auditor KNOWLEDGE OF: Accounting and auditing theory, principles, and practices, and their application to a wide variety of accounting, auditing and fiscal transactions. Government Accounting Standards Board and Financial Accounting Standards Board accounting principles. Laws, ordinances, and regulations pertaining to the fiscal operation of County departments, special districts, and other government agencies. Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards. Automated financial systems, and electronic data processing procedures, methods and equipment, including high proficiency in Microsoft Excel and Word. ABILITY TO: Perform complex professional accounting and auditing work, and make appropriate and effective recommendations. Perform complex analysis and computations of financial data and develop logical conclusions. Interpret and apply legal and procedural regulations pertinent to governmental accounting and fiscal operations. Research and problem solve both independently and within a team. Lead a team of other professionals in a positive and collaborative manner to efficiently perform tasks with accurate and timely results. Communicate complex financial issues effectively, both verbally and in writing to County employees, Federal and State auditors, and granting agencies. Understand and follow oral and written instructions. Prepare and present clear, concise and complete reports. Perform detailed work accurately and efficiently. Operate modern technology, accounting systems and office equipment. Establish and maintain effective working relationships with others. Experience and Education Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Grant Compliance Auditor Experience: Two years of professional level accounting and/or auditing experience. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant Certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Senior Grant Compliance Auditor Experience: Three years of professional experience performing high level accounting, auditing or State and Federal grant management, including at least 40 hours of continuing education related to current accounting regulations within the past two years. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Possession of a Certified Public Accountant certificate shall be considered equivalent to the above education, and can substitute for two years of the experience listed above on a year-for-year basis. A position assigned to this class may require possession of a valid California Driver's License. Principal Grant Compliance Auditor Experience: Five years accounting and/or auditing experience performing as a team project lead over two or more subordinates. Current knowledge and experience in State and Federal Grant regulations required. Government or not-for-profit experience preferred. Education: A Bachelor's degree from an accredited college or university with major course work in accounting or a closely related field (must have completed at least 15 units of college level accounting courses). Evidence of current continuing education: 80 hours of relevant continuing professional education units (CPE) within the last 24 months. Continuing Education: Persons in this class are required by the United States General Accounting Office to complete 80 hours of relevant continuing education, including 24 hours in governmental accounting, every two years. License or Certificate: Must possess an active Certified Public Accountant certificate at time of hire, or obtain a CPA certificate within two years of hire. A position assigned to this class may require possession of a valid California Driver's License. ADA Accommodation Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303. PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION SALARY - Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually. ADDITIONAL BENEFITS INFO - Click here for additional benefits information forPublic ServicesEmployees: https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS EMPLOYMENT INFORMATION PHYSICAL STANDARDS - Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination. FINGERPRINTING - All employees hired into allocated positions or extra help positions will be fingerprinted. SELECTION PROCESS - FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam. Closing Date/Time: Continuous
Cal State University (CSU) Long Beach
1250 North Bellflower Boulevard, Long Beach, California 90840, USA
Job Summary Under the general direction of the AVP for Financial Management, the position is responsible for the management of the University Controller's Office which includes General Accounting, Financial Reporting and Tax, and Accounts Payable for three business units: the Campus, the Research Foundation, and the 49ER Foundation. The position is primarily responsible for the accuracy of all University and Foundation financial records, the timeliness of financial transactions, response to financial audits, and the preparation of financial reports. In addition, the position works with the Director of CMS Finance and the Director of Financial Management Information Systems in matters relating to the accounting and finance functional areas. Key Responsibilities Management of the University Controller's Office which includes General Accounting, Financial Reporting and Tax, and Accounts Payable for three business units: the Campus, the Research Foundation, and the 49ER Foundation. Development, review, and implementation of fiscal policies and procedures. Reviews changes in federal, state and/or endowment regulations to determine their impact on colleges and universities. Interprets and applies a variety of complex written policies and procedures in circumstances not clearly described by available guidelines. Overall responsibility for financial services to the campus community. Member of the system-wide Financial Standards Advisory Committee (FSAC). Reviews current accounting standards pronouncements, GASB Exposure Drafts, IRS rulings, federal and state laws, regulations, and rulings etc. General support to senior management and other miscellaneous duties as assigned. Provides advice to senior management with respect to fiscal matters within area of responsibility. In coordination with other managers, ensures that special projects and senior management initiatives are properly addressed. Knowledge Skills and Abilities Ability to work effectively and build strong relationships internally and externally with a broad range of individuals to bring the university community together around shared goals. Thorough knowledge of financial and program auditing practices and procedures and internal control policies and procedures. Proven track record in grants management as it relates to compliance and reporting of government, corporate, and foundation grants. Demonstrated ability to interpret and apply GASB, GAAP, and FASB standards, pronouncements, principles, and policies. Proficiency with Microsoft Office suite including Excel and Word. Thorough knowledge of financial record-keeping methods, sound accounting controls, business processes, policies, and procedures (higher education experience preferred). Ability to interpret and apply the results of financial analyses and projections to policies and rules, and experience with the maintenance of the chart of accounts. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Thorough knowledge of correct English, grammar, spelling, and punctuation, in addition to excellent written and verbal communication skills for communication with various levels of customers (students, faculty/staff, and vendors), and for the preparation of narratives and discussion and analysis included with financial statements. Knowledge of PeopleSoft Finance Module preferred. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Bachelor’s degree in accounting or a related field and a minimum of seven years of progressively responsible finance experience, including management required. CPA and/or MBA in Accounting strongly preferred. Experience with higher education and endowment accounting strongly preferred. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department Controller's Office Compensation Hiring Range : The hiring range for this position is $11,597 - $13,750 per month commensurate with candidate's education, experience, skills, and training. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Benefits This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits. Classification Administrator III Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Advertised: Jun 21 2024 Pacific Daylight Time Applications close: Jul 19 2024 Pacific Daylight Time Closing Date/Time:
Jun 22, 2024
Job Summary Under the general direction of the AVP for Financial Management, the position is responsible for the management of the University Controller's Office which includes General Accounting, Financial Reporting and Tax, and Accounts Payable for three business units: the Campus, the Research Foundation, and the 49ER Foundation. The position is primarily responsible for the accuracy of all University and Foundation financial records, the timeliness of financial transactions, response to financial audits, and the preparation of financial reports. In addition, the position works with the Director of CMS Finance and the Director of Financial Management Information Systems in matters relating to the accounting and finance functional areas. Key Responsibilities Management of the University Controller's Office which includes General Accounting, Financial Reporting and Tax, and Accounts Payable for three business units: the Campus, the Research Foundation, and the 49ER Foundation. Development, review, and implementation of fiscal policies and procedures. Reviews changes in federal, state and/or endowment regulations to determine their impact on colleges and universities. Interprets and applies a variety of complex written policies and procedures in circumstances not clearly described by available guidelines. Overall responsibility for financial services to the campus community. Member of the system-wide Financial Standards Advisory Committee (FSAC). Reviews current accounting standards pronouncements, GASB Exposure Drafts, IRS rulings, federal and state laws, regulations, and rulings etc. General support to senior management and other miscellaneous duties as assigned. Provides advice to senior management with respect to fiscal matters within area of responsibility. In coordination with other managers, ensures that special projects and senior management initiatives are properly addressed. Knowledge Skills and Abilities Ability to work effectively and build strong relationships internally and externally with a broad range of individuals to bring the university community together around shared goals. Thorough knowledge of financial and program auditing practices and procedures and internal control policies and procedures. Proven track record in grants management as it relates to compliance and reporting of government, corporate, and foundation grants. Demonstrated ability to interpret and apply GASB, GAAP, and FASB standards, pronouncements, principles, and policies. Proficiency with Microsoft Office suite including Excel and Word. Thorough knowledge of financial record-keeping methods, sound accounting controls, business processes, policies, and procedures (higher education experience preferred). Ability to interpret and apply the results of financial analyses and projections to policies and rules, and experience with the maintenance of the chart of accounts. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Thorough knowledge of correct English, grammar, spelling, and punctuation, in addition to excellent written and verbal communication skills for communication with various levels of customers (students, faculty/staff, and vendors), and for the preparation of narratives and discussion and analysis included with financial statements. Knowledge of PeopleSoft Finance Module preferred. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Bachelor’s degree in accounting or a related field and a minimum of seven years of progressively responsible finance experience, including management required. CPA and/or MBA in Accounting strongly preferred. Experience with higher education and endowment accounting strongly preferred. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less). Department Controller's Office Compensation Hiring Range : The hiring range for this position is $11,597 - $13,750 per month commensurate with candidate's education, experience, skills, and training. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Benefits This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits. Classification Administrator III Application Procedures Click Apply Now to complete the CSULB Online Employment Application. PLEASE FILL OUT THE APPLICATION COMPLETELY It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. Additional Information The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Equal Employment Statement California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Advertised: Jun 21 2024 Pacific Daylight Time Applications close: Jul 19 2024 Pacific Daylight Time Closing Date/Time:
Electrical District No. 3 of Pinal County, AZ
Maricopa, AZ, USA
This newly created Assistant Director of Financial Services/Controller position has been developed as a result of the growth of the District. Under the general supervision of the Director of Financial Services, the Assistant Director of Financial Services/Controller is responsible for managing multiple utility accounting activities and systems and supporting the financial team by helping to organize decision making processes, defining and resolving problems, exchanging information, and coordinating accounting activities. The Assistant Director of Financial Services/Controller guides financial decisions by establishing, monitoring, and enforcing policies and all accounting procedures. This position supervises the accounting team including Senior Accountant, Accountant, Accounts Receivable Specialist, and Accounts Payable Specialist.
The starting salary for this position will be $135,000+/- depending on qualification. ED3 offers a comprehensive benefits package to include medical, dental, and vision insurance, employee assistance programs, short- and long-term disability, group term, voluntary, and voluntary dependent life insurance, 401(k), tuition reimbursement, 10 paid holidays, and PTO and sick leave.
Qualified applicants are asked to apply at:
https://www.governmentjobs.com/careers/bakertilly/jobs/4634621
This position is open until filled; however, first review of resumes occurs on September 23, 2024 . Following the first review date, we will evaluate all applications against the criteria outlined in the recruitment brochure. For more information, please contact Patty Heminover at Patty.Heminover@bakertilly.com or by calling 651-968-7841.
Aug 26, 2024
Full Time
This newly created Assistant Director of Financial Services/Controller position has been developed as a result of the growth of the District. Under the general supervision of the Director of Financial Services, the Assistant Director of Financial Services/Controller is responsible for managing multiple utility accounting activities and systems and supporting the financial team by helping to organize decision making processes, defining and resolving problems, exchanging information, and coordinating accounting activities. The Assistant Director of Financial Services/Controller guides financial decisions by establishing, monitoring, and enforcing policies and all accounting procedures. This position supervises the accounting team including Senior Accountant, Accountant, Accounts Receivable Specialist, and Accounts Payable Specialist.
The starting salary for this position will be $135,000+/- depending on qualification. ED3 offers a comprehensive benefits package to include medical, dental, and vision insurance, employee assistance programs, short- and long-term disability, group term, voluntary, and voluntary dependent life insurance, 401(k), tuition reimbursement, 10 paid holidays, and PTO and sick leave.
Qualified applicants are asked to apply at:
https://www.governmentjobs.com/careers/bakertilly/jobs/4634621
This position is open until filled; however, first review of resumes occurs on September 23, 2024 . Following the first review date, we will evaluate all applications against the criteria outlined in the recruitment brochure. For more information, please contact Patty Heminover at Patty.Heminover@bakertilly.com or by calling 651-968-7841.
Controller / Assistant Director of Finance
Monterey One Water
Monterey, California
Annual Salary: $165,900 – $211,723 DOE/DOQ plus additional incentives (see benefits)
Working Together to Provide Cooperative Water Solutions!
Monterey One Water is seeking a technically skilled and dynamic administrator to serve as their next Controller/Assistant Director of Finance! This critical position is ideal for a capable professional ready to take charge of the financial operations of a forward-thinking water agency. This leader will work in partnership with the Director of Finance to oversee key financial functions for the Agency, including audits and financial reporting, accounts payable (AP), procurement, payroll, and general ledger management, with oversight of five direct staff and an approximate departmental budget of $2 million They will also have the opportunity to assist the Director of Finance in preparation of the Agency’s annual $90 million budget and long-range financial planning. This position will improve efficiency and internal controls, seek opportunities to optimize processes, and set a high standard for compliance. They will also lead with positive encouragement, structure, and a decisive leadership style, establishing clear expectations and accountability.
The ideal candidate will have a background in public sector or special district finance. They will have prior annual and single audit experience which includes working directly with auditors, compiling necessary documentation, and handling all aspects of financial reporting and compliance with GASB. Prior experience in implementing a new enterprise resource planning (ERP) system is also ideal for this role. Become a key player in an exciting and innovative organization – apply today!
View the full recruitment brochure: https://indd.adobe.com/view/fccbec00-7fdf-40de-b976-d3897db4be80
THE JOB & IDEAL CANDIDATE
The Controller/Assistant Director of Finance will play a pivotal role in overseeing essential accounting functions, manage audit preparation and the ACFR process, establish and maintain internal controls, and collaborate with the Director of Finance to set and execute long-term financial strategies. They will also provide consistent and supportive leadership for the Finance team, prioritizing culture creation as well as opportunities for growth and development. With a focus on technical precision and operational efficiency, this role is crucial for upholding the organization’s financial health and regulatory compliance.
The ideal candidate will be a confident leader, capable of inspiring collaboration among staff, communicating at every level of an organization, and navigating teams through change. They will also be methodical, organized, and detail-oriented, with particular strength in process improvement. This role is ideal for a leader who can inspire and support a diverse team, while supporting core accounting functions and ensuring financial excellence!
MINIMUM QUALIFICATIONS
Any combination of experience and education/training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a bachelor’s degree from an accredited college or university with a major in accounting, finance, business administration, public administration, or a closely related field.
Experience: Five (5) years of increasingly responsible supervisory experience in accounting and finance administration.
Driver’s License: Possession of a valid driver’s license, satisfactory driving record, and insurable by the Agency’s insurance at the standard rate.
Desired:
Certifications: Certified Public Accountant (CPA) or Certified Management Accountant (CMA) certificate, as well as certifications issued in investments by the California Municipal Treasurers Association (CMTA) or the Association of Public Treasurers of the United States and Canada (APT US&C).
Memberships: Active membership in either the Governmental Finance Officers Association (GFOA) or California Society of Municipal Finance Officers.
Experience : Public sector or governmental agency experience. Experience in utility billing.
SALARY AND BENEFITS
An annual salary of $165,900 – $211,723 DOE/DOQ , plus a generous benefits package .
HOW TO APPLY: For first consideration, apply by September 10th at www.wbcpinc.com/job-board
SAVE THE DATES
Round one virtual interviews will take place on October 4th. Finalists will move forward to round two in-person interviews on October 18th. Selected candidates must be available for both dates.
QUESTIONS?
Please contact your recruiter, Lauren Gerson:
lauren@wbcpinc.com
866-929-WBCP (9229) toll free
541-664-0376 (direct)
Aug 12, 2024
Full Time
Controller / Assistant Director of Finance
Monterey One Water
Monterey, California
Annual Salary: $165,900 – $211,723 DOE/DOQ plus additional incentives (see benefits)
Working Together to Provide Cooperative Water Solutions!
Monterey One Water is seeking a technically skilled and dynamic administrator to serve as their next Controller/Assistant Director of Finance! This critical position is ideal for a capable professional ready to take charge of the financial operations of a forward-thinking water agency. This leader will work in partnership with the Director of Finance to oversee key financial functions for the Agency, including audits and financial reporting, accounts payable (AP), procurement, payroll, and general ledger management, with oversight of five direct staff and an approximate departmental budget of $2 million They will also have the opportunity to assist the Director of Finance in preparation of the Agency’s annual $90 million budget and long-range financial planning. This position will improve efficiency and internal controls, seek opportunities to optimize processes, and set a high standard for compliance. They will also lead with positive encouragement, structure, and a decisive leadership style, establishing clear expectations and accountability.
The ideal candidate will have a background in public sector or special district finance. They will have prior annual and single audit experience which includes working directly with auditors, compiling necessary documentation, and handling all aspects of financial reporting and compliance with GASB. Prior experience in implementing a new enterprise resource planning (ERP) system is also ideal for this role. Become a key player in an exciting and innovative organization – apply today!
View the full recruitment brochure: https://indd.adobe.com/view/fccbec00-7fdf-40de-b976-d3897db4be80
THE JOB & IDEAL CANDIDATE
The Controller/Assistant Director of Finance will play a pivotal role in overseeing essential accounting functions, manage audit preparation and the ACFR process, establish and maintain internal controls, and collaborate with the Director of Finance to set and execute long-term financial strategies. They will also provide consistent and supportive leadership for the Finance team, prioritizing culture creation as well as opportunities for growth and development. With a focus on technical precision and operational efficiency, this role is crucial for upholding the organization’s financial health and regulatory compliance.
The ideal candidate will be a confident leader, capable of inspiring collaboration among staff, communicating at every level of an organization, and navigating teams through change. They will also be methodical, organized, and detail-oriented, with particular strength in process improvement. This role is ideal for a leader who can inspire and support a diverse team, while supporting core accounting functions and ensuring financial excellence!
MINIMUM QUALIFICATIONS
Any combination of experience and education/training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a bachelor’s degree from an accredited college or university with a major in accounting, finance, business administration, public administration, or a closely related field.
Experience: Five (5) years of increasingly responsible supervisory experience in accounting and finance administration.
Driver’s License: Possession of a valid driver’s license, satisfactory driving record, and insurable by the Agency’s insurance at the standard rate.
Desired:
Certifications: Certified Public Accountant (CPA) or Certified Management Accountant (CMA) certificate, as well as certifications issued in investments by the California Municipal Treasurers Association (CMTA) or the Association of Public Treasurers of the United States and Canada (APT US&C).
Memberships: Active membership in either the Governmental Finance Officers Association (GFOA) or California Society of Municipal Finance Officers.
Experience : Public sector or governmental agency experience. Experience in utility billing.
SALARY AND BENEFITS
An annual salary of $165,900 – $211,723 DOE/DOQ , plus a generous benefits package .
HOW TO APPLY: For first consideration, apply by September 10th at www.wbcpinc.com/job-board
SAVE THE DATES
Round one virtual interviews will take place on October 4th. Finalists will move forward to round two in-person interviews on October 18th. Selected candidates must be available for both dates.
QUESTIONS?
Please contact your recruiter, Lauren Gerson:
lauren@wbcpinc.com
866-929-WBCP (9229) toll free
541-664-0376 (direct)
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Associate Controller is responsible for the effective oversight and management of Accounting Services, Financial Reporting, and Tax. These areas have regular direct interaction with others on campus, as well as students and vendors. This position provides coordination and acts as a liaison between these areas and campus departments and vendors who provide services within these departments. This position must have excellent communication skills and will present to large groups regularly. This position collaborates with many campus groups regarding policies, procedures, and special projects. Other duties include interpreting and applying fiscal policies and procedures under federal, state, CSU, and University regulations and policy. The Associate Controller works with the University Controller to manage the integration of the university finance system (Oracle) with financial operations and actively analyzes financial information through the use of queries, spreadsheets, databases, and other reporting tools for management oversight in conjunction with the Budget and Finance Department and other university organizations. The Associate Controller works collaboratively with internal and external constituents to provide maximum efficiency and customer service. The Associate Controller works directly with the Accounting Services Manager and Financial Reporting Manager to ensure the timely preparation of required reports including submissions to the CSU Financial Information Record Management System (FIRMS), State Controller's Office (SCO), external auditors, and internal university units; formulates procedures and operating policies; reviews systems, procedures and controls for efficient use of University resources; interfaces with various state and federal agencies on fiscal operations and financial reports; is responsible for certain ad hoc reporting and other functions as assigned by the University Controller, the Associate Vice President for Financial Operations or the Vice President of Business and Financial Affairs and performs other related duties as assigned. The Associate Controller will develop the talents and expertise of staff and recruit and retain a diverse staff of well-qualified and high-performing professionals; consult with and advise University management, faculty and staff on financial issues; recommend alternatives in creating and implementing University-wide financial policies and procedures; establish and monitor appropriate procedures and systems to assure necessary controls on all financial transactions ensuring an appropriate internal control environment for the University; responsible for accounting policy and procedure in accordance with the legal basis of accounting, assist in the annual closing of the accounting records; assist in the completion of the annual audit and publication of the audited financial statements consistent with governmental accounting standards ensuring that the University accounting records and other reporting documents reflect a true and accurate financial record; develop and maintain strong collegial contacts throughout the University and with national professional organizations; understand how various stakeholders throughout the University value and use services provided by the University Controller's Office. This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Department Summary The University Controller is responsible for the maintenance of the University’s budgetary, general and subsidiary ledgers for all University Funds. Through the Accounting Services and Financial Reporting Departments, the University Controller oversees and coordinates the analysis, reconciliation, and reporting of all financial transactions of the University, including cash receipt processing, student refunds, financial aid disbursements, billing/collections, and reconciliations; management of the diverse services provided by the SDSU ID Card as performed by the SDSUCard Office. The University Controller is responsible for internal and external reporting including Legal/Budgetary Basis, Financial Information Record Management System (FIRMS), and Generally Accepted Accounting Principles (GAAP). The University Controller reports directly to the Associate Vice President for Financial Operations. The Associate Controller reports to the University Controller and has a broad range of responsibilities critical to the fiscal and day-to-day operations within the University Controller’s Office, as well as to the strategic goals of the campus. The Associate Controller is a key liaison to other departments on campus and is regularly involved in collaborative projects with other campus teams, outside vendors, and the Chancellor’s Office. For more information regarding The Division of Business and Financial Affairs, click here . Education and Experience Graduation from a four-year college or university with a degree in accounting or a related field, or equivalent education/experience. Ten or more years of progressively responsible experience in the finance area. Experience leading an implementation or major upgrade to an ERP suite which includes general ledger, accounts payable, accounts receivable, fixed assets and procurement. Two or more years of being responsible for a substantial audit engagement. Substantial means an organizationally complex auditee, multiple audit staff, and consolidated statements which include MD&A or similar disclosures. Must include responsibility for reviewing client-prepared audit schedules, financial reports, and footnotes. Key Qualifications Advanced skills in Microsoft Excel which enables review and analysis and supports the production of reports with both summary and detailed information. High-level critical thinking skills that enable the incumbent to determine potential areas of risk or concern quickly and accurately for the University regarding data and/or activities. Well-developed interpersonal skills that enable the incumbent to effectively manage the team of managers and staff within the areas of responsibility, as well as develop and maintain relationships with colleagues across the campus and other campuses and the Chancellor's Office. Experience in the audit practice of a major public accounting firm. Experience in data query tools. Expertise and experience in applying accounting standards for higher education (GASB preferred). Master’s degree or CPA preferred. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $145,000 - $155,000 annually Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 10 ,2024. To receive full consideration, apply by July 9, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Jun 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 26, 2024
Position Summary The Associate Controller is responsible for the effective oversight and management of Accounting Services, Financial Reporting, and Tax. These areas have regular direct interaction with others on campus, as well as students and vendors. This position provides coordination and acts as a liaison between these areas and campus departments and vendors who provide services within these departments. This position must have excellent communication skills and will present to large groups regularly. This position collaborates with many campus groups regarding policies, procedures, and special projects. Other duties include interpreting and applying fiscal policies and procedures under federal, state, CSU, and University regulations and policy. The Associate Controller works with the University Controller to manage the integration of the university finance system (Oracle) with financial operations and actively analyzes financial information through the use of queries, spreadsheets, databases, and other reporting tools for management oversight in conjunction with the Budget and Finance Department and other university organizations. The Associate Controller works collaboratively with internal and external constituents to provide maximum efficiency and customer service. The Associate Controller works directly with the Accounting Services Manager and Financial Reporting Manager to ensure the timely preparation of required reports including submissions to the CSU Financial Information Record Management System (FIRMS), State Controller's Office (SCO), external auditors, and internal university units; formulates procedures and operating policies; reviews systems, procedures and controls for efficient use of University resources; interfaces with various state and federal agencies on fiscal operations and financial reports; is responsible for certain ad hoc reporting and other functions as assigned by the University Controller, the Associate Vice President for Financial Operations or the Vice President of Business and Financial Affairs and performs other related duties as assigned. The Associate Controller will develop the talents and expertise of staff and recruit and retain a diverse staff of well-qualified and high-performing professionals; consult with and advise University management, faculty and staff on financial issues; recommend alternatives in creating and implementing University-wide financial policies and procedures; establish and monitor appropriate procedures and systems to assure necessary controls on all financial transactions ensuring an appropriate internal control environment for the University; responsible for accounting policy and procedure in accordance with the legal basis of accounting, assist in the annual closing of the accounting records; assist in the completion of the annual audit and publication of the audited financial statements consistent with governmental accounting standards ensuring that the University accounting records and other reporting documents reflect a true and accurate financial record; develop and maintain strong collegial contacts throughout the University and with national professional organizations; understand how various stakeholders throughout the University value and use services provided by the University Controller's Office. This is a full-time (1.0 time-base), benefits eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Department Summary The University Controller is responsible for the maintenance of the University’s budgetary, general and subsidiary ledgers for all University Funds. Through the Accounting Services and Financial Reporting Departments, the University Controller oversees and coordinates the analysis, reconciliation, and reporting of all financial transactions of the University, including cash receipt processing, student refunds, financial aid disbursements, billing/collections, and reconciliations; management of the diverse services provided by the SDSU ID Card as performed by the SDSUCard Office. The University Controller is responsible for internal and external reporting including Legal/Budgetary Basis, Financial Information Record Management System (FIRMS), and Generally Accepted Accounting Principles (GAAP). The University Controller reports directly to the Associate Vice President for Financial Operations. The Associate Controller reports to the University Controller and has a broad range of responsibilities critical to the fiscal and day-to-day operations within the University Controller’s Office, as well as to the strategic goals of the campus. The Associate Controller is a key liaison to other departments on campus and is regularly involved in collaborative projects with other campus teams, outside vendors, and the Chancellor’s Office. For more information regarding The Division of Business and Financial Affairs, click here . Education and Experience Graduation from a four-year college or university with a degree in accounting or a related field, or equivalent education/experience. Ten or more years of progressively responsible experience in the finance area. Experience leading an implementation or major upgrade to an ERP suite which includes general ledger, accounts payable, accounts receivable, fixed assets and procurement. Two or more years of being responsible for a substantial audit engagement. Substantial means an organizationally complex auditee, multiple audit staff, and consolidated statements which include MD&A or similar disclosures. Must include responsibility for reviewing client-prepared audit schedules, financial reports, and footnotes. Key Qualifications Advanced skills in Microsoft Excel which enables review and analysis and supports the production of reports with both summary and detailed information. High-level critical thinking skills that enable the incumbent to determine potential areas of risk or concern quickly and accurately for the University regarding data and/or activities. Well-developed interpersonal skills that enable the incumbent to effectively manage the team of managers and staff within the areas of responsibility, as well as develop and maintain relationships with colleagues across the campus and other campuses and the Chancellor's Office. Experience in the audit practice of a major public accounting firm. Experience in data query tools. Expertise and experience in applying accounting standards for higher education (GASB preferred). Master’s degree or CPA preferred. Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $145,000 - $155,000 annually Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 10 ,2024. To receive full consideration, apply by July 9, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Jun 25 2024 Pacific Daylight Time Applications close: Closing Date/Time:
COUNTY OF LAKE, CA
Lake County, California, United States
Job Details Under general direction, to assist the Auditor-Controller/County Clerk with planning, organizing, directing and managing one or more functions and operations of the Auditor-Controller/County Clerk Office. The incumbent will perform a variety of difficult, complex and specialized assignments in the accounting and auditing of County financial records and conducting fiscal and budget administrations and will provide general assistance and answer questions regarding Auditor-Controller/County Clerk functions, policies, and procedures. Minimum Qualifications Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California driver's license. Education and Experience: Education equivalent to graduation from a four year college or university with a major in accounting, finance, or business administration, which included at least 21 semester units or 28 quarter units of Accounting coursework, including any combination of courses in elementary, intermediate, and advanced accounting, managerial accounting, financial accounting, cost accounting, auditing, accounting information systems, governmental accounting, and business law. And Three (3) years of responsible professional work experience in accounting, auditing, and financial analysis work and at least two (2) years of experience in a supervisory or management capacity (may be inclusive of the 3 years). Additional directly related experience and/or education may be substituted. General Recruitment Information This is not exhaustive of all job responsibilities. For more details, please refer to the link provided below. To view the complete job description, you have two options: Either visit https://www.governmentjobs.com/careers/lakecountyca/classspecs or simply click on this link. The information presented in job postings, job descriptions, or recruitment materials does not form a legally binding contract, either explicit or implicit. Benefits may differ among different employee groups. The details provided in these materials are subject to change or cancellation without prior notification. Prospective employees of the County of Lake must undergo the County's pre-employment medical review program upon receiving a conditional job offer before assuming their position with the County. Applicants may substitute relevant experience and/or education at a 2 to 1 ratio to fulfill minimum qualifications. For further details, individuals should reach out to the Human Resources department. ADA Accommodations Individuals in need of accommodation during the application and/or selection process under the Americans with Disabilities Act (ADA) should reach out to County of Lake Human Resources at (707) 263-2213. The County of Lake is dedicated to valuing diversity and promoting inclusion, recognizing that our diverse workforce is our most valuable asset, and ensuring our customers remain our top priority. The County is an Equal Opportunity-Affirmative Action Employer Veteran's Preference RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: Continuous
Aug 17, 2024
Full Time
Job Details Under general direction, to assist the Auditor-Controller/County Clerk with planning, organizing, directing and managing one or more functions and operations of the Auditor-Controller/County Clerk Office. The incumbent will perform a variety of difficult, complex and specialized assignments in the accounting and auditing of County financial records and conducting fiscal and budget administrations and will provide general assistance and answer questions regarding Auditor-Controller/County Clerk functions, policies, and procedures. Minimum Qualifications Licensing and Certifications: Possession of, or ability to obtain, an appropriate valid California driver's license. Education and Experience: Education equivalent to graduation from a four year college or university with a major in accounting, finance, or business administration, which included at least 21 semester units or 28 quarter units of Accounting coursework, including any combination of courses in elementary, intermediate, and advanced accounting, managerial accounting, financial accounting, cost accounting, auditing, accounting information systems, governmental accounting, and business law. And Three (3) years of responsible professional work experience in accounting, auditing, and financial analysis work and at least two (2) years of experience in a supervisory or management capacity (may be inclusive of the 3 years). Additional directly related experience and/or education may be substituted. General Recruitment Information This is not exhaustive of all job responsibilities. For more details, please refer to the link provided below. To view the complete job description, you have two options: Either visit https://www.governmentjobs.com/careers/lakecountyca/classspecs or simply click on this link. The information presented in job postings, job descriptions, or recruitment materials does not form a legally binding contract, either explicit or implicit. Benefits may differ among different employee groups. The details provided in these materials are subject to change or cancellation without prior notification. Prospective employees of the County of Lake must undergo the County's pre-employment medical review program upon receiving a conditional job offer before assuming their position with the County. Applicants may substitute relevant experience and/or education at a 2 to 1 ratio to fulfill minimum qualifications. For further details, individuals should reach out to the Human Resources department. ADA Accommodations Individuals in need of accommodation during the application and/or selection process under the Americans with Disabilities Act (ADA) should reach out to County of Lake Human Resources at (707) 263-2213. The County of Lake is dedicated to valuing diversity and promoting inclusion, recognizing that our diverse workforce is our most valuable asset, and ensuring our customers remain our top priority. The County is an Equal Opportunity-Affirmative Action Employer Veteran's Preference RETIREMENT - County employees are members of the California Public Employee Retirement system (CalPERS).CalPERS provides a defined benefit pension at retirement for County employees.The pension formulas and employee contribution amounts may vary by bargaining unit, date of hire, prior qualifying service, and classification. Please contact Human Resources for more information. HEALTH AND INSURANCE BENEFITS - Medical, dental, hospital, vision, life and disability coverage is available to employees and their dependents. The County contributes $1,500 of the monthly premiums for the insurance plan options. VACATION ACCRUAL may be adjusted for current city or county government employees. VACATION - 80 hours per year during the first five years of service, 120 hours per year after five years, and additional accruals based on years of service beyond fifteen years. Pro-rated for part-time employees. SICK LEAVE - Accrues at a rate of 96 hours per year. Pro-rated for part-time employees. HOLIDAYS - An average of twelve paid 8-hour holidays per year. Pro-rated for part-time employees. SALARY - Lake County has an adopted salary schedule. The salary range for most classifications is in five increments with a provision for longevity increases. Appointments are normally made at the first step of the salary range. SOCIAL SECURITY - County employees participate in Social Security. CALIFORNIA STATE DISABILITY INSURANCE - SDI is available to some County employees. DEFERRED COMPENSATION PLANS and CREDIT UNION MEMBERSHIPS are available to County employees. Closing Date/Time: Continuous
HARRY REID INTERNATIONAL AIRPORT
Las Vegas, Nevada, United States
ABOUT THE POSITION The Clark County Department of Aviation is seeking qualified candidates to apply for the Airport Ramp Controller position. This position coordinates and administers ramp control and gate management throughout the geographic boundaries of the airport non-movement area on a per shift basis. Further, this position functions as the focal point for safe, efficient, and expeditious movement of aircraft ingress and egress within the confines of the airport nonmovement area. Individuals in this position will operate as liaison between the airport operations staff, tenants, and the Federal Aviation Administration Airport Traffic Control Tower for administering flow management, staging of departing aircraft, and strategic gate management for arriving aircraft. THE SALARY FOR THIS RECRUITMENT HAS BEEN CHANGED AND IS NOW REFLECTED IN THE JOB ANNOUNCEMENT. This is an open and continuous recruitment, scheduling dates will vary depending on when the application was received and reviewed by Human Resources. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. MINIMUM REQUIREMENTS Education and Experience: Two (2) years of full-time journey-level air traffic controller experience in an airport traffic control facility tower commensurate with a large commercial or large military airport OR five (5) years of aviation emergency radio dispatch or ramp control experience in an airport operations environment or FAA flight service station. Completion of an ATI certification from a certified university may be substituted for two (2) years full-time journey-level experience. Possession of a Control Tower Operator (CTO) certificate is desirable. Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Work day, evening, night, weekend and holiday shifts (any day of the week). May be required to work extended shifts and/or be called back in emergency situations. Licensing and Certification: Must possess a valid Nevada Class C Driver's License at time of hire. Medical Examination: Employment is contingent upon the results of a physical examination performed by our examining physician to include hearing and vision. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. Residency Requirement: Permanent employees must maintain a principal place of residency within the boundaries of Clark County and provide proof of compliance with Nevada motor vehicle registration and drivers' license laws within 90 days of employment. Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions. Background Check: Employment with the Department of Aviation is contingent upon completion of an education/experience background investigation, a fingerprint-based criminal history record check processed by the FBI, and upon the ability to be granted a security badge as mandated by the Transportation Security Administration. Note: all prospective hires must present two original government issued IDs upon acceptance of job offer. Examples of acceptable ID's include a Passport, Driver's License or DMV issued ID, birth certificate, Social Security card, Voter Registration card, school issued ID with picture, etc. PHYSICAL DEMANDS Mobility to work in an Air Traffic Control type tower; ability to lean over and navigate around work consoles/equipment to conduct panoramic surveillance of airport and aircraft; and to drive a motor vehicle to and from adjacent ramp control facilities. Distant and near vision correctable to 20/20 in each eye, with normal color vision. Speech to communicate effectively in English. Hearing to demonstrate no chronic disease of the ear that might interfere with the comfortable use of standard, tether or cordless headsets. No hearing loss in either ear more than 30 decibels in the 500, 1000, or 2000 Hz ranges. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Please note that employees in this position must have the ability to walk long distances, climb multiple stairways of no less than five stories high, and navigate 18 flights of stairs in the event of an elevator outage, in order to access work center. EXAMPLES OF DUTIES Controls the ground movement of aircraft within the non-movement area of the airport on an assigned shift, including coordinating gate scheduling, off-gate parking, aircraft hot and cold holding with all appropriate airline tenants. Applies ramp control procedures that provide safe movement of aircraft on the non-movement area and, to the extent practicable, are operationally acceptable to both the FAA and the airlines. Provides control, surveillance and traffic advisories when directing aircraft from predetermined drop-off points to the gate area, as well as the control of vehicles near taxiing aircraft and the coordination of aircraft gate scheduling. Utilizes technological tools to effect ramp navigation. Applies Gate Flow and scheduling software to maximize gate assignments, aircraft pushbacks and holding pad assignments. Operates automated/networked information display systems, video cameras and monitors, and sophisticated radio/communication systems. Reports the need for maintenance as required for any or all systems. Provides timely information to tenants/FAA; makes entries in daily operational logs and administers on-the-job training as required. Drives a motor vehicle to reach various work sites and respond to emergencies. Contributes to the efficiency and effectiveness of the units’ service to its customers through demonstrated teamwork. Uses standard office equipment in the work, including a computer. Join the Clark County Department of Aviation Family where we offer a comprehensive benefits package that includes: Alternative Work Schedules More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) - eligible first of the month following15 days of employment Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 12 Paid Holidays plus a Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Tool Allowance for certain eligible positions. Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center The Department of Aviation, a department of Clark County, is an affirmative action/equal opportunity employer Community Volunteer Opportunities Comprehensive training program Wellness program Closing Date/Time: Continuous
Jul 17, 2024
Full Time
ABOUT THE POSITION The Clark County Department of Aviation is seeking qualified candidates to apply for the Airport Ramp Controller position. This position coordinates and administers ramp control and gate management throughout the geographic boundaries of the airport non-movement area on a per shift basis. Further, this position functions as the focal point for safe, efficient, and expeditious movement of aircraft ingress and egress within the confines of the airport nonmovement area. Individuals in this position will operate as liaison between the airport operations staff, tenants, and the Federal Aviation Administration Airport Traffic Control Tower for administering flow management, staging of departing aircraft, and strategic gate management for arriving aircraft. THE SALARY FOR THIS RECRUITMENT HAS BEEN CHANGED AND IS NOW REFLECTED IN THE JOB ANNOUNCEMENT. This is an open and continuous recruitment, scheduling dates will vary depending on when the application was received and reviewed by Human Resources. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. MINIMUM REQUIREMENTS Education and Experience: Two (2) years of full-time journey-level air traffic controller experience in an airport traffic control facility tower commensurate with a large commercial or large military airport OR five (5) years of aviation emergency radio dispatch or ramp control experience in an airport operations environment or FAA flight service station. Completion of an ATI certification from a certified university may be substituted for two (2) years full-time journey-level experience. Possession of a Control Tower Operator (CTO) certificate is desirable. Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Work day, evening, night, weekend and holiday shifts (any day of the week). May be required to work extended shifts and/or be called back in emergency situations. Licensing and Certification: Must possess a valid Nevada Class C Driver's License at time of hire. Medical Examination: Employment is contingent upon the results of a physical examination performed by our examining physician to include hearing and vision. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. Residency Requirement: Permanent employees must maintain a principal place of residency within the boundaries of Clark County and provide proof of compliance with Nevada motor vehicle registration and drivers' license laws within 90 days of employment. Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions. Background Check: Employment with the Department of Aviation is contingent upon completion of an education/experience background investigation, a fingerprint-based criminal history record check processed by the FBI, and upon the ability to be granted a security badge as mandated by the Transportation Security Administration. Note: all prospective hires must present two original government issued IDs upon acceptance of job offer. Examples of acceptable ID's include a Passport, Driver's License or DMV issued ID, birth certificate, Social Security card, Voter Registration card, school issued ID with picture, etc. PHYSICAL DEMANDS Mobility to work in an Air Traffic Control type tower; ability to lean over and navigate around work consoles/equipment to conduct panoramic surveillance of airport and aircraft; and to drive a motor vehicle to and from adjacent ramp control facilities. Distant and near vision correctable to 20/20 in each eye, with normal color vision. Speech to communicate effectively in English. Hearing to demonstrate no chronic disease of the ear that might interfere with the comfortable use of standard, tether or cordless headsets. No hearing loss in either ear more than 30 decibels in the 500, 1000, or 2000 Hz ranges. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. Please note that employees in this position must have the ability to walk long distances, climb multiple stairways of no less than five stories high, and navigate 18 flights of stairs in the event of an elevator outage, in order to access work center. EXAMPLES OF DUTIES Controls the ground movement of aircraft within the non-movement area of the airport on an assigned shift, including coordinating gate scheduling, off-gate parking, aircraft hot and cold holding with all appropriate airline tenants. Applies ramp control procedures that provide safe movement of aircraft on the non-movement area and, to the extent practicable, are operationally acceptable to both the FAA and the airlines. Provides control, surveillance and traffic advisories when directing aircraft from predetermined drop-off points to the gate area, as well as the control of vehicles near taxiing aircraft and the coordination of aircraft gate scheduling. Utilizes technological tools to effect ramp navigation. Applies Gate Flow and scheduling software to maximize gate assignments, aircraft pushbacks and holding pad assignments. Operates automated/networked information display systems, video cameras and monitors, and sophisticated radio/communication systems. Reports the need for maintenance as required for any or all systems. Provides timely information to tenants/FAA; makes entries in daily operational logs and administers on-the-job training as required. Drives a motor vehicle to reach various work sites and respond to emergencies. Contributes to the efficiency and effectiveness of the units’ service to its customers through demonstrated teamwork. Uses standard office equipment in the work, including a computer. Join the Clark County Department of Aviation Family where we offer a comprehensive benefits package that includes: Alternative Work Schedules More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) - eligible first of the month following15 days of employment Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 12 Paid Holidays plus a Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Tool Allowance for certain eligible positions. Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center The Department of Aviation, a department of Clark County, is an affirmative action/equal opportunity employer Community Volunteer Opportunities Comprehensive training program Wellness program Closing Date/Time: Continuous
HARRY REID INTERNATIONAL AIRPORT
Las Vegas, Nevada, United States
ABOUT THE POSITION The Clark County Department of Aviation is seeking qualified candidates to apply for the Airport Senior Program Administrator - Assistant Controller position. This position plans, directs, oversees, reviews, evaluates, and supports the work of staff providing support to financial reporting and accounting for the Airport, with an emphasis on construction and fixed asset accounting, grant accounting and award compliance, and revenue accounting. Further, this position provides program planning, oversight, technical assistance, review and evaluation of such Finance programs; and acts as the departmental representative and liaison with other Airport and County departments, service providers and funding sources for assigned programs. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. Note: This position is confidential and excluded from membership in the union. Further, this classification is designated exempt under the Fair Labor Standards Act (FLSA), and is therefore, not eligible for overtime. MINIMUM REQUIREMENTS Education and Experience: Bachelor's Degree in Business, Public Administration, Finance or a field related to the programmatic area to which assigned and four (4) years of full-time related professional level experience, two (2) years of which were in a lead or supervisory capacity, preferably in a public office setting. An advanced degree in appropriate field preferred. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis. Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Attend meetings outside of normal working hours. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. Residency Requirement: Permanent employees must maintain a principal place of residency within the boundaries of Clark County and provide proof of compliance with Nevada motor vehicle registration and drivers' license laws within 90 days of employment. Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions. Background Check: Employment with the Department of Aviation is contingent upon completion of an education/experience background investigation, a fingerprint-based criminal history record check processed by the FBI, and upon the ability to be granted a security badge as mandated by the Transportation Security Administration. Note: all prospective hires must present two original government issued ID's upon acceptance of job offer. Examples of acceptable ID's include a Passport, Driver's License or DMV issued ID, birth certificate, Social Security card, Voter Registration card, school issued ID with picture, etc. Customs and Border Protection Security Seal Program: Employment with the Department of Aviation in this job title is contingent upon a ten year employment and five year residency history record check and the ability to present original identity based documentation in order to meet the requirements for a Security Seal. PHYSICAL DEMANDS Mobility to work in a typical office setting, use standard office equipment, and be capable of traveling to various locations throughout the County in order to visit work sites or attend meetings; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. EXAMPLES OF DUTIES Plans, organizes, manages, reviews and evaluates the work of professional, technical and/or support staff through subordinate supervisor(s) and/or lead staff. Evaluates employee performance and effectively recommends employee selection, administers corrective and disciplinary actions; provides for the continued development of assigned team members, including specific departmental and unit policies and procedures; professional development and administers discipline as required. Develops and implements goals, objectives, policies, procedures and work standards for the assigned program(s); preparation and administration of the program's budget. Directs the development and modification of techniques and formats to evaluate pilot or current program effectiveness and to determine the need for program modification and/or new program development. Leads research and development of program alternatives; ensures that the programs are meeting the departmental mission; locates funding sources, service deliverers and other resources; designs and implements program procedures and manuals. Contributes to the overall quality of the program's service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures. Monitors assigned program(s); ensures compliance with departmental mission, funding sources regulations and other guidelines. Acts as the program, Department of Aviation, and County representative with other departments, community organizations and public and private service providers, general public, funding sources, community and business organizations; answers questions, resolves problems and provides information and technical assistance as required. Provides assistance to the Managing Director or Manager by handling special projects and/or administrative assignments; assist in the development of the departmental strategic plan, annual report and/or other department related data. Makes presentations to a variety of community groups; promotes the programs through developing contacts with various organizations and through media announcements. Monitors changes in legislation and FAA regulations that may affect program operations or service delivery; evaluates their effect upon program activities and recommends appropriate policy and procedure modifications. Uses judgement and accurately interprets policies, rules and procedures, including finding appropriate solutions to challenges. Maintains or directs the maintenance of accurate records and files. Prepares a variety of correspondence, reports, policies, procedures, program documentation and other written materials. May provide staff support and guidance to a policy board or committee. Uses standard office equipment, including a computer, in the course of the work; may drive a motor vehicle to attend meetings and visit various work sites. Join the Clark County Department of Aviation Family where we offer a comprehensive benefits package that includes: Alternative Work Schedules More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) - eligible first of the month following15 days of employment Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 12 Paid Holidays plus a Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center T he Department of Aviation, a department of Clark County, is an affirmative action/equal opportunity employer Community Volunteer Opportunities Comprehensive training program Wellness program Closing Date/Time: 9/10/2024 5:01 PM Pacific
Aug 28, 2024
Full Time
ABOUT THE POSITION The Clark County Department of Aviation is seeking qualified candidates to apply for the Airport Senior Program Administrator - Assistant Controller position. This position plans, directs, oversees, reviews, evaluates, and supports the work of staff providing support to financial reporting and accounting for the Airport, with an emphasis on construction and fixed asset accounting, grant accounting and award compliance, and revenue accounting. Further, this position provides program planning, oversight, technical assistance, review and evaluation of such Finance programs; and acts as the departmental representative and liaison with other Airport and County departments, service providers and funding sources for assigned programs. This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources. Human Resources reserves the right to call only the most qualified applicants to the selection process. Note: This position is confidential and excluded from membership in the union. Further, this classification is designated exempt under the Fair Labor Standards Act (FLSA), and is therefore, not eligible for overtime. MINIMUM REQUIREMENTS Education and Experience: Bachelor's Degree in Business, Public Administration, Finance or a field related to the programmatic area to which assigned and four (4) years of full-time related professional level experience, two (2) years of which were in a lead or supervisory capacity, preferably in a public office setting. An advanced degree in appropriate field preferred. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis. Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Working Conditions: Attend meetings outside of normal working hours. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. Residency Requirement: Permanent employees must maintain a principal place of residency within the boundaries of Clark County and provide proof of compliance with Nevada motor vehicle registration and drivers' license laws within 90 days of employment. Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions. Background Check: Employment with the Department of Aviation is contingent upon completion of an education/experience background investigation, a fingerprint-based criminal history record check processed by the FBI, and upon the ability to be granted a security badge as mandated by the Transportation Security Administration. Note: all prospective hires must present two original government issued ID's upon acceptance of job offer. Examples of acceptable ID's include a Passport, Driver's License or DMV issued ID, birth certificate, Social Security card, Voter Registration card, school issued ID with picture, etc. Customs and Border Protection Security Seal Program: Employment with the Department of Aviation in this job title is contingent upon a ten year employment and five year residency history record check and the ability to present original identity based documentation in order to meet the requirements for a Security Seal. PHYSICAL DEMANDS Mobility to work in a typical office setting, use standard office equipment, and be capable of traveling to various locations throughout the County in order to visit work sites or attend meetings; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. EXAMPLES OF DUTIES Plans, organizes, manages, reviews and evaluates the work of professional, technical and/or support staff through subordinate supervisor(s) and/or lead staff. Evaluates employee performance and effectively recommends employee selection, administers corrective and disciplinary actions; provides for the continued development of assigned team members, including specific departmental and unit policies and procedures; professional development and administers discipline as required. Develops and implements goals, objectives, policies, procedures and work standards for the assigned program(s); preparation and administration of the program's budget. Directs the development and modification of techniques and formats to evaluate pilot or current program effectiveness and to determine the need for program modification and/or new program development. Leads research and development of program alternatives; ensures that the programs are meeting the departmental mission; locates funding sources, service deliverers and other resources; designs and implements program procedures and manuals. Contributes to the overall quality of the program's service provision by developing and coordinating work teams and by reviewing, recommending and implementing improved policies and procedures. Monitors assigned program(s); ensures compliance with departmental mission, funding sources regulations and other guidelines. Acts as the program, Department of Aviation, and County representative with other departments, community organizations and public and private service providers, general public, funding sources, community and business organizations; answers questions, resolves problems and provides information and technical assistance as required. Provides assistance to the Managing Director or Manager by handling special projects and/or administrative assignments; assist in the development of the departmental strategic plan, annual report and/or other department related data. Makes presentations to a variety of community groups; promotes the programs through developing contacts with various organizations and through media announcements. Monitors changes in legislation and FAA regulations that may affect program operations or service delivery; evaluates their effect upon program activities and recommends appropriate policy and procedure modifications. Uses judgement and accurately interprets policies, rules and procedures, including finding appropriate solutions to challenges. Maintains or directs the maintenance of accurate records and files. Prepares a variety of correspondence, reports, policies, procedures, program documentation and other written materials. May provide staff support and guidance to a policy board or committee. Uses standard office equipment, including a computer, in the course of the work; may drive a motor vehicle to attend meetings and visit various work sites. Join the Clark County Department of Aviation Family where we offer a comprehensive benefits package that includes: Alternative Work Schedules More Money in Your Pocket 100% Employer Paid Defined Benefit Retirement No Social Security Deduction No State Income Taxes Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO) - eligible first of the month following15 days of employment Medical - Employer pays 90% of premium Pharmacy Benefits (30, 90-day retail or mail order fills) 24/7 Telephone Advice Nurse - no employee cost Teledoc, Doctoroo, and Dispatch Health Retiree insurance - eligible after 5 years of service Dental Vision Life Insurance - Employer Paid AD&D - Employer Paid Long Term Disability - Employer Paid Generous Leave Accruals that include: 12 Paid Holidays plus a Floating Birthday Holiday Paid Vacation Leave Paid Sick Leave Holiday Leave Other leave options Catastrophic Leave Parental Leave - Up to 90 days Wide Variety of Voluntary Benefits that include Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance. Trustmark - Permanent Life Insurance benefits and long-term care. Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available Morgan Stanley - Deferred Compensation Plan Employee Assistance Program Onsite Fitness Center T he Department of Aviation, a department of Clark County, is an affirmative action/equal opportunity employer Community Volunteer Opportunities Comprehensive training program Wellness program Closing Date/Time: 9/10/2024 5:01 PM Pacific
MISSOULA COUNTY, MONTANA
Missoula, Montana, United States
Definition Priority Application Date: August 8, 2024 by 5:00 PM (Mountain Time) Complete applications with required attachments received by the 'Priority Application Date' will be guaranteed consideration. The position will remain open until filled. TO APPLY : Please complete all sections of the online application, even if a resume is submitted. Please include with your completed application the following attachments: Cover Letter & Resume. Please address your desire to work at PHC in your Cover Letter. May be subject to a criminal background check. Incomplete applications will be disqualified. Complete job description available upon request to the Department of Human Resources. Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula! Partnership Health Center (PHC), 2019 and 2022 winner of the Employer of Choice Award for Missoula, and 2022 winner of the Montana Employer of Choice Award, offers impeccable, integrated services to over 18,000 individuals and families. A 14-site, co-applicant Federally Qualified Health Center with Missoula County, PHC fulfills its mission through the provision of a full range of primary care services - medical, dental, behavioral health, and an on-site pharmacy with a dedication to attending to the social determinants of health. Please visit our website to see the amazing benefits you will receive by joining our team such as medical (no cost for employee), dental, and vision insurance, loan forgiveness, retirement plan contributions, and generous paid sick and vacation time. Manages and oversees the operations of the accounting office at Partnership Health Center (PHC). Establishes and enforces proper accounting methods, policies and procedures in alignment with Missoula County and PHC guidelines. Provides direct supervision for accounting specialists. Representative Examples of Work Supervises Accounting Specialists including training, scheduling, assigning work, evaluation and discipline of employees. Participates in hiring and termination decisions. Assigns projects and directs staff to ensure compliance and accuracy. Oversees the team to complete transactional activities including accounts payable, accounts receivable, revenue recognition, invoicing, payroll, general accounting, reconciliations, month-end close, and maintaining work papers. Manages PHC accounts payable (AP), including customer vendor relations and AP disbursements. Oversees maintenance of general ledger accounts payable to ensure adherence to PHC and County guidelines while exercising independent judgement and discretion with respect to financial reporting, analysis and special projects. Reviews and approves all PHC claims in accordance with Missoula County and PHC policies. Acts as the liaison between PHC and Missoula County’s Auditor and Finance Staff to address claims issues. Manages PHC payroll. Oversees adherence to regulatory, PHC and County guidelines. Develops, implements and maintains systems, procedures and policies, including AP functions to ensure adequate internal controls are in place. Improves systems and procedures and initiates corrective actions. Participates in the development and implements principles of practice. Establishes and maintains fiscal files and records to document transactions. Provides input into department goal setting process. Works with the PHC CFO to improve department operations. Maintains general ledger and prepares monthly budget reports for managers. Monitors spending for adherence to budget, recommends variances as necessary. Compiles and reconciles financial information for board reporting as required. Responds to financial questions and concerns from PHC supervisors and operations staff. Assists other departments, agencies, and the general public to interpret accounting reports and information, and to identify and correct errors. Monitors and analyzes accounting data used in the preparation of financial reports and statements. Performs monthly, quarterly, and yearly account reconciliations; reconciles internal financial reports with the County’s accounting system; maintains fixed asset/depreciation schedule; and prepares journal entries. Collaboratively works with the PHC CFO and PHC Department Heads to develop the annual budget, grant budgets and other budgets as necessary and works in conjunction to prepare the UDS report, cost report and annual audits with oversite of the annual external audit and developing and maintaining necessary systems to maintain proper records and accounting controls. Prepares monthly budget reports for managers. Monitors spending for adherence to budget, recommends variances as necessary. Compiles and reconciles financial information for board reporting as required. Submits timely reports and invoices to oversight agencies. Oversees the collection of miscellaneous receivables to verify receipt of payment and correct coding. Grant financial management to include preparing grant reports and assisting in the monitoring of grants to ensure compliance with all financial requirements; submits grant reports to oversight agencies. Troubleshoots grant reimbursement issues. Coordinates and completes reports for the PHC annual audit, 990 tax preparation and any other report as requested or required. OTHER DUTIES: Performs related work as required or directed. SUPERVISION RECEIVED: Works under the direction of the PHC Chief Financial Officer or designee. SUPERVISION EXERCISED: Directly supervises Accounting Specialists. WORKING RELATIONSHIPS: Has frequent contact with employees and supervisors throughout PHC and Missoula County Finance Department. Purpose of contacts is primarily to obtain or provide information and to resolve difficulties and to ensure compliance and effective operations. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: KNOWLEDGE: Considerable knowledge of general accounting principles and practices. Considerable knowledge of governmental and health care accounting practices. Working knowledge of the principles and practices of HIPAA compliance. Working knowledge of County HR policies, applicable union contracts, and departmental work routines. Working knowledge of the PHC Corporate Compliance Guidelines. Working knowledge of the principles and practices of personnel supervision. SKILLS: Skill in the use of financial software, Microsoft Excel and automated accounting systems. Skill in the use of a personal computer and spreadsheet, database and word processing applications. Skill in the use of a calculator and other modern office equipment. ABILITIES: Ability to effectively supervise and direct employees. Ability to perform complex, detailed accounting work with a high degree of accuracy. Ability to manipulate large amounts of data using accounting software and databases. Ability to plan and execute a work plan with multiple deadlines. Ability to coordinate work as part of a team. Ability to establish and maintain effective working relationships with diverse individuals and groups. Ability to communicate effectively in the English language, orally and in writing. Minimum Qualifications An equivalent combination of education and experience may be considered. EDUCATION: Requires a bachelor’s degree in accounting or finance. CPA or CPA candidate desired. EXPERIENCE: Requires five years of general ledger accounting experience, and one year of supervisory experience. Physical/Environmental Demands The work requires little physical activity and the employee commonly remains in an office setting. A significant amount of the work is performed at a computer work station. Light lifting (20#) may be required. May need to attend off-site meetings on occasion. SPECIAL REQUIREMENTS : Requires immunizations or proof of immunity to certain infectious diseases and a TB test. New employees will be asked to volunteer vaccination status for required vaccines upon hire and will be offered assistance during hiring to receive necessary immunizations. Employees who have not received the vaccines required for their positions or who are unwilling to voluntarily provide vaccination status for required vaccines will receive a reasonable accommodation where such accommodation does not require an undue hardship or endanger the health or safely of any person. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses. Closing Date/Time: Continuous
Aug 03, 2024
Full Time
Definition Priority Application Date: August 8, 2024 by 5:00 PM (Mountain Time) Complete applications with required attachments received by the 'Priority Application Date' will be guaranteed consideration. The position will remain open until filled. TO APPLY : Please complete all sections of the online application, even if a resume is submitted. Please include with your completed application the following attachments: Cover Letter & Resume. Please address your desire to work at PHC in your Cover Letter. May be subject to a criminal background check. Incomplete applications will be disqualified. Complete job description available upon request to the Department of Human Resources. Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula! Partnership Health Center (PHC), 2019 and 2022 winner of the Employer of Choice Award for Missoula, and 2022 winner of the Montana Employer of Choice Award, offers impeccable, integrated services to over 18,000 individuals and families. A 14-site, co-applicant Federally Qualified Health Center with Missoula County, PHC fulfills its mission through the provision of a full range of primary care services - medical, dental, behavioral health, and an on-site pharmacy with a dedication to attending to the social determinants of health. Please visit our website to see the amazing benefits you will receive by joining our team such as medical (no cost for employee), dental, and vision insurance, loan forgiveness, retirement plan contributions, and generous paid sick and vacation time. Manages and oversees the operations of the accounting office at Partnership Health Center (PHC). Establishes and enforces proper accounting methods, policies and procedures in alignment with Missoula County and PHC guidelines. Provides direct supervision for accounting specialists. Representative Examples of Work Supervises Accounting Specialists including training, scheduling, assigning work, evaluation and discipline of employees. Participates in hiring and termination decisions. Assigns projects and directs staff to ensure compliance and accuracy. Oversees the team to complete transactional activities including accounts payable, accounts receivable, revenue recognition, invoicing, payroll, general accounting, reconciliations, month-end close, and maintaining work papers. Manages PHC accounts payable (AP), including customer vendor relations and AP disbursements. Oversees maintenance of general ledger accounts payable to ensure adherence to PHC and County guidelines while exercising independent judgement and discretion with respect to financial reporting, analysis and special projects. Reviews and approves all PHC claims in accordance with Missoula County and PHC policies. Acts as the liaison between PHC and Missoula County’s Auditor and Finance Staff to address claims issues. Manages PHC payroll. Oversees adherence to regulatory, PHC and County guidelines. Develops, implements and maintains systems, procedures and policies, including AP functions to ensure adequate internal controls are in place. Improves systems and procedures and initiates corrective actions. Participates in the development and implements principles of practice. Establishes and maintains fiscal files and records to document transactions. Provides input into department goal setting process. Works with the PHC CFO to improve department operations. Maintains general ledger and prepares monthly budget reports for managers. Monitors spending for adherence to budget, recommends variances as necessary. Compiles and reconciles financial information for board reporting as required. Responds to financial questions and concerns from PHC supervisors and operations staff. Assists other departments, agencies, and the general public to interpret accounting reports and information, and to identify and correct errors. Monitors and analyzes accounting data used in the preparation of financial reports and statements. Performs monthly, quarterly, and yearly account reconciliations; reconciles internal financial reports with the County’s accounting system; maintains fixed asset/depreciation schedule; and prepares journal entries. Collaboratively works with the PHC CFO and PHC Department Heads to develop the annual budget, grant budgets and other budgets as necessary and works in conjunction to prepare the UDS report, cost report and annual audits with oversite of the annual external audit and developing and maintaining necessary systems to maintain proper records and accounting controls. Prepares monthly budget reports for managers. Monitors spending for adherence to budget, recommends variances as necessary. Compiles and reconciles financial information for board reporting as required. Submits timely reports and invoices to oversight agencies. Oversees the collection of miscellaneous receivables to verify receipt of payment and correct coding. Grant financial management to include preparing grant reports and assisting in the monitoring of grants to ensure compliance with all financial requirements; submits grant reports to oversight agencies. Troubleshoots grant reimbursement issues. Coordinates and completes reports for the PHC annual audit, 990 tax preparation and any other report as requested or required. OTHER DUTIES: Performs related work as required or directed. SUPERVISION RECEIVED: Works under the direction of the PHC Chief Financial Officer or designee. SUPERVISION EXERCISED: Directly supervises Accounting Specialists. WORKING RELATIONSHIPS: Has frequent contact with employees and supervisors throughout PHC and Missoula County Finance Department. Purpose of contacts is primarily to obtain or provide information and to resolve difficulties and to ensure compliance and effective operations. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: KNOWLEDGE: Considerable knowledge of general accounting principles and practices. Considerable knowledge of governmental and health care accounting practices. Working knowledge of the principles and practices of HIPAA compliance. Working knowledge of County HR policies, applicable union contracts, and departmental work routines. Working knowledge of the PHC Corporate Compliance Guidelines. Working knowledge of the principles and practices of personnel supervision. SKILLS: Skill in the use of financial software, Microsoft Excel and automated accounting systems. Skill in the use of a personal computer and spreadsheet, database and word processing applications. Skill in the use of a calculator and other modern office equipment. ABILITIES: Ability to effectively supervise and direct employees. Ability to perform complex, detailed accounting work with a high degree of accuracy. Ability to manipulate large amounts of data using accounting software and databases. Ability to plan and execute a work plan with multiple deadlines. Ability to coordinate work as part of a team. Ability to establish and maintain effective working relationships with diverse individuals and groups. Ability to communicate effectively in the English language, orally and in writing. Minimum Qualifications An equivalent combination of education and experience may be considered. EDUCATION: Requires a bachelor’s degree in accounting or finance. CPA or CPA candidate desired. EXPERIENCE: Requires five years of general ledger accounting experience, and one year of supervisory experience. Physical/Environmental Demands The work requires little physical activity and the employee commonly remains in an office setting. A significant amount of the work is performed at a computer work station. Light lifting (20#) may be required. May need to attend off-site meetings on occasion. SPECIAL REQUIREMENTS : Requires immunizations or proof of immunity to certain infectious diseases and a TB test. New employees will be asked to volunteer vaccination status for required vaccines upon hire and will be offered assistance during hiring to receive necessary immunizations. Employees who have not received the vaccines required for their positions or who are unwilling to voluntarily provide vaccination status for required vaccines will receive a reasonable accommodation where such accommodation does not require an undue hardship or endanger the health or safely of any person. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses. Closing Date/Time: Continuous
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Payroll Technician I/II Classification Title: Payroll Technician I/II Posting Details Priority Application Deadline (Posting will remain open until filled): Thursday, June 20, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Payroll Technician I: Under direct supervision, perform standardized duties necessary to appoint and pay Student Employees in the PeopleSoft and PIMS database. Provide high level of customer service to student employees, staff, faculty and management with walk-in customers at the front desk reception in Payroll. Provide information on payroll and personnel, and provide guidance and assistance on processing routine matters such as answering questions and communicating established policies and procedures to customers. Create new hire packets, answer phone and look up employees in system to determine appropriate Payroll Technician and transfer voicemails. Distribute in-coming mail. Assist with employee verifications. Process Absence Management timesheet data entry if necessary. Filing of Payroll documents such as paper timesheets, Student Employment Payroll Transaction forms, and other such documents. Fill out and return employee verification forms. Assist with New Hire Orientations. High volume of filing of Payroll documents and record retention process. Process a high volume of payroll invoices for the College of Continuing Education for their immediate pay faculty instructors. Maintain and monitor employee leave records; run queries; review, audit, reconcile and correct data; compute net pay; process time reporting records, leave accruals, entitlements, judgments, levies, garnishments, and wage withholding orders; enter payroll and personnel transactions; prepare documents; verify and audit information in preparation for release of payment; respond to payroll requests; and may prepare basic reports and worksheets. Payroll Technician II: Under general supervision of the Director of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions. Ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants. Employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations. The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU’s and policies. Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus ERP/HRIS PeopleSoft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CMS for all transactions. The Payroll Technician works closely with the State Controller’s Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : Dependent on qualifications, not expected to exceed $4,500 per month. Classification skill level will be determined by management based on the candidate's experience. CSU Classification Salary Range : Payroll Technician I: $3,505 per month - $5,677 per month Payroll Technician II: $3,680 per month - $6,305 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday 8:00 am - 5:00 pm. Schedule negotiable. May be eligible for a partial telework schedule, upon management approval, following a 6 months training period. Department Information Payroll Services is responsible for processing all documentation associated with the issuance of payroll warrants to all employees including special consultants, casual workers and student assistants. The State of California State Controller’s Office has responsibility for actually issuing all payroll warrants. Payroll Services also has responsibility for coordinating all leave credits for employees who are eligible for accruing paid leave credits. https://www.csus.edu/administration-business-affairs/human-resources/payroll/ Payroll Technician I: Minimum Qualifications Knowledge: Working knowledge of general office methods, practices and procedures. Abilities: Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Ability to, or acquire the skill to, use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems. Ability to audit and reconcile data; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy and good judgment in responding to others; use current computer word processing and spreadsheet software programs; perform mathematical calculations; accurately enter data; follow oral and written instructions; communicate effectively with others; and read and write at a level appropriate to the position. Experience: Equivalent to one year of general administrative experience in payroll and human resources record keeping and data entry which has provided the above knowledge and abilities. Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Required Qualifications Knowledge of general payroll procedures Ability to interpret policies and procedures and apply sound decisions under direct supervision. Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, ERP/HRIS and data management systems. Communicate clearly and effectively, orally and in writing using good business English and appropriate terminology. Ability to work in a fast-paced environment and have good customer services skills. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 7. Understanding of University policy regarding employment of student employees. 8. Ability to coordinate and prioritize workload to meet firm processing deadlines. 9. PeopleSoft and PIMS experience Payroll Technician II: Minimum Qualifications Knowledge: Thorough knowledge of general office methods, practices and procedures. Thorough knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Abilities: In addition to the Payroll Technician I abilities, must be able to: select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines; organize work, set priorities, and meet critical deadlines; establish and maintain effective working relationships with others; perform mathematical calculations; work independently; make sound decisions and recommendations regarding payroll activities; use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems; and read and write at a level appropriate to the position. Experience: Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities. Education: Any equivalent combination of education and experience which provides the required knowledge and abilities. Required Qualifications 1. Knowledge of general payroll procedures. 2. Ability to interpret policies and procedures and apply sound decisions under direct supervision. 3. Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, Outlook, Teams, ERP/HRIS and other payroll data management systems. 4. Communicate clearly and effectively both orally and in written form using appropriate business English language and terminology. 5. Ability to work in a fast-paced environment exhibiting good customer services skills. 6. Ability to interpret pay practices and policies, then apply business math skills to employee paychecks (e.g. the ability to correctly calculate salaries, disability payments, percentages, fractions). 7. Excellent organization and time management skills to handle a heavy workload, changing priorities, and competing deadlines. 8. Ability to collaborate and work with other state agencies. 9. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 10. Experience working in an institution of higher education 11. PeopleSoft or State Controller’s PIMS database experience 12. Experience in navigating pay policies in a union environment Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Aug 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Working Title: Payroll Technician I/II Classification Title: Payroll Technician I/II Posting Details Priority Application Deadline (Posting will remain open until filled): Thursday, June 20, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Payroll Technician I: Under direct supervision, perform standardized duties necessary to appoint and pay Student Employees in the PeopleSoft and PIMS database. Provide high level of customer service to student employees, staff, faculty and management with walk-in customers at the front desk reception in Payroll. Provide information on payroll and personnel, and provide guidance and assistance on processing routine matters such as answering questions and communicating established policies and procedures to customers. Create new hire packets, answer phone and look up employees in system to determine appropriate Payroll Technician and transfer voicemails. Distribute in-coming mail. Assist with employee verifications. Process Absence Management timesheet data entry if necessary. Filing of Payroll documents such as paper timesheets, Student Employment Payroll Transaction forms, and other such documents. Fill out and return employee verification forms. Assist with New Hire Orientations. High volume of filing of Payroll documents and record retention process. Process a high volume of payroll invoices for the College of Continuing Education for their immediate pay faculty instructors. Maintain and monitor employee leave records; run queries; review, audit, reconcile and correct data; compute net pay; process time reporting records, leave accruals, entitlements, judgments, levies, garnishments, and wage withholding orders; enter payroll and personnel transactions; prepare documents; verify and audit information in preparation for release of payment; respond to payroll requests; and may prepare basic reports and worksheets. Payroll Technician II: Under general supervision of the Director of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions. Ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.e. annual, 10/12 pay plans, 11/12 pay plans, academic year, summer session pay, and special consultants. Employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations. The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU’s and policies. Calculate and process complex workers compensation, disability, leave with/out pay, AWOL, military leave, garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus ERP/HRIS PeopleSoft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CMS for all transactions. The Payroll Technician works closely with the State Controller’s Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : Dependent on qualifications, not expected to exceed $4,500 per month. Classification skill level will be determined by management based on the candidate's experience. CSU Classification Salary Range : Payroll Technician I: $3,505 per month - $5,677 per month Payroll Technician II: $3,680 per month - $6,305 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday 8:00 am - 5:00 pm. Schedule negotiable. May be eligible for a partial telework schedule, upon management approval, following a 6 months training period. Department Information Payroll Services is responsible for processing all documentation associated with the issuance of payroll warrants to all employees including special consultants, casual workers and student assistants. The State of California State Controller’s Office has responsibility for actually issuing all payroll warrants. Payroll Services also has responsibility for coordinating all leave credits for employees who are eligible for accruing paid leave credits. https://www.csus.edu/administration-business-affairs/human-resources/payroll/ Payroll Technician I: Minimum Qualifications Knowledge: Working knowledge of general office methods, practices and procedures. Abilities: Ability to acquire working knowledge of, and independently select and apply, CSU policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Ability to, or acquire the skill to, use web browsers, electronic calendaring programs, ERP/HRIS, and data management systems. Ability to audit and reconcile data; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy and good judgment in responding to others; use current computer word processing and spreadsheet software programs; perform mathematical calculations; accurately enter data; follow oral and written instructions; communicate effectively with others; and read and write at a level appropriate to the position. Experience: Equivalent to one year of general administrative experience in payroll and human resources record keeping and data entry which has provided the above knowledge and abilities. Education: Any equivalent combination of education and experience which provides the required knowledge and abilities Required Qualifications Knowledge of general payroll procedures Ability to interpret policies and procedures and apply sound decisions under direct supervision. Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, ERP/HRIS and data management systems. Communicate clearly and effectively, orally and in writing using good business English and appropriate terminology. Ability to work in a fast-paced environment and have good customer services skills. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 7. Understanding of University policy regarding employment of student employees. 8. Ability to coordinate and prioritize workload to meet firm processing deadlines. 9. PeopleSoft and PIMS experience Payroll Technician II: Minimum Qualifications Knowledge: Thorough knowledge of general office methods, practices and procedures. Thorough knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements. Abilities: In addition to the Payroll Technician I abilities, must be able to: select and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines; organize work, set priorities, and meet critical deadlines; establish and maintain effective working relationships with others; perform mathematical calculations; work independently; make sound decisions and recommendations regarding payroll activities; use current computer word processing and spreadsheet software programs, web browsers, electronic calendaring programs, ERP/HRIS, and data management systems; and read and write at a level appropriate to the position. Experience: Equivalent to two years of payroll and personnel experience which has provided the above knowledge and abilities. Education: Any equivalent combination of education and experience which provides the required knowledge and abilities. Required Qualifications 1. Knowledge of general payroll procedures. 2. Ability to interpret policies and procedures and apply sound decisions under direct supervision. 3. Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, Outlook, Teams, ERP/HRIS and other payroll data management systems. 4. Communicate clearly and effectively both orally and in written form using appropriate business English language and terminology. 5. Ability to work in a fast-paced environment exhibiting good customer services skills. 6. Ability to interpret pay practices and policies, then apply business math skills to employee paychecks (e.g. the ability to correctly calculate salaries, disability payments, percentages, fractions). 7. Excellent organization and time management skills to handle a heavy workload, changing priorities, and competing deadlines. 8. Ability to collaborate and work with other state agencies. 9. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment: - Ability to pass a background check. Preferred Qualifications 10. Experience working in an institution of higher education 11. PeopleSoft or State Controller’s PIMS database experience 12. Experience in navigating pay policies in a union environment Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Aug 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sonoma County, CA
Santa Rosa, California, United States
Position Information Join the Sonoma County Auditor-Controller-Treasurer-Tax Collector's (ACTTC) office as an EFS Business Systems Analyst - Confidential! Salary Range $47.08 - $57.23/Hourly $3,766.40 - $4,587.40/Biweekly $8,188.47 - $9,953.82/Monthly $98,261.61 - $119,445.88/Annually Starting salary up to $57.23/hour ($119,445/year), an additional $1.50/hour "Confidential" premium on top of the hourly pay rate, plus a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Confidential Premium -Positions designated "Confidential" receive an additional $1.50/hour premium on top of the hourly pay rate Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $1250 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education The Department The Auditor-Controller-Treasurer-Tax Collector Office (ACTTC) provides a broad range of quality accounting, financial reporting, auditing, collection, financing, and investing services to County departments, agencies, districts, and the public. Its mission is to provide reliable and relevant financial services in an efficient, ethical, and effective manner to the citizens of Sonoma County while promoting fiscal responsibility and accountability. The Office is comprised of nine divisions, which are overseen by an executive management team that includes the Auditor-Controller-Treasurer-Tax Collector and three Assistants. ACTTC is staffed by 107 full-time employees and has an annual budget of approximately $167 million. The Position As the Enterprise Financial Systems (EFS) Business Systems Analyst, you will combine business planning expertise with information technology in order to analyze and translate departmental business requirements into system deployments. You will be involved with designing technology solutions relating to the EFS and its supporting applications. You will also take the lead role for support of Asset Management, Billing, Accounts Receivable, and Grants modules within EFS . Additional responsibilities may include: Trouble shooting system issues and working as a liaison between technical support and end users to identify problems and test possible solutions Managing system enhancement projects, updates, and efforts, as well as executing test plans for system changes, and creating documentation associated with system changes Participating in cross-training on other EFS modules to provide support to both end users and other team members Recommending and executing system improvement plans based on reviews of existing business processes and system functionality Conferring with representatives of customer departments regarding EFS capabilities and system-based solutions to address business requirements Creating and maintaining system and or/customer support documentation and training materials The ideal candidate will be a solution-focused collaborator who can effectively work with technical and non-technical team members. Additionally, the ideal candidate will possess: Experience with PeopleSoft Financials and Supply Chain Management and Microsoft Office Applications (e.g. Excel, Sharepoint, Outlook, Access) Knowledge of Financial System reporting solutions such as EFS, SSRS (SQL Server Reporting Services), queries, and Simpler EFS The ability to analyze internal and third-party documentation to solve system and business process problems Experience with configuring and troubleshooting software The ability to work independently while prioritizing projects under time constraints Knowledge of public sector financial business processes or accounting practices Strong customer service mindset, and exemplary written and verbal communication skills *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Business Systems Analyst - Confidential position . This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment . The Civil Service title for this position is Business Systems Analyst. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Experience: Typically, three (3) years of full-time or its equivalent experience analyzing business processes and information systems and managing complex business projects, which must have included two (2) years of design and project management responsibility for small and medium business applications. Education: Any combination of education, training and experience, which provides an opportunity to acquire the knowledge and abilities listed. Typically, possession of a baccalaureate degree from an accredited college or university in computer science, information processing, business administration, public administration, or a closely related field. License : Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Knowledge of: Principles and practices of project analysis and management on large business implementation or change management projects; methods of long-term strategic management and technical planning; business and financial best practices; methods of developing business process specifications; procedures and methods for testing business functions; principles and practices of producing effective project documentation; application software including presentation, spreadsheet and work processing applications; business systems applications in finance, and/or human resources; enterprise resource planning systems. Ability to: Analyze, evaluate and integrate business processes and procedures; develop and document business and technical process, functions and procedures; apply the principles of business or public administration and marketing; coordinate and manage large groups of people from various business units or departments in business re-engineering projects; work closely with technical and business managers and staff in a teamwork setting; develop a solid understanding of departmental business processes and technology requirements; read and interpret a variety of technical manuals and instructions; respond to requests and inquiries from external groups and citizens, business and automated system users; employ high levels of independent judgment and decision-making in the process of problem resolution; prioritize and meet project timelines; communicate effectively both orally and in writing; e stablish and maintain effective working relationships. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: JT HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 9/9/2024 11:59 PM Pacific
Aug 22, 2024
Full Time
Position Information Join the Sonoma County Auditor-Controller-Treasurer-Tax Collector's (ACTTC) office as an EFS Business Systems Analyst - Confidential! Salary Range $47.08 - $57.23/Hourly $3,766.40 - $4,587.40/Biweekly $8,188.47 - $9,953.82/Monthly $98,261.61 - $119,445.88/Annually Starting salary up to $57.23/hour ($119,445/year), an additional $1.50/hour "Confidential" premium on top of the hourly pay rate, plus a competitive total compensation package!* What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Confidential Premium -Positions designated "Confidential" receive an additional $1.50/hour premium on top of the hourly pay rate Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $1250 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education The Department The Auditor-Controller-Treasurer-Tax Collector Office (ACTTC) provides a broad range of quality accounting, financial reporting, auditing, collection, financing, and investing services to County departments, agencies, districts, and the public. Its mission is to provide reliable and relevant financial services in an efficient, ethical, and effective manner to the citizens of Sonoma County while promoting fiscal responsibility and accountability. The Office is comprised of nine divisions, which are overseen by an executive management team that includes the Auditor-Controller-Treasurer-Tax Collector and three Assistants. ACTTC is staffed by 107 full-time employees and has an annual budget of approximately $167 million. The Position As the Enterprise Financial Systems (EFS) Business Systems Analyst, you will combine business planning expertise with information technology in order to analyze and translate departmental business requirements into system deployments. You will be involved with designing technology solutions relating to the EFS and its supporting applications. You will also take the lead role for support of Asset Management, Billing, Accounts Receivable, and Grants modules within EFS . Additional responsibilities may include: Trouble shooting system issues and working as a liaison between technical support and end users to identify problems and test possible solutions Managing system enhancement projects, updates, and efforts, as well as executing test plans for system changes, and creating documentation associated with system changes Participating in cross-training on other EFS modules to provide support to both end users and other team members Recommending and executing system improvement plans based on reviews of existing business processes and system functionality Conferring with representatives of customer departments regarding EFS capabilities and system-based solutions to address business requirements Creating and maintaining system and or/customer support documentation and training materials The ideal candidate will be a solution-focused collaborator who can effectively work with technical and non-technical team members. Additionally, the ideal candidate will possess: Experience with PeopleSoft Financials and Supply Chain Management and Microsoft Office Applications (e.g. Excel, Sharepoint, Outlook, Access) Knowledge of Financial System reporting solutions such as EFS, SSRS (SQL Server Reporting Services), queries, and Simpler EFS The ability to analyze internal and third-party documentation to solve system and business process problems Experience with configuring and troubleshooting software The ability to work independently while prioritizing projects under time constraints Knowledge of public sector financial business processes or accounting practices Strong customer service mindset, and exemplary written and verbal communication skills *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory . This recruitment is being conducted to fill a Business Systems Analyst - Confidential position . This employment list may also be used to fill future full-time, part-time, or extra-help positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment . The Civil Service title for this position is Business Systems Analyst. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Experience: Typically, three (3) years of full-time or its equivalent experience analyzing business processes and information systems and managing complex business projects, which must have included two (2) years of design and project management responsibility for small and medium business applications. Education: Any combination of education, training and experience, which provides an opportunity to acquire the knowledge and abilities listed. Typically, possession of a baccalaureate degree from an accredited college or university in computer science, information processing, business administration, public administration, or a closely related field. License : Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Knowledge of: Principles and practices of project analysis and management on large business implementation or change management projects; methods of long-term strategic management and technical planning; business and financial best practices; methods of developing business process specifications; procedures and methods for testing business functions; principles and practices of producing effective project documentation; application software including presentation, spreadsheet and work processing applications; business systems applications in finance, and/or human resources; enterprise resource planning systems. Ability to: Analyze, evaluate and integrate business processes and procedures; develop and document business and technical process, functions and procedures; apply the principles of business or public administration and marketing; coordinate and manage large groups of people from various business units or departments in business re-engineering projects; work closely with technical and business managers and staff in a teamwork setting; develop a solid understanding of departmental business processes and technology requirements; read and interpret a variety of technical manuals and instructions; respond to requests and inquiries from external groups and citizens, business and automated system users; employ high levels of independent judgment and decision-making in the process of problem resolution; prioritize and meet project timelines; communicate effectively both orally and in writing; e stablish and maintain effective working relationships. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examination: An Application & Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Each applicant will be evaluated based on the following criteria: Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions. Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application & Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application & Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates. ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: JT HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generousCounty contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 9/9/2024 11:59 PM Pacific
Orange County, CA
Orange County, California, United States
CAREER DESCRIPTION SALARY INFORMATION In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an open eligible list. The eligible list established through this recruitment will be used to fill current/future vacancies in Auditor-Controller and/or any other agencies within the County of Orange. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately, as the recruitment will close on SUNDAY, SEPTEMBER 22, 2024, at 11:59 PM (PST). ORANGE COUNTY Orange County is a desirable place to live - and is one of the premier employers in the region, as well as the third largest populated County in California. At the County you will find variety, individual opportunity, job satisfaction, and the pleasure of working with colleagues who are dedicated to making a positive difference. You can learn more about the County of Orange by clicking here . AUDITOR-CONTROLLER The Auditor-Controller Department is committed to serving Orange County by ensuring accountability over public spending, transparency of Taxpayer dollars, and engaging the public in government. We carry out our vision and mission by conducting the Public's business with the highest ethical and due diligence standards by supporting ethical and responsible financial decisions throughout the County. You can learn more about the Auditor-Controller Department by clicking here . THE OPPORTUNITY Under general supervision, the Accounting Specialist performs a variety of general accounting duties related to the maintenance and review of fiscal, financial, and statistical records. The position at this level has the responsibility to independently resolve most problems occurring within the assignment. Responsible duties may include, but are not limited to Accounts Payable, Accounts Receivable, Payroll, Contracts, Property Tax, Purchasing etc. The Accounting Specialist will maintain a variety of accounting records and documents within a specialized area and other duties as required. MINIMUM QUALIFICATIONS AND CORE COMPETENCIES In addition to the minimum qualifications the ideal candidate will demonstrate work experience and/or knowledge in the following core competencies: Technical Knowledge | Technical Experience Experience performing a wide variety of financial/accounting duties. Reviewing and analyze accounting documents prepared by others. Software proficiency with Microsoft Excel, Word, and Outlook. Interpreting terms and conditions of contracts with vendors for services and goods. Comprehending and comply with policies and procedures of the County. Knowledge of current practices, procedures, techniques and terminology related to the processing and recording of accounting transactions. Analysis | Problem Solving The judgment necessary to recognize problems and when to bring them to the supervisor's attention. Utilizing all available resources for researching issues and draw logical conclusions to determine appropriate corrective action. Strong organization skills and time management is required. Communication Skills Communicating complex material clearly, concisely, and logically both orally and in writing with minimal grammatical errors. Establishing and maintain effective working relationships through collaboration and teamwork with other co-workers, agencies/departments, the public, and vendors. Demonstrating excellent customer service skills in a fast-paced office. Explaining basic accounting systems or procedures to those with no prior knowledge of accounting terminology. Exercising good judgment in communicating promptly with supervisor when issues arise. MINIMUM QUALIFICATIONS Click here for minimum qualifications of the Accounting Specialist. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.). RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Online Assessments (100% Weighted) Candidates whose applications reflect the most job-related experience and training will be invited to online assessments. Only the most qualified candidates will be referred to the next step. Veterans Employment Preference Policy (VEPP) The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Only the most successful candidates will be placed on the eligible list. Based on the Department's needs, the selection procedures listed above may be modified. Candidates will be notified of any changes in the selection procedures ADDITIONAL INFORMATION Please see below for important information regarding COVID 19 related requirements Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Sam Apraku at 714-834-3116 or at Samuel.Apraku@ac.ocgov.com EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 9/22/2024 11:59 PM Pacific
Aug 31, 2024
Full Time
CAREER DESCRIPTION SALARY INFORMATION In addition to performance-based merit increases, this position is scheduled to receive salary range increases on the following dates: Effective June 27, 2025 - 4.00% increase Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization. OPEN TO THE PUBLIC This recruitment will establish an open eligible list. The eligible list established through this recruitment will be used to fill current/future vacancies in Auditor-Controller and/or any other agencies within the County of Orange. This recruitment may also be used to fill positions in similar and/or lower classifications throughout the County of Orange. DEADLINE TO APPLY Qualified applicants are encouraged to apply immediately, as the recruitment will close on SUNDAY, SEPTEMBER 22, 2024, at 11:59 PM (PST). ORANGE COUNTY Orange County is a desirable place to live - and is one of the premier employers in the region, as well as the third largest populated County in California. At the County you will find variety, individual opportunity, job satisfaction, and the pleasure of working with colleagues who are dedicated to making a positive difference. You can learn more about the County of Orange by clicking here . AUDITOR-CONTROLLER The Auditor-Controller Department is committed to serving Orange County by ensuring accountability over public spending, transparency of Taxpayer dollars, and engaging the public in government. We carry out our vision and mission by conducting the Public's business with the highest ethical and due diligence standards by supporting ethical and responsible financial decisions throughout the County. You can learn more about the Auditor-Controller Department by clicking here . THE OPPORTUNITY Under general supervision, the Accounting Specialist performs a variety of general accounting duties related to the maintenance and review of fiscal, financial, and statistical records. The position at this level has the responsibility to independently resolve most problems occurring within the assignment. Responsible duties may include, but are not limited to Accounts Payable, Accounts Receivable, Payroll, Contracts, Property Tax, Purchasing etc. The Accounting Specialist will maintain a variety of accounting records and documents within a specialized area and other duties as required. MINIMUM QUALIFICATIONS AND CORE COMPETENCIES In addition to the minimum qualifications the ideal candidate will demonstrate work experience and/or knowledge in the following core competencies: Technical Knowledge | Technical Experience Experience performing a wide variety of financial/accounting duties. Reviewing and analyze accounting documents prepared by others. Software proficiency with Microsoft Excel, Word, and Outlook. Interpreting terms and conditions of contracts with vendors for services and goods. Comprehending and comply with policies and procedures of the County. Knowledge of current practices, procedures, techniques and terminology related to the processing and recording of accounting transactions. Analysis | Problem Solving The judgment necessary to recognize problems and when to bring them to the supervisor's attention. Utilizing all available resources for researching issues and draw logical conclusions to determine appropriate corrective action. Strong organization skills and time management is required. Communication Skills Communicating complex material clearly, concisely, and logically both orally and in writing with minimal grammatical errors. Establishing and maintain effective working relationships through collaboration and teamwork with other co-workers, agencies/departments, the public, and vendors. Demonstrating excellent customer service skills in a fast-paced office. Explaining basic accounting systems or procedures to those with no prior knowledge of accounting terminology. Exercising good judgment in communicating promptly with supervisor when issues arise. MINIMUM QUALIFICATIONS Click here for minimum qualifications of the Accounting Specialist. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.). RECRUITMENT PROCESS Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition. Application Screening (Refer/Non-Refer) Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those candidates that meet the qualifications as listed in the job bulletin will be referred to the next step. Online Assessments (100% Weighted) Candidates whose applications reflect the most job-related experience and training will be invited to online assessments. Only the most qualified candidates will be referred to the next step. Veterans Employment Preference Policy (VEPP) The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy. Eligible List Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies. Only the most successful candidates will be placed on the eligible list. Based on the Department's needs, the selection procedures listed above may be modified. Candidates will be notified of any changes in the selection procedures ADDITIONAL INFORMATION Please see below for important information regarding COVID 19 related requirements Effective April 3, 2023, it is strongly recommended that County employees working in health care settings and correctional facilities follow vaccination and booster guidelines provided by the California Department of Public Health (CDPH) and the Centers for Disease Control and Prevention (CDC). Please click here to see the latest guidance for more details. EMAIL NOTIFICATION: Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account. NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply. Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com . FREQUENTLY ASKED QUESTIONS: Click here for additional Frequently Asked Questions. For specific information pertaining to this recruitment, please contact Sam Apraku at 714-834-3116 or at Samuel.Apraku@ac.ocgov.com EEO INFORMATION Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply. Non-Management Benefits In addition to the County's standard suite of benefits, such as a variety of health plan options, annual leave and paid holidays--we also offer an excellent array of benefits such as a Health Care Reimbursement Account, 457 Defined Contribution Plan and Annual Education and Professional Reimbursement. Employees are provided a Retirement Plan through the Orange County Employees Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits. http://www.ocers.org/active-member-information Click here for information about benefits offered to County of Orange employees. Closing Date/Time: 9/22/2024 11:59 PM Pacific
MISSOULA COUNTY, MONTANA
Missoula, Montana, United States
Definition TO APPLY : Please complete all sections of the online application , even if a resume is submitted. A resume will not substitute for completing the work history section of the application. Pleas e include with your completed application the following attachments: Cover Letter and Resume. Please address in your Cover Letter any experience you have with payroll. Incomplete applications and applications without required attachments will be disqualified. Complete job description available upon request to the Department of Human Resources. Priority Application Date: September 3, 2024 by 5:00 PM (Mountain Time) Complete applications with required attachments received by the 'Priority Application Date' will be guaranteed consideration. The position will remain open until filled. Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula! Partnership Health Center (PHC), 2019 and 2022 winner of the Employer of Choice Award for Missoula, and 2022 winner of the Montana Employer of Choice Award, offers impeccable, integrated services to over 18,000 individuals and families. A 14-site, co-applicant Federally Qualified Health Center with Missoula County, PHC fulfills its mission through the provision of a full range of primary care services - medical, dental, behavioral health, and an on-site pharmacy with a dedication to attending to the social determinants of health. Please visit our website to see the amazing benefits you will receive by joining our team such as medical (no cost for employee), dental, and vision insurance, loan forgiveness, retirement plan contributions, and generous paid sick and vacation time. Performs accounting work related to processing and reporting accounts payable, cash receipts, payroll, general ledger and financial reporting for Partnership Health Center. Representative Examples of Work Prepares and codes claims, scans into database, and enters into CSA. Matches invoices to purchase orders and packing slips when processing claims. Assists department managers with the preparation of purchase orders, claims and travel advances. Inputs and tracks purchase orders. Processes claim checks from the county, scans into PHC data base and mails out with a vendor copy biweekly. Collects, processes, and balances daily deposits. Prepares daily cash journal entry for Missoula County Treasurer's Department. Receives NSF check information, corresponds with collection agency, and sets up billing alerts in PHC's clinic and pharmacy software. Executes detailed procedures to calculate and process PHC payroll documents using two time keeping systems. Enters cost center coding, staff schedules and all relevant employee information into the system. Closely tracks paid leave hours available on accrual reports with employee requests, and makes adjustments as necessary. Prepares payroll reports for supervisors and grant reporting purposes. Processes employee claims for Continuing Education (CE) expenses, tracks provider CE hours and maintains balances of CE hours in Excel spreadsheets. Prepares invoices for outside agencies for reimbursement of employee wages. Reviews monthly labs to ensure patient bills are correct. Adds missing labs to patient accounts. Makes slide balance adjustments and rebills for insurance. Reviews Medicare and Medicaid eligibility, researches and writes up adjustments for outsourced and state labs incorrectly billed to PHC. Reviews claims and makes adjustments in eClinical Works that effect grants received by PHC. Reviews claim forms monthly and reclassifies appropriate clinic charges to grant expense accounts. Maintains fixed asset schedule. Conducts periodic audits and tags equipment. Prepares work papers as requested for annual audit. Performs related work as required or directed by the Controller. SUPERVISION RECEIVED: Works under the direction of the Controller. SUPERVISION EXERCISED: None. WORKING RELATIONSHIPS: Requires regular contact with all financial services staff, with vendors and with other PHC departments and County of Missoula departments. Has occasional contact with outside audit representatives. Contacts are to give or receive information; to resolve problems, and to coordinate work efforts. REQUIRED KNOWLEDGE, SKILLS, AND ABILITES: KNOWLEDGE: Considerable knowledge of automated accounting systems and use of spreadsheets. Considerable knowledge of the principles and practices of general ledger accounting. Working knowledge of the principles and practices of HIPAA compliance. Working knowledge of the PHC Corporate Compliance Guidelines. Working knowledge of health care and governmental accounting and reporting practices. Working knowledge of business English, spelling and punctuation. SKILLS: Skill in the use of automated accounting (CSA) and time keeping systems. Skill in the use of personal computers using Excel spreadsheets and word processing applications, eClinical software. Skill in the use of a calculator and other modern equipment. ABILITIES: Ability to perform complex detailed work with a high degree of accuracy. Ability to plan and execute a work plan with multiple deadlines. Ability to perform moderately complex mathematical calculations accurately and the ability to reconcile computerized output with source documentation and to make corrections. Ability to work independently and productively with minimum supervision. Ability to interpret regulations and to make responsible decisions in accordance with established policies and procedures. Ability to establish and maintain effective relationships with diverse individuals and groups. Ability to communicate effectively in the English language, orally and in writing. Minimum Qualifications An equivalent combination of education and experience may be considered. EDUCATION: Requires an Associate’s Degree in Accounting or a Certificate in Accounting from an accredited technical school. EXPERIENCE: Requires two years of accounting experience. Health care or governmental accounting experience desired. SPECIAL REQUIREMENTS : Requires immunizations or proof of immunity to certain infectious diseases and a TB test. New employees will be asked to volunteer vaccination status for required vaccines upon hire and will be offered assistance during hiring to receive necessary immunizations. Employees who have not received the vaccines required for their positions or who are unwilling to voluntarily provide vaccination status for required vaccines will receive a reasonable accommodation where such accommodation does not require an undue hardship or endanger the health or safely of any person. Physical/Environmental Demands The work is performed in an office setting. Requires a significant amount of time performing work at a computer station. Requires occasional bending, stooping and medium lifting (boxes 25-35 pounds). The employee may risk exposure to communicable diseases. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses. Closing Date/Time: Continuous
Aug 29, 2024
Full Time
Definition TO APPLY : Please complete all sections of the online application , even if a resume is submitted. A resume will not substitute for completing the work history section of the application. Pleas e include with your completed application the following attachments: Cover Letter and Resume. Please address in your Cover Letter any experience you have with payroll. Incomplete applications and applications without required attachments will be disqualified. Complete job description available upon request to the Department of Human Resources. Priority Application Date: September 3, 2024 by 5:00 PM (Mountain Time) Complete applications with required attachments received by the 'Priority Application Date' will be guaranteed consideration. The position will remain open until filled. Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula! Partnership Health Center (PHC), 2019 and 2022 winner of the Employer of Choice Award for Missoula, and 2022 winner of the Montana Employer of Choice Award, offers impeccable, integrated services to over 18,000 individuals and families. A 14-site, co-applicant Federally Qualified Health Center with Missoula County, PHC fulfills its mission through the provision of a full range of primary care services - medical, dental, behavioral health, and an on-site pharmacy with a dedication to attending to the social determinants of health. Please visit our website to see the amazing benefits you will receive by joining our team such as medical (no cost for employee), dental, and vision insurance, loan forgiveness, retirement plan contributions, and generous paid sick and vacation time. Performs accounting work related to processing and reporting accounts payable, cash receipts, payroll, general ledger and financial reporting for Partnership Health Center. Representative Examples of Work Prepares and codes claims, scans into database, and enters into CSA. Matches invoices to purchase orders and packing slips when processing claims. Assists department managers with the preparation of purchase orders, claims and travel advances. Inputs and tracks purchase orders. Processes claim checks from the county, scans into PHC data base and mails out with a vendor copy biweekly. Collects, processes, and balances daily deposits. Prepares daily cash journal entry for Missoula County Treasurer's Department. Receives NSF check information, corresponds with collection agency, and sets up billing alerts in PHC's clinic and pharmacy software. Executes detailed procedures to calculate and process PHC payroll documents using two time keeping systems. Enters cost center coding, staff schedules and all relevant employee information into the system. Closely tracks paid leave hours available on accrual reports with employee requests, and makes adjustments as necessary. Prepares payroll reports for supervisors and grant reporting purposes. Processes employee claims for Continuing Education (CE) expenses, tracks provider CE hours and maintains balances of CE hours in Excel spreadsheets. Prepares invoices for outside agencies for reimbursement of employee wages. Reviews monthly labs to ensure patient bills are correct. Adds missing labs to patient accounts. Makes slide balance adjustments and rebills for insurance. Reviews Medicare and Medicaid eligibility, researches and writes up adjustments for outsourced and state labs incorrectly billed to PHC. Reviews claims and makes adjustments in eClinical Works that effect grants received by PHC. Reviews claim forms monthly and reclassifies appropriate clinic charges to grant expense accounts. Maintains fixed asset schedule. Conducts periodic audits and tags equipment. Prepares work papers as requested for annual audit. Performs related work as required or directed by the Controller. SUPERVISION RECEIVED: Works under the direction of the Controller. SUPERVISION EXERCISED: None. WORKING RELATIONSHIPS: Requires regular contact with all financial services staff, with vendors and with other PHC departments and County of Missoula departments. Has occasional contact with outside audit representatives. Contacts are to give or receive information; to resolve problems, and to coordinate work efforts. REQUIRED KNOWLEDGE, SKILLS, AND ABILITES: KNOWLEDGE: Considerable knowledge of automated accounting systems and use of spreadsheets. Considerable knowledge of the principles and practices of general ledger accounting. Working knowledge of the principles and practices of HIPAA compliance. Working knowledge of the PHC Corporate Compliance Guidelines. Working knowledge of health care and governmental accounting and reporting practices. Working knowledge of business English, spelling and punctuation. SKILLS: Skill in the use of automated accounting (CSA) and time keeping systems. Skill in the use of personal computers using Excel spreadsheets and word processing applications, eClinical software. Skill in the use of a calculator and other modern equipment. ABILITIES: Ability to perform complex detailed work with a high degree of accuracy. Ability to plan and execute a work plan with multiple deadlines. Ability to perform moderately complex mathematical calculations accurately and the ability to reconcile computerized output with source documentation and to make corrections. Ability to work independently and productively with minimum supervision. Ability to interpret regulations and to make responsible decisions in accordance with established policies and procedures. Ability to establish and maintain effective relationships with diverse individuals and groups. Ability to communicate effectively in the English language, orally and in writing. Minimum Qualifications An equivalent combination of education and experience may be considered. EDUCATION: Requires an Associate’s Degree in Accounting or a Certificate in Accounting from an accredited technical school. EXPERIENCE: Requires two years of accounting experience. Health care or governmental accounting experience desired. SPECIAL REQUIREMENTS : Requires immunizations or proof of immunity to certain infectious diseases and a TB test. New employees will be asked to volunteer vaccination status for required vaccines upon hire and will be offered assistance during hiring to receive necessary immunizations. Employees who have not received the vaccines required for their positions or who are unwilling to voluntarily provide vaccination status for required vaccines will receive a reasonable accommodation where such accommodation does not require an undue hardship or endanger the health or safely of any person. Physical/Environmental Demands The work is performed in an office setting. Requires a significant amount of time performing work at a computer station. Requires occasional bending, stooping and medium lifting (boxes 25-35 pounds). The employee may risk exposure to communicable diseases. This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status. Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to: Excellent Medical Health Benefits – Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period. Medical deductible is $500 for an individual and $1,000 for a family. Flexible Benefits Plan – Pre-tax out-of-pocket medical expenses and day care expenses. Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insurance are offered through Mutual ofOmaha. Public Employees Retirement System – Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan. Sheriffs' Retirement System (SRS) – A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005. Public Service Loan Forgiveness - Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible. Supplemental Retirement Benefits are offered through Valic or Nationwide. Sick Leave – Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees. Vacation Leave – Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees. Holidays – The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years. Paid Parental Leave (PPL)- In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees. Tuition Assistance - Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses. Closing Date/Time: Continuous
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary SDSU is seeking a highly motivated and skilled payroll professional to join our Payroll Services team! Under general direction of the Payroll Services Manager, the Payroll Technician II will independently initiate, process, research, analyze and resolve moderate payroll issues for the full range of payroll/personnel transactions for all categories of CSU employees within PIMS the State Controller’s Office payroll systems. This position is considered a journey-level classification in the series. Work is accomplished with a greater degree of independence and a thorough knowledge of all types of payroll/personnel transactions for all employee categories. Work assignments require the application of payroll/personnel regulations and precedent decisions to individual situations that are not clearly covered by policies, procedures, programs, guidelines, and applicable state and federal laws, educational codes, and collective bargaining agreements. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego upon completion of an initial onsite training period. Department Summary The Center for Human Resources celebrates diverse backgrounds and perspectives. We understand representation is essential to our success, which is why we strive to recruit and retain highly-skilled, compassionate leaders. By prioritizing listening and learning, engaging in critical conversations, and thoughtfully considering the needs of our different populations, we are creating a culture of belonging. We aim to offer opportunities for advancement and foster an inclusive environment so all are valued and empowered to thrive. The Center for Human Resources at San Diego State University provides exemplary and customer-focused human resources services in support of the University and enhancing the campus environment to support faculty and staff. They provide core human resources to the University’s workforce of over 6,400 faculty, staff, and student employees. These services include Talent Acquisition, Classification and Compensation, Staff Professional Development, Benefits Administration, Payroll and Workforce Administration, and Labor and Employee Relations. Payroll Services is responsible for administering all aspects of personnel and payroll data which resides within the Personnel Information Management System (managed by the State Controller's Office, the pay agent for the California State University system) and PeopleSoft, the university’s human resources information system. In addition, Payroll Services is continually researching new business processes and procedures to ensure that SDSU is current with the most applicable technology available to our campus. Our mission is the accurate and timely processing of payroll for faculty, staff and student employees, while providing excellent customer service and maintaining data integrity within our payroll and personnel systems. For more information regarding the Center for Human Resources, click here . Education and Experience Experience: Equivalent to two years of payroll and personnel experience, which has provided the required knowledge and abilities. Education: Any equivalent combination of education and experience, which provides the required knowledge and abilities. Key Qualifications Proficiency in Microsoft Word and Excel. Excellent judgment and analytical skills. The ability to gather, analyze and act upon relevant information in a timely manner. Ability to share responsibility and ownership for team goals and results. Excellent interpersonal skills. Knowledge of or the ability to quickly acquire: policies, procedures, programs, guidelines and applicable state and federal laws, educational codes, and collective bargaining agreements. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,282 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,680 - $6,305 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 21, 2024. To receive full consideration, apply by May 20, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: May 07 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Position Summary SDSU is seeking a highly motivated and skilled payroll professional to join our Payroll Services team! Under general direction of the Payroll Services Manager, the Payroll Technician II will independently initiate, process, research, analyze and resolve moderate payroll issues for the full range of payroll/personnel transactions for all categories of CSU employees within PIMS the State Controller’s Office payroll systems. This position is considered a journey-level classification in the series. Work is accomplished with a greater degree of independence and a thorough knowledge of all types of payroll/personnel transactions for all employee categories. Work assignments require the application of payroll/personnel regulations and precedent decisions to individual situations that are not clearly covered by policies, procedures, programs, guidelines, and applicable state and federal laws, educational codes, and collective bargaining agreements. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. This position is approved for partial telecommuting with onsite work in San Diego upon completion of an initial onsite training period. Department Summary The Center for Human Resources celebrates diverse backgrounds and perspectives. We understand representation is essential to our success, which is why we strive to recruit and retain highly-skilled, compassionate leaders. By prioritizing listening and learning, engaging in critical conversations, and thoughtfully considering the needs of our different populations, we are creating a culture of belonging. We aim to offer opportunities for advancement and foster an inclusive environment so all are valued and empowered to thrive. The Center for Human Resources at San Diego State University provides exemplary and customer-focused human resources services in support of the University and enhancing the campus environment to support faculty and staff. They provide core human resources to the University’s workforce of over 6,400 faculty, staff, and student employees. These services include Talent Acquisition, Classification and Compensation, Staff Professional Development, Benefits Administration, Payroll and Workforce Administration, and Labor and Employee Relations. Payroll Services is responsible for administering all aspects of personnel and payroll data which resides within the Personnel Information Management System (managed by the State Controller's Office, the pay agent for the California State University system) and PeopleSoft, the university’s human resources information system. In addition, Payroll Services is continually researching new business processes and procedures to ensure that SDSU is current with the most applicable technology available to our campus. Our mission is the accurate and timely processing of payroll for faculty, staff and student employees, while providing excellent customer service and maintaining data integrity within our payroll and personnel systems. For more information regarding the Center for Human Resources, click here . Education and Experience Experience: Equivalent to two years of payroll and personnel experience, which has provided the required knowledge and abilities. Education: Any equivalent combination of education and experience, which provides the required knowledge and abilities. Key Qualifications Proficiency in Microsoft Word and Excel. Excellent judgment and analytical skills. The ability to gather, analyze and act upon relevant information in a timely manner. Ability to share responsibility and ownership for team goals and results. Excellent interpersonal skills. Knowledge of or the ability to quickly acquire: policies, procedures, programs, guidelines and applicable state and federal laws, educational codes, and collective bargaining agreements. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,282 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,680 - $6,305 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on May 21, 2024. To receive full consideration, apply by May 20, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: May 07 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 540165; 06/03/2024 Accounting Technician III Accounting Technician III One-Stop Financial Services/Disbursement Salary Range : $3,968 - $6,964/Monthly (Budgeted Hiring Salary Range: $3,968 - $4,428/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the direction of the Disbursement Lead, the incumbent performs diversified duties involving a wide range of procedures in the Disbursement area of One-Stop Financial Services (OSFS). The incumbent must have a comprehensive knowledge of financial record-keeping methods, procedures and practices, and financial aid policies and procedures. The incumbent will be responsible for managing, auditing, and processing the disbursement refunds of financial aid awards; processing tuition and fees and miscellaneous refunds; providing high-quality customer services to the campus community; and assisting with hiring, training, and supervising student assistants and staff in the absence of the lead. The incumbent must adhere, implement, and maintain policies pertaining to Title IV and Title V regulations and procedures governing the activities of OSFS/Disbursements. Coordinate activities with Financial Aid and Scholarships, University Registrar, Admission, Administrative Technology, ITS, Controller's Office, and Accounts Payable as needed. Coordinate the process of financial aid group posts to Student Accounts. Audit weekly financial aid refunds, review audit reports, analyze student accounts activities, and tuition and fee charges/refunds for accuracy and post adjustments using the Peoplesoft Student Administration system. Process and ensure financial aid and tuition and fee refunds follow the guidelines pertaining to Title IV and Title V regulations. Audit direct deposit refunds and reconcile direct deposit refunds to the Automated Clearing House monetary file for the weekly financial aid disbursements. Review financial aid debit balance report for weekly disbursements. Notify students that financial aid checks are on hold due to outstanding balances. Process financial aid online transaction requests from Financial Aid advisors. Analyze student accounts, enrollment, and financial aid award summaries to ensure credits or debits are posted accurately to Student Accounts, issuing student refunds timely, and/or ensuring student account balances are accurate for Student Financial Services monthly billing. Adhere to all policies and regulations for financial aid grants, direct loans, scholarships, grants-in-aid, and tuition and fees refunds, which includes compliance with federal guidelines regarding financial aid disbursements and refund repayment policy. Document established procedures based on precedent and university policies and develop new procedures as necessary; handle issues requiring technical expertise; and resolve difficult and unusual problems. Process miscellaneous refunds in Common Financial System (CFS) and verify check status to ensure the check is reconciled by payment information and navigating through the various Accounts Payable panels in CFS or Transact. Post time-sensitive financial aid group posts and process batch refunds to Student Accounts for weekly disbursements, run queries to generate audit reports, assist in testing data transactions queries, and review data output for maintenance pack software upgrades. Process replacement checks for Stale Dated checks, Stop Payment, and Affidavit of Forgery requests. Review student accounts, verify refund check status on the CFS, and process stop payments on the Wells Fargo Commercial Electronic Office. Process the Affidavit of Forgery and submit it to Wells Fargo to open the claim. Issue replacement refunds once the status has been updated in Wells Fargo/CFS and communicate with the student for status updates. Reconcile void checks between Student Accounts and CFS. Communicate established university policies and procedures by demonstrating and providing high customer service to the campus community. Answer questions regarding students’ accounts, financial aid disbursements, and refunds by researching and communicating results in person, by telephone, or by composing e-mail correspondence. Assist with answering phone calls on the mainline and working at the front counter. Exercise a high level of tact and judgment when addressing campus community members. Analyze, and solve escalated, complex issues using professional judgment and individual discretion in reasoning and interpretation of policies and procedures. Review tuition and fee refund petitions, conduct high-level policy decisions relating to enrollment drop dates, and adhere to refund deadline dates. Coordinate within OSFS on key refund deadline dates and communication timelines. Collaborate with the leads in the department for staff coverage on student financials emails, disbursement, and phones. Act as a liaison with internal and external agencies. Provide technical and work direction to student assistants in the Disbursement area. This includes assisting with recruiting, interviewing, training, establishing work assignments, providing performance evaluation, and processing monthly student assistant payroll. In the absence of the Disbursement lead, may provide technical and/or work direction to employees. Create and compile data for generating financial reports and/or analysis; maintain accounting records and update financial aid check files with debit balances. Submit checks to University Controller for endorsement, apply check/payment to student accounts, and release holds if paid in full. Mail checks to students who do not reply after 10 days, and place holds on student accounts. Generate financial reports and/or analysis to monitor financial aid credit reports and prepare monthly reconciliations and unapplied financial aid reports. Post adjustments to student accounts, issue refunds, and/or email reports on the list of Student Accounts that need review for Return to Title IV (R2T4) calculation or possible overpayment to the Financial Aid Office. The financial aid advisors will review student accounts/awards, post-award adjustments, perform R2T4 calculations, and/or refund students. Submit yearly student accounts with outstanding balances to the Franchise Tax Board Offset program to reduce outstanding Account Receivables. Apply Franchise Tax monies collected to Student Accounts, issue student refunds, and release holds. Performs other related duties. Required Qualifications & Experience : Must have a minimum of four years of progressively responsible financial record experience which has provided the above knowledge and abilities. Experience in higher education and some supervisory experience. Must have a comprehensive knowledge of financial aid policies and procedures and Title IV and Title V regulations. The incumbent must be able to think independently, analyze and interpret accounting and other data, and use problem-solving techniques to resolve errors and discrepancies. Must have competency in desktop software, including Microsoft Office Suite and PeopleSoft experience. Must have excellent communication and interpersonal skills; experience handling student issues and can effectively interpret policies and procedures in written or presentation form. Must have the ability to exercise a high level of tact and judgment in addressing members of the campus community. Must possess excellent customer service skills. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor’s degree in business administration, accounting, finance or a related field. Experience with Common Financial Systems and Transact. Closing Date : Review of applications will begin on 6/17/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Jun 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job No: 540165; 06/03/2024 Accounting Technician III Accounting Technician III One-Stop Financial Services/Disbursement Salary Range : $3,968 - $6,964/Monthly (Budgeted Hiring Salary Range: $3,968 - $4,428/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the direction of the Disbursement Lead, the incumbent performs diversified duties involving a wide range of procedures in the Disbursement area of One-Stop Financial Services (OSFS). The incumbent must have a comprehensive knowledge of financial record-keeping methods, procedures and practices, and financial aid policies and procedures. The incumbent will be responsible for managing, auditing, and processing the disbursement refunds of financial aid awards; processing tuition and fees and miscellaneous refunds; providing high-quality customer services to the campus community; and assisting with hiring, training, and supervising student assistants and staff in the absence of the lead. The incumbent must adhere, implement, and maintain policies pertaining to Title IV and Title V regulations and procedures governing the activities of OSFS/Disbursements. Coordinate activities with Financial Aid and Scholarships, University Registrar, Admission, Administrative Technology, ITS, Controller's Office, and Accounts Payable as needed. Coordinate the process of financial aid group posts to Student Accounts. Audit weekly financial aid refunds, review audit reports, analyze student accounts activities, and tuition and fee charges/refunds for accuracy and post adjustments using the Peoplesoft Student Administration system. Process and ensure financial aid and tuition and fee refunds follow the guidelines pertaining to Title IV and Title V regulations. Audit direct deposit refunds and reconcile direct deposit refunds to the Automated Clearing House monetary file for the weekly financial aid disbursements. Review financial aid debit balance report for weekly disbursements. Notify students that financial aid checks are on hold due to outstanding balances. Process financial aid online transaction requests from Financial Aid advisors. Analyze student accounts, enrollment, and financial aid award summaries to ensure credits or debits are posted accurately to Student Accounts, issuing student refunds timely, and/or ensuring student account balances are accurate for Student Financial Services monthly billing. Adhere to all policies and regulations for financial aid grants, direct loans, scholarships, grants-in-aid, and tuition and fees refunds, which includes compliance with federal guidelines regarding financial aid disbursements and refund repayment policy. Document established procedures based on precedent and university policies and develop new procedures as necessary; handle issues requiring technical expertise; and resolve difficult and unusual problems. Process miscellaneous refunds in Common Financial System (CFS) and verify check status to ensure the check is reconciled by payment information and navigating through the various Accounts Payable panels in CFS or Transact. Post time-sensitive financial aid group posts and process batch refunds to Student Accounts for weekly disbursements, run queries to generate audit reports, assist in testing data transactions queries, and review data output for maintenance pack software upgrades. Process replacement checks for Stale Dated checks, Stop Payment, and Affidavit of Forgery requests. Review student accounts, verify refund check status on the CFS, and process stop payments on the Wells Fargo Commercial Electronic Office. Process the Affidavit of Forgery and submit it to Wells Fargo to open the claim. Issue replacement refunds once the status has been updated in Wells Fargo/CFS and communicate with the student for status updates. Reconcile void checks between Student Accounts and CFS. Communicate established university policies and procedures by demonstrating and providing high customer service to the campus community. Answer questions regarding students’ accounts, financial aid disbursements, and refunds by researching and communicating results in person, by telephone, or by composing e-mail correspondence. Assist with answering phone calls on the mainline and working at the front counter. Exercise a high level of tact and judgment when addressing campus community members. Analyze, and solve escalated, complex issues using professional judgment and individual discretion in reasoning and interpretation of policies and procedures. Review tuition and fee refund petitions, conduct high-level policy decisions relating to enrollment drop dates, and adhere to refund deadline dates. Coordinate within OSFS on key refund deadline dates and communication timelines. Collaborate with the leads in the department for staff coverage on student financials emails, disbursement, and phones. Act as a liaison with internal and external agencies. Provide technical and work direction to student assistants in the Disbursement area. This includes assisting with recruiting, interviewing, training, establishing work assignments, providing performance evaluation, and processing monthly student assistant payroll. In the absence of the Disbursement lead, may provide technical and/or work direction to employees. Create and compile data for generating financial reports and/or analysis; maintain accounting records and update financial aid check files with debit balances. Submit checks to University Controller for endorsement, apply check/payment to student accounts, and release holds if paid in full. Mail checks to students who do not reply after 10 days, and place holds on student accounts. Generate financial reports and/or analysis to monitor financial aid credit reports and prepare monthly reconciliations and unapplied financial aid reports. Post adjustments to student accounts, issue refunds, and/or email reports on the list of Student Accounts that need review for Return to Title IV (R2T4) calculation or possible overpayment to the Financial Aid Office. The financial aid advisors will review student accounts/awards, post-award adjustments, perform R2T4 calculations, and/or refund students. Submit yearly student accounts with outstanding balances to the Franchise Tax Board Offset program to reduce outstanding Account Receivables. Apply Franchise Tax monies collected to Student Accounts, issue student refunds, and release holds. Performs other related duties. Required Qualifications & Experience : Must have a minimum of four years of progressively responsible financial record experience which has provided the above knowledge and abilities. Experience in higher education and some supervisory experience. Must have a comprehensive knowledge of financial aid policies and procedures and Title IV and Title V regulations. The incumbent must be able to think independently, analyze and interpret accounting and other data, and use problem-solving techniques to resolve errors and discrepancies. Must have competency in desktop software, including Microsoft Office Suite and PeopleSoft experience. Must have excellent communication and interpersonal skills; experience handling student issues and can effectively interpret policies and procedures in written or presentation form. Must have the ability to exercise a high level of tact and judgment in addressing members of the campus community. Must possess excellent customer service skills. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Bachelor’s degree in business administration, accounting, finance or a related field. Experience with Common Financial Systems and Transact. Closing Date : Review of applications will begin on 6/17/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Jun 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: The Benefits Analyst will require independent performance of specialized administrative and analytical duties and be responsible for processing fee waiver and summer discount applications, maintaining the minimum threshold of 95% of the health benefit status information in the ACAS database, and creating leaves of absence documentation. The Benefits and Fee Waiver Analyst will also need to provide high level of support in evaluating and resolving complex issues related to benefits, leaves of absence and ACA. This position requires independent performance of specialized administrative and analytical duties. Responsibilities Benefits • Demonstrate thorough knowledge on benefit offerings such as medical plans, dental plans, vision plans, flexcash program, retirement savings accounts, HCRA/DCRA and voluntary plans. • Create, modify and evaluate the department's Benefit Enrollment Worksheet, ACA Enrollment Worksheet, Open Enrollment Worksheet, and Informational Sheet for employees. • Coordinate daily operations and provide lead work direction and training to Benefits Assistant. • Capable of taking initiative to independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Handle Mutiple priorities to assist employees when they call or email the benefits line and benefits email regarding their questions and concerns. Analyze and address issues through reasoning, interpretation and application of administrative guides and policies as it relates to benefit eligibility, eligible dependents and required documents, educate employees about their own benefit coverage, explanation on similarities and differences between plans, general retirement questions, continuation of benefits, open enrollment questions, technical issues with the electronic form, etc. • Notify and follow up on selected employees about the Dependent Eligibility Verification (DEV) audit. Collect, evaluate, store and track required documents for individuals as they submit their paperwork. • Demonstrate ability to anticipate issues with the documents employees submit and work with employees directly to address these issues proactively. Refer to policies and practices for guidance on acceptable documents for Cal PERS. • Serve as the program administrator for key events such as the President's Retirement Luncheon. Work and coordinate with individuals at all levels within the organization at various departments and other entities such as SMSU and ASI. • Ability to effectively interpret, organize, present information and ideas and recommendations related to the events' theme, decorations and food options. Create itemized list of decorations cost, food cost, awards, etc. Submit vendor quotes and promo justification to request requisition with Purchasing. • Send out campus wide notifications regarding the event, and communicate with retirees who are being honored at the event. Compile data on those being honored and provide it to the President's office for review. Develop and alter the PowerPoint, program for the event, invitations, etc. Decorate, coordinate and supervise all components on the day of the event. Affordable Care Act (ACA) Program • Demonstrate expertise in investigating and analyzing the employee's Job Data, Employee Summary and CSU Benefit Summary to audit information on the Health Benefits Plan Enrollment (HBD-12} forms and identify any discrepancies. • Ability to effectively and independently interpret, research and examine the ACA Safe Harbor Reports to assign appropriate status codes to each health benefit status change. Each status code is tied to an effective date and assigned a description to clarify when each code would be assigned to an employee. • Perform accurate data entry for ACA status codes, including but not limited to, recording dates for new hire and waiting period, coverage offer and election, ineligibility, post-90-day HIPAA election, coverage decline, administrative decline, loss of coverage, voluntary and permanent separation cancellations, and temporary suspension due to unpaid status. • Update and maintain the minimum threshold of 95% of the health benefit status information in the ACAS database for CSUSB employees. The ACAS database serves as the official tracking and reporting system of ACA required information for the CSU to report to the Internal Revenue Service (IRS). • Refer to policies and user guides to independently review best practices for the goals and soundness in the judgement of appropriate status codes for each health benefit status change. Contact the State Controller's Office for guidance on specific scenarios that require more research to determine ACA status codes. Fee Waiver Summer Discount Programs • Contribute to the production, testing, development, implementation and continuous alteration of the On Base Fee Waiver System. • Examine and evaluate each fee waiver application to determine employee's eligibility, dependents' eligibility (if applicable), and determine if normal academic standards are met to ensure compliance with applicable regulations and requirements governing the Fee Waiver and Reduction Program. • Demonstrates thorough knowledge of the Fee Waiver and Summer Discount Programs and addresses concerns via email correspondence, phone call conversations, one on one meetings and workshop facilitation. • Notifies employees regarding any discrepancies with their applications, instructs them on receiving the application fee reimbursements, and informs them of specific taxation deductions they will see on their pay warrants. • Serves as a liaison to the other 22 CSU campuses when questions or concerns arise regarding the program, the status of the applications of their employees, and our internal process at CSUSB. • Analyze and address issues using reasoning, interpretation and application of our policies and administrative guides to develop and recommend alternative and future course of action for struggling students. • Work requires coordination with individuals at all levels within the university and various departments to gather data every term and organize the protocol for the President's Summer Discount Program every year. • Independently research and analyze the Fee Waiver and Reduction Program, compile data after census date every term, present reports with reliable calculations for reporting taxation to the State Controller's Office. Leaves of Absence • Collect, evaluate and interpret data on the Request Forms and Certification of Health Care Provider for pregnancy disability, parental leave, and family medical leave to generate the Notice of Eligibility, Rights and Responsibilities and/or Designation Notice. • Follow up with employees regarding required documentation for the leaves of absence such as request forms, work status reports, certifications, etc. • Formulate sound conclusions and provide appropriate recommendations to manager regarding any signs of tampering with documents submitted by employees. • Independently performs research, compiles data from external medical offices and presents information to manager regarding the legitimacy of the documents and specific leave scenarios. • Demonstrates thorough knowledge of the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), CSU Family Medical Leave (CSU FML) Policy, Pregnancy Disability Leave Guidelines as well as the Leaves of Absence with Pay Articles on the various Collective Bargaining. Other • Assist with special projects as needed. • Other classification-related duties as assigned in support of the goals and mission of the department. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience. Required K nowledge, skills, and Abilities In addition to Position Skill Level - Non-Exempt knowledge and skill requirements, work assignments typically require: • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. • Working knowledge of operational and fiscal analysis and techniques. • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. • Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. • Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications • Five (5) years of work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity. • Experience in higher education. • Ability to be self-motivated; possess excellent analytical, interpersonal and communication skills; and be able to effectively coordinate and confer with groups and individuals at various levels. • Knowledge of the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), and Pregnancy Disability Leave Guidelines. • Knowledgeable and familiar with CSU benefit programs and Cal PERS. • Expertise in using office software, technology and systems including but not limited to Microsoft Word, Excel, Outlook, PeopleSoft, PIMS, OnBase and other standardized office equipment is required. • Ability to investigate and analyze issues to provide an interactive perspective and discern applicable underlying principles to conceive and develop strategic solutions. • Ability to work with individuals at all levels within the organization and handle potentially sensitive situations. • Ability to work with a diverse population under pressure, frequent interruptions, shifting priorities and time constraints. • Ability to effectively present ideas and concepts in written or verbal format. • Ability to demonstrate good judgment and integrity while maintaining the highest level of confidentiality. Compensation and Benefits: Anticipated Hiring Range: minimum $4,379 - maximum $5,000 monthly. Classification Salary Range: minimum $4,379 - maximum $7,922 monthly. The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: Wednesday, August 21, 2024. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Aug 07 2024 Pacific Daylight Time Applications close: Aug 21 2024 Pacific Daylight Time Closing Date/Time:
Aug 08, 2024
Job Summary: The Benefits Analyst will require independent performance of specialized administrative and analytical duties and be responsible for processing fee waiver and summer discount applications, maintaining the minimum threshold of 95% of the health benefit status information in the ACAS database, and creating leaves of absence documentation. The Benefits and Fee Waiver Analyst will also need to provide high level of support in evaluating and resolving complex issues related to benefits, leaves of absence and ACA. This position requires independent performance of specialized administrative and analytical duties. Responsibilities Benefits • Demonstrate thorough knowledge on benefit offerings such as medical plans, dental plans, vision plans, flexcash program, retirement savings accounts, HCRA/DCRA and voluntary plans. • Create, modify and evaluate the department's Benefit Enrollment Worksheet, ACA Enrollment Worksheet, Open Enrollment Worksheet, and Informational Sheet for employees. • Coordinate daily operations and provide lead work direction and training to Benefits Assistant. • Capable of taking initiative to independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Handle Mutiple priorities to assist employees when they call or email the benefits line and benefits email regarding their questions and concerns. Analyze and address issues through reasoning, interpretation and application of administrative guides and policies as it relates to benefit eligibility, eligible dependents and required documents, educate employees about their own benefit coverage, explanation on similarities and differences between plans, general retirement questions, continuation of benefits, open enrollment questions, technical issues with the electronic form, etc. • Notify and follow up on selected employees about the Dependent Eligibility Verification (DEV) audit. Collect, evaluate, store and track required documents for individuals as they submit their paperwork. • Demonstrate ability to anticipate issues with the documents employees submit and work with employees directly to address these issues proactively. Refer to policies and practices for guidance on acceptable documents for Cal PERS. • Serve as the program administrator for key events such as the President's Retirement Luncheon. Work and coordinate with individuals at all levels within the organization at various departments and other entities such as SMSU and ASI. • Ability to effectively interpret, organize, present information and ideas and recommendations related to the events' theme, decorations and food options. Create itemized list of decorations cost, food cost, awards, etc. Submit vendor quotes and promo justification to request requisition with Purchasing. • Send out campus wide notifications regarding the event, and communicate with retirees who are being honored at the event. Compile data on those being honored and provide it to the President's office for review. Develop and alter the PowerPoint, program for the event, invitations, etc. Decorate, coordinate and supervise all components on the day of the event. Affordable Care Act (ACA) Program • Demonstrate expertise in investigating and analyzing the employee's Job Data, Employee Summary and CSU Benefit Summary to audit information on the Health Benefits Plan Enrollment (HBD-12} forms and identify any discrepancies. • Ability to effectively and independently interpret, research and examine the ACA Safe Harbor Reports to assign appropriate status codes to each health benefit status change. Each status code is tied to an effective date and assigned a description to clarify when each code would be assigned to an employee. • Perform accurate data entry for ACA status codes, including but not limited to, recording dates for new hire and waiting period, coverage offer and election, ineligibility, post-90-day HIPAA election, coverage decline, administrative decline, loss of coverage, voluntary and permanent separation cancellations, and temporary suspension due to unpaid status. • Update and maintain the minimum threshold of 95% of the health benefit status information in the ACAS database for CSUSB employees. The ACAS database serves as the official tracking and reporting system of ACA required information for the CSU to report to the Internal Revenue Service (IRS). • Refer to policies and user guides to independently review best practices for the goals and soundness in the judgement of appropriate status codes for each health benefit status change. Contact the State Controller's Office for guidance on specific scenarios that require more research to determine ACA status codes. Fee Waiver Summer Discount Programs • Contribute to the production, testing, development, implementation and continuous alteration of the On Base Fee Waiver System. • Examine and evaluate each fee waiver application to determine employee's eligibility, dependents' eligibility (if applicable), and determine if normal academic standards are met to ensure compliance with applicable regulations and requirements governing the Fee Waiver and Reduction Program. • Demonstrates thorough knowledge of the Fee Waiver and Summer Discount Programs and addresses concerns via email correspondence, phone call conversations, one on one meetings and workshop facilitation. • Notifies employees regarding any discrepancies with their applications, instructs them on receiving the application fee reimbursements, and informs them of specific taxation deductions they will see on their pay warrants. • Serves as a liaison to the other 22 CSU campuses when questions or concerns arise regarding the program, the status of the applications of their employees, and our internal process at CSUSB. • Analyze and address issues using reasoning, interpretation and application of our policies and administrative guides to develop and recommend alternative and future course of action for struggling students. • Work requires coordination with individuals at all levels within the university and various departments to gather data every term and organize the protocol for the President's Summer Discount Program every year. • Independently research and analyze the Fee Waiver and Reduction Program, compile data after census date every term, present reports with reliable calculations for reporting taxation to the State Controller's Office. Leaves of Absence • Collect, evaluate and interpret data on the Request Forms and Certification of Health Care Provider for pregnancy disability, parental leave, and family medical leave to generate the Notice of Eligibility, Rights and Responsibilities and/or Designation Notice. • Follow up with employees regarding required documentation for the leaves of absence such as request forms, work status reports, certifications, etc. • Formulate sound conclusions and provide appropriate recommendations to manager regarding any signs of tampering with documents submitted by employees. • Independently performs research, compiles data from external medical offices and presents information to manager regarding the legitimacy of the documents and specific leave scenarios. • Demonstrates thorough knowledge of the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), CSU Family Medical Leave (CSU FML) Policy, Pregnancy Disability Leave Guidelines as well as the Leaves of Absence with Pay Articles on the various Collective Bargaining. Other • Assist with special projects as needed. • Other classification-related duties as assigned in support of the goals and mission of the department. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two years of related experience. Required K nowledge, skills, and Abilities In addition to Position Skill Level - Non-Exempt knowledge and skill requirements, work assignments typically require: • Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. • Working knowledge of operational and fiscal analysis and techniques. • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. • Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. • Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications • Five (5) years of work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity. • Experience in higher education. • Ability to be self-motivated; possess excellent analytical, interpersonal and communication skills; and be able to effectively coordinate and confer with groups and individuals at various levels. • Knowledge of the Family Medical Leave Act (FMLA), California Family Rights Act (CFRA), and Pregnancy Disability Leave Guidelines. • Knowledgeable and familiar with CSU benefit programs and Cal PERS. • Expertise in using office software, technology and systems including but not limited to Microsoft Word, Excel, Outlook, PeopleSoft, PIMS, OnBase and other standardized office equipment is required. • Ability to investigate and analyze issues to provide an interactive perspective and discern applicable underlying principles to conceive and develop strategic solutions. • Ability to work with individuals at all levels within the organization and handle potentially sensitive situations. • Ability to work with a diverse population under pressure, frequent interruptions, shifting priorities and time constraints. • Ability to effectively present ideas and concepts in written or verbal format. • Ability to demonstrate good judgment and integrity while maintaining the highest level of confidentiality. Compensation and Benefits: Anticipated Hiring Range: minimum $4,379 - maximum $5,000 monthly. Classification Salary Range: minimum $4,379 - maximum $7,922 monthly. The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is: Wednesday, August 21, 2024. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Aug 07 2024 Pacific Daylight Time Applications close: Aug 21 2024 Pacific Daylight Time Closing Date/Time:
California State University, San Bernardino (CSUSB)
5500 University Parkway, San Bernardino, CA 92407, USA
Job Summary: Reports directly to the Director of Payroll & Benefits Services. Manages benefits programs including health plans, wellness programs, employee assistance program, retirement and deferred compensation plans, and Leaves of Absence programs for all employees. Major duties and responsibilities: Supervise Benefits Program Ensure all health enrollment, ACA documentation and all other reporting requirements are completed and submitted timely to CalPERS and the State Controller’s Office. Respond timely to campus inquiries regarding retirement processes, health benefits eligibility guidelines, deferred compensation and voluntary benefits programs. Work collaborative with third party vendors for all benefit programs offered by CSU. Supervise Leave of Absence Program Oversee day-to-day activities/operation of Non-Industrial Disability benefits, Catastrophic Leave, parental leave, and is responsible for meeting with and counseling individuals regarding various program options. Interpret and apply operating policies and procedures related to disability and leave programs. Prepare complex reports and handling problems of highly confidential or sensitive nature. Manage the Family Medical Leave, California Family Rights Act, California Pregnancy Disability Leave programs. Work closely with Payroll team in administering Leaves of Absence programs. Provide monthly reports regarding employees on leave status. Assists with ADA Program. Participates in campus wide committees and events. Other duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Three (3) years of related experience. Required Qualifications Knowledge of office practices, regulations, administration, supervision, and principles of organization Knowledge of leave laws and regulations Ability to communicate clearly and effectively, both orally and in writing Ability to establish and maintain effective working relationships; prove counsel and advisement; work independently and plan day-to-day activities Interpret and apply multiple and complex rules, regulations, polices, procedures, and collective bargaining agreements Independently apply judgement and identify, research, analyze, and resolve problems Ability to work well under pressure and in constantly changing circumstances Ability to interact with employees in a highly professional and empathetic manner as well as the ability to work with a population from diverse backgrounds, including faculty, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University Must demonstrate strong computer and software application skills including Microsoft Office Ability to maintain confidentiality Ability to learn various databases containing information essential to job responsibilities Experience with PeopleSoft Benefits Administration program and working knowledge of the ACA requirements are required. Experience with the State Controller’s system and MyCalPers system is required. Preferred Qualifications Knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Knowledge of office/University methods, procedures, and practices. Supervisory experience. Compensation and Benefits: Anticipated Hiring Range: $7,000 - $7,916 per month Classification Salary Range: $3,750 - $11,146 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Wednesday, January 24, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Apr 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary: Reports directly to the Director of Payroll & Benefits Services. Manages benefits programs including health plans, wellness programs, employee assistance program, retirement and deferred compensation plans, and Leaves of Absence programs for all employees. Major duties and responsibilities: Supervise Benefits Program Ensure all health enrollment, ACA documentation and all other reporting requirements are completed and submitted timely to CalPERS and the State Controller’s Office. Respond timely to campus inquiries regarding retirement processes, health benefits eligibility guidelines, deferred compensation and voluntary benefits programs. Work collaborative with third party vendors for all benefit programs offered by CSU. Supervise Leave of Absence Program Oversee day-to-day activities/operation of Non-Industrial Disability benefits, Catastrophic Leave, parental leave, and is responsible for meeting with and counseling individuals regarding various program options. Interpret and apply operating policies and procedures related to disability and leave programs. Prepare complex reports and handling problems of highly confidential or sensitive nature. Manage the Family Medical Leave, California Family Rights Act, California Pregnancy Disability Leave programs. Work closely with Payroll team in administering Leaves of Absence programs. Provide monthly reports regarding employees on leave status. Assists with ADA Program. Participates in campus wide committees and events. Other duties as assigned. Minimum Qualifications: Required Education and Experience Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs Three (3) years of related experience. Required Qualifications Knowledge of office practices, regulations, administration, supervision, and principles of organization Knowledge of leave laws and regulations Ability to communicate clearly and effectively, both orally and in writing Ability to establish and maintain effective working relationships; prove counsel and advisement; work independently and plan day-to-day activities Interpret and apply multiple and complex rules, regulations, polices, procedures, and collective bargaining agreements Independently apply judgement and identify, research, analyze, and resolve problems Ability to work well under pressure and in constantly changing circumstances Ability to interact with employees in a highly professional and empathetic manner as well as the ability to work with a population from diverse backgrounds, including faculty, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University Must demonstrate strong computer and software application skills including Microsoft Office Ability to maintain confidentiality Ability to learn various databases containing information essential to job responsibilities Experience with PeopleSoft Benefits Administration program and working knowledge of the ACA requirements are required. Experience with the State Controller’s system and MyCalPers system is required. Preferred Qualifications Knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Knowledge of office/University methods, procedures, and practices. Supervisory experience. Compensation and Benefits: Anticipated Hiring Range: $7,000 - $7,916 per month Classification Salary Range: $3,750 - $11,146 per month The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here . Position Information: Work status: Full-time/Exempt/At-Will Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status. First considerations will be given to candidates who apply by Wednesday, January 24, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu . Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/ . Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act Advertised: Apr 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Monterey County Human Resources
Salinas, California, United States
Position Description Final filing date: Monday, September 9, 2024 Exam #24/20B32/08ND Department The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). Position Summary Under general direction, performs complex professional-level fiscal, financial, compliance, operational, performance, and information systems audits and studies to ensure compliance with established requirements and program goals; performs Transient Occupancy Tax Audits and other related work as required. The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Examples of Duties Performs complex internal audits; analyzes financial records, operating procedures, management practices, and/or program performance to evaluate the fairness of financial statement presentations, compliance with legal requirements, adequacy of internal controls, and effectiveness and efficiency of program operations. Determines scope of audit in consultation with management and within time constraints and staff availability; schedules and leads formal audit meetings with affected staff; and develops audit plans and timetables. Performs detailed testing, utilizing statistical sampling techniques when appropriate, to verify the accuracy of data and effectiveness of accounting procedures and controls. Documents findings in work papers; makes corrective action recommendations; prepares written reports of audit findings and recommendations to improve internal controls or operational effectiveness and efficiency; prepares and submits mandated reports within established timeframes; and confers with management regarding unfavorable audit findings and specific problems. Provides consultation to departments, divisions, or programs; assists departments and agencies to develop performance measures; responds to inquiries, resolves issues, and conflicts, and provides detailed and technical information concerning related standards, practices, pending legislation, laws, codes, regulations, polices, and procedures; attends and participates in various meetings, committees, and professional groups. Performs special research projects and assists with the performance of complex external audits. Maintains current professional accounting and auditing knowledge and complies with legislation, applicable laws, codes, professional ethics, rules, regulations, established policies and procedures associated with best business practices, internal controls, Generally Accepted Accounting Principles and Generally Accepted Auditing Standards; attends and participates in various meetings, committees, and professional groups. Assigns, directs, and reviews the work of professional and para-professional staff; interviews and selects employees; provides training; reviews work for accuracy, completeness, and compliance with established requirements; evaluates work performance; and recommends transfers, reassignment, and discipline. Communicates with County staff, governmental agencies, and outside organizations to exchange information, coordinate activities, resolves issues and concerns. Travels to client sites or other locations, as deemed necessary, to examine financial records and other pertinent records, conduct the internal audits of various departments and agencies or receive training. To view the complete job description, please visit the County of Monterey website: Internal Auditor III THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Thorough knowledge of : Generally Accepted Accounting Principles, practices, standards, and methods Generally Accepted Auditing Standards, practices, and methods Generally accepted government auditing standards Principles and practices relating to financial, compliance, and performance audits Methods, procedures, and terminology used in professional accounting and auditing Automated accounting system concepts and audit control Analysis of complex financial statements and reports Principles and practices of financial and statistical recordkeeping techniques Research and assessment techniques Applicable laws, codes, regulations, policies, and procedures Work paper techniques Professional audit report writing Professional ethics requirements Working knowledge of: Principles and practices of supervision, including work planning, scheduling, reviewing, evaluating, training, and corrective action Information technology control principles and practices Related computer hardware and applicable software Skill and Ability to: Interpret and apply legal and procedural requirements Interpret and apply professional principles and standards Explain County financial processes and systems to departmental and outside agency accounting and finance staff Perform complex analytical and critical examination of governmental operations and activities Maintain the confidence of departmental and agency staff, and other officials during audits and while resolving difficult problems Maintain impartiality, objectivity, and independence Write accurate and concise audit reports Prepare and give public presentations for decision-making bodies Meet schedules and timelines Operate standard office equipment, including a computer and associated software Communicate effectively both orally and in writing Provide excellent and courteous customer service and establish and maintain effective working relationships Examples of Experience/Education/Training The knowledge, skills, and abilities listed above may be acquired through various types of experience, education, or training, typically: Education: Completion of the requirements for a bachelor’s degree from an accredited college or university in accounting or auditing AND Experience: Three years of experience performing full working-level auditing duties with a public agency or private CPA firm, which included the supervision of auditors or two years of experience at a level equivalent to an Internal Auditor II with the County of Monterey. Additional Information CONDITIONS OF EMPLOYMENT: The required conditions of employment include, but are not limited to the following: Successfully complete a background check to include fingerprinting. Possess and maintain a valid California Class C driver’s license or the ability to provide suitable transportation that is approved by the appointing authority. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency. BENEFITS: The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit X Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the County of Monterey Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. APPLICATION & SELECTION PROCEDURES Apply Online at http://agency.governmentjobs.com/montereycounty by the Final Filing Date of Monday, September 9, 2024, by 11:59 PM (PST) Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting: County of Monterey, Auditor-Controller’s Office Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Phone: 831-755-5040 Email: davisn@countyofmonterey.gov Fax: 831-796-6046 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes the submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants who are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION The County of Monterey is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. The County of Monterey is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact Nairi Davis, Senior Personnel Analyst, at (831) 755-5092 or email davisn@countyofmonterey.gov http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 9/9/2024 11:59 PM Pacific
Aug 06, 2024
Full Time
Position Description Final filing date: Monday, September 9, 2024 Exam #24/20B32/08ND Department The Auditor-Controller is an elected official who provides the County of Monterey with financial leadership and expert advice on a wide range of fiscal matters and advocates financial integrity and accountability in all County business practices. The department consists of five divisions: Administration, Systems, General Accounting, Internal Audit, and Disbursements (Accounts Payable, Payroll, and Property Tax). Position Summary Under general direction, performs complex professional-level fiscal, financial, compliance, operational, performance, and information systems audits and studies to ensure compliance with established requirements and program goals; performs Transient Occupancy Tax Audits and other related work as required. The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Examples of Duties Performs complex internal audits; analyzes financial records, operating procedures, management practices, and/or program performance to evaluate the fairness of financial statement presentations, compliance with legal requirements, adequacy of internal controls, and effectiveness and efficiency of program operations. Determines scope of audit in consultation with management and within time constraints and staff availability; schedules and leads formal audit meetings with affected staff; and develops audit plans and timetables. Performs detailed testing, utilizing statistical sampling techniques when appropriate, to verify the accuracy of data and effectiveness of accounting procedures and controls. Documents findings in work papers; makes corrective action recommendations; prepares written reports of audit findings and recommendations to improve internal controls or operational effectiveness and efficiency; prepares and submits mandated reports within established timeframes; and confers with management regarding unfavorable audit findings and specific problems. Provides consultation to departments, divisions, or programs; assists departments and agencies to develop performance measures; responds to inquiries, resolves issues, and conflicts, and provides detailed and technical information concerning related standards, practices, pending legislation, laws, codes, regulations, polices, and procedures; attends and participates in various meetings, committees, and professional groups. Performs special research projects and assists with the performance of complex external audits. Maintains current professional accounting and auditing knowledge and complies with legislation, applicable laws, codes, professional ethics, rules, regulations, established policies and procedures associated with best business practices, internal controls, Generally Accepted Accounting Principles and Generally Accepted Auditing Standards; attends and participates in various meetings, committees, and professional groups. Assigns, directs, and reviews the work of professional and para-professional staff; interviews and selects employees; provides training; reviews work for accuracy, completeness, and compliance with established requirements; evaluates work performance; and recommends transfers, reassignment, and discipline. Communicates with County staff, governmental agencies, and outside organizations to exchange information, coordinate activities, resolves issues and concerns. Travels to client sites or other locations, as deemed necessary, to examine financial records and other pertinent records, conduct the internal audits of various departments and agencies or receive training. To view the complete job description, please visit the County of Monterey website: Internal Auditor III THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills, and abilities: Thorough knowledge of : Generally Accepted Accounting Principles, practices, standards, and methods Generally Accepted Auditing Standards, practices, and methods Generally accepted government auditing standards Principles and practices relating to financial, compliance, and performance audits Methods, procedures, and terminology used in professional accounting and auditing Automated accounting system concepts and audit control Analysis of complex financial statements and reports Principles and practices of financial and statistical recordkeeping techniques Research and assessment techniques Applicable laws, codes, regulations, policies, and procedures Work paper techniques Professional audit report writing Professional ethics requirements Working knowledge of: Principles and practices of supervision, including work planning, scheduling, reviewing, evaluating, training, and corrective action Information technology control principles and practices Related computer hardware and applicable software Skill and Ability to: Interpret and apply legal and procedural requirements Interpret and apply professional principles and standards Explain County financial processes and systems to departmental and outside agency accounting and finance staff Perform complex analytical and critical examination of governmental operations and activities Maintain the confidence of departmental and agency staff, and other officials during audits and while resolving difficult problems Maintain impartiality, objectivity, and independence Write accurate and concise audit reports Prepare and give public presentations for decision-making bodies Meet schedules and timelines Operate standard office equipment, including a computer and associated software Communicate effectively both orally and in writing Provide excellent and courteous customer service and establish and maintain effective working relationships Examples of Experience/Education/Training The knowledge, skills, and abilities listed above may be acquired through various types of experience, education, or training, typically: Education: Completion of the requirements for a bachelor’s degree from an accredited college or university in accounting or auditing AND Experience: Three years of experience performing full working-level auditing duties with a public agency or private CPA firm, which included the supervision of auditors or two years of experience at a level equivalent to an Internal Auditor II with the County of Monterey. Additional Information CONDITIONS OF EMPLOYMENT: The required conditions of employment include, but are not limited to the following: Successfully complete a background check to include fingerprinting. Possess and maintain a valid California Class C driver’s license or the ability to provide suitable transportation that is approved by the appointing authority. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency. BENEFITS: The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit X Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the County of Monterey Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. APPLICATION & SELECTION PROCEDURES Apply Online at http://agency.governmentjobs.com/montereycounty by the Final Filing Date of Monday, September 9, 2024, by 11:59 PM (PST) Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting: County of Monterey, Auditor-Controller’s Office Attn: Nairi Davis, Senior Personnel Analyst 168 W. Alisal Street, 3rd Floor, Salinas, CA 93901 Phone: 831-755-5040 Email: davisn@countyofmonterey.gov Fax: 831-796-6046 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes the submittal of required application materials. A complete application packet will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants who are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION The County of Monterey is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. The County of Monterey is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request a reasonable accommodation, contact Nairi Davis, Senior Personnel Analyst, at (831) 755-5092 or email davisn@countyofmonterey.gov http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 9/9/2024 11:59 PM Pacific
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 527200; 03/27/2024 - Re-announced Accountant III Accountant III Controller's Office Salary Range : $5,504 - $10,622/Monthly (Budgeted Hiring Salary Range: $5,504 - $7,500/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; exempt classification. Essential Functions : Under the general supervision of the Assistant Controller, the incumbent performs professional accounting work requiring advanced knowledge and understanding of generally accepted accounting principles and practices. The incumbent is responsible for the generation of routine financial reports and statements, maintenance, analysis, reconciliation, and resolution of outstanding items related to assigned accounts; performs analysis and reconciliation of general ledger and subsidiary ledger accounts; prepares monthly and year-end journal entries; researches and resolves discrepancies in account and fund balances; ongoing reconciliation of capital asset and CWIP; identifies actual or potential problems with financial transactions and recommends corrective action ; and assists in the year-end Legal and GAAP and reporting and PBC schedules. The position also participates in developing and documenting accounting procedures, implementing system and procedural changes, and provides assistance to other employees. Required Qualifications & Experience : Incumbent must possess: the equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities; equivalent to five years of professional level accounting experience; and advanced knowledge of Microsoft Office suite, particularly MS Excel. Incumbent must have the ability to: independently interpret applicable rules, regulations, policies and procedures, and apply accounting theory and practices based on generally accepted accounting principles (GAAP); and prepare reconciliations and to investigate and resolve errors, discrepancies, make correcting entries. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : General knowledge of governmental accounting and internal control methods and related laws, rules, and regulations; PeopleSoft Financials (Student Financials and GL Modules); higher education experience; five years of prior accounting experience in a higher education or not-for-profit environment; possession of superb verbal, written, and interpersonal skills and have outstanding persuasion and presentation skills; and ability to be an articulate communicator and good listener and demonstrate a style that facilitates the sharing of knowledge is preferred. Closing Date : Review of applications will begin on 4/10/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job No: 527200; 03/27/2024 - Re-announced Accountant III Accountant III Controller's Office Salary Range : $5,504 - $10,622/Monthly (Budgeted Hiring Salary Range: $5,504 - $7,500/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; exempt classification. Essential Functions : Under the general supervision of the Assistant Controller, the incumbent performs professional accounting work requiring advanced knowledge and understanding of generally accepted accounting principles and practices. The incumbent is responsible for the generation of routine financial reports and statements, maintenance, analysis, reconciliation, and resolution of outstanding items related to assigned accounts; performs analysis and reconciliation of general ledger and subsidiary ledger accounts; prepares monthly and year-end journal entries; researches and resolves discrepancies in account and fund balances; ongoing reconciliation of capital asset and CWIP; identifies actual or potential problems with financial transactions and recommends corrective action ; and assists in the year-end Legal and GAAP and reporting and PBC schedules. The position also participates in developing and documenting accounting procedures, implementing system and procedural changes, and provides assistance to other employees. Required Qualifications & Experience : Incumbent must possess: the equivalent to a bachelor’s degree with a major in accounting, business administration, finance or a closely related field OR a combination of education and experience which provides the required knowledge and abilities; equivalent to five years of professional level accounting experience; and advanced knowledge of Microsoft Office suite, particularly MS Excel. Incumbent must have the ability to: independently interpret applicable rules, regulations, policies and procedures, and apply accounting theory and practices based on generally accepted accounting principles (GAAP); and prepare reconciliations and to investigate and resolve errors, discrepancies, make correcting entries. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : General knowledge of governmental accounting and internal control methods and related laws, rules, and regulations; PeopleSoft Financials (Student Financials and GL Modules); higher education experience; five years of prior accounting experience in a higher education or not-for-profit environment; possession of superb verbal, written, and interpersonal skills and have outstanding persuasion and presentation skills; and ability to be an articulate communicator and good listener and demonstrate a style that facilitates the sharing of knowledge is preferred. Closing Date : Review of applications will begin on 4/10/2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 27 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of LIvermore
Livermore, California, United States
Description Click here for the job announcement! This recruitment will be open continuously with a first review date of July 5th, 2024 at 5:00 pm PST. Qualified applicants are encouraged to apply early. This recruitment is subject to close at any time. The Water Resources Division provides a dynamic and supportive work environment providing critical services to the community. Come join the team at the Water Reclamation Plant - 101 West Jack London Boulevard in Livermore! There are three (3) Water Resources Instrument Control Technician vacancies to be filled. DEFINITION Under general supervision, the Water Resources Instrument Control Technician installs, operates, maintains, calibrates, and repairs computer hardware, process instrumentation, data logging, and telemetry; de-bugs, modifies, and customizes software; modifies, maintains, and repairs all components of a programmable logic controller (PLC) based supervisory control and data acquisition (SCADA) systems/distributed control systems; and performs other duties as assigned. DISTINGUISHING CHARACTERISTICS This classification is distinguished by the specialized, technical assignments in support of SCADA systems, PLC's, distributed control systems, computer networking systems, software and instrumentation, telemetry, lab analytical equipment, safety systems, and other related systems. Incumbents will be expected to work independently in modifying, maintaining, and operating the above referenced systems. SUPERVISION RECEIVED General supervision is provided by a Public Works Supervisor and the WR Coordinator - Electrical & Instrumentation Control. SUPERVISION EXERCISED None. Examples of Important and Essential Functions Technical Functions Installs, calibrates, programs, maintains, and repairs instruments, PLC based system/distributed control system components, meters, analyzers, recorders, control and feed systems, computers, monitors, printers, transducers, microprocessors, and data transmission systems; repairs electronics, electrical, pneumatic, mechanical, and hydraulic systems; maintains and repairs laboratory and safety equipment including gas detection, alarm systems, pH and DO meters; analyzes software problems; modifies computer programs to optimize plant operations and operator convenience; analyzes problems and repairs equipment to component level; analyzes problems and repairs 480 volt alternating current (AC) motor control centers; installs and configures security systems including access control and video system; performs service and maintenance work on a variety of electrical installations, systems, pumps, meters, and other equipment in City facilities; operates diagnostic instruments such as a voltmeter, megger, ammeter, ohmmeter, transistor checker, loop meter, and other electrical test equipment installs and repairs; replaces outlets, lighting fixtures, switches, ballasts, conduit runs and distribution panels; assists in planning and scheduling preventative maintenance programs; develops and implements emergency situation plans; performs all tasks in a safe manner observing all safety practices in performance of assigned duties; trains others in the operation of new or modified computer/instrumentation systems; and upgrades existing systems as needed. Administrative Functions Assists system users in solving data and systems problems and suggests alternative methods of operation; maintains accurate records and updates shop drawings, schematics, and wiring diagrams as changes are made; maintains an inventory of parts, materials, supplies, and equipment used in everyday tasks; ensures that work orders are completed in a timely manner; provides information for budget preparation; may provide direction to temporary employees; and evaluates systems performance and recommends actions to be taken. Job Related and Essential Qualifications Demonstrated Knowledge of : Methods, practices, materials, and tools of computer/instrumentation trade; the theory, terminology, operations, equipment, and principles of electronics including practices, techniques, and tools used in the installation and maintenance and repair of electrical or electronic systems; electrical, pneumatic, instrumentation, computer, PLC, SCADA systems, and distributed control systems as they apply to wastewater treatment plant systems; applicable programming languages; computer operating systems; Electrical Safety Orders of the Division of Industrial Safety, California Code, and the National Electric Code; effective communication techniques; and federal, state, county, and local regulations and safety practices. Demonstrated Skills to : Install, program, maintain, modify, and repair computer hardware, software, PLC, and SCADA/distributed control system components; install, calibrate, maintain, and repair process instrumentation, telemetry, communication systems, and other related equipment; maintain, calibrate, and repair laboratory and safety equipment, gas detecting and alarm systems; diagnose and repair motor control systems; interpret, use, and update technical manuals, blueprints, and schematics; keep accurate, up-to-date records and prepare reports; work independently with minimal supervision; maintain parts and equipment inventory; communicate clearly and concisely, both verbally and in writing; relate effectively to those contacted in the course of work; practice safe work methods when using hand tools, test equipment, and other related equipment; understand and work from oral and written instructions as well as procedural manuals; exercise initiative and creativity in performing assigned duties; and exemplify an enthusiastic, resourceful, cooperative, and effective customer service attitude with the public, co-workers, and others contacted in the course of the work. Ability to : Effectively apply the knowledge and skills necessary for this position; and learn the systems, procedures, practices, and operations of the treatment facility and have a proactive approach to continually improve all assigned areas of responsibility. Additional Information Experience, Education, and Training Guidelines Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : Three years of progressively responsible experience in a wastewater treatment facility or related industrial facility, including experience maintaining and operating computer and other electronic systems. Education : Vocational/technical school certificate or an Associate degree with course work in computer science, electronics, or process control/instrumentation is desirable. Training : Any recent training such as academic courses and certification programs, which are relevant to this job classification. Certification : Possession of a California Water Environment Association (CWEA) Plant Maintenance Technologist I certification is required prior to the completion of the probationary period. Possession of a CWEA Electrical/Instrumentation Technologist Grade II certification is required within 3 years of employment. License : Possession of a valid California driver's license and a satisfactory driving record as determined by the City. Requires possession of a valid California Class A license with the appropriate endorsements prior to the completion of the probationary period. Department of Transportation (D.O.T.) Requirement : Incumbents in this job classification may be called upon, at any time, to perform safety sensitive functions, and therefore, may be subject to the Federal Highway Administration D.O.T. regulations and the City's policy concerning drug and alcohol testing as a continuing condition of employment with the City of Livermore. Other Requirements : Must be willing and able to work scheduled and emergency overtime and be available on call as required; work under adverse conditions, such as in confined and awkward spaces, in the presence of noxious odors, toxic chemicals, biological agents, and sewage; work in potentially hazardous areas; work outdoors in all weather conditions; wear and use appropriate safety clothing and equipment, including self-contained breathing devices; and travel to and attend meetings, seminars, training schools, conferences, and workshops during work and non-work hours. Special Requirements : Essential duties require the mental and/or physical ability to read fine print and fine details with no color deficiencies; drive a motor vehicle; converse on the telephone and in person and be clearly understood; detect noises in electronic equipment; operate a computer keyboard and other electronic equipment necessary for this position; manipulate small parts and components; strength to safely lift and maneuver equipment and tools weighing up to 50 pounds; and bend, stretch, reach, stoop, and climb flights of stairs for prolonged periods of time and/or numerous times each day. CITY OF LIVERMORE BENEFITS SUMMARY Association of Livermore Employees Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024 MOU TERM 10/01/2021 - 09/30/2025 SCHEDULED INCREASES 10/11/2021 2.0% + $725.40/year 10/10/2022 3.5% + $754.56/year 10/09/2023 2.5% + $777.36/year 10/07/2024 2.0% + $796.80/year CAFETERIA PLAN (MEDICAL, DENTAL & VISION) $1,950/month towards medical, dental, and vision; unused balance paid in cash to employee. BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $5,000/month max. (180 day waiting period) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit MEDICARE (Hired after 3/31/86) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Prorated for part-time EE. Maximum accrual: 340 hours HOLIDAYS & HOLIDAY-IN-LIEU PAY Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay. Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period SICK LEAVE ACCRUAL 96.2 hours/year Pro-rated for part-time EE SICK LEAVE USAGE: FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual. PARENTAL LEAVE : For non-birthing parentwho becomes a parent due to adoption, foster care placement, or birth of a child- 48 hours BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leavecanbe used foraunt or uncle. FUNERAL LEAVE 3 regularly scheduled workdays max for immediate family. PERSONAL LEAVE Full-Time: 16 hours per year Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City Rules & Regs Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contributes $75 per pay period, with required matching of $75 by EE 2024 Maximum : Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Voluntary EE Participation SECTION 125 PLAN No ER contribution 2024 Maximum Dependent Care*: Up to $5,000/year -- *See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator UNIFORM ALLOWANCE $850 per year/ paid in equal amounts per pay period For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist. SAFETY SHOE ALLOWANCE Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots. PRESCRIPTION SAFETY GLASSES Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries. SHIFT DIFFERENTIAL EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m. EQUIPMENT OPERATION Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day. STANDBY PAY 2 hours straight-time for standby on regularly scheduled work day 3 hours straight-time for standby on regularly scheduled days off and fixed City holidays CALL BACK PAY 3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE. WORK IN A HIGHER CLASS If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification. COURT PAY/COURT CANCELLATION PAY If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift. SUPPORT SERVICES TRAINING OFFICER PAY $90/pay period for full pay period while assigned. BILINGUAL PAY $60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job. $35/pay period for conversation level as certified by Department Head and approved by Admin Services Director. TELEPHONE PAY 20 minutes and for each minute exceeding 20 minutes at OT rate. CELL PHONE ALLOWANCE Standard = $40/month (if authorized) See Administrative Regulation 36 for details. COMMERCIAL DRIVERS' LICENSE PAY $35/pay period with valid CA Commercial Driver's License and valid DOT medical card. OT COMP & COMP TIME OFF OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime max For graduate studies, $5,000 FY max; $10,000 lifetime max LICENSES & CERTIFICATIONS 100% reimbursement for required licenses and certifications EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member. Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week. For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight, ending 7 days later on Saturday at 11:59 p.m. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees. ER = Employer EE = Employee FT = Full-Time PT = Part-Time Closing Date/Time: Continuous
Jul 20, 2024
Full Time
Description Click here for the job announcement! This recruitment will be open continuously with a first review date of July 5th, 2024 at 5:00 pm PST. Qualified applicants are encouraged to apply early. This recruitment is subject to close at any time. The Water Resources Division provides a dynamic and supportive work environment providing critical services to the community. Come join the team at the Water Reclamation Plant - 101 West Jack London Boulevard in Livermore! There are three (3) Water Resources Instrument Control Technician vacancies to be filled. DEFINITION Under general supervision, the Water Resources Instrument Control Technician installs, operates, maintains, calibrates, and repairs computer hardware, process instrumentation, data logging, and telemetry; de-bugs, modifies, and customizes software; modifies, maintains, and repairs all components of a programmable logic controller (PLC) based supervisory control and data acquisition (SCADA) systems/distributed control systems; and performs other duties as assigned. DISTINGUISHING CHARACTERISTICS This classification is distinguished by the specialized, technical assignments in support of SCADA systems, PLC's, distributed control systems, computer networking systems, software and instrumentation, telemetry, lab analytical equipment, safety systems, and other related systems. Incumbents will be expected to work independently in modifying, maintaining, and operating the above referenced systems. SUPERVISION RECEIVED General supervision is provided by a Public Works Supervisor and the WR Coordinator - Electrical & Instrumentation Control. SUPERVISION EXERCISED None. Examples of Important and Essential Functions Technical Functions Installs, calibrates, programs, maintains, and repairs instruments, PLC based system/distributed control system components, meters, analyzers, recorders, control and feed systems, computers, monitors, printers, transducers, microprocessors, and data transmission systems; repairs electronics, electrical, pneumatic, mechanical, and hydraulic systems; maintains and repairs laboratory and safety equipment including gas detection, alarm systems, pH and DO meters; analyzes software problems; modifies computer programs to optimize plant operations and operator convenience; analyzes problems and repairs equipment to component level; analyzes problems and repairs 480 volt alternating current (AC) motor control centers; installs and configures security systems including access control and video system; performs service and maintenance work on a variety of electrical installations, systems, pumps, meters, and other equipment in City facilities; operates diagnostic instruments such as a voltmeter, megger, ammeter, ohmmeter, transistor checker, loop meter, and other electrical test equipment installs and repairs; replaces outlets, lighting fixtures, switches, ballasts, conduit runs and distribution panels; assists in planning and scheduling preventative maintenance programs; develops and implements emergency situation plans; performs all tasks in a safe manner observing all safety practices in performance of assigned duties; trains others in the operation of new or modified computer/instrumentation systems; and upgrades existing systems as needed. Administrative Functions Assists system users in solving data and systems problems and suggests alternative methods of operation; maintains accurate records and updates shop drawings, schematics, and wiring diagrams as changes are made; maintains an inventory of parts, materials, supplies, and equipment used in everyday tasks; ensures that work orders are completed in a timely manner; provides information for budget preparation; may provide direction to temporary employees; and evaluates systems performance and recommends actions to be taken. Job Related and Essential Qualifications Demonstrated Knowledge of : Methods, practices, materials, and tools of computer/instrumentation trade; the theory, terminology, operations, equipment, and principles of electronics including practices, techniques, and tools used in the installation and maintenance and repair of electrical or electronic systems; electrical, pneumatic, instrumentation, computer, PLC, SCADA systems, and distributed control systems as they apply to wastewater treatment plant systems; applicable programming languages; computer operating systems; Electrical Safety Orders of the Division of Industrial Safety, California Code, and the National Electric Code; effective communication techniques; and federal, state, county, and local regulations and safety practices. Demonstrated Skills to : Install, program, maintain, modify, and repair computer hardware, software, PLC, and SCADA/distributed control system components; install, calibrate, maintain, and repair process instrumentation, telemetry, communication systems, and other related equipment; maintain, calibrate, and repair laboratory and safety equipment, gas detecting and alarm systems; diagnose and repair motor control systems; interpret, use, and update technical manuals, blueprints, and schematics; keep accurate, up-to-date records and prepare reports; work independently with minimal supervision; maintain parts and equipment inventory; communicate clearly and concisely, both verbally and in writing; relate effectively to those contacted in the course of work; practice safe work methods when using hand tools, test equipment, and other related equipment; understand and work from oral and written instructions as well as procedural manuals; exercise initiative and creativity in performing assigned duties; and exemplify an enthusiastic, resourceful, cooperative, and effective customer service attitude with the public, co-workers, and others contacted in the course of the work. Ability to : Effectively apply the knowledge and skills necessary for this position; and learn the systems, procedures, practices, and operations of the treatment facility and have a proactive approach to continually improve all assigned areas of responsibility. Additional Information Experience, Education, and Training Guidelines Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : Three years of progressively responsible experience in a wastewater treatment facility or related industrial facility, including experience maintaining and operating computer and other electronic systems. Education : Vocational/technical school certificate or an Associate degree with course work in computer science, electronics, or process control/instrumentation is desirable. Training : Any recent training such as academic courses and certification programs, which are relevant to this job classification. Certification : Possession of a California Water Environment Association (CWEA) Plant Maintenance Technologist I certification is required prior to the completion of the probationary period. Possession of a CWEA Electrical/Instrumentation Technologist Grade II certification is required within 3 years of employment. License : Possession of a valid California driver's license and a satisfactory driving record as determined by the City. Requires possession of a valid California Class A license with the appropriate endorsements prior to the completion of the probationary period. Department of Transportation (D.O.T.) Requirement : Incumbents in this job classification may be called upon, at any time, to perform safety sensitive functions, and therefore, may be subject to the Federal Highway Administration D.O.T. regulations and the City's policy concerning drug and alcohol testing as a continuing condition of employment with the City of Livermore. Other Requirements : Must be willing and able to work scheduled and emergency overtime and be available on call as required; work under adverse conditions, such as in confined and awkward spaces, in the presence of noxious odors, toxic chemicals, biological agents, and sewage; work in potentially hazardous areas; work outdoors in all weather conditions; wear and use appropriate safety clothing and equipment, including self-contained breathing devices; and travel to and attend meetings, seminars, training schools, conferences, and workshops during work and non-work hours. Special Requirements : Essential duties require the mental and/or physical ability to read fine print and fine details with no color deficiencies; drive a motor vehicle; converse on the telephone and in person and be clearly understood; detect noises in electronic equipment; operate a computer keyboard and other electronic equipment necessary for this position; manipulate small parts and components; strength to safely lift and maneuver equipment and tools weighing up to 50 pounds; and bend, stretch, reach, stoop, and climb flights of stairs for prolonged periods of time and/or numerous times each day. CITY OF LIVERMORE BENEFITS SUMMARY Association of Livermore Employees Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024 MOU TERM 10/01/2021 - 09/30/2025 SCHEDULED INCREASES 10/11/2021 2.0% + $725.40/year 10/10/2022 3.5% + $754.56/year 10/09/2023 2.5% + $777.36/year 10/07/2024 2.0% + $796.80/year CAFETERIA PLAN (MEDICAL, DENTAL & VISION) $1,950/month towards medical, dental, and vision; unused balance paid in cash to employee. BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $5,000/month max. (180 day waiting period) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit MEDICARE (Hired after 3/31/86) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Prorated for part-time EE. Maximum accrual: 340 hours HOLIDAYS & HOLIDAY-IN-LIEU PAY Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay. Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period SICK LEAVE ACCRUAL 96.2 hours/year Pro-rated for part-time EE SICK LEAVE USAGE: FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual. PARENTAL LEAVE : For non-birthing parentwho becomes a parent due to adoption, foster care placement, or birth of a child- 48 hours BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leavecanbe used foraunt or uncle. FUNERAL LEAVE 3 regularly scheduled workdays max for immediate family. PERSONAL LEAVE Full-Time: 16 hours per year Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City Rules & Regs Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contributes $75 per pay period, with required matching of $75 by EE 2024 Maximum : Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Voluntary EE Participation SECTION 125 PLAN No ER contribution 2024 Maximum Dependent Care*: Up to $5,000/year -- *See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator UNIFORM ALLOWANCE $850 per year/ paid in equal amounts per pay period For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist. SAFETY SHOE ALLOWANCE Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots. PRESCRIPTION SAFETY GLASSES Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries. SHIFT DIFFERENTIAL EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m. EQUIPMENT OPERATION Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day. STANDBY PAY 2 hours straight-time for standby on regularly scheduled work day 3 hours straight-time for standby on regularly scheduled days off and fixed City holidays CALL BACK PAY 3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE. WORK IN A HIGHER CLASS If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification. COURT PAY/COURT CANCELLATION PAY If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift. SUPPORT SERVICES TRAINING OFFICER PAY $90/pay period for full pay period while assigned. BILINGUAL PAY $60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job. $35/pay period for conversation level as certified by Department Head and approved by Admin Services Director. TELEPHONE PAY 20 minutes and for each minute exceeding 20 minutes at OT rate. CELL PHONE ALLOWANCE Standard = $40/month (if authorized) See Administrative Regulation 36 for details. COMMERCIAL DRIVERS' LICENSE PAY $35/pay period with valid CA Commercial Driver's License and valid DOT medical card. OT COMP & COMP TIME OFF OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime max For graduate studies, $5,000 FY max; $10,000 lifetime max LICENSES & CERTIFICATIONS 100% reimbursement for required licenses and certifications EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member. Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week. For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight, ending 7 days later on Saturday at 11:59 p.m. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees. ER = Employer EE = Employee FT = Full-Time PT = Part-Time Closing Date/Time: Continuous