Administrative Support II

Overview

The Administrative Support II oversees and participates in maintaining financial records, performing data entry, and managing city and state grant accounts, including compiling data for special reports. This position will ensure outreach is conducted at least biannually, represent WIC at key community events, and handle all related logistics and documentation. Under the WIC director's guidance, the incumbent completes a financial audit twice a year. This position will also assist with client intake, eligibility assessments, and benefit issuance, scheduling appointment and answering phone calls as needed.

Responsibilities

• Manages and maintains financial records, performs data entry, and posts receipts to various grant accounts

• Prepares reports, statements, and analyses, and supports staff with financial data and documentation

• Provides general office support and assists with special projects and other assigned duties

• Maintains contact with various community organizations when health fairs are coming up to ensure WIC has a presence at all relevant options

• Performs clinical duties by conducting client interviews to determine income eligibility for the WIC Program

• Gathers information such as income, address, Medicaid, Temporary Assistance of Needy Families (TANF) documentation, check stubs or other program required forms and calculating monthly income accordingly

• Completes individual forms on each WIC participant according to category

• Provides professional internal and external customer service by assisting clerks in answering phones, scheduling appointments, conducting quick intake applications, greeting clients, preparing and filing charts

• Performs data entry by entering all data gathered on clients in the TXIN computer system, issue benefits, and schedule appointments

• Runs daily reports for State WIC requirements on a regular basis

• Calls clients to remind them of their appointments, prepare missed appointment, future appointment reminder letters

Position Type and Typical Hours of Work

• Non-Exempt - Full-Time-Monday-Friday-8:00am-5:00pm

• Must be available to work additional hours as needed

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Minimum Qualifications

• High School Diploma/GED

• Two (2) years of experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hiring

Required within six (6) months of hire

• CPR and First Aid Certification

• Defensive Driver Certification

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

• FBI Background Check: No

• Police Background Check: No

• Clearing House Query (CDL): No

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications. The city may also conduct additional skill assessment tests, in addition to the panel interview

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi

The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: January 7, 2026

• 

• City of Corpus Christi

• 3618263332

Show more