Newborn Screening Administrative Assistant II

Job Posting Title
Newborn Screening Administrative Assistant II

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 Screening & Special Services

Job Posting End Date (Continuous if Blank)
September 17, 2025
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
The annual salary for this position is up to $41,587.70, based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location : Central Office

Salary : up to $41,587.70, based on education and experience

Full Time /Part Time : Full-time

Work Schedule : Monday to Friday

Primary Hours : 8:00 am to 5:00 pm

Position Description: The Newborn Screening Administrative Assistant is responsible for providing administrative support at a high level of complexity to the Newborn Screening Program. Daily duties include assisting professional staff with processing abnormal newborn screen results and maintenance of daily activities and tasks to ensure seamless operation within the Newborn Screening Program. This position will work with hospital personnel, midwives, county clinicians, primary care providers, and other staff related to newborn screening testing and follow up.

Position Responsibilities/Essential Functions:

• Answer phone calls and if unable to answer send to the appropriate party
  
• Perform data entry, print and mail letters, fax information, prepare/scan/file charts, manage incoming faxes and file documents
  
• Organize and prepare daily worklist for professional staff
  
• Review case management system for repeat and or updated screen results, notifying professional staff if updated results are available
  
• Call providers/birthing facilities as needed to verify and update information on the newborn screen filter paper
  
• Review returned mail, search for updated addresses to re-mail letters that are returned to the program
  
• Update and maintain various program databases
  
• Coordinate development of education packets and maintain supply of packets
  
• Maintain stock of brochures
  
• Update program web pages
  
• Training other staff
  
• Assist in quality improvement initiatives
  
• Attend required trainings/meetings
  
• Being present in the office is an essential function of this job
  
• Other duties as assigned
  

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
  
• Works effectively in team environment, participating and assisting their peers.
  

Minimum Qualifications:

Requirements consist of 5 years of technical clerical office work or an equivalent combination of education and experience.

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
  
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  

Valued Knowledge, Skills and Abilities

Required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions and knowledge of supervisory principles and practices

Physical Demands and Work Environment:

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms; carry light items; drive an automobile. This position requires long periods of sitting and daily use of computers and phones. Applicants must be willing to perform all job-related travel associated with this position. Occasionally, in state overnight and weekend travel may be required. Being present at the office is an essential function of the job

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

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• Oklahoma State Department of Health

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