Facilities Supervisor

Summary/Class Characteristics

Facilities Supervisor

The City of Petaluma is looking to fill one (1) Facilities Supervisor vacancy within the Public Works Department. The Facilities Supervisor oversees a team of three (3) employees and collaborates closely with department managers and third-party contractors. This position typically works a 4/10 schedule; however, schedules can vary based upon staffing needs. In this position, you may be required to work on-call, overtime, and/or holidays as needed.

SALARY AND BENEFITS PACKAGE

• SALARY RANGE : $101,504.00 - $123,385.60 annually
• FOR YOUR HEALTH AND WELL BEING:
  • MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2025 Health Plan Contribution Memo
  • DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City.
  • LIFE INSURANCE: 1.5x annual compensation up to maximum of $200,000. Option to purchase additional insurance. Long-Term Disability up to 60% of your current monthly salary after eligibility requirements are met and subject to maximum amounts.
  • EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you and eligible family members, paid for by the City.
  • WELLNESS BENEFIT: $500 annual allowance (is subject to the annual budget approval process and may change in the future.)
• FOR YOUR FINANCIAL FUTURE:
  • CALPERS RETIREMENT PACKAGE
    • 2% at 60 for classic CalPERS members
    • 2% at 62 for PEPRA CalPERS members
  • DEFERRED COMPENSATION PLAN: Voluntary participation in your choice of three plans.
• FOR YOUR WORK / LIFE BALANCE (annual amounts):
  • Vacation: 80 Hours, increasing with years of service, up to 5 years service credit towards vacation accrual rate for prior qualifying employment.
  • Sick Leave: 96 hours
  • Holidays: 12 fixed and 1 floating
• Other Exceptional Benefits:
  • Paid Parental Leave - up to 8 weeks of paid time for qualifying family bonding
  • Public Service Loan Forgiveness Program Employer

For more information regarding the benefits associated with this position, visit our website and look at the Memorandum of Understanding and Employee Benefits .

Summary

Plan, coordinate, supervise activities of staff in the Facilities Maintenance section of the Public Works Department related to the installation, maintenance, repair, and service of the electrical and mechanical equipment, facility infrastructure, structures, and roofs; and provide technical support to City project and program managers.

Class Characteristics
General direction is provided by a higher-level manager or superintendent; responsibilities included the direct and indirect supervision of lower-level professional, technical, and support services positions.

This class can be distinguished from the Facilities Technician I/II and Senior Facilities Technician in that the Facilities Supervisor provides first level direct supervisory responsibilities and operations within the Facilities division. Incumbent provides technical expertise and troubleshooting regarding the most complex maintenance and repair issues, directly contracts with vendors and possesses journey-level trade experience.

Duties

Supervise and perform maintenance and repair duties for the City’s structures and related facilities.

Plan, schedule, and monitor the work of subordinate staff engaged in repair activities; prioritize and distribute assignments; prepare daily work schedules; monitor productivity, efficiency and quality of work performed.

Provide standard maintenance procedures for operating staff and maintenance staff for routine preventative maintenance procedures; provide input to supervisors and managers regarding assigned staff performance.

Implement project management scheduling for Capital Improvement Projects; monitor and input work status into work order and asset management system.

Oversee inspection, maintenance, troubleshooting, repair, and service of facilities, heating, air conditioning and ventilation systems, electrical systems, and plumbing systems; coordinate, supervise, and inspect outside contractors.

Oversee preventive and predictive maintenance checks and servicing on equipment; develop and monitor maintenance schedules.

Manage supplies and maintain appropriate inventories; estimate quantities of materials and supplies needed and place orders; recommend and assist with equipment purchases including budget planning for operating and major purchases; oversee the maintenance of time, material, work order, and equipment use records.

Rebuild equipment by disassembling, cleaning, ordering replacement parts, repairing mechanical malfunctions, and reassembling and testing.

Train staff in work techniques, use of equipment, and safety programs and techniques such as confined space entry procedures and lift station maintenance safety procedures.

Adhere to safety orders and comply with federal and OSHA regulations in all aspects of work.

Confer with engineers, contractors, vendors, other City departments, and staff as needed regarding assigned projects, project scheduling, material purchases, work assignments, office procedures, and work production; make recommendations as appropriate regarding the design, installation, and maintenance of building and facility mechanical systems.

Read and interpret construction plans, specifications, and schematics; provide input on design drawings and specification and recommend changes if appropriate.

Perform general plumbing, electrical, and carpentry duties as required.

Establish standby lists to ensure that personnel are available for problems which might occur after work hours, on weekends, and holidays.

Responsible for the administration of outside contract work.

Maintain and oversee an inventory of facilities maintenance projects and assist in prioritizing and completing projects.

Prepare reports, forms, correspondence, and related documentation regarding assigned operations; ensure that all required forms and reports are properly completed and filed in a timely manner.

Perform related duties as assigned.

Qualifications

Knowledge of:
Principles and practices of employee supervision, including employee selection, work planning, organization, scheduling, employee training and development, performance management and progressive discipline, leadership, and training.

Typical operations, services, and activities within city facilities.

Principles, methods, materials, and tools employed in the repair and maintenance of pumps, motors, HVAC, electrical, and facility mechanical equipment and structures.

Occupational hazards and safety precautions necessary in maintenance work.

Basic plumbing and electrical principles.

Practices and techniques of metal cutting and welding.

Report writing and documentation.

Standard principles and practices of purchasing, public contracting process and inventory control.

Methods and techniques of developing and implementing a preventive and predictive maintenance program.

Office procedures, methods, and equipment including computers and applicable software applications such as a workflow management system, word processing, spreadsheets, and databases.

Education and Experience
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:

Education:
Equivalent to graduation from high school; additional technical or college-level course work is highly desirable.

Experience:
Five years of increasingly responsible journey-level experience performing maintenance, construction, and repair duties, with a minimum of two years in a lead or supervisory role.

Certifications/Licenses:

Possession of a valid California Class C driver’s license.

Possession of an EPA Universal Refrigerant recovery license is desirable.

Possession of a California Contractor’s C-10 Electrical License or equivalent union or state document is desirable.

Possession of a California Contractor’s C-20 HVAC license or equivalent union or state document is desirable.

Possession of a California Contractor’s “B” General Contractor’s License is desirable.

Additional Requirements:

May be required to work on-call.

May be required to work overtime as needed.

Physical Demands and Working Environment

While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, hear, and reach with hands and arms. The employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls, and will frequently be required to enter data into a terminal, personal computer, or keyboard device and operate office equipment requiring repetitive arm/hand movement. The employee is occasionally required to climb, balance, stoop, kneel, crouch, or crawl, taste or smell. The employee must be able to perform heavy physical labor, including having sufficient strength to lift, carry and/or move items up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions and wet conditions. Other work conditions include exposure to unpleasant odors, mechanical parts, fumes, airborne particles, and moderate noise levels. There is risk of exposure to hazardous fumes and substances. Employees must operate vehicles and equipment in order to perform job duties. Employees may be required to work overtime, weekends, and/or holidays and may perform on call duties.

The City of Petaluma offers a wide-ranging, comprehensive benefit package including CalPERS retirement, medical, dental, vision, life, LTD, etc. For moreinformation regarding the benefits associated with this position, visit our website: https://cityofpetaluma.org/employee-benefits-information/

Closing Date/Time: 11/2/2025 11:59 PM Pacific

• 

• City of Petaluma

• 707-778-4534

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