Capital Improvement Program Manager

Capital Improvement Program Manager

DEFINITION


Under general direction, the Capital Improvement Program (CIP) Manager provides professional engineering and management support to the Public Works Department through the oversight of capital improvement projects, programs, and agreements. This includes planning, budgeting, design coordination, construction management, procurement, and contract administration for a broad range of public infrastructure projects such as streets, utilities, public buildings, and parks. The CIP Manager ensures compliance with applicable local, state, and federal regulations and represents the City in coordination with contractors, consultants, and regulatory bodies.

SUPERVISION RECEIVED AND EXERCISED


Receives direction from the Public Works Director. Exercises direct and general supervision over professional, technical, and administrative support staff, as assigned.

CLASS CHARACTERISTICS


This is a single-position management classification responsible for overseeing the City’s Capital Improvement Program, including the technical and financial administration of infrastructure projects from inception through completion. The incumbent performs a full range of duties in project planning, engineering analysis, cost estimating, scheduling, procurement, and construction oversight. The position requires strong technical engineering knowledge, project management experience, leadership skills, and an ability to coordinate across departments and with external stakeholders.

EXAMPLES OF ESSENTIAL DUTIES

• Lead the development and administration of the City’s Five-Year Capital Improvement Plan.
• Manage all phases of capital improvement projects including scoping, budgeting, scheduling, design, bidding, construction, and close-out.
• Prepare and/or review engineering plans, specifications, cost estimates, and construction documents for a variety of public works projects.
• Coordinate and manage consultant selection, professional service agreements, and construction contracts.
• Supervise, train, and evaluate staff assigned to CIP functions.
• Oversee project budgets, authorize expenditures, and monitor funding sources including grants and inter-agency partnerships.
• Review and approve progress payments and change orders; ensure quality control and compliance with engineering standards and regulations.
• Conduct technical studies, prepare staff reports, and present recommendations to the City Council, commissions, and committees.
• Coordinate with utility agencies, developers, and local, state, and federal agencies on infrastructure projects.
• Maintain detailed records and prepare technical and administrative reports related to capital projects.
• Serve as a technical advisor to City management and staff on engineering and construction-related matters.

KNOWLEDGE OF

• Principles, practices, and methods of civil engineering and public infrastructure design.
• Project management principles including budgeting, scheduling, and resource allocation.
• Local, state, and federal codes and regulations governing public works construction.
• Public contract code, procurement procedures, and professional service agreements.
• Techniques of construction inspection and quality control.
• Principles of effective supervision and staff development.
• GIS, AutoCAD, and engineering software applications.
• Principles of grant writing and administration related to capital improvement funding.

SKILL IN

• Managing multiple complex capital projects simultaneously through all project phases.
• Developing and monitoring project budgets and schedules.
• Preparing and reviewing engineering plans and technical documents.
• Administering contracts and negotiating terms and conditions.
• Interpreting and applying engineering standards, codes, and regulations.
• Effectively leading teams and coordinating with consultants, contractors, and stakeholders.
• Communicating clearly and effectively in writing and verbally, including public presentations.
• Making sound engineering and management decisions under pressure.

Minimum Qualifications

Education and Experience: Bachelor’s degree from an accredited college or university in civil engineering, construction management, public administration, or a closely related field.  A minimum of five years of progressively responsible experience in civil engineering, capital improvement project management, or public works engineering, including at least two years of supervisory experience.

Highly desirable qualifications include experience in a public agency (federal, state, county, and/or city), a degree in engineering, and experience in project management.

License: Must possess and maintain a valid California class C driver’s license and a satisfactory driving record.

Registration as a Professional Civil Engineer (PE) in California is highly desirable.

Working Conditions: Work is primarily performed in an office setting with periodic field visits to construction sites. Must be available to attend meetings outside normal working hours.

Physical Demands: Must possess mobility to work in a standard office setting and construction environments; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Field duties may involve walking and climbing on uneven terrain, lifting moderately heavy objects, and exposure to inclement weather and construction hazards.

To apply, visit: https://apptrkr.com/6865435

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• City of Pinole