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Job Description
Administrative Services Manager for City Manager's Office
at The City of Fort Worth
City Managers Office
Pay Range: $95,000 - $112,000 annual compensation
Job Posting Closing on: Monday, January 5, 2026
Workdays & Hours: Monday - Friday 8 am - 5 pm; Some evening/weekend work required.
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, and Professional Development Opportunities. Find Out More!
The City of Fort Worth is one of the fastest-growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
An Administrative Services Manager position is available with the City of Fort Worth City Manager's Office (CMO). This position will oversee the CMO administrative support team, manage the City Manager's calendar, and serve as the Budget and Fiscal Manager for the office, including purchasing activities.
The Manager role will perform and oversee human resources administrative functions, event/program coordination, and conduct research and data analysis to support the office's strategic initiatives.
Minimum Qualifications:
- Master's Degree from an accredited college or university with coursework in Business Management, Public Administration, Business Administration, Human Resources, or a related field
- Two (2) years of increasingly responsible and complex administrative, fiscal, personnel, budgetary, and management experience
- One (1) year in a supervisory capacity
Preferred Qualifications:
- Strong verbal and written communication skills, including research skills
- Proficient skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Excellent interpersonal skills. Ability to develop and maintain a positive working relationship with employees, elected officials, citizens, businesses, and community groups
- Solutions-oriented approach to complex challenges
- Familiarity with municipal government operations
- Proficient skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Experience with systems such as PeopleSoft, Questica, or similar HR, budgeting, and purchasing software
The Administrative Services Manager: Summary of Key Work Expectations:
- Staff Management: Oversee, direct, and evaluate the work performance of 3 support staff for the City Manager's Office. Includes hiring, training, evaluations, performance and discipline management, and work assignment distribution.
- Calendar Management: For the City Manager and in the absence of support staff, ensure efficient use of the Executive's time, travel, and desk time; identify the importance of meetings; stay organized; avoid overbooking; and ensure only relevant, high-priority appointments are scheduled and attended.
- Budget Liaison: Oversee and coordinate the preparation, implementation, and management of the CMO budget, including the budgets for the Mayor & Council, Office of Police Oversight, Office of Emergency Management, and Intergovernmental Relations. Includes budget monitoring, expense and purchasing coordination, forecasting, and optimal financial planning to stay on track and within budget.
- Fiscal Management: Contracts, Mayor & Council Action Items, Procurement, Invoice Payment, and similar budgetary responsibilities.
- HRC/MRC Liaison: Oversee the CMO's point of contact for personnel-related activities, including payroll, position and people management, and absence management.
- Meeting Coordination: set up meeting logistics, speaking engagements/talking points, presentations, conference/video conferencing setup; provide necessary information/ documentation ahead of meeting to help Executives be well-prepared; organize and coordinate meetings, prepare agendas, distribute meeting materials, take meeting notes, track action items, and arrange room and technology requirements.
- Email, Phone Calls, and Correspondence: Screen and manage emails, draft responses, and ensure important messages are addressed promptly.
- Document Preparation/Document Management: Produce/draft and record documents such as letters, reports, memos, proposals, agendas, summaries, charts, and presentations; proofread and correct documents. Notarize documents.
- CMO Liaison: Serve as a point of contact with internal/external stakeholders.
- Project Support: Assist with project management and coordination, including tracking progress, deadlines, and budgets, and provide updates to the executive team.
- Public Information Request: Track and monitor PIR requests.
- Research & Data Analysis: Research various topics, gather data, and prepare reports and summaries for the executive's use in decision-making.
- Confidentiality: Maintain strict confidentiality and discretion regarding sensitive information.
Apply Now! Come be part of something special in Fort Worth.
Conditions of Employment
The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
Closing Date/Time: Monday, January 5, 2026 -
ABOUT THE COMPANY
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City of Fort Worth
Show moreThe Community
The City of Cowboys & Culture is known for its Texas hospitality. The stunning and sprawling City of
Fort Worth is one of the fastest-growing cities in the U.S. And it’s no wonder — With great neighborhoods, scenic terrain and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, it’s even more rewarding to call it home.Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city, while keeping the small- town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community and yes, cowboys.
There are over a dozen remarkable districts full of treasured history among modern luxuries and unique places to have fun, making it the No. 1 tourist destination in Texas and welcoming more than 9.4 million visitors annually.
Being one of the fastest-growing among large cities in the country, Fort Worth has received multiple accolades, including number one downtown (Livability), and the second-best City in the nation for job seekers (Forbes). Our employees serve the needs of over 900,000 residents representing culturally diverse communities.
Exciting Growth & Future Development
One of the most fascinating aspects of the City of Fort Worth is its almost unprecedented growth over the past several years. Both in terms of population and industry, and as the 12th largest city in the United States, Fort Worth is truly booming — which presents both challenges and opportunities to truly develop this city in the right way. Every 30 minutes a new person moves to Fort Worth, so we’re looking for candidates who can embrace an evergrowing and changing environment and improve on it with solutions that work for the entire community of Fort Worth.
Mission
We are working together to build a strong community that others can look to as a pillar of unity and excellence. Through grassroots efforts within the community, and large scale construction and transportation plans that continue to add the infra- structure a growing city like Fort Worth needs, we’ll provide the public services our community requires to continually cultivate the unique city we call home.
Vision
Fort Worth’s vision is to be the most livable and best managed city in the country. We’ll do this by taking care of our citizens, implementing the highest quality standards in our schools, continually improving the neighborhoods we thrive in and the facets of the city that make our town so unique.
Benefits That Are Well Worth It
The City of Fort Worth continues to be dedicated to its employees’ well-being by providing competitive health benefits, a well-rounded wellness program and a Zero Accident Philosophy® workplace. All regular full-time employees and those employees who work 30–39 hours per week are eligible for all City of Fort Worth Benefits. Part-time employees who work 20–29 hours per week are eligible for dental, basic life insurance, supplemental life insurance, flexible spending accounts, 457 Deferred Compensation plan and other voluntary benefits.
Medical Program
The City offers two plan options through Meritain Health, an Aetna company.
The Health Center Plan – Offers employees and their family’s
primary health care services that are 100% completely free and unlimited. Employees can visit any one of the three City of Fort Worth Employee Health Centers and receive guaranteed same or next day appointments for sick visits. Also, services are available at any one of the five satellite locations that serves employees across the city.
The Consumer Choice Plan – Is offered to employees at no cost or low monthly premiums to cover eligible dependents and provides the financial benefits of a Health Savings Account (HSA).
• Preventative services are covered at 100% on both plans.
• Prescription Drug coverage including mail order pharmacy are also included.Vacation
Eligible for 3 weeks of vacation: After successful completion of probationary period (usually
6 months), employees may take time off for rest, relaxation, vacation, illness, religious observances, and personal business.Holidays
Available on the first day of employment, the city provides employees with paid holidays, including two personal holidays.
Wellness Program
The city’s Healthy Challenge Wellness Program rewards all full-time, benefit-eligible employees on the city’s health insurance. The Healthy Challenge Program utilizes a points system. Participants may earn points throughout the year (Jan. 1-Dec. 15) for completing specific program activities and participants can redeem points at the end of the year for a cash reward. By participating, individuals can earn $150, $200 or $250 by accumulating program points.
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