Accounting Supervisor

Description

WE STRONGLY ENCOURAGE APPLICANTS TO READ THE JOB ANNOUNCEMENT, INCLUDING THE SUPPLEMENTAL QUESTIONS, IN ITS ENTIRETY BEFORE SUBMITTING AN APPLICATION FOR THIS POSITION.

The City of Livermore is now accepting applications for the position of Accounting Supervisor. CLICK HERE to view the job announcement.

DEFINITION

Under general supervision, is responsible for managing one or more specific program areas in the Finance Division such as, payroll functions, budgetary functions, fixed assets, revenue functions, grant accounting, utility billing, accounts payable functions, purchasing functions, and other program areas; may act as the Finance Division Financial System software administrator; manages one or more sections in the Finance Division including the supervision and evaluation of staff; assists in compliance with annual audit and single audit requirements; and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Accounting Supervisor manages one or more sections in the Finance Division of the Administrative Services Department. The Accounting Supervisor works under general supervision on complex projects and non-routine assignments while managing the day-to-day functions of assigned section staff and workload. The Accounting Supervisor is distinguished from the Finance Manager in that the latter classification manages all areas of the Finance Division.

SUPERVISION RECEIVED

General supervision is provided by the Finance Manager. The Administrative Services Director may also assign work.

SUPERVISION EXERCISED

Provides supervision to technical and clerical accounting staff, including temporary employees.

Examples of Important and Essential Functions

Information Technology Functions
Maintains and evaluates the internal control systems within the financial system software including the Chart of Accounts and user security levels; manages and coordinates financial system updates, conversions, training needs, and other software related requirements within the Division; participates in the development of enhancements to the City's financial system; trains City staff on the use of the City's financial system; coordinates installation and maintenance of specialized software for banking, business license and other accounting needs; and acts as the Division liaison to the Information Technology Division which includes coordinating software updates, modifications, new Division installations and troubleshooting.

Payroll Functions
Provides technical supervision to payroll preparation and reporting in regards to federal and state payroll reporting requirements and labor regulations; coordinates and supervises payroll benefit accounting; and serves as the Division liaison to the Human Resources Division which includes coordinating implementation of bargaining groups' Memorandum of Understanding, benefit changes, and software updates and modifications.

Budgetary Functions
Prepares and implements one or more of the City's budgets, including the City's Operating Budget, Personnel Allocations Budget, and Capital Improvement Budget; provides instruction and guidance to City-wide staff in the development of departmental budgets; and assists in the preparation of biennial financial plan book.

Fixed Asset Accounting Functions
Manages the fixed asset subsidiary ledgers for the City; coordinates the performance of the annual physical inventory with outside departments; and provides support in the implementation of accounting standards requirements and creation of procedures for fixed assets.

Accounting Functions
Maintains and reviews general ledger and a variety of sub-ledgers; prepares month-end and year-end closing journal entries; reconciles general ledger and subsidiary accounts; establishes and maintains detailed accounts relating to landscape maintenance districts, assessment districts, Successor Agency (former Redevelopment Agency), bond issues, and bond servicing; monitors compliance with bond indenture; assists in the preparation of the Comprehensive Annual Financial Report, Single Audit, State Controllers reports, and other compliance reports; and provides support in the implementation of accounting standards requirements and creation of procedures.

Cash Receipting and Revenue Functions
Manages the City's revenue and billing function to ensure proper and timely recording of funds in accordance with Generally Accepted Accounting Principles; monitors the City's revenue including federal, state and county apportionments; allocates revenue between funds, reviewing posting to general ledger to ensure proper coding, and ensuring accounts receivable subsidiary ledgers balance to general ledger; performs daily cash management, payment processing, and collections; supervises the issuance of business licenses and dog licenses and associated billing, payment and collection processes; supervises cash receipt and control of other types of remittances; monitors merchant account activity; reconciles revenue to billing records and posts amounts to the general ledger; manages reconciliation of the City's general bank statements; assists with the initiation of wire transfers; and maintains investment activity in portfolio management software.

Grant Accounting Functions
Manages the accounting for all federal, state and private grants received by the City; ensures their compliance with grant requirements as well as federal and state laws and regulations; and works with the grant agency.

Utility Billing Functions
Manages the City's Utility Billing function; supervises the monthly water and sewer billing and collection process including sending out monthly bills, collecting daily receipts, and planning the daily meter reading routes; provides customer service functions for the phone and front counter; interacts with the Water Resources Division staff to ensure that field equipment is operating efficiently; and acts as the information technology liaison to the vendors that provide billing, mailing, and meter reading software to the City.

Accounts Payable Functions
Manages the City's Accounts Payable function; reviews warrant requests and supporting documentation for accuracy, coding, account distribution, validity, and compliance with applicable rules and regulations; interacts with external vendors and internal customers to resolve problems and discrepancies; and monitors compliance with local, state, and federal government reporting requirements and tax filings.

Purchasing Functions
Plans, supervises, and participates in all purchasing functions of the City; addresses questions on the City's procurement process; reviews purchase requisitions for proper authorization, appropriate funding, and compliance with applicable rules and regulations; manages the City's Purchase Card Program; manages surplus property process; and develops and implements revision to procurement policies, procedures, and City ordinances related to purchasing.

Supervisory Functions
Hires, trains, evaluates, supervises, mentors, and provides career development opportunities to assigned staff.

Job Related and Essential Qualifications

Demonstrated Knowledge of :
Principles and practices of general and municipal accounting, management, and supervision; effective communication techniques; personal computer operating systems and software applications; department policies, procedures, and terminology; effective negotiating tactics; and the principles, practices and applications of the federal and state regulations and codes.

Demonstrated Skills to :
Understand the technical aspects of the financial system software and/or work with the software vendor and Information Technology to resolve the problems; read, interpret and apply relevant federal, state and local codes, ordinances and regulations; set priorities; supervise, train and evaluate assigned staff; possess excellent verbal and written communication skills to prepare and present oral and written reports regarding a variety of financial activities, reporting operations, procedures, and financial analysis; perform numerical calculations with speed and accuracy; maintain effective relationships with those contacted in the course of work; utilize personal computers and computer software to perform word processing, spreadsheet and specialized functions; work well under pressure and meet deadlines; and exemplify an enthusiastic, resourceful, and effective customer service attitude with those contacted in the course of work.

Ability to :
Learn and apply the City of Livermore's rules, regulations, ordinances, codes, procedures, and practices; and learn specialized computer software programs for use on the job.

Experience, Education, and Training Guidelines
Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience : Three years of progressively responsible technical governmental accounting experience, including two years of lead or supervisory experience. Two additional years of technical governmental accounting experience may substitute for each year of the lead/supervisory experience.

Education : Equivalent to the graduation from an accredited college or university with a bachelor's degree in business administration, accounting, public administration or a related field.

Training : Any recent training such as academic courses and certification programs which are relevant to this job classification.

License : May require the possession of a valid California Driver's License and a satisfactory driving record as determined by the City.

Other Requirements : Willingness and ability to work such hours as are necessary to accomplish the job requirements; attend evening and out-of-town meetings and seminars during work and non-work hours, as needed.

Special Requirements : Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; operate a computer and 10-key calculator by touch; bend, stoop, stretch, and reach; and safely lift and maneuver office supplies and equipment weighing up to 30 pounds.

Retitled from Accountant: April 24, 2017

Additional Information

Exempt.

CITY OF LIVERMORE
BENEFITS SUMMARY
Livermore Management Group

Please click here for a copy of the current Memorandum of Understanding (MOU) for the Livermore Management Group. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 7/2025

MOU TERM
07/01/2025 - 06/30/2029

SCHEDULED INCREASES
7/14/2025 5% + 1% (in recognition of rising medical costs) = 6%
7/13/2026 3% + 1% (in recognition of rising medical costs) = 4%
7/12/2027 3%
7/10/2028 3%

CAFETERIA PLAN (MEDICAL/DENTAL/VISION)
$1,950/month towards medical, dental, vision, additional & supplemental life insurance; unused balance paid in cash.

BASIC LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
$150,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid
EE option to purchase $25,000 additional life insurance & supplemental life to $500,000.

LONG TERM DISABILITY (LTD)
60% of base monthly earnings to $6,000/month max. (180 day waiting period)
ER paid

PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.

Classic PERS Misc Member - 2% at 60

• Member Rate = 7% EE paid
• Employer Rate = 34.43% ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

New PERS Misc Member - 2% at 62

• Member Rate = 7.5% EE paid
• Employer Rate = 34.43% ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

MEDICARE (Hired after 3/31/86)
EE paid 1.45%
ER paid 1.45%

RETIREMENT HEALTH SAVINGS (RHS)
City contribution of 4% of base pay into RHS account.

VACATION ACCRUAL
Years of Service Total Accrual Per Year 1 80.6 hours 2-5 120.12 hours 6-10 135.98 hours 11-15 160.94 hours 16-19 180.18 hours 20+ 192.4 hours
Maximum accrual: 375 hours

HOLIDAYS
12 observed holidays

SICK LEAVE ACCRUAL
96.2 hours/year

SICK LEAVE USAGE:

• FAMILY SICK LEAVE : For immediate Family Illness - ½ Annual Sick Leave Accrual. Additional time upon approval of City Manager.
• PARENTAL LEAVE : 4 regularly scheduled workdays for non-birthing parent who becomes a parent by adoption, foster care placement, or birth of a child.
• BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays for sister-in-law and brother-in-law.

BEREAVEMENT LEAVE
3 regularly scheduled workdays max for immediate family.

ADMINISTRATIVE LEAVE
80 hours per year.

PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act

DEFERRED COMPENSATION
ER contributes $185/per pay period, with required EE contribution of $75/per pay period

2025 Maximum :
Normal = $23,500
Age 50+ = $7,500
Catchup Limits = $47,000

SECTION 125 PLAN
No ER contribution
2025 Maximum
Dependent Care*: Up to $5,000/year -- *See IRS Pub #503
Unreimbursed Medical: Up to $3,300/year

• Pre-tax Health Care Premiums
• FSA's for Dependent Care
• Unreimbursed Medical Expenses
• Other options offered by plan administrator

SAFETY SHOE ALLOWANCE
Following are eligible for up to $200 reimbursement per fiscal year: Assistant City Engineer, Building Official, City Engineer, Construction Inspection Manager, Inspection & Neighborhood Preservation Manager; Public Works Supervisor, Senior Civil Engineer, and Water Resources Operations Manager

SUPERVISORY DIFFERENTIAL PAY
Minimum of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate

ACTING PAY
If work minimum of 5 consecutive calendar days, paid @ lowest step of higher class with at least a 5% differential. If assignment > 12 months, optional increment of up to 7% or max of the range, whichever is less. An employee whose acting assignment is expected to exceed 30 calendar days, due to a vacancy or coverage for an extended leave of absence, and whose assignment includes a high degree of complexity and/or increased level of supervisory responsibilities, as determined by the department head, may be eligible to receive up to 7.5% over the employee’s base salary, subject to the approval of the Administrative Services Director

SPECIAL PROJECT PAY
If work minimum of 30 calendar days, 5%-7% differential. If full supervisory, additional % to reflect 2.5% over highest compensated subordinate. If assignment > 12 months, optional increase of up to 7%

BILINGUAL PAY
$60/pay period, certified at the conversational level
Must be identified by Department Head, approved by City Manager, and used on the job.

CELL PHONE ALLOWANCE
If approved, $40/month or $90/month.

AUTO ALLOWANCE
$250/month for Building Official, City Engineer, Housing & Human Services Manager, and Planning Manager

TUITION REIMBURSEMENT
75% reimbursement for tuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime max
For graduate studies, $5,000 FY max; $10,000 lifetime max

LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications

EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.

PAY PERIODS
26 pay periods per year

Benefits listed are for full-time employment. Benefits are pro-rated for part-time employment.

ER = Employer
EE = Employee
FT = Full-Time
PT = Part-Time

Closing Date/Time: 9/30/2025 12:00 PM Pacific

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• City of Livermore

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