Analyst I/II & Senior Analyst - Cascade Opportunity - Airport

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The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at CityCareers@sanjoseca.gov .

About the Department

Fueled by a culture of innovation, San José Mineta International Airport (SJC) is the Bay Area's easiest and most dependable Airport due to its medium size, simple layout, temperate climate and location. SJC is located just minutes from downtown San José - the Bay Area’s largest city and the Capital of Silicon Valley. SJC is a self-supporting enterprise owned and operated by the City of San José. In 2024, SJC welcomed nearly 12 million passengers and was rated California’s top-performing airport for on-time departures by Cirium. SJC currently offers nonstop service to more than 40 domestic and international destinations. The Airport’s two fixed-base operators, as well as several corporate aviation tenants, serve the business aviation needs of Silicon Valley; corporate and general aviation traffic represents more than a quarter of aircraft operations at SJC. In 2024, SJC celebrated 75 years of connecting the Bay Area with the world. For more information and to connect with SJC on social media, visit flysanjose.com.

Position Duties

San José Mineta International Airport is recruiting for a Senior Analyst and Analyst I/II position. The Senior Analyst is in the Airport Finance and Administration Division and the Analyst I/II is in the Planning and Development Division. If you are interested in employment in either of these positions, you should apply to ensure you are considered. Please see below for details of the Senior Analyst position and the Analyst I/II position.

Senior Analyst:

The position of Senior Analyst in the Airport Finance and Administration Division, provides support to the Airport Department in managing the development of the Airport's Operating Budget including coordination with various Airport Divisions and supervising the preparation of monthly and annual aviation statistical reports. The Senior Analyst position reports directly to the Administrative Officer in the Finance and Administration Division and has supervisory responsibilities.

The Senior Analyst position is primarily responsible for management and coordination of all budget processes, documents, training, and collaboration with staff. This includes, but is not limited to:

• Preparation of Source and Use statements along with various schedules required by the Budget Office;
• Drafting and coordinating the Airport Budget document and associated City Council, City Manager and Airline presentations;
• Monitoring and reporting activities including liaising with project managers, revenue and expenditure tracking and forecasting;
• Conducting in-depth financial analysis including variance analysis, multi-year projections, and scenario modeling to support budget and financial decision making;
• Management and development of several large databases and conducting continuous process evaluation to improve customer service levels and capitalize on technology changes;
• Developing and maintaining dashboards and visualizations (e.g., Power BI, Excel) to clearly communicate operational, financial, and statistical performance to internal and external stakeholders;
• Management of the tracking, monitoring, and reporting of monthly and annual Aviation Statistics;
• Functioning as key manager for all the Department's Budget and Administrative Liaisons, Airport Senior Staff and Managers, Airport stakeholders, as well as external entities such as City Manager's Budget Office, other City departments, and governmental agencies;
• Providing overall financial/administrative expertise to the Airport Department.

This position may also have opportunities to engage in and support the other functions in the Finance organization. The successful candidate will need to have strong analytical, management, organizational, writing, and verbal skills, be able to handle multiple assignments and work well under the pressure of the budget process. Excellent communication and interpersonal skills, critical thinking ability as well as significant capital and operating budget experience are essential. The ideal candidate will also demonstrate the ability to process and interpret financial and operational data, generating actionable insights through analysis and the creation of clear and compelling visualizations.

Competencies For Senior Analyst
Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.Communication Skills -Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational support and direction.Planning - Acts to align own unit's goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
Analyst I/II:

The Analyst I/II position is in the Planning and Development Division. This position reports directly to the Senior Analyst and is a crucial member of the Airport’s Planning and Development Division. The Analyst is part of the fiscal team in the Planning and Development Division of the Airport. The Analyst’s primary role is to support the development, monitoring, reporting and administration of the Division’s annual operating budget and capital budget. The Analyst also serves as a liaison for coordination of the budget and financial information between multiple stakeholders including the Airport’s Finance Division and the City’s Budget Office. The Analyst will be responsible for tracking and enforcing timely delivery of budget status reporting within the Division. The Analyst will manage the day-to-day capital budget processes, including but not limited to assisting program and project managers with fiscal and budgeting aspects and monitoring and reporting expenditures.

The Analyst will also support the fiscal and administrative functions of the division such as ordering/manage office supplies for the division, assist with new hire set up, processing invoice payments, encumbrances, requisitions, accruals, procurement renewals, monitoring, and tacking service orders. This position also coordinates with internal staff to assist with special requests, processes, and analysis.

The successful candidates will need to have strong analytical, organizational, writing, and verbal skills, be able to handle multiple assignments with competing deadlines and work well under the pressure of the budget process. Excellent communication, collaboration, problem solving skills and critical thinking ability as well as significant capital and operating budget development and monitoring experience are ideal. Ability to work effectively with coworkers and executive management both within the Department and with other departments is essential. At times of peak budget activity, some overtime hours may be required.

Typical duties include, but are not limited to:

• Develop and monitor Capital Budget and Capital Improvement Program.
  Research and analyze data.
• Prepare and provide oral and written reports to and assist project managers with tracking of appropriation expenditures and balances.
• Contract management (fiscal responsibilities), including review/approval of invoices; review/approval of contract change orders; review and approval of task orders; ensure encumbrance balances and adjustments.
• Edit City Council memos.
• Meeting presentations.
• Close interaction with Airport Department Finance Division and other divisions as necessary, Public Works Department and the City Budget Office.
• Manage and place orders for office supplies for the division.
• Assist with new hires and ensure all division-related requirements are completed.

Desirable Qualifications

The ideal candidate possesses the most desirable combination of training, skills, and experience, as demonstrated in past and current employment history. Desirable experience, knowledge and skills for this position include:

• Knowledge of and strong experience in the City’s financing, budgeting, and accounting practices.
• Ability to research/analyze data and prepare reports and recommendations.
• Knowledge of and strong experience in the City’s Financial Management System (FMS), including the analysis of on-line information, report generating, cash/journal voucher preparation.
• Knowledge of creating reports using pivot tables to track expenditures for Capital Improvement Program (CIP) projects and communicate findings to the engineers.
• Ability to present oneself clearly and concisely, both orally and in written documents.
• Knowledge of contract administration, including invoice payment, change order and task order processing, and encumbrance adjustment.
• Detail oriented and the ability to handle multiple tasks.
• Ability to use automated data processing applications to compile and analyze data and present information
• Possession of very strong organizational skills.
• Ability to work well with others in a collaborative team setting.

Competencies For Analyst I/II

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:
Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations; experience with PeopleSoft and Cayenta Financial Management System.
Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.
Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Leadership - Leads by example; demonstrates high ethical standards; remains visible and approachable and interacts with others on a regular basis; promotes a cooperative work environment, allowing others to learn from mistakes; provides motivational supports and direction.
Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Senior Analyst Salary Range: $118,460.16 - $144,318.72

Analyst I/II Salary Range: $92,994.72 - $123,330.48

The actual salary shall be determined by the final candidate’s qualifications and experience. These salary ranges include an approximate five percent (5%) ongoing non-pensionable compensation pay.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Selection Process

To apply, please complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers. The final filing date for this job announcement is 11:59 p.m. on December 22, 2025.

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical/writing exercise.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Tessa Elkins at telkins@sjc.org.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system. To apply, applicants must complete an application via the City of San Jose’s website at www.sanjoseca.gov/citycareers .

Minimum Qualifications

Education and Experience

Analyst I
A Bachelor's Degree from an accredited college or university.

Analyst II
A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution
Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Required Licensing (such as driver’s license, certifications, etc.)

• Possession of a valid State of California driver's license may be required for some assignment

Senior Analyst

Education and Experience

A Bachelor’s Degree from an accredited college or university and four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.

Acceptable Substitution

One (1) year of additional education above the Bachelor’s Degree level may be substituted for one (1) year of the required management/administrative analytic work.

Required Licensing (such as driver’s license, certifications, etc.)

• Possession of a valid State of California driver's license may be required for some assignments.

Special Airport Requirement: These classifications requires each candidate to satisfactorily complete a Federal Aviation Administration (FAA) 10-year employment history verification which may include a criminal history records check prior to being considered for a position in this class.

Other Qualifications

SENIOR ANALYST TYPICAL CLASS ESSENTIAL DUTIES DUTY
NO.

TYPICAL CLASS ESSENTIAL DUTIES :(These duties and estimated frequency are a representative sample; position assignments may vary depending on the business needs of the department.) Duties may include, but are not limited to, the following:
FREQUENCY*
1.

Confers with department managers on the more difficult management/ administrative problems, supervises or leads in gathering facts and data for problem resolution; evaluates, prepares reports and recommendations for improved City departmental operations, services systems or organizational methods; implements goals, objectives and guidelines utilizing resources effectively to improve efficiency and effectiveness.

Daily/Several Times

2.

Prepares and monitors the department or division budget; prepares revenue estimates and forecasts; establishes fees and charges; prepares and monitors operating and capital budgets, grants, contracts, and other financial transactions.

Daily/Several Times

3.

Analyzes organizational structures, functions, procedures, and practices; provides analyses and recommendations of various kinds and levels of services provided by City government, authorized manpower, and other budgeted resources; recommends process improvements/alternative service delivery models.

Daily/Several Times

4.

Negotiates, develops contracts, grants and special funds to meet specific City or department needs; prepares bids and specifications; monitors timely fulfillment of deliverables by contractor/consultant, reviews compliance of contractor/consultant work progress and accuracy of consultant/contractor billing submitted for work completed.

Daily/Several Times

5.

Manages, supervises, or coordinates administrative and analytic staff support activities in a variety of departmental functions, providing the direct planning, management and monitoring of services in assigned area.

Daily/Several Times

6.

Consults with administrative, supervisory and line personnel of City departments in determining training and educational needs; establishes and monitors in-service training programs; conducts regular safety training programs for supervisory or line personnel; and participates in employee relations.

Daily/Several Times

7.

Confers with departmental officials to determine personnel needs and provide assistance on Human Resources services, including recruitment, classification and compensation studies, employment examinations, workers compensation, and performance management at a Department or City-wide level.

Daily/Several Times

8.

Uses automated data processing applications, including spreadsheets and databases, to analyze and present information; uses word processing software to review, revise and format documents for department needs and record keeping; uses e-mail system, calendaring and scheduling with effective, clear and concise written communication.

Daily/Several Times

9.

Supervises subordinate supervisory and other staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; and making hiring, termination, and disciplinary recommendations. Evaluates training needs and workload balance for staff and prepares plan for implementation.
Daily
10.

Ensures that the administrative function supervised is in compliance with complex federal and state laws, rules and regulations, and local codes and standards. Implements changes to processes required by changes in legislation.
Weekly
11.

Performs other related duties as assigned.

As Required

*Frequency defined as Daily/Several Times, Daily, Weekly, Intermittent, or As needed
ANALYST I/II TYPICAL CLASS ESSENTIAL DUTIES
DUTY NO.

TYPICAL CLASS ESSENTIAL DUTIES : (These duties and estimated frequency are a representative sample; position assignments may vary depending on the business needs of the department.) Duties may include, but are not limited to, the following:

FREQUENCY*

1.

Gathers, organizes, and analyzes data relating to specific assignments which require research from which conclusions can be drawn; prepares analyses and reports with recommendations/options; explains report recommendations and conclusions to customers.

Daily

2.

Obtains data and other information from operating departments through use of questionnaires, personal visit, and otherwise as indicated; assembles, arrays, processes, and analyzes data; prepares studies and reports as indicated; and proposes or suggests appropriate action to supervisor/management.

Daily

3.

Confers with departmental management and others on administrative problems; gathers and analyzes facts about departmental organization, staffing, and work load; evaluates and prepares recommendations on departmental requests for program changes; provides for and assists in the installation of improved systems or organization; and prepares and revises policy and procedures manuals and instructional materials.

Daily

4.

May assist in training less experienced professional staff in work methods and procedures. Acts as a lead/subject matter expert with newer staff who frequently ask questions or ask for direction pertaining to past/best practices.

Daily

5.

Supervises clerical or technical personnel in administrative support functions as assigned. May provide lead direction and training to support staff by assigning, reviewing and providing feedback on tasks.

Daily

6.

As assigned, provides highly technical support in determining the organization, administration, operations, and functions of an operating department or division by developing the organizational unit, identifying lines of authority and supervisory responsibility, and recommending on the number and organizational assignments for all authorized positions in the department.

Daily

7.

As assigned, provides professional support within an assigned human resources program area such as recruitment, selection, classification, compensation, workers compensation, and training; coordinates program services internally and externally, performing administrative and technical tasks to deliver program services.

Daily

8.

As assigned, investigates and attempts to resolve customer complaints and/or inquires.

Daily

9.

As assigned, participates with groups in analyzing and evaluating community conditions and needs; offers guidance and counsel in the establishment of goals and techniques of achievement.

Daily

10.

As assigned, provides support to the City’s and department’s budget process; reviews budget requests; summarizes findings; assembles and analyzes data; proposes or suggests appropriate actions including reallocation of resources; works with operating departments to facilitate budget proposal preparation and execution of adopted budgets.

Daily

11.

As assigned, provides professional support within a department’s fiscal program; reviews and prepares accounting transactions such as journal vouchers, encumbrance reviews, liquidations, and billings and receivables. May respond to internal and/or external auditors’ questions and/or requests as needed. Assists project managers with processing special payroll requests. Assists in, and/or prepares and distributes a variety of fiscal reports and documents.

Daily

12.

As assigned performs grant sourcing, fiscal oversight and administrative tasks; reviews grant proposals and, working both internally and externally, develops applications and work/implementation plans for grant projects; designs and maintains an individual monitoring system for each grant project; participates in the development of grant contracts; negotiates scope, goals, outcome measures and schedules; prepares draft contracts and supporting documentation; monitors grant activities to ensure they remain in scope with terms and conditions for the grant; tracks grant spending to ensure that funds are expended within the grant terms and conditions; prepares and distributes reports on grant operations and activities.

Daily

13.

Performs other related duties as assigned.

As Required

*Frequency defined as Daily/Several Times, Daily, Weekly, Intermittent, or As Required

PHYSICAL/ENVIRONMENTAL ELEMENTS
The following is a general statement for the classification. Individual positions may have additional or different physical/environmental elements.

In an office environment, possess ability to:

• Operate, access, enter, and retrieve data using standard office equipment, including but not limited to a computer or tablet;
• Read printed materials and a computer screen;
• Communicate in person and over the telephone;
• Lift, carry, push, and pull materials and objects up to 25 pounds, or heavier weights, in all cases with the use of proper equipment;
• Move between/within work areas, including but not limited to sitting, walking, and standing on various surfaces, turning, bending, grasping, and making repetitive hand movements;
• Be exposed to moderate noise levels and controlled temperature conditions;
• Maintain professional demeanor during interactions with staff, customers, and the public.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 12/22/2025 11:59 PM Pacific

• 

• City of San Jose

• 408-535-1285

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