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Job Description
Description
Under general supervision, the purpose of this position is to provide highly responsible and complex, confidential and specialized administrative support. Employees in this position are accountable for the accuracy of both routine and non-routine, sensitive administrative support duties. The employee performs and analyzes complex administrative problems and recommends solutions as dictated by the nature of department. The employee must exercise independent judgment and initiative in completing assignments and handling public contact situations. Reports to a division supervisor or department director.
Minimum Requirements (Must meet by the closing date of the posting unless otherwise stated)- Graduation from an accredited high school or equivalent.
- Two (2) years of responsible experience in administrative work.
- Two (2) years of experience in bookkeeping, accounting and/or financial records.
- Intermediate to expert level operation of Microsoft Office (Outlook, Word and Excel).
Essential Functions- Performs a variety of complex and specialized administrative functions, including research, report preparation, data analysis, and management of confidential information.
- Plans, coordinates, and complete administrative and operational tasks to support departmental programs, budgets, and projects.
- Manages departmental records, financial accounts, and documentation systems; ensures accuracy, compliance, and timely processing of forms, invoices, and purchase orders.
- Monitors budget balances, maintains accounting records, reconciles accounts, and prepares monthly and statistical reports to assist with budgeting, purchasing, and financial analysis.
- Administers and tracks departmental contracts, grants, and special programs, including tuition reimbursement, Special Detail invoicing, and grant reporting to the State of Florida.
- Assists with development and monitoring of the Capital Improvement Plan (CIP) and other financial planning efforts.
- Prepares resolutions, ordinances, proposals, and correspondence for departmental and Town review.
- Maintains inventory for public education and departmental supplies; assists with procurement and purchasing processes.
- Provides professional administrative support to departmental leadership, responds to public and internal inquiries, and ensures efficient daily operations.
- Performs other related duties as required to support the effective and efficient operation of the Fire Department.
The Town of Davie offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, life, and long term disability insurance.
For a more detailed overview of our benefits package, Click Here
Closing Date/Time: 1/15/2026 5:00 PM Eastern -
ABOUT THE COMPANY
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Town of Davie
Show moreAbout the Town
Hello and welcome!
The Town of Davie is home to nearly 107,000 residents who live across a lush 35 square miles within central Broward. The Town's rural atmosphere, western-themed district and sprawling educational complex foster an environment that separates Davie from all other municipalities in Broward County. Our green open spaces, numerous parks, over 165 miles of trail system, and the opportunity to live an equestrian lifestyle are amenities you can't find in today's growing South Florida.
The Town of Davie is also the nexus of higher education in South Florida where several nationally known colleges, technical institutes, and universities make up the South Florida Educational Center.
Davie's business climate ranges from your typical small proprietor to the headquarters of Fortune 500 firms such as Teva Pharmaceuticals. Davie is ideally located among major thoroughfares such as the Ronald Reagan Turnpike, I-595, I-75, and is within a few minutes' travel to the Fort Lauderdale / Hollywood International Airport and Florida's deepest port, Port Everglades.
Please feel free to come by and visit us sometime - you'll see what makes Davie so unique.
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