RECREATION: Part Time Stafff Office Assistant, Temporary

Description

PART TIME STAFF OFFICE ASSISTANT, TEMPORARY

Job Code: 8103

The Department of Library and Recreation Services is seeking qualified individuals interested in working for the Recreation Services Division. The Seasonal Staff Office Assistant will be backfilling two different vacancies (fall and also spring). The position will be stationed at the Recreation Center Customer Service Desk and assist with answering inquiries, registration, booking facilities as well as conducting transfers, cancellations, calling waitlist customers and other assignments as needed.

Hours: Minimum of 480 hours with an option to continue up to 900 hours and/or six months. The selected candidate will work weekdays between the hours of 8:15 a.m. and 5:15 p.m. with a 60-minute lunch break. In addition, some evening/weekend hours are required for special events or special assignments. Seasonal non-benefited employees are limited to working no more than six (6) consecutive months and no more than 900 hours in a fiscal year (July 1-June 30).

Essential Job Functions

(May include, but are not limited to, the following):

• Types documents and other materials.
• Maintains office files and filing systems.
• Receives, opens, and distributes mail; bundles and disperses outgoing mail.
• Receives, enters and files time sensitive materials and documents.
• Issues routine permits and calculates fees.
• Receives and reviews supplies; processes receiving slips and invoices for payments.
• Develops, maintains and archives a variety of files and records.
• Answers phones and greets customers.
• Orders and tracks office supplies and materials.
• Schedules meetings and appointments for various meetings.
• Enters data in various computer programs; cross references data in various systems.
• Conducts transactions with both the public and with other employees, as assigned, including (but not limited to): accepting payments or fees; issuing permits or licenses; preparing requisitions and receiving reports; distributing documents, data, or information; explaining regulations and/or interpreting procedures, regulations, and policies.
• Collects information from a variety of sources and compiles data for reports.
• Performs general clerical duties and specialized clerical functions for assigned program area.

WORKING CONDITIONS
Position requires prolonged sitting and occasional walking, standing, bending, squatting, kneeling, climbing, and twisting. The position also requires hand manipulation in simple grasping and fine coordination in using a computer keyboard. This position occasionally requires one to reach above and below shoulder level. Additionally, the position requires near and far vision in reading reports and work related documents and using a computer. Acute hearing is required when providing phone and personal customer service. The need to lift, drag and push files, paper, books and documents weighing up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

Minimum Qualifications

Education and Experience:
The minimum qualifications for education and experience can be met in the following way:

Graduation from high school or tested equivalent; AND

Two years of responsible clerical experience.

Knowledge of:

• Proper English usage, grammar, spelling and punctuation.
• Alpha numeric filing and retrieval systems.
• Office methods, procedures, software and equipment.
• Filing, indexing and cross referencing materials
• Record keeping, proofreading, and filing practices.
• Purchasing procedures.
• Basic mathematics.
• Principles of customer service.

Ability to:

• Operate a computer using word processing and business software and other office equipment.
• Compose correspondence in a clear and concise manner.
• Determine matters of confidentiality and handle in a confidential manner.
• Proofread documents for grammar and proper formatting.
• Compose general correspondence and letters and take meeting minutes.
• Organize material in an understandable and acceptable manner.
• Sort and categorize material.
• Establish and maintain accurate logs and files of information.
• Learn the operation, policy and procedures of the assigned department.
• Understand and follow written and oral instructions.
• Communicate effectively, orally and in writing.
• Establish and maintain and promote positive and effective working relationships with employees, other agencies and the public.
• Observe safety principles and work in a safe manner.
• Work independently and as a team member; recognize and set priorities to meet deadlines.
• Perform data entry functions with speed and accuracy.
• Input and retrieve material through a variety of computer programs and check output for accuracy.
• Read and interpret forms.

Willingness to:

Occasionally work varying hours or on weekends and holidays.

Licenses/Certificates:
Possession and continued maintenance of a valid class C California driver's license and a safe driving record or the ability to provide alternative transportation as approved by the appointing authority.

DESIRABLE QUALIFICATIONS

• Bilingual in Spanish, Mandarin or Farsi
• Experience working directly with the public in a recreation or education setting
• Clerical experience in a government agency
• Experience with Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook)

Application and Selection Process

APPLICATION PROCESS

If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources as soon as possible.

Candidates are asked to fully describe any training, education, experience, or skills relevant to this position; resumes are not accepted in lieu of an application. Electronic applications may be submitted online through the City's employment page at Sunnyvale.ca.gov and click on JOBS. Late or incomplete applications will not be accepted.

SELECTION PROCESS

Applications are competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION

Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). A candidate with education obtained outside the United States must have education records evaluated by a credential evaluation service at the candidate's expense to determine its equivalency in the United States. Candidates may utilize any third-party agency for the evaluation. If you search ‘education equivalency verification’ or similar online, you will obtain results for agencies that provide this evaluation service. A conditional job offer cannot be made until the education has been evaluated and submitted to the Department of Human Resources.

ADDITIONAL INFORMATION

For more information regarding this employment opportunity, contact David Ganschow, Interim Principal Office Assistant, at 408-730-7745 or email: dganschow@sunnyvale.ca.gov. For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email: fbrand@sunnyvale.ca.gov.

For assistance on how to fill out your job application, watch the following video:

• How to Apply for a City of Sunnyvale Job- YouTube (5:13)

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all quali?ed applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.

Summary of Sunnyvale's Employees Association (For Full Time Positions) SEA Benefits

Summary of Service Employees International Union, Local 521 (For Part Time Positions)SEIU Benefits

Notice of CFRA (California Family Rights Act) Rights and Obligations

Closing Date/Time: 9/25/2025 12:00 AM Pacific

• 

• City of Sunnyvale

• 408-730-3017

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