Scheduler and Instructional Resources Coordinator

Working Title: Scheduler and Instructional Resources Coordinator

Classification Title: ASC II

Posting Details


Priority Application Deadline: Sunday, November 24th @ 11:55pm PST (Posting will remain open until filled)

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general direction of the Associate Dean and lead work direction of the Budget & Personnel Analyst, the incumbent serves as the Academic Scheduler and Coordinator of the Instructional Budget. Working closely with the Department Chairs, the primary responsibilities include building and maintaining the departments’ course schedules, coordinating classroom and space assignments, and monitoring faculty workloads. The incumbent provides administrative support for the Department Chairs on all matters pertaining to the instructional budget, and to the departments’ Appointment, Retention, Tenure and Promotion (ARTP) process. The ASC II facilitates lecturer hiring, and tracking of lecturer entitlements. This position also coordinates student instructional employee (TA, GA, ISA) assignments as part of the instructional budget and academic operations.

FLSA: Non-Exempt (Eligible for overtime compensation)

Anticipated Hiring Range: $4058 per month - $4305 per month

CSU Classification Salary Range: $3,864 per month - $6072 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: M-F, 8-5

Department Information

The Mendocino Administrative Support Hub supports three robust academic departments in the College of Arts & Letters, Communications, Philosophy and Humanities and Religious Studies. These programs offer comprehensive explorations in communication processes, public relations, journalism and film; fundamental inquiries into human knowledge, ethics, and reasoning; and interdisciplinary studies of world cultures through literature, history, philosophy, and religious studies. These departments foster critical thinking and with the support of faculty and staff, prepares students for success in an inclusive society by exploring their own sense of purpose, and engage communities as creative thinkers.
www.csus.edu/college/arts-letters/

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

1. Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and
constituents including faculty, students, staff, and members of the community.
2. Demonstrated history of and commitment to building and maintaining a respectful and professional work
environment.
3. Experience administering, tracking and reconciling a complex budget consisting of multiple sources of
revenue and expenses.
4. Continual analysis of operations and procedures to develop recommendations for changes and updates within
the department.
5. Demonstrated ability to collect, evaluate, and interpret data to make appropriate recommendations.
6. Demonstrated ability to interpret and apply and communicate policies and procedures independently, and use
sound judgement and act with discretion.
7. Strong written and oral communication skills with demonstrated ability to prepare professional materials.
8. Demonstrated ability to anticipate, assess, and resolve standard office administration problems and respond
to all inquiries and requests related to work area.
9. Proficient use of common office equipment (i.e. fax, copier, printer, digital phones, scanner, etc.) and
software including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, etc.
10. Demonstrated ability to organize and prioritize multiple time-sensitive tasks and complete them with a high
degree of accuracy while handling frequent interruptions.

11. Continual analysis of operations and procedures to develop recommendations for changes and updates within the department.
12. Experience working effectively in a large team.
13. Experience maintaining sensitive and confidential information and demonstrated ability to use discretion regarding confidential matters.
14. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Conditions of Employment:
- Ability to successfully pass a background check.

Preferred Qualifications

15. Knowledge of University infrastructure, policies and procedures.
16. Experience using campus programs such as PeopleSoft CMS- Human Resources/Student Administration, CFS Finance Access, OnBase, Astra, Cognos, Concur, Finance Data Warehouse, and CHRS Recruiting.
17. Experience in academic schedule building.
18. Experience in University scheduling and enrollment management process.

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Nov 08 2024 Pacific Standard Time
Applications close:

Closing Date/Time:

• 

• CSU, Sacramento

• (916) 278-6326

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