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Job Description
Job Summary
This recruitment is for an Accounting Assistant 1. The eligible list will be used to fill current and future vacancies in various locations and agencies across the State of Nevada. Accounting Assistant 1s perform clerical accounting duties in support of a work unit or program in an assigned agency. Assignments are limited in variety, recurring and generally follow established routines. ***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***
Accounting Assistants must, as the majority of their duties, participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies, following State and agency accounting procedures in the areas of payroll, budgetary accounting, cash flow, revenues and expenditures. Incumbents prepare and process accounts receivable and payable documents; review accounting system reports for accuracy and make corrections such as coding to ensure compliance with clearly established guidelines; collect data for standard recurring reports or prepare internal ad hoc reports that combine historical data with Controller’s reports; and perform related duties as assigned.
Job Duties
Positions at this level perform clerical accounting duties in support of a work unit or program in an assigned agency. Assignments are limited in variety, recurring and generally follow established routines. Incumbents may specialize in one function or they may perform several of the duties described below.
Either manually or electronically, code and prepare voucher payable documents for a limited variety of general ledger groups and/or categories according to standard procedures; review accounting documents by comparing the data on the document with back-up information to substantiate claims; verify budget authority for expenditure, accuracy of billing claim and authorized signature; track and report on expenditures for assigned groups and/or categories within a budget.
Receive payments over the counter or in the mail; match payment to receivable due; prepare a receipt; assign budgetary account code and post to revenue account; post payment to receivable account; prepare daily deposit; balance the money, journals and deposit forms against each other; and make deposits.
Compare entries in the Controller’s reports to internal reports and original documentation to ensure revenues and expenditures are applied correctly and in a timely manner; correct errors found in the internal records; and refer errors found on the Controller’s report for correction.
Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, compliance with policies, procedures and regulations and attachment of required documentation; discuss discrepancies with staff and/or supervisor and make corrections; batch and enter data into internal system and/or pay system or send out for entry.
Access account information manually or on the computer to respond to routine inquiries from clients or vendors.
Perform input and retrieval functions on a personal computer or mainframe terminal; manage information in the computer via spreadsheet, word processing or database computer programs to record, organize, track, report and verify financial information as required.
Perform accounts receivable tasks; verify charges and bill the appropriate account to apprise debtor of the liability; assist in the collection of past due accounts by following prescribed procedures as assigned.
Reconcile manual bank statements for agency or program; compare bank documentation regarding deposits, disbursements and balances to the agency records; identify exceptions and resolve routine problems.
Balance account information; verify totals with back-up data and identify discrepancies in accounts; review account information and documentation; identify and refer adjustments and/or correct records.
Generate standard, recurring reports from internal accounting records or ad hoc reports summarizing historical spending within requested parameters.
Essential Qualifications
PER EXECUTIVE ORDER 2025-002, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/
Graduation from high school or equivalent and one year of clerical experience, six months of which included duties such as accounts payable and/or accounts receivable and balancing accounts; and using computer spreadsheet to record, track and report data; OR graduation from high school or equivalent education supplemented by successful completion of a one-semester college course in bookkeeping and six months of clerical experience; OR an equivalent combination of education and experience as described above.
Knowledge, Skills, and Abilities
General knowledge of: clerical accounting and financial recordkeeping procedures; the use of accounting codes for the distribution of funds for payroll, accounts receivable and accounts payable bookkeeping; accounts payable and receivable procedures; computer spreadsheets used for bookkeeping and accounts maintenance.
Ability to: perform basic math calculations including addition, subtraction, multiplication and division of whole numbers, fractions, decimals and percentages; review numerical data and documents to ensure accuracy and completeness; operate a calculator by touch; communicate and work cooperatively with co-workers, outside agencies and the public; learn codes and coding procedures used in bookkeeping records; use courtesy, tact and diplomacy when working with co-workers, outside agencies, vendors and the public; work effectively with frequent interruptions and fluctuating workloads; retrieve account information from a computer or manual bookkeeping system; prioritize tasks to complete work in a timely manner; work independently and follow through on structured assignments; compose routine memoranda, letters and reports; format a computer spreadsheet following instructions.
Recruiter Contact Information: Sonja Grass - SonjaGrass@admin.nv.gov
Benefits include:- Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees’ Benefits Program (PEBP) .
- Vacation: Accrual of three weeks of annual leave each year.
- Sick Leave: Accrual of three weeks of sick leave each year.
- Holidays: 12 paid holidays per year.
- Retirement: Participation in the Nevada Public Employees Retirement System (PERS) . Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication .
- Deferred Compensation: The State offers a voluntary Deferred Compensation Program .
- No Nevada state income tax.
- Public Service Loan Forgiveness: Eligible due to public sector employment.
- Longevity Payments Eligibility: Employees who have received a performance rating of “standard” or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.
Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU) .
For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF) .
*** State Holidays The holiday schedule for State employees is established by the Legislature.
The following are legal holidays:
January 1.............................................. New Year's Day
Third Monday in January.................. Martin Luther King, Jr.'s Birthday
Third Monday in February................ Washington’s Birthday
Last Monday in May........................... Memorial Day
June 19................................................ Juneteenth Day
July 4.................................................... Independence Day
First Monday in September.............. Labor Day
Last Friday in October....................... Nevada Day
November 11........................................ Veterans' Day
Fourth Thursday in November........ Thanksgiving Day
Friday following the Fourth Thursday in November...................... Family Day
December 25........................................ Christmas Day
When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255
Closing Date/Time: Continuous - Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees’ Benefits Program (PEBP) .
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ABOUT THE COMPANY
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STATE OF NEVADA
Show moreThe presence of Nevada's earliest inhabitants, beginning about 12,400 years ago, is marked by many petroglyphs and archaeological sites. Baskets, decoys, and ingenious traps are evidence of the resourcefulness of these early people in a harsh and arid environment.
European explorers traveled through Nevada in the early 19th century, but it was not until 1851 that the first settlements were established. An Act of Congress created the Territory of Nevada on March 2, 1861. James W. Nye of New York was appointed Nevada's first Territorial Governor by President Abraham Lincoln later that year. On October 31, 1864, President Lincoln proclaimed Nevada's admission to the Union as the 36th state. The State's first elected Governor, Henry Blasdel, took office on December 5, 1864.
Today, Nevada is the nation's seventh largest state in land area. Several hundred mountain ranges cross its landscape, many with elevations over 10,000 feet. In contrast, the State's lowest point (along the Colorado River) is only 470 feet above sea level. From majestic mountains to desert valleys, nature has endowed Nevada with diverse and unique ecosystems.
The Nevada Legislature has honored the State's natural resources and cultural heritage with a variety of State designations described below.
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