Park and Landscape Design Manager (MM)

Description

Performs a variety of responsible professional and technical duties in the management and coordination of City park and landscape projects, including plan and specification preparation, contract negotiation and administration, and funding research and identification.
This single management classification is responsible for managing the Park and Landscape Design Section in the Public Works Agency, including supervising the staff involved in designing City parks and landscape facilities and areas. The incumbent has considerable contact with other professionals in this field, including consultants, contractors, and City planning staff. This class is distinguished from the next higher Deputy Public Works Director / Parks, Fleet, and Facilities Manager classification in that the former classification has divisional oversight of Parks and Landscape Design, Parks Maintenance, Fleet Services, and Facilities Management, and higher decision-making authority and accountability. This classification is distinguished from the next lower Associate Park and Landscape Planner classification in that the former classification has responsibility for all section functions, supervisory authority, and higher decision-making authority and accountability.

Essential Functions Include But Are Not Limited To

• Assumes management administrative oversight of the Park and Landscape Design Section programs and activities, including the landscape, site design and layout of parks, recreation facilities, and other City areas for capital improvement projects.
• Develops, implements, and oversees section goals, policies, procedures, and priorities.
• Performs the most complex work and supervises the development of plans, specifications, and cost estimates, and construction activities for City landscape improvements.
• Oversees, reviews, and approves landscape architectural design documents; ensures compliance with regulatory codes, policies, and procedures, such as the Americans with Disabilities Act (ADA) and California Environmental Quality Act (CEQA).
• Inspects and directs the inspection of landscaping work to ensure compliance with plans, specifications, and regulations.
• Coordinates with and provides advice and technical assistance to City staff and outside parties regarding the design, renovation, and alteration of landscape projects.
• Confers with City staff regarding landscape project requirements, schematic drawings, and cost estimates, including parks and zoo master planning and public facility development.
• Represent the City on landscape design and planning matters; responds to public inquiries.
• Participates in the preparation of grant applications; secures grants and other funding sources required for capital improvement projects; and reviews grand funded financial expenditures.
• Selects, trains, deploys, supervises, develops, and motivates assigned staff; establishes performance standards and evaluates employee performance; works with employees to correct deficiencies; and implements disciplinary procedures with the department head.
• Negotiates and executes agreements with architectural and engineering consultants; prepares performance specifications; estimates budgets; oversees, coordinates, and evaluates the work of consultants and contractors; and reviews progress payments.
• Attends meetings and presents written and oral reports to the City Council; Parks, Recreation, and Community Services Commission; and other groups.
• Oversees complex studies and research regarding existing and proposed landscaping; reviews environmental impact, resource management, and feasibility reports and studies.
• Prepares and maintains complex reports and correspondence, including staff reports.
• Monitors and responds to landscape design trends and regulations.
• Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods; monitors workload; identifies and implements improvement opportunities.
• Plans, directs, coordinates, and reviews section operations and work activities; monitors workflow; and continuously reviews and evaluates work products, methods, and procedures.
• Manages the development and administration of assigned budget; directs the forecasting of funds; monitors and approves expenditures; and makes necessary adjustments.
• Maintains division records in accordance with legal requirements and City policy.
• Provides highly responsible staff assistance and support to higher level management.
• Performs other duties as assigned.

Minimum Qualifications

Must be a current City of Santa Ana employee. Minimum qualifications may be met via an equivalent combination of experience and education sufficient to perform the essential job functions. Experience and education must provide the listed knowledge, skills, and abilities. EXPERIENCE AND EDUCATION

• Experience: Five (5) years of professional level work experience in park planning, landscape architecture, architecture, or a related field, including one (1) year of lead or supervisory work experience.
• Education: Bachelor’s degree from an accredited college or university with major course work in park planning, landscape architecture, architecture, or a related field.
• Special Requirements:
• Possession and retention of an appropriate valid driver’s license or ability to use alternative forms of transportation that would reasonably meet the needs of the position is a condition of continued employment.
• Possession and retention of a valid and current State of California Landscape Architect License.
• Highly Desirable: Master’s degree from an accredited college or university with major course work in park planning, landscape architecture, architecture, or a related field is highly desirable.

KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of:

• Principles and practices of park and landscape planning, design, architecture, construction, inspection, and maintenance as it applies to park and recreation facilities, including grading, site planning, streetscapes, drainage, irrigation, horticulture, lighting, and park equipment.
• Pertinent federal, state, and local public sector laws, codes, and regulations, including state mandated water regulations, ADA, and CEQA.
• Design liability, general liability, building codes, insurance requirements, and public works construction.
• State, federal, and grant funding sources and requirements.
• Principles and practices of public administration.
• Principles and practices of project, program, and contract development and administration.
• Principles of supervision, training, and performance management.
• Research methods and techniques, statistical analysis, and applicable quantitative methods.
• Mathematical calculations, statistics, and statistical methods.
• Municipal budgetary processes and controls.
• Principles and practices of data collection, business letter writing, and report preparation.
• Proper English usage, grammar, and punctuation.
• Principles of communication and public speaking.
• Records management practices and procedures.

Skill in:

• The use of personal computers and business software applications, including Microsoft Word, PowerPoint, Outlook, and Excel.
• The operation of modern office equipment.
• Analyzing, resolving, and engaging in quick and effective problem solving.

Ability to:

• Oversee, coordinate, and direct the complex day-to-day operations of park and landscape architecture programs and activities.
• Understand, interpret, apply and administer, enforce, and follow Citywide and departmental codes, policies, and procedures, and applicable federal, state, and local policies, laws, and regulations.
• Prepare designs, plans, cost estimates, project specifications, and related materials.
• Recommend, implement, and evaluate goals, objectives, programs, projects, policies, and procedures.
• Research, analyze, and evaluate new service delivery methods and techniques.
• Collect and analyze complex data.
• Select, supervise, train, and evaluate staff.
• Oversee, track, and administer agreements, contracts, and grants.
• Participate in the preparation and administration of assigned budget.
• Prepare staff reports, correspondence, policies, procedures, and other written materials.
• Communicate tactfully, clearly, and concisely, orally and in writing; make oral presentations.
• Analyze complex issues, effectively solve problems, and use independent judgement within established policies and procedures and regulatory requirements.
• Plan, organize, manage, and prioritize work effectively and timely to meet deadlines.
• Maintain accurate and effective recordkeeping compliant with retention policies and procedures.
• Establish and maintain effective working relationships with other City employees, the public, and those contacted in the scope of work.

SUPERVISION RECEIVED AND EXERCISED

• Received: Receives general direction from the Deputy Public Works Director / Parks, Fleet, and Facilities Manager and other management staff.
• Exercised: Exercises supervision over professional, technical, and clerical staff.

WORKING CONDITIONS

• Environmental Conditions: Work is generally performed in standard office and, occasionally, field settings. Occasional travel to different sites is required. Incumbents may be exposed to fumes, odors and smells, loud and noisy conditions, indoor and outdoor lighting, dirt and dust, wind and pollen, and variable weather conditions.
• Physical Conditions: Primary functions require sufficient physical ability and mobility to work in office and field settings; may need to operate motor vehicles or obtain appropriate alternative forms of transportation; stand or sit for prolonged periods of time; occasionally climb, stoop, bend, kneel, crouch, reach, twist, and walk; lift and carry up to twenty (20) pounds unassisted; push and/or pull light to moderate amounts of weight unassisted; have dexterity of hands to grasp and manipulate objects; operate office equipment requiring repetitive hand movement and fine coordination, including the use of a computer keyboard; utilize sight, hearing, speaking, reading, writing, and math ability to exchange information; see with normal vision and visual range, with or without correction; and hear in the normal audio range, with or without correction.

Selection Process

All applicants are required to complete and submit a City application form online and answer the supplemental questionnaire. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must create an account first. Click on this link for instructions on how to set up your account and apply for the first time: Online Employment Application Guide .

Applications will be reviewed by the Human Resources Department. Those applicants possessing the most pertinent qualifications will be invited to continue in the selection process, which will include:

Oral Interview Examination (Tentatively scheduled for Thursday, December 5, 2024) : (Weight of 100%) will evaluate the candidates' experience, training, education, and abilities in relation to those factors which are essential for successful performance on the job. Candidates need a minimum passing score in order to be placed on the eligible list.
The City of Santa Ana is an equal opportunity employer. If you consider yourself a person with a disability, you may contact us regarding providing reasonable accommodation.

Please visit the following website to view the summary of comprehensive benefits!

Summary of Benefits

(under SAMA)

NOTE: A more complete set of specifications for this classification may be found on the City's website or on file in the Human Resources Department. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contribution toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Santa Ana.

Closing Date/Time: 12/1/2024 11:59 PM Pacific

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• City of Santa Ana

• 714-647-5340

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