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Job Description
Job Summary
The purpose of this position is to provide administrative support to the Director of Public Works and executive personnel. This is accomplished by assisting the Director of Public Works with administrative support, supervising, directing office operations, coordinating Human Resources functions, managing the department's work order tracking system, overseeing payroll functions, developing department policies and procedures, and preparing correspondence. Other duties include coordinating special events, maintaining filing system, petty cash and cash drawer for the department, and interacting with employees and citizens.
FLSA Exemptions Status: Non- Exempt
Hiring Range: $57,616.00 - $73,444.80, depending on qualifications
Full Salary Range: $ 57,616.00 - $89,273.60
Examples of Duties- Coordinates Human Resource functions for the Public Works Department by maintaining departmental personnel records;
- Supervises, coordinates, and directs administrative office operations to include the sale of transit bus passes, cemetery plots, grave opening and closings, garbage and recycling roll-out carts, parking permits, etc.
- Reviews employee performance appraisals;
- Prepares all personnel action forms;
- Serves as a liaison between the general public and the Department;
- Administers the Department's service recognition program;
- Provides administrative support to the Director of Public Works and Division heads. Reviews correspondence and reports for the Director of Public Works and Division Heads and prepares draft responses as needed. Reviews/prepares City Council agenda items;
- Manages the Department's work order tracking system;
- Coordinates travel/training program for Division Heads and employees;
- Composes and issues director's responses for routine matters;
- Assists with construction projects;
- Assembles legal documents;
- Provides City/Departmental administrative, personnel policies, practices and program interpretations;
- informs director of day to day activities; and
- Other duties as assigned.
Minimum Qualifications
Education:- Associate's degree and three to five years of related experience;
or- Bachelor's degree and at least two years of related experience.
Knowledge of:- standard office and administrative practices and procedures;
- organization and function of public agencies;
- recordkeeping, report preparation, filing methods, and records management techniques;
- correct English usage, including spelling, grammar, punctuation, and vocabulary;
- standard business arithmetic including percentages and decimals;
- basic budgeting principles and practices.
Skilled in:- operating assigned office equipment, including computer equipment and Microsoft Office software, and various other software packages.
- provide varied, responsible, and often confidential secretarial and office administrative assistance to department and division heads;
- work in a fast-paced environment, organize work, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction;
- communicate effectively verbally and in writing;
- type accurately at an above average rate of speed;
- establish and maintain effective working relationships with supervisor, coworkers, and the public;
- interpret, explain, and monitor office activity;
- work independently within City policies, procedures, rules, and regulations;
- plan, direct, and review the work of assigned staff and instruct staff in work procedures;
- interpret, apply, and explain complex policies and procedures;
- use tact, discretion, initiative, and independent judgment within established guidelines and analyze and resolve office administrative situations and problems;
- compose correspondence independently or from brief instructions;
- meet the physical and mental demands of the position;
- work safely without presenting a direct threat to self or others; and
- assist in supervision of interns.
Special Requirements- Must possess a valid North Carolina driver's license and an acceptable driving record.
- Certified as a North Carolina Notary Public preferred.
The City of Greenville offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance. Employees in designated part-time positions may participate in some of the benefit programs offered to regular full-time employees.
Visit the City of Greenville Human Resources Website for a more in depth summary of our benefits.
Closing Date/Time: 12/1/2025 11:59 PM Eastern -
ABOUT THE COMPANY
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City of Greenville
Show moreAbout Greenville
Some places have what it takes to help write the story of your life, to help you create and live your life to the fullest: opportunities, people and experiences that open minds and doors; activities that enrich and entertain. Places so welcoming that you feel you’re in the presence of family and friends, and that everywhere you turn, you find yourself in good company.
As the hub of eastern North Carolina, Greenville is that place.
Here, life’s a graceful balance of front-porch friendly and business-world sharp, a balance lit up and alive with all the amenities of a metropolitan university town. Where we enjoy the company of our neighbors on summer nights, talking on the porch about the day’s news and sports scores from the latest Pirate’s game, until someone flips a coin to see who’ll run out for barbeque.
Walking through the streets of Greenville, you see it has its share of art galleries, museums and festivals that delight; or, close by, the campus of East Carolina University calls to art and culture lovers with its worldly offering of musical concerts, theatrical and dance productions, travel films and lectures. For students with the fire of the future shining in their eyes, ready to turn their dreams loose, the campus calls to them in another voice.
Yes, you’ll find what you’re looking for here. But in many cases (and maybe this is just as important) what you didn’t even know you were looking for. That’s the way it is in Greenville. What makes it tick is how it makes people tick. As the cultural, educational and economic hub of the region, it’s expansive; it rewards the curious imagination, the entrepreneurial mind.
If you’re a person with big ideas and big ambitions, Greenville is good company. The smart thinking, hard work and optimism that once made Greenville a leading marketer of tobacco are still prevalent, though now guiding the area’s technology focus with its many bioscience and robotics breakthroughs. No surprise, these victories are trumpeted with as much enthusiasm as the local sports team’s trophy season.
Located just inland off the North Carolina coast, East of I-95, over 20 parks grace the landscape of Greenville and Pitt County. So if you’re an outdoor enthusiast, you’ll find enough adventure and scenic beauty here to fill up the canvas of your days, and plenty of like-minded people who share your respect for the grandeur of nature, the intoxicating fragrance of our Magnolia trees, picnicking under the shade of oaks, fishing at sundown, or hiking down a path that leads you not to the trail’s end, but to the conclusion that this is where you belong.
True, in some parts of the world, when you say the word “hub” people think “crowded”, “faceless”, “too noisy to hear myself think”. But we’re different.
There are crowds … parades down Evans Street. An annual Halloween street party. Students streaming to classes. Participants at major meeting or conferences. Or onlookers gathered down at the Extreme Park or Five Points Plaza to watch BMX bike pros practicing for an event.
But they’re not faceless crowds.
There is noise … live music rising from the campus nightlife scene, the hub-bub around the Convention Center, or when the Pirates rally to make the winning score, nothing short of pandemonium.
But our noise makes your spirits soar.
In fact, you could say that the hustle and bustle of life in Greenville is conducive to a higher level of thinking and inspiration. One thing’s for sure, the first thought on your mind will be how glad you are to be in Greenville, North Carolina, smack dab in the middle of such good company.
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