Purchasing Technician

Job Summary

TITLE: Purchasing Technician

SRN A27: $6,188 - $8,449 Monthly, Non-Exempt

Bargaining Unit: Teamsters 1932

Department: Finance

Section:Procurement and Contracts

REPORTING RELATIONSHIP:

Reports to: R eceives general supervision from the assigned supervisory or management personnel

Supervises the following positions: N/A

Promotional opportunity procedures will include the following:

Review of minimum qualifications

Review of personnel file, including but not limited: attendance history, disciplinary history, and performance evaluations

Testing/ Assessments

Oral Interview(s)

DEFINITION

Under general supervision, assists in planning, organizing, and carrying out the centralized purchasing of District materials, supplies, equipment, and other items as directed and in a cost effective and efficient manner; sources goods and services; generates and processes purchase orders and conducts cycle counts for all warehouse locations; maintains files and records; and performs related work as required.

CLASS CHARACTERISTICS

This journey-level classification is responsible for assisting in sourcing and acquiring goods and services for the District. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Essential Functions

EXAMPLES OF TYPICAL JOB FUNCTIONS

• Performs a diverse range of technical and administrative tasks in support of the District’s purchasing operations; assists District departments with purchasing procedures, supply needs, complaints, and special orders.
• Within established guidelines, purchases supplies, materials, equipment, and services in accordance with District purchasing policies, and guidelines, consistent with the requester’s specifications; orders daily stock inventory; acknowledges price changes from vendors.
• Processes purchasing requisitions in compliance with District policies and procedures; ensuring requisitions meet policy standards; collects insurance from vendors (if applicable); submits for review and approval; ensures prevailing wage requirements are met for public works projects; and issues purchase order to vendors.
• As directed, assists in updating, renewing, and maintaining records for annual blanket purchase orders, including data entry; reviews existing open purchase orders for follow up on status and deliveries; invites informal quotes by phone, email and fax; receives and verifies informal bids; makes recommendations on purchases.
• Contacts suppliers/vendors to obtain competitive price quotes; evaluates availability, terms and delivery schedule, and recommends action based on information received; investigates to establish the best sources of inventory supplies and assists in negotiating prices.
• Reviews stock inventory use and based upon established parameters makes recommendations for reorder points and quantities; takes steps to resolve delivery problems on inventory and non-inventory items and finds other sources as necessary.
• Processes cycle counts for all warehouse locations; ensures each warehouse is maintaining and completing regular cycle counts on a prescribed basis; follows up on any quantity discrepancies with the District warehouse and appropriate vendor.
• Assists in year-end function including, but not limited to, inventory, closure of purchase orders, and following up on purchase orders.
• Observes and complies with District and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

See https://www.governmentjobs.com/careers/cvwd/classspecs for full job description.

Minimum Qualifications

MINIMUM QUALIFICATIONS:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent to a High School diploma supplemented by specialized training or coursework in business administration.

Experience:

• Two (2) years of experience providing clerical and administrative support to a purchasing program.

Licenses and Certifications:

• Possession of a valid California Driver’s License, to be maintained throughout employment.

Knowledge of:

• Principles, procedures, and best practices relating to the purchasing of materials and equipment.
• Sources for materials, supplies and equipment typically used as general stock inventory.
• District purchasing policies and procedures.
• Methods of implementing competitive bid processes.
• Use and limitations of Blanket Purchase Orders.
• Methods and techniques of inventory control.
• Record keeping principles and practices.
• Material Safety Data Sheets (MSDS) purpose and importance.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Ability to:

• Learn and identify a variety of quality types of material and equipment used by the District.
• Make accurate price and quality comparisons in the evaluation of bids, materials and equipment needs using established District procedures.
• Assist internal customers with issues related to the purchasing process.
• Prepare and process purchase orders and other methods of procuring goods and services.
• Maintain accurate records.
• Monitor and evaluate inventory levels.
• Within established guidelines, purchase goods and services for District’s stock inventory.
• Perform accurate mathematical calculations.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

The Coachella Valley Water District provides a comprehensive, balanced, and competitive benefits package ensuring employees have many options to meet their healthcare, wellness and/or retirement savings goals. Providing employees with flexibility and support for all the different stages of life. Employees may pay some portion of their benefit premium costs based on the provisions of their labor-negotiated Memorandums of Understanding (MOU's) and the level of coverage they select. Additional information regarding CVWD employee benefits is available at https://www.cvwd.org/176/Benefits .

Closing Date/Time: 11/16/2025 11:59 PM Pacific

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• Coachella Valley Water District

• 7603982651

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