Public Safety Property Clerk I/II

Description

PUBLIC SAFETY PROPERTY CLERK I/II

Temporary Employment Opportunity

The City of Sunnyvale is currently recruiting for Public Safety Property Clerk I/II. Under supervision of an assigned supervisor, receives, stores, preserves, secures, maintains, lawfully disposes, and is accountable for all property and evidence; maintains accurate process documentation, files and chain of custody records; orders, receives, distributes and coordinates the return of departmental equipment and uniforms; and performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

Public Safety Property Clerk I is the entry-level classification for this job series. Initially, incumbents perform assigned duties under immediate supervision, while learning related policies and procedures. Public Safety Property Clerk I is distinguished from the Public Safety Property Clerk II by the performance of less than the full range of duties assigned to the Public Safety Property Clerk II.

Public Safety Property Clerk II is an experienced journey-level classification in the series. Incumbents are expected to independently perform the full scope of duties associated with receipt and storage of property and evidence.

Essential Job Functions

(May include, but are not limited to, the following):

• Receives, documents, stores, maintains, controls, releases, and/or disposes of property, evidence, or other items turned in to the Department of Public Safety.
• Maintains files and records of property in custody; updates property and evidence documentation with tracking information (chain of custody).
• Ensures that all releases and dispositions of property are legal and documented appropriately and accurately.
• Interprets and applies laws, policies, and standard operating procedures related to the receipt, documentation, storage, maintenance, and disposal of property or evidence.
• Initiates frequent contacts with individuals within the City, as well as federal, state, and local law enforcement agencies, businesses, and other municipal and private organizations.
• Issues requisitions, maintains proper records of inventory; orders and distributes uniforms, equipment, and materials for all Department personnel; coordinates return of uniforms, equipment, and keys.
• Maintains the security of the property and evidence storage facility at all times.
• Conducts weekly crime laboratory trips with requested discovery items in coordination with the Court liaison to ensure timely return of the items from the District Attorney's (D.A.) office.
• May respond with property van to crime scenes to collect packaged property and evidence and transport it back to the Department.
• May be required to testify in court regarding safekeeping of evidence and chain of custody of evidence and property.
• May be assigned to assist with staff training.
• May provide work direction to assigned casual staff or volunteers.

WORKING CONDITIONS

Work is frequently performed in a highly structured, enclosed, and secured environment. Position requires sitting, standing, walking on level, uneven and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movements in the performance of daily duties. The position also requires both near and far vision when operating assigned equipment and using a computer screen. Acute hearing is required in the office as well as other remote locations. The ability to lift, carry and push, with or without assistance, equipment, property and evidence that may consist of large or variously shaped objects and weigh up to 50 pounds, such as a box of ammunition, is also required. The incumbent may be exposed to toxic substances and hazardous materials, such as narcotics, and weapons, as well as biohazards, such as blood and/or chemicals. This position will also drive motorized vehicles. Some of these requirements may be accommodated for otherwise qualified individuals, requiring and requesting such accommodations.

Minimum Qualifications

Education and Experience

The minimum qualifications for education and experience can be met in the following way:

Public Safety Property Clerk I

Graduation from high school or tested equivalent; AND

One year of experience performing inventory control and/or records maintenance duties.

Public Safety Property Clerk II

Graduation from high school or tested equivalent; AND

Three years of experience performing inventory control and records maintenance duties at least one year of which has been in a law enforcement environment.

Knowledge of:

Public Safety Property Clerk I

• Proper English, spelling and grammar.
• Mathematic calculations.
• Report preparation.
• Current methods and techniques of modern records maintenance and filing systems.
• Inventory control techniques.
• Office methods, procedures, software and equipment.

Ability to:

• Follow specific oral and written instructions and general directions.
• Learn the laws, policies and regulations related to property and evidence control, and methods of record keeping related to these areas.
• Operate within the laws and regulations of a public safety environment.
• Observe workplace rules and safety principles and work in a safe manner.
• Effectively organize, prioritize, and follow-up on work assignments.
• Maintain detailed records and prepare reports.
• Demonstrate attention to detail.
• Perform basic mathematical calculations.
• Use standard office equipment.
• Maintain accurate records.
• Maintain integrity and confidentiality of information and use discretion and apply sound judgment in performing confidential tasks.
• Communicate effectively, both orally and in writing.
• Establish and maintain and promote positive and effective working relationships with employees, other agencies and public.
• Demonstrate initiative and exercise good judgment in the performance of duties.
• Learn the operation, policy and procedures of the Public Safety Department.
• Work independently and as a team member; recognize and set priorities and meet deadlines.
• Observe safety principles and work in a safe manner.

Knowledge of:

Public Safety Property Clerk II
The above, plus:

• Proper English, spelling and grammar.
• Mathematic calculations.
• Report preparation.
• Clerical, property keeping and property control methods and procedures as they apply in a public safety environment.
• Current methods and techniques of records maintenance and filing systems.
• Inventory control techniques.
• Applicable federal, state, and local laws, codes, regulations, policies and practices governing the receipt, storage and release of property and evidence items.
• California Law Enforcement Telecommunications System (CLETS) and Criminal Justice Information Control (CJIC) computer systems and/or similar law enforcement database systems.

Ability to:

Public Safety Property Clerk II
The above, plus:

• Interpret, explain, apply and follow applicable laws, codes, regulations, policies and procedures.
• Learn more complex principles, practices, techniques and regulations pertaining to assigned duties.
• Make sound decisions within established guidelines.

Willingness to:

• Work in a warehouse environment
• Wear a uniform

Licenses/Certificates:

Possession and continued maintenance of a valid California class C driver's license and a safe driving record.

DESIRABLE QUALIFICATIONS

• Certification as a Property and Evidence Specialist or equivalent.

Application and Selection Process

APPLICATION PROCESS

If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources as soon as possible.

Candidates are asked to fully describe any training, education, experience, or skills relevant to this position; resumes are not accepted in lieu of an application. Electronic applications may be submitted online through the City's employment page at Sunnyvale.ca.gov and click on JOBS. Late or incomplete applications will not be accepted.

SELECTION PROCESS

Applications are competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, qualified candidate applications will be forwarded to the hiring department for review. Application materials will be evaluated for job-related skills, experience and education.

Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION

Any successful candidate, selected by the hiring department will be required to submit proof of education (i.e. original copy of the diploma or college/university transcripts). A candidate with education obtained outside the United States must have education records evaluated by a credential evaluation service at the candidate's expense to determine its equivalency in the United States. Candidates may utilize any third-party agency for the evaluation. If you search ‘education equivalency verification’ or similar online, you will obtain results for agencies that provide this evaluation service. A conditional job offer cannot be made until the education has been evaluated and submitted to the Department of Human Resources.
A valid California Class C driver's licenseand a safe driving record is required for this position at the time of appointment. Should you move forward to be hired for this position, you will be required to turn in a current copy of your DMV driving record.

ADDITIONAL INFORMATION

For more information regarding this employment opportunity, contact Phuong Fromm, Public Safety Records Manager, at (408) 730-7163 or by email to pfromm@sunnyvale.ca.gov. For information relating to the application process contact Faye Brand, Human Resources Technician at 408-730-3015 or email: fbrand@sunnyvale.ca.gov .

For assistance on how to fill out your job application, watch the following video:

• How to Apply for a City of Sunnyvale Job- YouTube (5:13)

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), color, sex (includes gender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), gender identity and/or gender expression, sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnic or national origin, ancestry, citizenship status, uniformed service member status, marital status, family relationship, age, cancer or HIV/AIDS related medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.

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Closing Date/Time: 9/25/2025 5:00 PM Pacific

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• City of Sunnyvale

• 408-730-3017

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