Contract Management Supervisor I

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• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
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By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Under minimal direction, supervises buying, contracting and/or grant activities within a department.

Job Description:

Purpose:

Under minimal direction, supervises buying, contracting and/or grant activities within a department.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Supervises, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.
  
• Oversees the development of new contracts to include researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements.
  
• Supervises or individually manages contracts or grants for effectiveness and compliance.
  
• Manages contractor/vendor performance for compliance with contract terms and conditions. Resolves or leads the resolution of contract issues.
  
• Reviews supply chain status and recommends or approves the implementation of solution strategies.
  
• Approves the development and implementation of contract databases and/or other data collection and reporting systems in support of purchasing, contracting or grant activities.
  
• Prepares, reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers.
  
• Researches and presents information in response to inquiries from City Council, City Management, Boards and Commissions, vendors, and other stakeholders.
  
• Provides technical and contractual expertise by leading or overseeing the development and marketing of workshops, training sessions and orientation sessions.
  

Responsibilities - Supervisor and/or Leadership Exercised:

• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling and recommendation for dismissal.
  

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of contract law, contracting practices, regulations, policies and techniques.
  
• Knowledge of contract development, contract language, terms, conditions, etc.
  
• Knowledge of applicable Federal, State and Local laws
  
• Knowledge of city practice, policy and procedures.
  
• Knowledge of supervisory and managerial techniques and methods.
  
• Skill in oral and written communication.
  
• Skill in using computers and related software applications
  
• Skill in data analysis and problem solving.
  
• Skill in planning and organizing
  
• Ability to evaluate contract agreements.
  
• Ability to write specific terms of conditions for contracts
  
• Ability to enforce contractual obligations
  
• Ability to establish and maintain good working relationships with other City employees and the public
  
• Ability to review invoices, bills, etc. for accuracy and completeness
  
• Ability to train others
  

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university plus four (4) years of experience in a related field, one year of which were in a lead or supervisory capacity.
  
• Experience may substitute for education up to the maximum of four (4) years.
  
• A Master’s Degree may substitute for required experience up to two (2) years.
  

Licenses and Certifications Required:

• None
  

Preferred Qualifications

• Demonstrated expertise in specialized contract management, advanced compliance monitoring, or contract auditing within the public health and social services sector.
  
• Comprehensive knowledge of nonprofit financial reporting concepts, best practices, and the proven ability to interpret and analyze complex financial statements to ensure fiscal accountability of grant funds.
  
• Working knowledge of Generally Accepted Accounting Principles (GAAP) and their practical application concerning government funding, restricted grants, and contract cost principles.
  
• Proven experience designing, conducting, and leading compliance audits and risk assessments. This includes successfully developing and managing corrective action plans.
  
• Demonstrated success in building and sustaining collaborative relationships with non-profit partners and internal stakeholders, fostering a culture of shared accountability.
  
• Skill in mediating and resolving professional and compliance-related conflicts effectively among staff or between teams and contractors.
  

Notes to Candidate:

APH Information

This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan .

Departmental Competencies related to the position can be found on Austin Public Health’s website .

An assessment(s) may be administered as part of the interview process.

Immunization Requirement:

Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy.

When completing the City of Austin employment application:

Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.

A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position. Be sure to provide the job title, employment dates, and description of responsibilities for all jobs you wish to be considered.

The application is an official document; incomplete applications will not be considered. A resume will not be considered in lieu of a completed City of Austin application.

Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar and spelling, in helping us screen applications and determine candidates to be interviewed.

Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number.

When completing the supplemental questions, please note that your answers must be supported by information contained in your application.

Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.

This position is eligible for Public Service Loan Forgiveness (PSF) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans.

Salary Range and Benefits:

Salary Range is $78,270 - $99, 798

This position comes with a comprehensive benefits package that includes medical and dental coverage, paid sick leave, vacation and personal time, and a retirement plan.

Physical Work Location:

2400 Grove Blvd, Austin, TX, 78741

Hours:

Monday - Friday 8:00 am - 5:00 pm

**Hours may vary due to operational needs. An alternative schedule and remote work/telework options are available, but this position requires a minimum of 40% per week in-office standard. Evenings and weekends may be required on occasion, especially during an emergency response. **

Public Health Emergency Response:

When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health.

If you are selected to interview:

Military/Veterans must provide a copy of their DD214 at the time of the initial interview to receive military/veteran interview preference

This position will require a pre-employment Criminal Background Investigation (CBI).

If you are identified as a top candidate, verification of your education, which may include High School graduation or GED, undergraduate, and/or graduate degrees, will be required.

A skills assessment may be required.

Electronic Notification to Applications:

Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner

Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days.

Tobacco-free Workplace:

The City of Austin is a tobacco-free workplace. Use of tobacco products and/or e-cigarettes is not permitted on any City of Austin worksite- including construction sites, parking lots, garages, or in personal vehicles parked on the premises.

Travel:

If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days.

Important Note to Applicants:

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-11-28

• 

• City of Austin

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