Financial Services Coordinator (Administrative Support Coordinator II)

Job Title

Financial Services Coordinator

Classification

Administrative Support Coordinator II

AutoReqId

551126

Department

Associate Vice President of Financial Services

Division

Vice President, Administration and Finance

Salary Range

Classification Range $4,367 - $6,362 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,367 - $4,866 per month)

Appointment Type

Temporary

Time Base

Full Time

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.

We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.

As a member of the Titan Community, you’ll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

The Division of Administration and Finance serves as the backbone of the CSUF campus, managing a wide array of operations from maintaining and enhancing university buildings and grounds to providing important business support services. Campus beautification, classroom improvements, and technological advancements, continue to be a priority as we enhance the learning environment and facilities. It is the mission of the Division to provide customer-focused administrative support and steward our physical and financial resources to fulfill the university’s mission and support student success. Partnership with our diverse campus community and its many stakeholders are important in helping our operations provide excellent customer service and results. We seek an exceptional individual to join our team as the Financial Services Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity.

Under general direction, the Financial Services Coordinator is responsible for performing a broad range of program coordination, technical, operational, analytical, and customer service functions with an emphasis on the coordination, evaluation and analysis of financial transactions reconciliation packages and follow-up, and application of relevant policies and procedures. Provides essential operational and technical support to department management and staff within Contracts and Procurement, e-Business, Accounts Payable and Travel Operations in addition to providing excellent customer service to Academic Affairs colleges, division departments, and campus community. Coordinates scheduled activities, projects and reports using a variety of technology and systems, including an Enterprise Resource Planning (ERP) Financial System (Concur and PeopleSoft). Duties include analytical and technical responsibilities in the processing of financial transactions. Requires handling multiple work priorities utilizing independent, sound judgment and discretion in handling sensitive situations that are of limited to moderate complexity in nature and making recommendations of resolution. Communicates, interprets, and applies federal, state, CSU and CSUF policies, regulations, procedures, and compliance to successfully perform the job, and address general inquiries. The output of work is accountability, consistency, and ability to make independent decisions and exercise sound judgment. Provides support to CSUF departments, employees, and vendors to address and problem-solve open issues.

As a member of the Financial Services Team, supports efforts in promoting an inclusive environment of teamwork and will contribute towards goals related to department operations, programs, and services. The Financial Services Coordinator should work well in a team environment and understand the balance of sharing duties, taking ownership, and taking the initiative to complete tasks as needed. Represents the team by establishing and maintaining good working relationships with individuals throughout the campus community, and by providing exemplary customer service while working under multiple demands and time constraints to support the needs of the campus community. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

The candidate should have the technical ability to effectively use an integrated ERP finance system such as PeopleSoft or SAP Concur, with familiarity in the PeopleSoft finance module and data warehouse queries. Demonstrate proficiency in using Internet/Intranet resources and business software applications, including Microsoft Word, Excel, and Outlook. Previous experience working in an accounts payable department is required.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Hiring Preference

On-Campus CSUEU Employees

Advertised: Oct 09 2025 Pacific Daylight Time
Applications close: Oct 23 2025 Pacific Daylight Time

• 

• Cal State University (CSU) Fullerton

• 657-278-2200

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