Contracts and Compliance Specialist

THE POSITION

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Sacramento Fire Department is seeking a highly organized and motivated Contracts and Compliance Specialist. This position will work closely with both sworn and professional staff to provide procurement and contract support. Primary responsibilities include procurement sourcing events, executing department contracts for goods and services, and drafting staff reports as needed. This is an excellent opportunity for a detail-oriented professional who thrives in a dynamic environment and values teamwork, communication and service excellence.

IDEAL CANDIDATE STATEMENT

The ideal candidate will have strong knowledge of contracts, procurement and grants administration. They will have have strong skills and abilities in budget and statistical analysis, interpreting department and City-wide polices and communication, and managing multiple assignments and deadlines in a fast-paced, dynamic environment.

Additionally, the ideal candidate will have knowledge and/or experience with:
• Managing procurement sourcing events for service and supply contracts;
• Project management principles to track initiatives and deliverables;
• Fostering a professional, customer-focused, and collaborative team culture through effective communication.

Under general direction, the Contracts and Compliance Specialist is responsible for planning, coordinating, and administering all aspects of contract initiation, processing, monitoring, and compliance. This class has primary responsibility for ensuring all of the department’s contracts, professional service and other related agreements comply with federal, state, city, local and other laws, regulations, rules, directives and procedures.

DISTINGUISHING CHARACTERISTICS

This advanced-journey level classification is populated with multiple incumbents, with a single allocation in each department. This class serves as the recognized, sole departmental contact for all contract compliance functions and is responsible for the development, coordination, and implementation of all departmental contracting policies and procedural protocol.

This class is distinguished from the journey level Administrative Analyst classification in that the latter is responsible for a variety of internal administrative functions of a department and the former has primary responsibility for compliance of all of the department’s contracts, professional service, and other related agreements.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by a higher-level administrative or other management staff. Provides expert and/or lead person guidance to professional or support staff performing contract related duties, or who are engaged in contract related projects. Responsibilities may include technical or functional supervision of lower level personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Plan, prepare, administer, and monitor contracts, professional service agreements, master service agreements, memorandums of understanding (MOU), and cooperative agreements.
  
• Act as the departmental compliance officer to ensure that all contracts and agreements conform to federal, state, local, and other laws, regulations, rules, directives, and procedures.
  
• Review and process project pay request applications; review and ensure the accuracy of certified payroll records and initial labor compliance submissions for construction projects.
  
• Interpret and disseminate state, federal, and local regulations; act as the liaison with other government agencies regarding contract and labor compliance issues to ensure consistent receipt and dissemination of information; review pending legislation for impact on City project delivery and/or contracting practices.
  
• Prepare and advertise requests for proposals/qualifications for professional services and bid packages; analyzes bids for responsiveness, project participation requirements, and determination of lowest bidder.
  
• Coordinate, hear, and resolve complaints, claims, and protests related to contract and other agreements.
  
• Develop, prepare, and present written and oral utilization, demographic, and/or program reports.
  
• Conduct independent research and analysis of complex programs, regulations, directives, and policy issues to prepare recommendations to management.
  
• Maintain statistical information.
  
• Respond to requests for information from the public.
  
• Provide exceptional customer service to those contacted during the course of work.
  
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

QUALIFICATIONS

Knowledge of:

• State, federal, and local labor and/or contracting laws, policies, and procedures.
  
• State and federal funding programs and procedures.
  
• Principles of organization, administration, and project management.
  
• Administrative research techniques and data collection and evaluation methods.
  
• Principles of technical analysis and report writing.
  
• Competitive bid practices and procedures.
  
• Methods used in evaluating vendor capability and performance.

Skill in:

• Public speaking.
  
• Oral and written communication.
  
• Public contracting practices.
  
• Contract negotiation, administration, and monitoring.
  
• Basic computer applications and software.
  
• Developing/writing policies and procedures.

Ability to:

• Provide expert/lead person guidance to professional/support staff.
  
• Communicate effectively, both orally and in writing.
  
• Work independently and cooperatively across departmental lines.
  
• Prepare concise and clear oral and written reports and contract documents.
  
• Analyze situations and develop effective solutions to complex problems.
  
• Develop and maintain positive working relationships with all internal and external customers.
  
• Understand, interpret, and apply complex rules and regulations.
  
• Collect, organize, and evaluate information.
  
• Identify alternate solutions and project consequences of decisions and recommendations.

EXPERIENCE AND EDUCATION

Experience:

Four years of professional-level administrative experience, including responsibility for contract preparation, solicitation, and negotiation. Public sector administrative experience including responsibility for contract preparation, solicitation, and negotiation is preferred.

-AND-

Education:

Graduation from an accredited college or university with a Bachelor’s Degree in business, public administration or a closely related field.

Substitution:

A Master’s degree from an accredited college or university in business, public administration or a closely related field may substitute for one year of the required experience.

An additional four years of qualifying professional-level experience may substitute for the required education.

PROOF OF EDUCATION

Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ;

• Employment applications must be submitted online; paper applications will not be accepted.
• Employment applications will be considered incomplete and will be disqualified:
  • If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
  • If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position.
• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment.

2. Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office by the final filing deadline ;

• Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
• Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
• A resume will not substitute for the information required in the supplemental questionnaire.
• Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.

3. Screening Committee: (Pass/Fail) - All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.

5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.

QUESTIONS:
For questions concerning this job announcement and the application process:

• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627.
• Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ;
• Send an email to employment@cityofsacramento.org ; or
• Call the Human Resources Department at (916) 808-5726

Bilingual Pay
Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act
The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer
The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf

Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html

Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf

Closing Date/Time: 12/9/2025 11:59 PM Pacific

• 

• City of Sacramento

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