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Job Description
Job Summary
Under general supervision, performs a wide variety of complex, responsible, and confidential administrative, accounting, and budget-related responsibilities in direct support of the Bryan Police Department.
Essential Job Functions- Responsible for processing fiscal/financial transactions for the department, including invoices, purchase orders, petty cash reimbursement, and budget reconciliation.
- Processes alarm permits and fees and maintains the alarm database.
- Handles billing for false alarms and police escort fees.
- Processes grant applications, maintains grant files, and compiles and maintains data to be used in accordance with grant requirements.
- Acts as procurement card coordinator for the department.
- Assists in departmental budget preparation.
- Provides general clerical and administrative responsibilities such as answering phones, creating/editing/reviewing a variety of documents (letters, forms, reports, spreadsheets, etc.), scanning, copying, faxing, and performing other data entry or special projects as needed/assigned.
- Maintains documents, files, and records to ensure documentation availability and compliance with established policies and regulatory guidelines. Ensures compliance with records retention guidelines and responds to Open Records Requests as needed.
- Acts as a backup to the Executive Assistant as needed.
- Assumes personal responsibility for professional development and ongoing education to maintain proficiency. Communicates self-development and learning needs to supervisor.
- Performs related duties as required.
- Responds regularly and promptly to work.
- High School Diploma or GED , plus some additional training and/or coursework in business, office administration, accounting, bookkeeping, or similar field.
- At least four (4) years of experience performing accounting, finance, bookkeeping, payroll, purchasing, statistical analysis, or similar responsibilities in a professional office environment.
Preferred:- Additional higher education such as an Associate’s/Bachelor’s degree or completion of a vocational program in accounting/bookkeeping.
Equivalent combinations of education, experience, certification, and training may be considered.
Licenses, Certifications & Special Requirements- Texas Class C driver’s license with a good driving record as measured by the City’s evaluation system.
- Must be able to pass an extensive pre-employment background check. (Applicants must not possess a felony or Class A misdemeanor conviction; or a Class B misdemeanor conviction within the past 10 years.)
- Must clear the selection process which includes completion of a Personal History Statement ( PHS ) Form and passing an interview, background investigation, psychological exam, and a drug/alcohol screening.
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ABOUT THE COMPANY
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City of Bryan
Show moreFounded in 1871 and home to almost 90,000 residents, Bryan has grown from a dusty railway depot to a thriving, diverse community with competitive schools, fast-paced technology, sprawling parks, and a flourishing art and music scene. Consisting of a seven-member city council, the City of Bryan is committed to providing financially efficient municipal services to improve the quality of life and develop a community where all citizens are proud to live. Living or working in Bryan is truly the good life, Texas style!
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