Office Technician

Definition

Under the general direction of the assigned supervisor, the Office Technician provides clerical support to assigned department personnel; communicates information to staff and the public; provides complete and accurate records; and provides information and/or direction as may be requested. The incumbents in this classification provide the school community with clerical support, which directly supports student learning and achievement.

Examples of Duties/Essential Job Functions

The following alphabetical list of functions, duties and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties and tasks from those set forth below to address business needs and changing business practices.

• Attends department and/or in-service meetings.
• Compiles data to provide information and prepare reports.
• Processes State/Federal assessment program materials; facilitates and distributes the district and site assessment programs.
• Inputs data for the purpose of providing accurate and current information.
• Maintains inventory of office supplies and materials by assisting in ordering and stocking items.
• Maintains manual and electronic documents files and records (e.g., letters, forms, reports, special student diet requests) to provide up-to-date information and/or historical reference.
• Notifies teachers/staff when test results are available to provide up to date information.
• Performs general clerical functions (e.g., faxing, scanning, copying, data entry, filing, answering phones) to support office functions.
• Prepares bank deposits for daily submittal.
• Provide oral interpretation for parents or written translation of items as needed.
• Responds to a variety of inquires (e.g., staff, parents) to provide information and/or direction.
• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit and the District, including various mandatory district trainings.

KNOWLEDGE, SKILLS AND ABILITIES

(At time of application)

Knowledge of:

• Basic math, including calculations using fractions, percentages, and/or ratios
• English usage, grammar, punctuation and spelling
• Common office equipment
• Current office methods and practices
• Computer usage, including pertinent software applications
• Customer service principles and practices

Skills and Abilities to:

• Prepare and maintain accurate records
• Train others
• Understand multi-step written and oral written procedures
• Gather, collate, and/or classify data
• Work with a wide diversity of individuals in a variety of circumstances
• Problem solve to identify issues and select action plans
• Establish and maintain effective working relationships
• Work as part of a team
• Read, write, and communicate clearly in both English and a second language (usually Spanish) may be required
• Be attentive to detail
• Adapt to changing work priorities
• Meet schedules/deadlines, organize and schedule activities
• Organize work effectively
• Provide quality customer service

RESPONSIBILITY:

Responsibilities include: working under direct supervision using standardized procedures; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Employment Standards/Minimum Qualifications

( At time of application and in addition to the Knowledge, Skills and Abilities listed above .)

EDUCATION REQUIRED:

High School diploma or equivalent.

EXPERIENCE REQUIRED:

One (1) year of clerical experience in an office environment.

LICENSE(S) REQUIRED:

• Valid, current California Driver’s License, or obtain transportation, to drive to various sites occasionally.

CERTIFICATIONS AND TESTING REQUIRED:

• Pass the District’s applicable proficiency exam for the job class with a satisfactory score
• After offer of employment, obtain:
  • Criminal Justice and FBI Fingerprint Clearance
  • Negative TB test result plus periodic post-employment retest as required (currently every four years)
  • Pre-employment physical exam A through District’s provider

SALARY SCHEDULE:
Classified Salary Range: 17
Work Calendar: 201 Days
Work Location: Roving - Various Sites
Work Hours: 7:30 am - 4:30 pm (8 hours/day)
**Spanish Bilingual Required**

Examination Process

Materials Required:*
1. Completed application

2. Proof of High School Diploma or Equivalency (copy of official transcript OR copy of diploma is acceptable)

3. Resume

*PC RULES 5.2.1.2 -5.2.1.2 - In-house employees will have first consideration for the position. If sufficient candidates are not available to complete the three ranks, the Personnel Commission will move to include outside candidates.

The examination process will include screening to ensure applications are complete and meet all minimum qualifications. The application requires the completion of a Supplemental Questionnaire to evaluate the applicant's training and experience relative to the required knowledge and abilities for the position. No additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants who pass the minimum qualifications review will be invited to the examination process.
The examination process will include a Spanish Bilingual Skills Test (pass/fail). Those achieving a passing score on the Spanish Bilingual Skills Test will be invited to the competency assessment (100% weight). Those candidates achieving a passing overall score of 70% out of 100% on the assessment will be placed on the Eligibility List. The Eligibility List is valid for one (1) year from the certified date. The top three (3) ranks will be forwarded to the Hiring Authority for final interview and selection.

INITIAL TESTING TENTATIVELY SCHEDULED AS FOLLOWS:

SPANISH BILINGUAL SKILLS TEST (PASS/FAIL): NOVEMBER 27, 2024

COMPETENCY ASSESSMENT: DECEMBER 6, 2024

PASSING THE EXAMINATION AND BEING PLACED ON THE ELIGIBILITY LIST DOES NOT GUARANTEE AN OFFER OF EMPLOYMENT

To move forward in the selection process, you must complete an online application through this website. Resumes may be uploaded but cannot be used in place of a completed application.

SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. The experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The examination process/examination date is subject to change as needs dictate. All communication regarding this process will be delivered via email to the email address listed on your application.

If you have any questions regarding the recruitment process, please contact Personnel Specialist Alejandra Venegas-Chaves at (559) 675-4500 Ext 294 or email alejandravenegaschav@maderausd.org .

ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Madera Unified School District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

The Governing Board desires to provide a positive work environment where employees and job applicants are assured of equal access and opportunities and are free from harassment in accordance with the law. The Board prohibits district employees from discriminating against or harassing any other district employees and job applicant on the basis of the person's actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex, or sexual orientation. The following person is designated as the Title IX Coordinator:

Prince Marshall
Executive Director of Student and Family Support Services
1820 Howard Road, Madera, CA 93637
559-416-5826

Full-time permanent positions (more than 4 hrs/per day) provide an attractive benefit package which includes health, dental and vision coverage for the employee and eligible dependents. For a detailed list of benefits, visit our website links below.

https://www.madera.k12.ca.us/Page/9901

Closing Date/Time: 11/25/2024 4:00 PM Pacific

• 

• Madera Unified School District - Personnel Commission

• (559) 675-4500 Ext. 295

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